HomeMy WebLinkAboutItem 3k: Renewal of Agreement with Inter-Con Security Systems for Parking Enforcement Services Of A-Re
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44ua.ty °`K STAFFREPORT
Police Department
DATE: June 21, 2011
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Interim Chief of Polic
By: Nancy Chik, Senior Management A
SUBJECT: Renewal of Professional Services Agreement — Parkinq Enforcement
Services
Recommendation: Authorize the City Manager to renew the annual
professional services agreement with Inter -Con Security Systems, Inc. for
parking enforcement services from July 1, 2011, to June 30, 2012, for an
amount not to exceed $163,000.
SUMMARY
The City has a professional services agreement with Inter -Con Security for parking
enforcement services, and the current agreement will expire on June 30, 2011. It is
recommended that the City Council approve the professional services agreement
renewal with Inter -Con Security from July 1, 2011, through June 30, 2012, in an amount
not to exceed $163,000.
BACKGROUND AND DISCUSSION
In 2007, the City approved a contract with Inter -Con Security Systems to provide
overnight parking, daytime street sweeping, and general parking enforcement in the
City. Inter -Con is the only qualified firm that has the experience to provide such a
service. The nearby cities that currently contract with Inter -Con for parking enforcement
services are Alhambra, Pasadena, South Pasadena, San Gabriel, La Verne, Glendora,
and Covina.
Cities utilize parking enforcement to enhance public safety and traffic flow, and to
distribute limited parking resources to a variety of users. The Arcadia Municipal Code
also prohibits parking on public streets between the hours of 2:30 a.m. and 5:30 a.m.
These restrictions were enacted to increase safety and security, as well as enhance the
City's aesthetic.
Inter -Con Security has proven to be a responsible provider. The City has seen almost a
220% increase in parking citations, which translates to over $600,000 in fines.
In the agreement, Inter -Con will pay the City $200 for each unfilled 8 -hour shift. This .
was included because an unfilled shift equates to a lack of enforcement and revenue for
the City. Additionally, Inter -Con will pay $5.00 for each voided citation due to
unsatisfactory or unjustified citation. This provision is to prevent over - zealous
employees from issuing unwarranted citations and to cut down on administrative
reviews of citations.
Inter -Con Security will continue to be responsible for hiring, training, scheduling,
disciplining, and firing of their personnel. The company will supply properly marked
uniforms and vehicles. In the new agreement, Inter -Con will provide two Senior Parking
Enforcement Representatives (SPER), two Parking Enforcement Representatives
(PER), and two vehicles.
Staff reviewed the statistics and elected to reduce the staffing level by one full -time and
one part-time PER as the positions were not funding itself. Additionally, police officers
will be encouraged to be more proactive in issuing parking citations as warranted.
Therefore, even with the reduction in parking enforcement personnel, there should not
be a significant impact on revenue since there is also a $52,000 in contract savings.
FISCAL IMPACT
The $163,000 contract renewal fee has been budgeted in the FY 2011 -2012 Operating
Budget.
RECOMMENDATION
Authorize the City Manager to renew the annual professional services agreement
with Inter -Con Security Systems, Inc. for parking enforcement services from July
1, 2011, to June 30, 2012, for an amount not to exceed $163,000.
Approved:
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Donald Penman, City Manager