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�ub,ty °``�° STAFF REPORT
Police Department
DATE: June 21, 2011
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Interim Chief of Policdpo
By: Nancy Chik, Senior Management A -t g,
SUBJECT: Renewal of Professional Services Agreement — PS.NET Public
Safety System Support
Recommendation: Authorize the City Manager to renew the annual
professional services agreement with Executive Information
Services (EIS) for PS.NET public safety software system support
services in the amount of $24,640.
SUMMARY
The City has a professional services agreement with Executive Information
Services (EIS) for the PS.NET Public Safety System Support Project, and the
current agreement will expire on June 30, 2011. It is recommended that the City
Council approve the professional services agreement renewal with EIS from July 1,
2011, through June 30, 2012, in the amount of $24,640.
DISCUSSION
Since 2003, the City has had an agreement with EIS for public safety software
system support. EIS has the proprietary rights /ownership to the law enforcement
safety software programs used by the Police Department. The software programs
include: Law Records Management, Computer Assisted Dispatch (CAD), Report
Writing, Mobile Digital Communications, Los Angeles County Interface, and a
Customer Service Portal for submitting crime reports online, which was added in
2009. All these software programs are used in the Department's daily operation for
data management.
EIS reduced the contract cost by 5% for FY 2009 -2010 and FY 2010 -2011.
However, due to their rising costs, the new contract amount for FY 2011 -2012 has
increased by 10% to $24,640.
FISCAL IMPACT
For the term of the professional services agreement, from July 1, 2011, to June 30,
2012, the fees for EIS for public safety software system support services will be
$24,640. The amount has been budgeted in the City's Operating Budget for FY
2011 -2012.
RECOMMENDATION
Authorize the City Manager to renew the annual professional services
agreement with Executive Information Services (EIS) for PS.NET public safety
software system support services, from July 1, 2011, to June 30, 2012, in the
amount of $24,640.
Approved:
Donald Penman, City Manager