HomeMy WebLinkAboutItem 2j: Agreement Renewal with All City Management Services for Crossing Guard Services MM.
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Police Department
DATE: June 7, 2011
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police ,
By: Nancy Chik, Senior Manage Analyst -�j�
SUBJECT: Renewal of Professional Services Agreement — Crossing Guard Services
Recommendation: Authorize the City Manager to renew the annual
professional services agreement with All City Management Services for
crossing guard services in the amount of $154,867.
SUMMARY
The City has a professional services agreement with All City Management Services for
crossing guard services, and the current agreement will expire on June 30, 2011. The
Police Department administers the agreement on behalf of the City and recommends
the renewal from July 1, 2011, to June 30, 2012, at a cost of $154,867.
BACKGROUND & DISCUSSION
In 2000, as a long -term cost savings strategy, the City opted to enter into a professional
services agreement with All City Management Services to provide crossing guards for
the City of Arcadia. Since the adoption of the agreement, All City Management
Services has adhered to all conditions and has proven to be a responsible service
provider.
Prior to acquiring the crossing guard services, the Police Department was continually
using staff members, including police officers, to fill vacant posts that occurred as a
result of sickness or injury to crossing guards. During the past 11 years the Department
has not had to use any staff, nor been required to provide oversight to crossing guard
operations, other than designating a staff member to monitor agreement compliance.
Further, the City has recognized a cost savings in the area of worker's compensation
insurance and liability management.
All City Management Services provides crossing guard services to over 70 cities and
school districts throughout the State. They are the only company with proven
experience and the infrastructure to provide such service. Thus, the Police Department
considers that they are a sole source provider for crossing guards.
All City Management did not propose a fee increase in FY 2010 -2011. However, due to
additional operational costs, they have increased the contract amount for FY 2011 -2012
by 1.975 %, which equates to an increase of $2,999 per annum.
FISCAL IMPACT
Renewal of the professional services agreement will cost $154,867, and the amount has
been budgeted in the City's Operating Budget.
RECOMMENDATION
Authorize the City Manager to renew the annual professional services agreement,
from July 1, 2011, to June 30, 2012, with All City Management Services for
crossing guard services in the amount of $154,867.
Approved:
Donald Penman, City Manager