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HomeMy WebLinkAboutItem 3h: Contract with Parc Specialty Contractors for Lead Paint Abatement and Paint of Sierra Madre Bridge 00FFO k, 1, f • 1:=V3 *903 � 4ni Y oc� STAFF REPORT Public Works Services Department DATE: June 21, 2011 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Ken Herman, Deputy Public Works Services Director Mark Rynkiewicz, Associate Civil Engineer SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PARC SPECIALTY CONTRACTORS FOR THE LEAD PAINT ABATEMENT AND PAINT OF THE SIERRA MADRE BOULEVARD BRIDGE IN THE OF $77,900 Recommendation: Approve SUMMARY Every two years, the County of Los Angeles inspects bridges located within the City boundaries. One of these bridges is the bridge on Sierra Madre Boulevard which crosses over the Sierra Madre Wash. The last inspection report identified rust on the supporting steel structure of the bridge and recommended that it be cleaned and re- painted. On May 3, 2011, the City Council rejected bids for the project due to stringent contractor certification requirements in the original specifications for which the only qualified bidder returned a bid in excess of the project budget. Consequently, staff was directed to re -bid the project using accepted industry standards. Staff prepared contract documents, conducted a formal bidding process, and the City Clerk opened sealed bids on May 24, 2011. Staff recommends that the City Council authorize the City Manager to award a contract to PARC Specialty Contractors, for the lead paint abatement and paint of Sierra Madre Boulevard Bridge over Sierra Madre Wash Project in the amount of $77,900. DISCUSSION In 2009 the Los Angeles County Department of Public Works inspected the bridge on Sierra Madre Boulevard over Sierra Madre Wash as part of their routine bridge inspections that are performed every two years. The Sierra Madre Boulevard bridge was classified in good condition overall; however, the inspection noted that the exposed steel girders supporting the bridge showed freckled rust over the entire length of the steel girders. The recommendation from the County inspector was to remove all rust on Page 1 of 3 Mayor and City Council June 21, 2011 the steel superstructure, prime, and re -paint all steel members. The County provided additional information that the existing steel members are painted with lead -based paint. Removing the lead based paint is considered hazardous material which will require the City to follow proper protocol and procedure for the removal of this hazardous substance. The bridge was constructed in 1953 and there was no record of the bridge ever being re- painted. While the condition of the bridge is currently good, corrosion is evident on the steel girders and it is apparent that what is left of the original paint, no longer acts to protect the steel from corrosion. Corrosion of the steel starts slowly but will increase more rapidly over time and the effects will be irreversible. This project was originally bid on April 12, 2011; however due to stringent contractor certification requirements in the original specifications, the only qualified bidder retuned a bid in excess of the project's budget. On May 3, 2011 Council directed staff to reject all bids and rebid the project using accepted industry standards. A Notice Inviting Bids was published in the adjudicated paper, and bid packages were distributed to area contractors. On May 24, 2011, the following bids were received with the following result: Rank Bidder Location Bid 1. PARC Specialty Contractors Escondido, CA $ 77,900 2. Industrial Coating & Restoration Oceanside, CA $ 79,730 3. Cor -Ray Painting Co SantaFeSprings, CA $ 91,850 4. Fix Painting Woodland Hills, CA $ 96,998 5. CT Georgion Painting Co. Wilmington, CA $ 98,000 6. Techno Coatings, Inc Anaheim, CA $101,541 Staff has reviewed the bid documents for content and has investigated the Contractor's background and their recent projects for competency. It is staff's opinion that PARC Specialty Contractors can perform the work required and recommends that the City Council award a contract to PARC Specialty Contractors for the lead paint abatement and painting of Sierra Madre Boulevard Bridge over the Sierra Madre Wash in the amount of $77,900. ENVIRONMENTAL ANALYSIS The bridge repaint project is considered a Class 1 exemption as defined in Section 15301(c) of the California Environmental Quality Act (CEQA) since the project consists of the maintenance of existing public streets and does not involve expansion of the existing use of the streets. Proper containment, paint removal practices, and disposal of hazardous materials have been specified and will be exercised during construction. Page 2 of 3 Mayor and City Council June 21, 2011 FISCAL IMPACT $82,000 has been budgeted in the 2010 -11 Capital Improvement Plan Budget for bridge repairs. RECOMMENDATIONS 1. Award a contract to PARC Specialty Contractors for the lead paint abatement and paint of the Sierra Madre Boulevard Bridge over Sierra Madre Wash in the amount of $77,900 2. Waive any informality in the bid or bidding process 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney Approved: -Jtr) Donald Penman, City Manager Attachment — Exhibit "A" TT:KH:MR Page3of3 Sierra Madre Boulevard Bridge Repaint Project t - I 1 . - fi , • s' NORTH o : SI MADRE b y CITY OF ARCADIA ` AA ` I� ORANGE GROVE Elp c - ` PROJECT •• - Ilk ` LOCATION _yL ih .. 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