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HomeMy WebLinkAboutItem 2q: Accept Work by West Coast Arborist for Removal and Replacement of Stone Pine Trees as Complete and Authorize Final Payment OF AR or PFOtt v ro ip ••r ` •u one o t � 9 �• • STAFF REPORT Public Works Services Department DATE: June 7, 2011 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Dave Thompson, Maintenance Contracts Officer SUBJECT: ACCEPT ALL WORK PERFORMED BY WEST COAST ARBORIST, INC. FOR THE REMOVAL AND REPLACEMENT OF THE STONE PINE TREES AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve SUMMARY On January 4, 2011, the City Council awarded a contract to West Coast Arborist, Inc. in the amount of $77,970 for the removal and replacement of 36 Stone Pine trees. The terms and conditions of this project have been completed and the work has been performed to staff's satisfaction with no change orders for a total project cost of $77,970. Staff recommends that the City Council accept all work performed by West Coast Arborist, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $7,797. DISCUSSION The Public Works Services Department is responsible for the maintenance and repair of City streets. Annually, staff evaluates all City streets and determines necessary repairs and found that the streets north of Elkins Drive in the Highland Oaks area were damaged from Stone Pine trees. Over the years the health of the Stone Pine trees had been declining and their roots were causing extensive damage to the streets, curbs and gutters and private property. Staff also worked with a licensed arborist who stated that the years of cutting the tree roots to repair streets and curb and gutter and driveways, has contributed to the decline of the health of the trees and could destabilize the trees. Page 1 of 2 Mayor and Council June 7, 2011 At the August 3, 2010 study session, the City Council directed staff to move forward with plans to rehabilitate the streets and remove and replace the Stone Pine trees in the Highland Oaks area north of Elkins Drive. Subsequently, on October 7, 2010, PWS staff held an informational meeting detailing the condition of the Stone Pine trees, the condition of the streets and tree replacement options. On January 4, 2011, the City Council awarded a contract to West Coast Arborist, Inc. in the amount of $77,970 for the removal and replacement of the Stone Pine trees. All of the terms and conditions of this contract have been complied with and the work has been performed to staff's satisfaction. Staff recommends that the City Council accept all work performed by West Coast Arborist, Inc. as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $7,797. ENVIRONMENTAL ANALYSIS The tree removal project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act since the project consists of the maintenance of existing public streets. These trees were planted as part of urban landscaping and have outgrown their aesthetic purpose and have become a hazard and nuisance to the public. FISCAL IMPACT Sufficient funds have been designated for these services in the 2010 -2011 Capital Improvement Plan for the removal and replacement of the Stone Pine Trees. RECOMMENDATION 1. Accept all work performed by West Coast Arborist, Inc. for the removal and replacement of the stone pine trees as complete 2. Authorize final payment to be made in accordance with the contract documents, subject to retention of $7,797 Approved by: o- r..4-4.Q Donald Penman, City Manager TT: DT Page 2 of 2