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HomeMy WebLinkAboutItem 1b: Budget for FY 2011-2012 and a Capital Improvement and Equipment Plan for FY 2011-2012 through 2015-2016 by Adopting Resolution 6776 and 6777 o AR 0 � � • p ytF0/A., 4 � o °° 111 ∎. STAFF REPORT Office of the City Manager DATE: June 7, 2011 TO: Mayor and City Council FROM: Donald Penman, City Manager Hue Quach, Administrative Services Director '44 SUBJECT: APPROVE THE BUDGET FOR FISCAL YEAR 2011 -2102 A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2011 -2012 THROUGH 2015 -2016 BY ADOPTING THE FOLLOWING RESOLUTIONS: RESOLUTION NO. 6776 AUTHORIZING A BUDGET FOR FISCAL YEAR 2011 -2012 Recommendation: Adopt RESOLUTION NO. 6777 OUTLINING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEAR 2011 -2012 THROUGH 2015 -2016 Recommendation: Adopt SUMMARY By City Charter, the City Council must annually give notice and hold a public hearing for consideration for the proposed Operating Budget and Capital Improvement Program for the ensuing fiscal year, and consider resolutions adopting an Operating Budget and Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of each year for the ensuing fiscal year. The recommended actions are necessary to implement the budget for Fiscal Year 2011 -2012. BACKGROUND Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public hearing for consideration of the proposed Operating Budget and five year Capital Program. Notice has been given and the public hearing is designed to seek community input on the proposed budget and program of services for the upcoming year. The five - year capital improvement and equipment plan is also presented for approval. The Capital Plan is not a budget, but rather a general financial plan for improvements and acquisitions, and the proposed means of financing them. Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 2 DISCUSSION The FY 2011 -2012 Preliminary Budget was distributed to the City Council on April 27, 2011. Submitted for the City Council's review were all operating funds including General, Special Revenues, Enterprise and the Redevelopment Agency Funds. Additionally, in a separate document, also submitted for Council were the Capital Improvement and Equipment Replacement Fund budgets. All funds total about $90.0 million; the General Fund portion of that is $47,999,907. Following the distribution of the budget documents, two budget study sessions were scheduled and held on May 2 and 17 At the May 2 study session, staff presented the Preliminary General Fund budget that projected a shortfall or deficit of expenditures to revenues of $1,574,816. The preparation of this budget assumed a flat line expenditure on all controllable operational line items. With a continuing outlook of a slow recovery, revenues were forecast to increase modestly and far from its peak just a few years ago. Staff projected a modest revenue increase of .66% versus the prior fiscal year. As stated above, controllable expenditures were held flat for budgeting but those "uncontrollable" items have rapidly increased and have largely contributed to the overall deficit balance. A major contributor to the deficit resulted from higher pension contribution rates that are "charged" to the City from the California Public Employee Retirement System (PERS). Due to negative investment returns, caused by the recession, future pension liabilities for the City have increased significantly. In order to offset or reduce that liability, the City is assessed higher pension contribution rates to fund those losses. This fiscal year's contribution increased approximately $1.4 million in comparison to the previous year's budget. Employee services within the General Fund account for 77% of all expenditures. These costs will remain and likely increase in the following years based on PERS estimates, though investment returns were 12% in calendar year 2010. So it is unclear how this might impact FY 2012 -2013 rates, though it is unlikely they will go down. On a positive note, for the fiscal year ending 2010 -2011 staff has projected that the General Fund will end with a surplus of $1,125,625. Analysis of this indicates that the majority of this savings is achieved through lower personnel expenditures then anticipated and some savings in the contract services area. Revenues are estimated to be about .35% of budgeted estimates, therefore not a factor in contributing towards the overall surplus amount. Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 3 The City has done an outstanding job in managing the impacts of the recession over the past three years; through targeted cuts in expenditures, and close department level management of expenses, as well as some revenue enhancements. However, it must be recognized that to a significant extent this can be attributed to some one -time expenditure savings and one -time revenues. This approach has worked in tough financial times and has helped the city weather the last few years. Though not a practice that should be continued indefinitely, it must be recognized that we are utilizing these one -time monies in the FY 2011 -12 Proposed Budget with the transfers of monies from other funds into the General Fund. Just as in the prior year, the budget proposes the transfer of $180,000 from the Life Insurance Fund. This transfer will do away with a fund which existed to account for a $10,000 death benefit to a limited number of retired employees (18) hired before a certain date. It was determined that this fund can be eliminated as similar coverage for those eighteen employees are covered under the City's overall term insurance policy. Additionally, included once more in the budget are the transfers of Gas Tax monies of $500,000 and $300,000 from our Solid Waste Fund for related and qualifying operational expenditures budgeted in the General Fund. Though allowed and necessary, the use of these funds would create adverse affects if it were continued for an indefinite period. The continuing use of Solid Waste funds will eventually limit the city's ability to effectively administer mandated programs that divert waste from landfills and promote recycling under the California Integrated Waste Management Act. In the case of Gas Tax monies, this would be the third year in which we've proposed for this type of use. We were fortunate to be able to proceed with the slurry program in FY 2009 -10; however, for FY 2010 -2011, these annual programs are slated to be deferred. In FY 2011 -2012, there is a budget for the annual asphalt program, but it is budgeted out of the Capital Improvement Fund which has been experiencing declining race track revenues. An ongoing transfer for General Fund purpose will limit the amount of future Gas Tax revenues to dedicate to street improvements. OPTIONS FOR DEFICIT REDUCTION In preparation for the May 2nd budget study session and to provide options for mitigating the projected deficit, departments prepared a 2.5% reverse priority list of cuts that totaled $1,189,821. During that meeting, staff presented and discussed the FY 2010- 2011 year end result, the deficit position of the FY 2011 -2012 preliminary budget, and options available for cutting the deficit balance. Council indicated that they did not want to make cuts that could affect current programs and services. As such, Council gave direction to adopting the budget by "rolling over" the projected surplus of $1,125,625 from FY 2010 -2011 and instructed the City Manager to recommend additional cuts from the 2.5% list which would not impact existing programs to the community. Based on Council's direction at the May 2 meeting, further expenditure cuts of $377,350 and additional revenues of $144,000 were presented at the May 17 budget Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 4 study session. Since that meeting, additional refinements to the budget were made and in total reduced the shortfall from $1,574,816 to $1,041,483. If the City Council proceeds with the adoption of the budget tonight based on the Preliminary budget and changes since the May 17 meeting, the "rollover surplus" to be used from FY 2010 -2011 to balance the budget would be $1,041,483. SUBSEQUENT CHANGES Subsequent to the budget study sessions, a few matters came to staff's attention that were considered but not discussed at the study sessions. Staff would like to propose and present them for Council's discussion as part of the budget adoption process. The first item is a matter of changing the organizational chart with no fiscal impact to the budget. The second pertains to proposed fee increases in areas of Business License and Building Related Permits fees. The approval of the FY 2011 -2012 Budget will represent the third full fiscal year that the City has dealt with possible deficits and taken action to increase revenues where possible and reduce expenses. This process has served the City well as core services have been maintained and use of reserves has been minimal. It was in FY 2008 -2009 the City froze a number of positions in order to adopt a balanced budget. In 2009 -2010 and 2010 -2011 additional positions were frozen. Combined these include the following: • Eight (8) Police officers • One (1) Police Lieutenant • Two (2) police dispatchers • One (1) Community Service Officer • Three (3) Police Cadets • One (1) Library Technician • One (1) Maintenance Worker • Part-time Legal Coordinator Total annual savings from these frozen vacant positions is $1,440,000. Based on the current budget as well as the Five Year Financial Plan, there seems little likelihood that these positions will be unfrozen and filled in the near future. Therefore it is recommended that the following positions from this list be eliminated from the City's organization chart. There would not be a fiscal impact from these cuts, as funding for them is not included in the budget; but cutting them would recognize the fiscal reality that is the "new norm" we operate in today. • Four (4) Police Officers • One (1) Lieutenant • One (1) Library Technician • One (1) Maintenance Worker Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 5 • Part-time Legal Coordinator The other positions would stay on the list of authorized staff but would remain unfunded and still frozen. However at any time the City Council could reauthorize the eliminated or frozen positions, based on need and available funds. Because of the high priority of public safety, some discussion of the impacts of this action on Police services is warranted. The positions proposed for elimination have been vacant a minimum of five (5) years, and two of them which were added and funded in FY2007 -2008 have never been filled, when the sworn complement was increased from 75 to 77. In fact all eight officer positions have been vacant for several years. As a result there will be no impact on current services by cutting the four positions. Staff is not recommending the elimination of the other four (currently unfunded) officer positions as these involved the elimination of one officer per patrol shift, and while the Police Department has operated at the current service level for a number of years, restoring these patrol positions would be desirable should funding become available. Our second item for Council's consideration tonight is proposed fee increases in Business License and Building Permits areas. The Development Services Department is recommending increases in fees for Building Related Permits and Business Licenses for the 2011 -2012 Fiscal Year. With regard to building permit fees, the State mandated adoption of the new 2011 California Building Code on January 1, 2011. This series of code requirements include the new "Green Building Code" for the State, which is a series of more stringent requirements for environmental review of projects and construction. These requirements include energy standards, building materials review, water retention requirements, and other more stringent regulations with a goal of more sustainable construction. This leads to additional work from plan checkers, the Building Official, and in -field inspectors to ensure these requirements are met. The recommendation is for a 5% across - the -board increase in the cost of building permits, plan checks, demolition permits, grading permits, and mechanical, plumbing and electric permits. The increase in Business License fees is recommended at 3% across the board. This is viewed as simply a cost of living increase, and in fact, Business License fees in Arcadia had been frozen for many years. Per city code, the increase would not be imposed until January 1, 2012. These proposed fees have been included in the revenue projections as part of the General Fund budget. As a matter of formality, a fee resolution will be brought forth for Council's approval at the following Council meeting in June. STATE BUDGET As typically the case at this time of the year, staff prepares the City budget without the knowledge of what actions the State may take that could impact local government finances. At this point in time the primary concern has been with the Governor's proposal to eliminate redevelopment agencies. Staff has prepared the Redevelopment Agency budget based on the assumption that the Agency will remain next year. Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 6 Staff is aware of two other State funded grant programs that may impact the City as the State contemplates solutions to address their budget deficit. The Citizens Option for Public Safety Program (COPS), which provides $100,000 in funds for the Crime Analyst position, is assumed to remain and has been budgeted accordingly. The City's Library State Grant of approximately $40,000 is presumed to be cut; however, a fund balance of $136,638 accumulated over the years has allowed the City to continue budgeting for programs and services that is typically funded through this grant. Even though there is uncertainty as to what the State will do, staff recommends that Council proceed with budget adoption. If the State adopts a budget that takes local monies we can return to City Council with recommendations on how to respond. To conclude, the budget does not account for nor reflect the outcome of the current labor negotiations that is taking place with all five (5) union employee groups. As such, it should be noted that no cost -of- living adjustment is factored into this budget. The outcome of these negotiations may further increase the City's General Fund deficit and require additional use of reserves to balance the budget. Enclosed with this staff report are Exhibits A and B summarizing the overall General Fund Operating Budget and the proposed Five -Year Capital Improvement and Equipment Replacement Plan. • Exhibit "A" is the General Fund Budget Summary that reflects the proposed budget presented to and modified by the City Council at the study sessions. Council will note that the General Fund Summary still reflects a deficit balance of $1,041,483 for FY 2011 -2012 as the use of the "rollover surplus" from FY 2010- 2011 to balance the budget is "rolled in" the Beginning Fund Balance figure of FY 2011 -2012. • Exhibit "B" summarizes the proposed five -year Capital Improvement and Equipment Replacement Plan. Like other public agencies, Arcadia has and continues to be affected by the recession but has withstood its impact better than many agencies. Though there is a solution in place to balance the FY 2011 -2012 budget, we continue to face challenges as we look ahead in future years. The City will be facing a structural budget deficit year after year unless significant changes to revenues and /or expenditures can be implemented that would mitigate or eliminate those deficits as projected in the Five Year Financial Plan. Rising personnel and retirement cost will be a major hurdle to overcome as costs are expected to rise in the foreseeable future, whereas expectation for revenues is still far from its peak prior to the recession. Regardless of what that solution may be, staff is prepared to work closely with the City Council to foster and maintain Arcadia as one of the premier communities in California. Mayor and City Council — Budget for FY2011 -12 June 07, 2011 Page 7 ' RECOMMENDATION It is recommended that the City Council: 1) Adopt Resolution No. 6776 a Resolution of the City Council of the City of Arcadia, California, adopting a budget for Fiscal Year 2011 -2012 and appropriating the amounts specified therein as expenditures from the funds indicated. 2) Adopt Resolution No. 6777 a Resolution of the City Council of the City of Arcadia, California, adopting a Capital Improvement and Equipment Plan for the Fiscal Years 2011 -2012 through 2015 -2016, and finds that the Capital Improvement Program adoption is exempt from the requirements of the California Environmental Quality Act (as specified in Title 14, Section 15273 of the California Administrative Code). Attachment: Exhibit A — General Fund Budget Summary Exhibit B — Five Year Capital and Equipment Plan Resolution No. 6776 and Resolution No. 6777 EXHIBIT A GENERAL FUND FY 10 -11 FY 11 -12 FY 12 -13 Estimates Budget Budget Beginning Fund Balance 5,948,375 7,074,000 6,032,517 Estimated Revenue: Revenues 41,396,890 42,003,635 42,671,635 Transfers -In from other funds 5,255,924 4,954,789 4,903,418 Total Revenues 46,652,814 46,958,424 47,575,053 Proposed Expenditures: Transfers -Out to other funds 708,268 750,247 755,985 Expenditures 44,818,921 47,249,660 48,583,268 Total Expenditures 45,527,189 47,999,907 49,339,253 Revenue Over Expenditure 1,125,625 (1,041,483) (1,764,200) Ending Fund Balance 7,074,000 6,032,517 4,268,317 EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY SOURCE FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Revenue Source Actual Budget Estimated Budget Budget Taxes 25,617,417 27,370,000 27,457,100 28,007,800 28,509,800 License & Permits 3,332,622 3,564,000 3,533,200 3,650,200 3,797,200 Fines & Penalties 606,204 610,000 610,200 606,500 606,500 Use Money & Property 1,184,349 1,818,000 1,744,270 1,285,250 1,285,250 Revenue Other Agency 4,800,844 4,691,100 4,729,885 4,940,000 4,958,000 Charge Current Services 2,690,148 2,186,800 2,313,565 2,345,500 2,345,500 Library 97,842 73,000 88,860 91,300 92,300 Recreation 808,777 897,835 865,310 928,385 928,385 Other Revenue 17,293 348,700 54,500 148,700 148,700 Transfer -In 5,338,780 5,363,494 5,255,924 4,954,789 4,903,418 Total Revenues Subtotal 44,494,275 46,922,929 46,652,814 46,958,424 47,575,053 Transfer - Out (611,344) (738,730) (708,268) (750,247) (755,985) Total Revenues 43,882,931 46,184,199 45,944,546 46,208,177 46,819,068 FY11 -12 budget Transfer -In Other Revenue 11% Charge Current 1% Services • Taxes 5% :% Recr =- ' ,` Revenue' • ,'�= ;.g. "..r Fines & Pen- 1% ■ Use Money & Property 4% License & Permits 8% EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY OBJECT FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Revenue Source Actual Budget Estimated Budget Budget Taxes Property Taxes 8,488,576 9,300,000 9,208,000 9,438,200 9,580,000 Public Safety Augmentation Fund 362,060 310,000 350,000 390,000 370,800 Franchises 972,460 1,100, 000 1,100, 000 1,000,000 1,000,000 Sales Taxes 7,940,462 8,700,000 8,843,600 9,095,600 9,336,600 Transient Taxes 2,237,610 2,225,000 2,300,000 2,340,300 2,381,200 Property Transfer 358,136 335,000 335,000 370,000 360,000 Utility Taxes 5,258,113 5,400,000 5,320,500 5,373,700 5,481,200 Total 25,617,417 27,370,000 27,457,100 28,007,800 28,509,800 License & Permits Business License 1,020,770 1,131,300 1,100,000 1,122,000 1,200,000 Parking Permit 261,665 260,000 260,000 260,000 260,000 Plan Check Fees 552,979 605,000 615,000 615,000 635,000 Building Permit Fee 711,051 767,000 775,000 775,000 805,000 Mech. Elect, Permit 207,227 198,000 200,000 205,000 208,000 Home Occupation Permit 13,083 15,000 13,000 13,000 13,000 Misc. Permit Fee 9,883 7,000 9,000 9,000 10,000 Planning Application 180,170 251,000 230,000 250,000 260,000 Fire Plan Check 156,403 135,000 135,000 135,000 135,000 Fire Permit Fees 112,722 95,000 100,000 95,000 95,000 Engineer Permit Fee 54,699 45,000 50,000 50,000 55,000 Fire Code Special Inspections 32,887 43,000 35,000 35,000 35,000 Storm Water Plan Check Fees 1,400 1,500 1,000 1,000 1,000 SB1473 Building Permit 267 200 200 200 200 Off -Site Improvement 17,416 10,000 10,000 10,000 10,000 Water Efficient Landscape 0 0 0 75,000 75,000 Total 3,332,622 3,564,000 3,533,200 3,650,200 3,797,200 Fines & Penalties Miscellaneous Fines 76,096 50,000 50,000 50,000 50,000 Parking Citations 517,170 550,000 550,000 550,000 550,000 Code Enforcement 9,050 5,000 8,700 6,000 6,000 Fire Citations 3,888 5,000 1,500 500 500 Total 606,204 610,000 610,200 606,500 606,500 Use of Money & Property Investment Earnings 140,049 270,000 200,000 200,000 200,000 Interests on ARA loan 0 280,000 280,000 0 0 Interest transfers from Capital and 0 186,000 186,000 0 0 Equipment Funds Unrealized Gain /loss (53,610) 0 0 0 0 Rents & Royalties 1,045,730 1,030,000 1,030,000 1,030,000 1,030,000 Community Center 52,180 52,000 48,270 55,250 55,250 Total 1,184,349 1,818,000 1,744,270 1,285,250 1,285,250 EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY OBJECT FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Revenue Source Actual Budget Estimated Budget Budget Revenue from Other Agencies Motor Vehicle License 4,502,550 4,576,100 4,580,000 4,790,000 4,808,000 Homeowner Exemption 77,098 50,000 60,000 60,000 60,000 State Post 27,530 20,000 20,000 20,000 20,000 Federal fund 4,480 0 0 0 0 SB 90 Reimbursements 179,639 5,000 48,415 30,000 30,000 State STC Program 1,471 0 1,470 0 0 Prop A Maint & Service 8,076 40,000 20,000 40,000 40,000 Total 4,800,844 4,691,100 4,729,885 4,940,000 4,958,000 Charges for Current Services Maps & Publications 6,836 6,000 6,000 6,000 6,000 Strike Team Reimbursement 207,787 100,000 26,320 90,000 90,000 Police Services 125,892 95,000 95,000 100,000 100,000 Park Lights 19,045 10,500 0 0 0 Engineering Charges 154,144 100,000 150,000 100,000 100,000 Street Sidewalk Curb 1,683 1,600 0 0 0 Ambulance Charges 1,211,270 1,000,000 1,055,000 1,100,000 1,100,000 Subdivision Fees 650 700 1,125 1,000 1,000 Police Service DUI 10,881 15,000 11,000 10,000 10,000 Police Service Inmate 1,000 0 36,100 35,000 35,000 Security Alarm /Annual Permits 123,216 160,000 120,000 120,000 120,000 Police Svs /False Alarms 62,559 60,000 40,000 45,000 45,000 Fire False Alarm 9,234 15,000 15,000 15,000 15,000 Public Works Service 104,560 75,000 140,000 190,000 190,000 Address Change Fee 500 0 500 0 0 Vehicle Impounds 123,090 120,000 120,000 95,000 95,000 Fire Services Filming 80,108 35,000 72,000 50,000 50,000 Police Services Filming 108,762 30,000 70,000 30,000 30,000 Public Works Inspections 6,334 20,000 6,500 8,500 8,500 Fire Inspection Fees 176,260 180,000 180,000 180,000 180,000 Attorney Fees 2,973 1,000 9,000 10,000 10,000 Paramedic Subscription 147,828 160,000 160,000 160,000 160,000 Police Donation /Reimbursement 4,436 0 0 0 0 Fire Donation /Reimbursement 1,100 2,000 20 0 0 Total 2,690,148 2,186,800 2,313,565 2,345,500 2,345,500 Library Art & Lecture Room 5,710 3,000 5,400 5,800 5,800 Lost Books 6,369 5,000 5,700 6,000 6,000 Fines 79,593 65,000 77,260 78,000 78,000 Donations /Reimbursed 6,170 0 500 1,500 2,500 Total 97,842 73,000 88,860 91,300 92,300 EXHIBIT A GENERAL FUND ESTIMATED REVENUES BY OBJECT FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Revenue Source Actual Budget Estimated Budget Budget Recreation Fees & Charges 413,366 421,510 421,510 453,540 453,540 Nature 21,800 19,000 19,000 13,000 13,000 Playgrounds 10,015 13,420 14,000 13,500 13,500 Sr. Citizen 117,644 110,250 120,000 113,740 113,740 Camping 152,476 162,600 165,000 167,300 167,300 Aquatics 73,796 85,205 67,000 85,205 85,205 Youth Master 10,780 12,350 10,500 11,950 11,950 Dana Gymnasium 0 65,200 40,000 63,850 63,850 Special Event Cleaning 8,900 8,300 8,300 6,300 6,300 Total 808,777 897,835 865,310 928,385 928,385 Other Revenues Miscellaneous Revenue (43,952) 13,200 33,000 10,000 10,000 Cost Reimbursement 7,657 6,000 0 0 0 Court Appearance 2,280 1,500 1,500 1,500 1,500 Sale of Property 51,308 20,000 20,000 20,000 20,000 PERS Savings 0 308,000 0 117,200 117,200 Total 17,293 348,700 54,500 148,700 148,700 Total Outside Source Revenue 39,155,495 41,559,435 41,396,890 42,003,635 42,671,635 Transfers from Other Funds Cost Allocation 1,721,980 1,723,400 1,723,400 1,782,070 1,782,070 Capital Fund reimbursement - Race Track 171,380 170,000 90,000 175,000 175,000 Life Insurance 0 199,894 199,894 180,000 0 Traffic Safety 327,288 320,000 320,000 320,000 320,000 Gas Tax 936,971 1,564,390 1,536,820 1,390,270 1,260,750 Solid Waste 200,000 300,000 300,000 300,000 300,000 Equipment Replacement 1,981,161 1,085,810 1,085,810 807,449 1,065,598 Total Transfers -In 5,338,780 5,363,494 5,255,924 4,954,789 4,903,418 Total Revenues Subtotal 44,494,275 46,922,929 46,652,814 46,958,424 47,575,053 Local Law Enforcement (73,478) (81,610) (65,268) (91,150) (93,990) Lighting Districts (537,866) (643,000) (643,000) (659,097) (661,995) COPS fund 0 (14,120) 0 0 0 Total Transfers -Out (611,344) (738,730) (708,268) (750,247) (755,985) Total Revenues 43,882,931 46,184,199 45,944,546 46,208,177 46,819,068 EXHIBIT A GENERAL FUND EXPENDITURE SUMMARY Adjusted FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Expenditure Actual Budget Estimated Budget Budget Employee Services 32,767,161 35,155,840 34,281,982 36,473,642 37,554,299 Supplies & Services 10,788,881 11,043,058 10,536,939 10,776,018 11,028,969 Total Appropriation 43,556,042 46,198,898 44,818,921 47,249,660 48,583,268 --- - - - - -- - -- APPROPRIATIONS 51,000,000 46,000,000 41,000,000 - -.. _- . _._ -. -- - il36,000,00031,000,000 26,000,000 21,000,000 Actual Budget Estimated i Budget ! Budget 09 -10 10 -11 10 -11 11 -12 12 -13 1 EXHIBIT A GENERAL FUND DEPARTMENT SUMMARY FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Expenditure Actual Budget Estimated Budget Budget City Council 203,240 227,660 223,060 232,420 236,360 City Manager 639,427 732,980 712,350 728,490 742,610 City Clerk 314,007 347,940 331,640 364,950 368,670 City Attorney 295,254 395,340 359,690 364,530 368,840 General City 1,112,904 1,396,270 1,259,950 1,460,950 1,296,455 Administrative Services 2,261,655 2,469,670 2,449,070 2,533,688 2,509,139 Police 15,313,615 16,560,004 15,990,095 17,001,970 17,743,550 Fire 12,266,498 12,052,650 11,735,700 12,123,077 12,390,790 Public Works Services 3,628,769 3,832,152 3,646,890 3,810,025 4,251,668 Development Services 2,469,295 2,585,332 2,567,616 2,713,495 2,730,314 Recreation & Community Services 2,181,698 2,464,110 2,471,287 2,723,080 2,719,160 Library & Museum Services 2,869,680 3,134,790 3,071,573 3,192,985 3,225,712 Total 43,556,042 46,198,898 44,818,921 47,249,660 48,583,268 FY11 -12 Budget Fire 26% Public Works Services 8% 4 Development Services x 5% fi Police 36% A Recreation & Community Services $" 5% a d a ''' w„ a , °, -, r . Library & Museum r *,� � $ l � ",„,,, Services 7% �t a Gen .overnment V 'AP `',, 6% EXHIBIT A FULL TIME PERSONNEL BY DEPARTMENT FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13 Budget Budget Actual Budget Budget General Fund City Council 6.00 6.00 6.00 6.00 6.00 City Manager 3.60 3.60 3.60 3.60 3.60 City Clerk 4.00 3.00 3.00 3.00 3.00 City Attorney 1.00 0.00 0.00 0.00 0.00 General City 0.35 0.35 0.35 0.35 0.35 Admin. Services 13.75 14.15 14.15 14.15 14.15 Police 103.00 98.00 98.00 98.00 98.00 Fire 57.00 57.00 57.00 57.00 57.00 Public Works Services 24.37 23.73 23.73 23.70 23.70 Development Services 19.65 20.10 20.20 20.17 20.17 Recreation & Community Services 8.00 9.00 9.00 9.00 9.00 Library & Museum Services 20.00 19.00 19.00 19.00 19.00 Total General Fund 260.72 253.93 254.03 253.97 253.97 Narcotic Seizure State 1.00 1.00 1.00 1.00 1.00 COPS SLESF AB3229 1.00 1.00 1.00 1.00 1.00 Local Law Enforcement Block Grant 0.00 1.00 1.00 1.00 1.00 Liability/Workers' Compensation 0.90 1.50 1.50 1.50 1.50 Solid Waste 1.75 1.75 1.75 1.65 1.65 CDBG 0.45 0.50 0.50 0.43 0.43 Arcadia Transit 1.45 1.45 1.45 1.45 1.45 Measure R 0.00 0.10 0.00 0.10 0.10 Proposition A & C 1.60 1.70 1.70 1.70 1.70 Lighting Maintenance Districts A -E 2.14 2.65 2.65 2.65 2.65 Public Services Water 26.79 26.07 26.07 25.90 25.90 Public Services Sewer 7.00 6.95 6.95 7.25 7.25 Redevelopment Agency 2.20 2.40 2.40 2.40 2.40 Total Personnel 307.00 302.00 302.00 302.00 302.00 * Part Time employees are not included. EXHIBIT B CITY OF ARCADIA SUMMARY OF PROPOSED FIVE YEAR CAPITAL PROGRAMS FISCAL YEAR 2011 -12 THROUGH 2015 -16 ESTIMATED ESTIMATED PROPOSED ESTIMATED FUNDS FIVE -YEAR FIVE -YEAR FUNDS 7/1/2011 REVENUE EXPENDITURE 6/30/2016 CAPITAL OUTLAY FUND 2,859,591 4,210,000 (4,719,500) 2,350,091 GAS TAX FUND 174,911 7,578,880 (8,854,260) (1,100,469) PARKS AND RECREATION FUND 227,842 4,848,540 (87,500) 4,988,882 PROP C FUND 176,129 5,214,661 (5,352,970) 37,820 TRANSPORTATION IMPACT FUND 412,933 1,647,400 (1,409,800) 650,533 SEWER FUND 2,303,770 6,229,090 (7,418,279) 1,114,581 EQUIPMENT FUND 4,623,576 299,600 (6,287,900) (1,364,724) WATER FACILITY RESERVE 22,600,970 8,500,000 (9,752,901) 21,348,069 WATER EQUIPMENT RESERVE 1,304,640 1,140,000 (801,951) 1,642,689 RESOLUTION NO. 6776 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL YEAR 2011 -2012 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS WHEREAS, on June 7, 2011, the City Manager submitted to the City Council a proposed Budget for Fiscal Year 2011 -2012, a copy of which is on file in the Office of the City Clerk; and WHEREAS, Section 1204 of the Arcadia City Charter requires notice and hearing for consideration of a proposed operating budget and its adoption by resolution; and WHEREAS, the aforementioned proposed Budget includes the budget for the ensuing Fiscal Year 2011 -2012; and WHEREAS, notice of the public hearing on the proposed Budget and a summary of the proposed Budget were published on May 26, 2011; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 7, 2011. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "City of Arcadia Budget, Fiscal Year 2011 - 2012 ", is on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the Fiscal Year 2011 -2012 and the amounts specified therein as expenditures from the funds indicated are hereby appropriated for the purposes specified therein. 1 SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of , 2011. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: crg 4).4r Stephen P. Deitsch City Attorney 2 RESOLUTION NO. 6777 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL YEARS 2011 -2012 THROUGH 2015 -2016 WHEREAS, on June 7, 2011, the City Manager submitted to the City Council a proposed plan entitled, "Capital Improvement and Equipment Plan, Fiscal Years 2011- 2016", a copy of which is on file in the office of the City Clerk; and WHEREAS, Section 1205 of the Arcadia City Charter requires notice and hearing for the consideration of a capital program and its adoption by resolution of the City Council; and WHEREAS, notice of the public hearing on the proposed Capital Improvement and Equipment Plan was published on May 26, 2011; and WHEREAS, the duly noticed public hearing was conducted by the City Council on June 7, 2011. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. That certain "Capital Improvement and Equipment Plan, Fiscal Years 2011 - 2016 ", is on file in the office of the City Clerk, together with any approved amendments thereto, is hereby adopted, in pertinent part, for Fiscal Year 2011 -12. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. [SIGNATURES ON NEXT PAGE] 1 Passed, approved and adopted this day of , 2011. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: Sep P l Stephen P. Deitsch City Attorney 2