HomeMy WebLinkAboutItem 3c: Contract with Catering Systems Incorporated to Provide Senior Lunch Meals for FY 2011-2012 GPb,pO C, "..I
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STAFF REPORT
Recreation and Community Services Department
DATE: June 21, 2011
TO: Mayor and City Council
FROM: Sara Somogyi, Director of Recreation and Community Services
Prepared by: Dan Belling, Recreation Supervisor 46
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH CATERING SYSTEMS INCORPORATED FOR THE PERIOD
JULY 1, 2011 THROUGH JUNE 30, 2012 IN AN AMOUNT NOT TO
EXCEED $56,000 TO PROVIDE SUBSIDIZED LUNCH MEALS FOR
THE SENIOR NUTRITION PROGRAM
Recommendation: Approve
SUMMARY
Since the inception of the Arcadia Community Center, the senior citizens have enjoyed
a daily hot meal, which for many of them, is their primary source of a nutritious meal.
Not only do they receive a hot, well - balanced meal, but benefit from socialization,
programs and activities to meet their physical, social and emotional needs. The meals
program also serves as a focal point for many older adults, thus becoming a catalyst for
reducing isolation and exposing them to many valuable programs and services offered
by the City of Arcadia. The daily lunch program functions to meet the core principles of
a senior center which includes promoting health and wellness, fostering human
development and providing positive recreational and social experiences.
DISCUSSION
The City of Arcadia mailed Request for Proposals (RFP's) to 16 potential food service
vendors for the daily senior nutrition program at the Arcadia Community Center.
Currently the City is contracted with Catering Systems Incorporated until the contract
expires on June 30, 2011. The RFP was mailed out on April 6, 2011 and the bid
process concluded on April 28, 2011. There were three bids that were received by this
deadline. Catering Systems Incorporated was the lowest bid. The price per meal will
remain the same as the current year which is $3.25 per meal. The additional bids
received were from Unified Nutrimeals coming in at $3.30 per meal and the
Arcadia Unified School District at $4.50 per meal.
For the 2011 -2012 fiscal year, it is proposed that participants continue to pay $2 per
meal and that CDBG funds in the amount of $18,187 will be used to offset the meal
cost.
The senior lunch program averages 60 meals per day indicating that the senior nutrition
program continues to meet a vital service in the senior community. The Arcadia Senior
Citizens Commission concurs and supports the continuance of the senior nutrition
program.
FISCAL IMPACT
The proposed Senior Citizen Meals Program budget for Fiscal Year 2010 -2011 will be in
the amount of $56,000, of which $18,187 in CDBG funds has been approved to
continue subsidizing the luncheon meal costs in addition to the revenue generated from
the program participants. The proposed budget is sufficient to cover the cost of the
program.
RECOMMENDATION
Authorize the City Manager to enter into a contract with Catering Systems Incorporated
for the period of July 1, 2011 through June 30, 2012 in the amount of $56,000 to provide
subsidized lunch meals for the senior nutrition program.
•
APPROVED: -Q Pe■■, -rarJ
Donald Penman, City Manager