HomeMy WebLinkAboutItem 3m: Approve Tom's Uniforms, West End Uniforms and Galls-Long Beach Uniform as Uniform Vendors for the Police Department 4 Of �0i
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�uaity of �` STAFF REPORT
Police Department
DATE: June 21, 2011
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Interim Chief of Police
By: Nancy Chik, Senior Management An: t -
SUBJECT: Uniform Vendors — Police Department
Recommendation: Waive the formal bid process and approve
Tom's Uniforms, West End Uniforms, and Galls -Long Beach
Uniform as uniform vendors for the Police Department.
SUMMARY
The Police Department budget allocated $52,000 to purchase uniforms, leather
gear, and related support equipment for employees, reserve officers, and
volunteers. The Department uses Tom's Uniforms, West End Uniforms, and
Galls -Long Beach Uniform as vendors.
The City of Arcadia's purchasing guidelines require City Council approval for
open purchase order expenditures exceeding $5,000 with any single vendor.
Because each of the aforementioned uniform vendors generally exceeds that
threshold on an annual basis, the Police Department requests approval to use
these vendors for Fiscal Year 2011 -2012.
BACKGROUND AND DISCUSSION
The Police Department has used Tom's Uniforms in Alhambra and West End
Uniforms in Montclair as uniform vendors for the past 18 years. Galls -Long
Beach Uniform is a relatively new uniform vendor that the Department has used
the past three year because of their wide selection in police academy uniforms,
equipment, and competitive pricing. Our experience with all these suppliers has
been very good.
Although the amount of money expended with each vendor varies from year to
year, each vendor generally receives a minimum of $5,000 in expenditures that
are paid through pre- approved open purchase orders. Expenditures made with
each vendor are dependent upon what specific items are needed and whether
certain items are routinely available through the vendor. A number of variables
affect which vendor officers and employees select, and some factors include:
uniform material, size, selection, proximity to the officers' homes, and hours of
operation.
The current practice of using multiple vendors to meet the uniform needs of the
Police Department has been cost effective and efficient from an operational
standpoint. In previous cost comparisons, the prices of items were all
competitive between the vendors.
FISCAL IMPACT
The amount of $52,000 has been allocated in the Police Department budget for
uniforms and related support equipment for FY 2011 -2012.
RECOMMENDATION
Waive the formal bid process and approve Tom's Uniforms, West End
Uniforms, and Galls -Long Beach Uniform as uniform vendors for Police
Department uniforms.
Approved:
Donald Penman, City Manager