HomeMy WebLinkAboutItem 1b: Budget for FY 2011-2012 and a Capital Improvement and Equipment Plan for FY 2011-2012 through 2015-2016 by Adopting Resolution 6776 and 6777 o AR 0
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°° 111 ∎. STAFF REPORT
Office of the City Manager
DATE: June 7, 2011
TO: Mayor and City Council
FROM: Donald Penman, City Manager
Hue Quach, Administrative Services Director '44
SUBJECT: APPROVE THE BUDGET FOR FISCAL YEAR 2011 -2102
A CAPITAL IMPROVEMENT AND EQUIPMENT PLAN FOR FISCAL
YEAR 2011 -2012 THROUGH 2015 -2016 BY ADOPTING THE
FOLLOWING RESOLUTIONS:
RESOLUTION NO. 6776 AUTHORIZING A BUDGET FOR FISCAL
YEAR 2011 -2012
Recommendation: Adopt
RESOLUTION NO. 6777 OUTLINING A CAPITAL IMPROVEMENT
AND EQUIPMENT PLAN FOR FISCAL YEAR 2011 -2012 THROUGH
2015 -2016
Recommendation: Adopt
SUMMARY
By City Charter, the City Council must annually give notice and hold a public hearing for
consideration for the proposed Operating Budget and Capital Improvement Program for
the ensuing fiscal year, and consider resolutions adopting an Operating Budget and
Capital Plan. The Charter requires that the Budget be adopted on or before July 1 of
each year for the ensuing fiscal year. The recommended actions are necessary to
implement the budget for Fiscal Year 2011 -2012.
BACKGROUND
Sections 1204 and 1205 of the Arcadia City Charter require a public notice and a public
hearing for consideration of the proposed Operating Budget and five year Capital
Program. Notice has been given and the public hearing is designed to seek community
input on the proposed budget and program of services for the upcoming year. The five -
year capital improvement and equipment plan is also presented for approval. The
Capital Plan is not a budget, but rather a general financial plan for improvements and
acquisitions, and the proposed means of financing them.
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 2
DISCUSSION
The FY 2011 -2012 Preliminary Budget was distributed to the City Council on April 27,
2011. Submitted for the City Council's review were all operating funds including
General, Special Revenues, Enterprise and the Redevelopment Agency Funds.
Additionally, in a separate document, also submitted for Council were the Capital
Improvement and Equipment Replacement Fund budgets. All funds total about $90.0
million; the General Fund portion of that is $47,999,907.
Following the distribution of the budget documents, two budget study sessions were
scheduled and held on May 2 and 17 At the May 2 study session, staff presented
the Preliminary General Fund budget that projected a shortfall or deficit of expenditures
to revenues of $1,574,816. The preparation of this budget assumed a flat line
expenditure on all controllable operational line items. With a continuing outlook of a
slow recovery, revenues were forecast to increase modestly and far from its peak just a
few years ago. Staff projected a modest revenue increase of .66% versus the prior
fiscal year.
As stated above, controllable expenditures were held flat for budgeting but those
"uncontrollable" items have rapidly increased and have largely contributed to the overall
deficit balance. A major contributor to the deficit resulted from higher pension
contribution rates that are "charged" to the City from the California Public Employee
Retirement System (PERS). Due to negative investment returns, caused by the
recession, future pension liabilities for the City have increased significantly. In order to
offset or reduce that liability, the City is assessed higher pension contribution rates to
fund those losses. This fiscal year's contribution increased approximately $1.4 million in
comparison to the previous year's budget. Employee services within the General Fund
account for 77% of all expenditures. These costs will remain and likely increase in the
following years based on PERS estimates, though investment returns were 12% in
calendar year 2010. So it is unclear how this might impact FY 2012 -2013 rates, though
it is unlikely they will go down.
On a positive note, for the fiscal year ending 2010 -2011 staff has projected that the
General Fund will end with a surplus of $1,125,625. Analysis of this indicates that the
majority of this savings is achieved through lower personnel expenditures then
anticipated and some savings in the contract services area. Revenues are estimated to
be about .35% of budgeted estimates, therefore not a factor in contributing towards the
overall surplus amount.
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 3
The City has done an outstanding job in managing the impacts of the recession over the
past three years; through targeted cuts in expenditures, and close department level
management of expenses, as well as some revenue enhancements. However, it must
be recognized that to a significant extent this can be attributed to some one -time
expenditure savings and one -time revenues. This approach has worked in tough
financial times and has helped the city weather the last few years. Though not a
practice that should be continued indefinitely, it must be recognized that we are utilizing
these one -time monies in the FY 2011 -12 Proposed Budget with the transfers of monies
from other funds into the General Fund. Just as in the prior year, the budget proposes
the transfer of $180,000 from the Life Insurance Fund. This transfer will do away with a
fund which existed to account for a $10,000 death benefit to a limited number of retired
employees (18) hired before a certain date. It was determined that this fund can be
eliminated as similar coverage for those eighteen employees are covered under the
City's overall term insurance policy.
Additionally, included once more in the budget are the transfers of Gas Tax monies of
$500,000 and $300,000 from our Solid Waste Fund for related and qualifying
operational expenditures budgeted in the General Fund. Though allowed and
necessary, the use of these funds would create adverse affects if it were continued for
an indefinite period. The continuing use of Solid Waste funds will eventually limit the
city's ability to effectively administer mandated programs that divert waste from landfills
and promote recycling under the California Integrated Waste Management Act. In the
case of Gas Tax monies, this would be the third year in which we've proposed for this
type of use. We were fortunate to be able to proceed with the slurry program in FY
2009 -10; however, for FY 2010 -2011, these annual programs are slated to be deferred.
In FY 2011 -2012, there is a budget for the annual asphalt program, but it is budgeted
out of the Capital Improvement Fund which has been experiencing declining race track
revenues. An ongoing transfer for General Fund purpose will limit the amount of future
Gas Tax revenues to dedicate to street improvements.
OPTIONS FOR DEFICIT REDUCTION
In preparation for the May 2nd budget study session and to provide options for mitigating
the projected deficit, departments prepared a 2.5% reverse priority list of cuts that
totaled $1,189,821. During that meeting, staff presented and discussed the FY 2010-
2011 year end result, the deficit position of the FY 2011 -2012 preliminary budget, and
options available for cutting the deficit balance. Council indicated that they did not want
to make cuts that could affect current programs and services. As such, Council gave
direction to adopting the budget by "rolling over" the projected surplus of $1,125,625
from FY 2010 -2011 and instructed the City Manager to recommend additional cuts from
the 2.5% list which would not impact existing programs to the community.
Based on Council's direction at the May 2 meeting, further expenditure cuts of
$377,350 and additional revenues of $144,000 were presented at the May 17 budget
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 4
study session. Since that meeting, additional refinements to the budget were made and
in total reduced the shortfall from $1,574,816 to $1,041,483.
If the City Council proceeds with the adoption of the budget tonight based on the
Preliminary budget and changes since the May 17 meeting, the "rollover surplus" to be
used from FY 2010 -2011 to balance the budget would be $1,041,483.
SUBSEQUENT CHANGES
Subsequent to the budget study sessions, a few matters came to staff's attention that
were considered but not discussed at the study sessions. Staff would like to propose
and present them for Council's discussion as part of the budget adoption process. The
first item is a matter of changing the organizational chart with no fiscal impact to the
budget. The second pertains to proposed fee increases in areas of Business License
and Building Related Permits fees.
The approval of the FY 2011 -2012 Budget will represent the third full fiscal year that the
City has dealt with possible deficits and taken action to increase revenues where
possible and reduce expenses. This process has served the City well as core services
have been maintained and use of reserves has been minimal. It was in FY 2008 -2009
the City froze a number of positions in order to adopt a balanced budget. In 2009 -2010
and 2010 -2011 additional positions were frozen. Combined these include the following:
• Eight (8) Police officers
• One (1) Police Lieutenant
• Two (2) police dispatchers
• One (1) Community Service Officer
• Three (3) Police Cadets
• One (1) Library Technician
• One (1) Maintenance Worker
• Part-time Legal Coordinator
Total annual savings from these frozen vacant positions is $1,440,000. Based on the
current budget as well as the Five Year Financial Plan, there seems little likelihood that
these positions will be unfrozen and filled in the near future. Therefore it is
recommended that the following positions from this list be eliminated from the City's
organization chart. There would not be a fiscal impact from these cuts, as funding for
them is not included in the budget; but cutting them would recognize the fiscal reality
that is the "new norm" we operate in today.
• Four (4) Police Officers
• One (1) Lieutenant
• One (1) Library Technician
• One (1) Maintenance Worker
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 5
• Part-time Legal Coordinator
The other positions would stay on the list of authorized staff but would remain unfunded
and still frozen. However at any time the City Council could reauthorize the eliminated
or frozen positions, based on need and available funds. Because of the high priority of
public safety, some discussion of the impacts of this action on Police services is
warranted. The positions proposed for elimination have been vacant a minimum of five
(5) years, and two of them which were added and funded in FY2007 -2008 have never
been filled, when the sworn complement was increased from 75 to 77. In fact all eight
officer positions have been vacant for several years. As a result there will be no impact
on current services by cutting the four positions. Staff is not recommending the
elimination of the other four (currently unfunded) officer positions as these involved the
elimination of one officer per patrol shift, and while the Police Department has operated
at the current service level for a number of years, restoring these patrol positions would
be desirable should funding become available.
Our second item for Council's consideration tonight is proposed fee increases in
Business License and Building Permits areas. The Development Services Department
is recommending increases in fees for Building Related Permits and Business Licenses
for the 2011 -2012 Fiscal Year. With regard to building permit fees, the State mandated
adoption of the new 2011 California Building Code on January 1, 2011. This series of
code requirements include the new "Green Building Code" for the State, which is a
series of more stringent requirements for environmental review of projects and
construction. These requirements include energy standards, building materials review,
water retention requirements, and other more stringent regulations with a goal of more
sustainable construction. This leads to additional work from plan checkers, the Building
Official, and in -field inspectors to ensure these requirements are met. The
recommendation is for a 5% across - the -board increase in the cost of building permits,
plan checks, demolition permits, grading permits, and mechanical, plumbing and electric
permits. The increase in Business License fees is recommended at 3% across the
board. This is viewed as simply a cost of living increase, and in fact, Business License
fees in Arcadia had been frozen for many years. Per city code, the increase would not
be imposed until January 1, 2012. These proposed fees have been included in the
revenue projections as part of the General Fund budget. As a matter of formality, a fee
resolution will be brought forth for Council's approval at the following Council meeting in
June.
STATE BUDGET
As typically the case at this time of the year, staff prepares the City budget without the
knowledge of what actions the State may take that could impact local government
finances. At this point in time the primary concern has been with the Governor's
proposal to eliminate redevelopment agencies. Staff has prepared the Redevelopment
Agency budget based on the assumption that the Agency will remain next year.
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 6
Staff is aware of two other State funded grant programs that may impact the City as the
State contemplates solutions to address their budget deficit. The Citizens Option for
Public Safety Program (COPS), which provides $100,000 in funds for the Crime Analyst
position, is assumed to remain and has been budgeted accordingly. The City's Library
State Grant of approximately $40,000 is presumed to be cut; however, a fund balance
of $136,638 accumulated over the years has allowed the City to continue budgeting for
programs and services that is typically funded through this grant.
Even though there is uncertainty as to what the State will do, staff recommends that
Council proceed with budget adoption. If the State adopts a budget that takes local
monies we can return to City Council with recommendations on how to respond.
To conclude, the budget does not account for nor reflect the outcome of the current
labor negotiations that is taking place with all five (5) union employee groups. As such,
it should be noted that no cost -of- living adjustment is factored into this budget. The
outcome of these negotiations may further increase the City's General Fund deficit and
require additional use of reserves to balance the budget.
Enclosed with this staff report are Exhibits A and B summarizing the overall General
Fund Operating Budget and the proposed Five -Year Capital Improvement and
Equipment Replacement Plan.
• Exhibit "A" is the General Fund Budget Summary that reflects the proposed
budget presented to and modified by the City Council at the study sessions.
Council will note that the General Fund Summary still reflects a deficit balance of
$1,041,483 for FY 2011 -2012 as the use of the "rollover surplus" from FY 2010-
2011 to balance the budget is "rolled in" the Beginning Fund Balance figure of FY
2011 -2012.
• Exhibit "B" summarizes the proposed five -year Capital Improvement and
Equipment Replacement Plan.
Like other public agencies, Arcadia has and continues to be affected by the recession
but has withstood its impact better than many agencies. Though there is a solution in
place to balance the FY 2011 -2012 budget, we continue to face challenges as we look
ahead in future years. The City will be facing a structural budget deficit year after year
unless significant changes to revenues and /or expenditures can be implemented that
would mitigate or eliminate those deficits as projected in the Five Year Financial Plan.
Rising personnel and retirement cost will be a major hurdle to overcome as costs are
expected to rise in the foreseeable future, whereas expectation for revenues is still far
from its peak prior to the recession. Regardless of what that solution may be, staff is
prepared to work closely with the City Council to foster and maintain Arcadia as one of
the premier communities in California.
Mayor and City Council — Budget for FY2011 -12
June 07, 2011
Page 7 '
RECOMMENDATION
It is recommended that the City Council:
1) Adopt Resolution No. 6776 a Resolution of the City Council of the City of
Arcadia, California, adopting a budget for Fiscal Year 2011 -2012 and
appropriating the amounts specified therein as expenditures from the funds
indicated.
2) Adopt Resolution No. 6777 a Resolution of the City Council of the City of
Arcadia, California, adopting a Capital Improvement and Equipment Plan for the
Fiscal Years 2011 -2012 through 2015 -2016, and finds that the Capital
Improvement Program adoption is exempt from the requirements of the California
Environmental Quality Act (as specified in Title 14, Section 15273 of the
California Administrative Code).
Attachment: Exhibit A — General Fund Budget Summary
Exhibit B — Five Year Capital and Equipment Plan
Resolution No. 6776 and Resolution No. 6777
EXHIBIT A
GENERAL FUND
FY 10 -11 FY 11 -12 FY 12 -13
Estimates Budget Budget
Beginning Fund Balance 5,948,375 7,074,000 6,032,517
Estimated Revenue:
Revenues 41,396,890 42,003,635 42,671,635
Transfers -In from other funds 5,255,924 4,954,789 4,903,418
Total Revenues 46,652,814 46,958,424 47,575,053
Proposed Expenditures:
Transfers -Out to other funds 708,268 750,247 755,985
Expenditures 44,818,921 47,249,660 48,583,268
Total Expenditures 45,527,189 47,999,907 49,339,253
Revenue Over Expenditure 1,125,625 (1,041,483) (1,764,200)
Ending Fund Balance 7,074,000 6,032,517 4,268,317
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY SOURCE
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Revenue Source Actual Budget Estimated Budget Budget
Taxes 25,617,417 27,370,000 27,457,100 28,007,800 28,509,800
License & Permits 3,332,622 3,564,000 3,533,200 3,650,200 3,797,200
Fines & Penalties 606,204 610,000 610,200 606,500 606,500
Use Money & Property 1,184,349 1,818,000 1,744,270 1,285,250 1,285,250
Revenue Other Agency 4,800,844 4,691,100 4,729,885 4,940,000 4,958,000
Charge Current Services 2,690,148 2,186,800 2,313,565 2,345,500 2,345,500
Library 97,842 73,000 88,860 91,300 92,300
Recreation 808,777 897,835 865,310 928,385 928,385
Other Revenue 17,293 348,700 54,500 148,700 148,700
Transfer -In 5,338,780 5,363,494 5,255,924 4,954,789 4,903,418
Total Revenues Subtotal 44,494,275 46,922,929 46,652,814 46,958,424 47,575,053
Transfer - Out (611,344) (738,730) (708,268) (750,247) (755,985)
Total Revenues 43,882,931 46,184,199 45,944,546 46,208,177 46,819,068
FY11 -12 budget
Transfer -In
Other Revenue 11%
Charge Current 1%
Services • Taxes
5% :%
Recr =- '
,` Revenue' • ,'�= ;.g. "..r
Fines & Pen-
1%
■ Use Money & Property
4%
License & Permits
8%
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Revenue Source Actual Budget Estimated Budget Budget
Taxes
Property Taxes 8,488,576 9,300,000 9,208,000 9,438,200 9,580,000
Public Safety Augmentation Fund 362,060 310,000 350,000 390,000 370,800
Franchises 972,460 1,100, 000 1,100, 000 1,000,000 1,000,000
Sales Taxes 7,940,462 8,700,000 8,843,600 9,095,600 9,336,600
Transient Taxes 2,237,610 2,225,000 2,300,000 2,340,300 2,381,200
Property Transfer 358,136 335,000 335,000 370,000 360,000
Utility Taxes 5,258,113 5,400,000 5,320,500 5,373,700 5,481,200
Total 25,617,417 27,370,000 27,457,100 28,007,800 28,509,800
License & Permits
Business License 1,020,770 1,131,300 1,100,000 1,122,000 1,200,000
Parking Permit 261,665 260,000 260,000 260,000 260,000
Plan Check Fees 552,979 605,000 615,000 615,000 635,000
Building Permit Fee 711,051 767,000 775,000 775,000 805,000
Mech. Elect, Permit 207,227 198,000 200,000 205,000 208,000
Home Occupation Permit 13,083 15,000 13,000 13,000 13,000
Misc. Permit Fee 9,883 7,000 9,000 9,000 10,000
Planning Application 180,170 251,000 230,000 250,000 260,000
Fire Plan Check 156,403 135,000 135,000 135,000 135,000
Fire Permit Fees 112,722 95,000 100,000 95,000 95,000
Engineer Permit Fee 54,699 45,000 50,000 50,000 55,000
Fire Code Special Inspections 32,887 43,000 35,000 35,000 35,000
Storm Water Plan Check Fees 1,400 1,500 1,000 1,000 1,000
SB1473 Building Permit 267 200 200 200 200
Off -Site Improvement 17,416 10,000 10,000 10,000 10,000
Water Efficient Landscape 0 0 0 75,000 75,000
Total 3,332,622 3,564,000 3,533,200 3,650,200 3,797,200
Fines & Penalties
Miscellaneous Fines 76,096 50,000 50,000 50,000 50,000
Parking Citations 517,170 550,000 550,000 550,000 550,000
Code Enforcement 9,050 5,000 8,700 6,000 6,000
Fire Citations 3,888 5,000 1,500 500 500
Total 606,204 610,000 610,200 606,500 606,500
Use of Money & Property
Investment Earnings 140,049 270,000 200,000 200,000 200,000
Interests on ARA loan 0 280,000 280,000 0 0
Interest transfers from Capital and 0 186,000 186,000 0 0
Equipment Funds
Unrealized Gain /loss (53,610) 0 0 0 0
Rents & Royalties 1,045,730 1,030,000 1,030,000 1,030,000 1,030,000
Community Center 52,180 52,000 48,270 55,250 55,250
Total 1,184,349 1,818,000 1,744,270 1,285,250 1,285,250
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Revenue Source Actual Budget Estimated Budget Budget
Revenue from Other Agencies
Motor Vehicle License 4,502,550 4,576,100 4,580,000 4,790,000 4,808,000
Homeowner Exemption 77,098 50,000 60,000 60,000 60,000
State Post 27,530 20,000 20,000 20,000 20,000
Federal fund 4,480 0 0 0 0
SB 90 Reimbursements 179,639 5,000 48,415 30,000 30,000
State STC Program 1,471 0 1,470 0 0
Prop A Maint & Service 8,076 40,000 20,000 40,000 40,000
Total 4,800,844 4,691,100 4,729,885 4,940,000 4,958,000
Charges for Current Services
Maps & Publications 6,836 6,000 6,000 6,000 6,000
Strike Team Reimbursement 207,787 100,000 26,320 90,000 90,000
Police Services 125,892 95,000 95,000 100,000 100,000
Park Lights 19,045 10,500 0 0 0
Engineering Charges 154,144 100,000 150,000 100,000 100,000
Street Sidewalk Curb 1,683 1,600 0 0 0
Ambulance Charges 1,211,270 1,000,000 1,055,000 1,100,000 1,100,000
Subdivision Fees 650 700 1,125 1,000 1,000
Police Service DUI 10,881 15,000 11,000 10,000 10,000
Police Service Inmate 1,000 0 36,100 35,000 35,000
Security Alarm /Annual Permits 123,216 160,000 120,000 120,000 120,000
Police Svs /False Alarms 62,559 60,000 40,000 45,000 45,000
Fire False Alarm 9,234 15,000 15,000 15,000 15,000
Public Works Service 104,560 75,000 140,000 190,000 190,000
Address Change Fee 500 0 500 0 0
Vehicle Impounds 123,090 120,000 120,000 95,000 95,000
Fire Services Filming 80,108 35,000 72,000 50,000 50,000
Police Services Filming 108,762 30,000 70,000 30,000 30,000
Public Works Inspections 6,334 20,000 6,500 8,500 8,500
Fire Inspection Fees 176,260 180,000 180,000 180,000 180,000
Attorney Fees 2,973 1,000 9,000 10,000 10,000
Paramedic Subscription 147,828 160,000 160,000 160,000 160,000
Police Donation /Reimbursement 4,436 0 0 0 0
Fire Donation /Reimbursement 1,100 2,000 20 0 0
Total 2,690,148 2,186,800 2,313,565 2,345,500 2,345,500
Library
Art & Lecture Room 5,710 3,000 5,400 5,800 5,800
Lost Books 6,369 5,000 5,700 6,000 6,000
Fines 79,593 65,000 77,260 78,000 78,000
Donations /Reimbursed 6,170 0 500 1,500 2,500
Total 97,842 73,000 88,860 91,300 92,300
EXHIBIT A
GENERAL FUND
ESTIMATED REVENUES BY OBJECT
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Revenue Source Actual Budget Estimated Budget Budget
Recreation
Fees & Charges 413,366 421,510 421,510 453,540 453,540
Nature 21,800 19,000 19,000 13,000 13,000
Playgrounds 10,015 13,420 14,000 13,500 13,500
Sr. Citizen 117,644 110,250 120,000 113,740 113,740
Camping 152,476 162,600 165,000 167,300 167,300
Aquatics 73,796 85,205 67,000 85,205 85,205
Youth Master 10,780 12,350 10,500 11,950 11,950
Dana Gymnasium 0 65,200 40,000 63,850 63,850
Special Event Cleaning 8,900 8,300 8,300 6,300 6,300
Total 808,777 897,835 865,310 928,385 928,385
Other Revenues
Miscellaneous Revenue (43,952) 13,200 33,000 10,000 10,000
Cost Reimbursement 7,657 6,000 0 0 0
Court Appearance 2,280 1,500 1,500 1,500 1,500
Sale of Property 51,308 20,000 20,000 20,000 20,000
PERS Savings 0 308,000 0 117,200 117,200
Total 17,293 348,700 54,500 148,700 148,700
Total Outside Source Revenue 39,155,495 41,559,435 41,396,890 42,003,635 42,671,635
Transfers from Other Funds
Cost Allocation 1,721,980 1,723,400 1,723,400 1,782,070 1,782,070
Capital Fund reimbursement - Race
Track 171,380 170,000 90,000 175,000 175,000
Life Insurance 0 199,894 199,894 180,000 0
Traffic Safety 327,288 320,000 320,000 320,000 320,000
Gas Tax 936,971 1,564,390 1,536,820 1,390,270 1,260,750
Solid Waste 200,000 300,000 300,000 300,000 300,000
Equipment Replacement 1,981,161 1,085,810 1,085,810 807,449 1,065,598
Total Transfers -In 5,338,780 5,363,494 5,255,924 4,954,789 4,903,418
Total Revenues Subtotal 44,494,275 46,922,929 46,652,814 46,958,424 47,575,053
Local Law Enforcement (73,478) (81,610) (65,268) (91,150) (93,990)
Lighting Districts (537,866) (643,000) (643,000) (659,097) (661,995)
COPS fund 0 (14,120) 0 0 0
Total Transfers -Out (611,344) (738,730) (708,268) (750,247) (755,985)
Total Revenues 43,882,931 46,184,199 45,944,546 46,208,177 46,819,068
EXHIBIT A
GENERAL FUND
EXPENDITURE SUMMARY
Adjusted
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Expenditure Actual Budget Estimated Budget Budget
Employee Services 32,767,161 35,155,840 34,281,982 36,473,642 37,554,299
Supplies & Services 10,788,881 11,043,058 10,536,939 10,776,018 11,028,969
Total Appropriation 43,556,042 46,198,898 44,818,921 47,249,660 48,583,268
--- - - - - -- - --
APPROPRIATIONS
51,000,000
46,000,000
41,000,000 - -.. _- . _._ -. -- - il36,000,00031,000,000 26,000,000 21,000,000
Actual Budget Estimated i Budget ! Budget
09 -10 10 -11 10 -11 11 -12 12 -13
1
EXHIBIT A
GENERAL FUND
DEPARTMENT SUMMARY
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Expenditure Actual Budget Estimated Budget Budget
City Council 203,240 227,660 223,060 232,420 236,360
City Manager 639,427 732,980 712,350 728,490 742,610
City Clerk 314,007 347,940 331,640 364,950 368,670
City Attorney 295,254 395,340 359,690 364,530 368,840
General City 1,112,904 1,396,270 1,259,950 1,460,950 1,296,455
Administrative Services 2,261,655 2,469,670 2,449,070 2,533,688 2,509,139
Police 15,313,615 16,560,004 15,990,095 17,001,970 17,743,550
Fire 12,266,498 12,052,650 11,735,700 12,123,077 12,390,790
Public Works Services 3,628,769 3,832,152 3,646,890 3,810,025 4,251,668
Development Services 2,469,295 2,585,332 2,567,616 2,713,495 2,730,314
Recreation & Community Services 2,181,698 2,464,110 2,471,287 2,723,080 2,719,160
Library & Museum Services 2,869,680 3,134,790 3,071,573 3,192,985 3,225,712
Total 43,556,042 46,198,898 44,818,921 47,249,660 48,583,268
FY11 -12 Budget Fire
26% Public Works Services
8%
4
Development Services
x 5%
fi
Police
36% A Recreation & Community
Services
$" 5%
a d
a
''' w„ a ,
°, -, r . Library & Museum
r
*,� � $ l � ",„,,, Services
7%
�t a Gen .overnment
V 'AP `',, 6%
EXHIBIT A
FULL TIME PERSONNEL BY DEPARTMENT
FY09 -10 FY10 -11 FY10 -11 FY11 -12 FY12 -13
Budget Budget Actual Budget Budget
General Fund
City Council 6.00 6.00 6.00 6.00 6.00
City Manager 3.60 3.60 3.60 3.60 3.60
City Clerk 4.00 3.00 3.00 3.00 3.00
City Attorney 1.00 0.00 0.00 0.00 0.00
General City 0.35 0.35 0.35 0.35 0.35
Admin. Services 13.75 14.15 14.15 14.15 14.15
Police 103.00 98.00 98.00 98.00 98.00
Fire 57.00 57.00 57.00 57.00 57.00
Public Works Services 24.37 23.73 23.73 23.70 23.70
Development Services 19.65 20.10 20.20 20.17 20.17
Recreation & Community Services 8.00 9.00 9.00 9.00 9.00
Library & Museum Services 20.00 19.00 19.00 19.00 19.00
Total General Fund 260.72 253.93 254.03 253.97 253.97
Narcotic Seizure State 1.00 1.00 1.00 1.00 1.00
COPS SLESF AB3229 1.00 1.00 1.00 1.00 1.00
Local Law Enforcement Block Grant 0.00 1.00 1.00 1.00 1.00
Liability/Workers' Compensation 0.90 1.50 1.50 1.50 1.50
Solid Waste 1.75 1.75 1.75 1.65 1.65
CDBG 0.45 0.50 0.50 0.43 0.43
Arcadia Transit 1.45 1.45 1.45 1.45 1.45
Measure R 0.00 0.10 0.00 0.10 0.10
Proposition A & C 1.60 1.70 1.70 1.70 1.70
Lighting Maintenance Districts A -E 2.14 2.65 2.65 2.65 2.65
Public Services Water 26.79 26.07 26.07 25.90 25.90
Public Services Sewer 7.00 6.95 6.95 7.25 7.25
Redevelopment Agency 2.20 2.40 2.40 2.40 2.40
Total Personnel 307.00 302.00 302.00 302.00 302.00
* Part Time employees are not included.
EXHIBIT B
CITY OF ARCADIA
SUMMARY OF PROPOSED FIVE YEAR CAPITAL PROGRAMS
FISCAL YEAR 2011 -12 THROUGH 2015 -16
ESTIMATED ESTIMATED PROPOSED ESTIMATED
FUNDS FIVE -YEAR FIVE -YEAR FUNDS
7/1/2011 REVENUE EXPENDITURE 6/30/2016
CAPITAL OUTLAY FUND 2,859,591 4,210,000 (4,719,500) 2,350,091
GAS TAX FUND 174,911 7,578,880 (8,854,260) (1,100,469)
PARKS AND RECREATION FUND 227,842 4,848,540 (87,500) 4,988,882
PROP C FUND 176,129 5,214,661 (5,352,970) 37,820
TRANSPORTATION IMPACT FUND 412,933 1,647,400 (1,409,800) 650,533
SEWER FUND 2,303,770 6,229,090 (7,418,279) 1,114,581
EQUIPMENT FUND 4,623,576 299,600 (6,287,900) (1,364,724)
WATER FACILITY RESERVE 22,600,970 8,500,000 (9,752,901) 21,348,069
WATER EQUIPMENT RESERVE 1,304,640 1,140,000 (801,951) 1,642,689
RESOLUTION NO. 6776
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR FISCAL
YEAR 2011 -2012 AND APPROPRIATING THE AMOUNTS
SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS
WHEREAS, on June 7, 2011, the City Manager submitted to the City Council a
proposed Budget for Fiscal Year 2011 -2012, a copy of which is on file in the Office of
the City Clerk; and
WHEREAS, Section 1204 of the Arcadia City Charter requires notice and hearing
for consideration of a proposed operating budget and its adoption by resolution; and
WHEREAS, the aforementioned proposed Budget includes the budget for the
ensuing Fiscal Year 2011 -2012; and
WHEREAS, notice of the public hearing on the proposed Budget and a summary
of the proposed Budget were published on May 26, 2011; and
WHEREAS, the duly noticed public hearing was conducted by the City Council
on June 7, 2011.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. That certain "City of Arcadia Budget, Fiscal Year 2011 - 2012 ", is on
file in the office of the City Clerk, together with any approved amendments thereto, is
hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the
Fiscal Year 2011 -2012 and the amounts specified therein as expenditures from the
funds indicated are hereby appropriated for the purposes specified therein.
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SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this day of , 2011.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
crg 4).4r
Stephen P. Deitsch
City Attorney
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RESOLUTION NO. 6777
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ADOPTING A CAPITAL IMPROVEMENT
AND EQUIPMENT PLAN FOR FISCAL YEARS 2011 -2012
THROUGH 2015 -2016
WHEREAS, on June 7, 2011, the City Manager submitted to the City Council a
proposed plan entitled, "Capital Improvement and Equipment Plan, Fiscal Years 2011-
2016", a copy of which is on file in the office of the City Clerk; and
WHEREAS, Section 1205 of the Arcadia City Charter requires notice and hearing
for the consideration of a capital program and its adoption by resolution of the City
Council; and
WHEREAS, notice of the public hearing on the proposed Capital Improvement
and Equipment Plan was published on May 26, 2011; and
WHEREAS, the duly noticed public hearing was conducted by the City Council
on June 7, 2011.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. That certain "Capital Improvement and Equipment Plan, Fiscal
Years 2011 - 2016 ", is on file in the office of the City Clerk, together with any approved
amendments thereto, is hereby adopted, in pertinent part, for Fiscal Year 2011 -12.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
[SIGNATURES ON NEXT PAGE]
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Passed, approved and adopted this day of , 2011.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
Sep P l
Stephen P. Deitsch
City Attorney
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