HomeMy WebLinkAboutItem 3l: Agreement with Beacon Media for Legal Advertising Services for FY 2011-2012 ti s K•v
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.4nity otst STAFF REPORT
Office of the City Clerk
Date: June 21, 2011
TO: Honorable Mayor and City Council
FROM: James Barrows, City Clerk
By: Lisa Mussenden, Chief Deputy City Clerk/Records Manager
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH
BEACON MEDIA, INC. FOR LEGAL ADVERTISING SERVICES FOR FISCAL
YEAR 2011 -2012 IN AN AMOUNT NOT TO EXCEED $8,000.
Recommended Action: Approve
SUMMARY
The City currently contracts with Beacon Media, Inc. for legal advertising services.
According to the City Charter, prior to the beginning of each fiscal year, the City shall
solicit bids for the publication of all legal notices or other matters required to be
published by the City in a newspaper of general circulation.
DISCUSSION
City Charter Section 420 requires the City solicit bids and enter into an agreement for
the publication of all legal notices or other matters required to be published in a
newspaper of general circulation in the City prior to the following fiscal year.
The Purchasing Officer solicited bids from the only two adjudicated newspapers in the
City, the Pasadena Star News and Beacon Media, Inc. (the Arcadia Weekly), and only
one bid was received from Beacon Media, Inc. The bid was reviewed by the
Purchasing Officer and the Chief Deputy City Clerk/Records Manager and recommends
the City enter into an agreement with Beacon Media, Inc. for legal advertising services.
Mayor and City Council
June 21, 2011
Page 2
FISCAL IMPACT
The fiscal impact to the General Fund is approximately $8,000 which is budgeted in the
City Clerk's operating budget for fiscal year 2011 -.2012 for legal advertising services.
Special projects such as capital improvement projects are paid directly from the specific
project fund.
RECOMMENDATION
Authorize the City Manager to execute an agreement with Beacon Media, Inc. for legal
advertising services for fiscal year 2011 -2012 in an amount not to exceed $8,000.
Approved:
Donald Penman
City Manager