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HomeMy WebLinkAboutAgenda: June 21, 2011 °Fp, CITY 1 11 1 ~ o \r il v II. #1#iq . CITY COUNCIL /REDEVELOPMENT AGENCY Illia Aztu g '* REGULAR MEETING 0:4:„„,........ j6. 'b4alt eV TUESDAY, JUNE 21, 2011 AGENDA 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Gary Kovacic, Mayor /Agency Chair Robert Harbicht, Mayor Pro Tem /Agency Vice Chair Peter Amundson, Council /Agency Member Roger Chandler, Council /Agency Member Mickey Segal, Council /Agency Member PUBLIC COMMENTS — CLOSED SESSION (5 minute time limit) Any person wishing to address the City Council /Redevelopment Agency on any Closed Session /Study Session item is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session /Study Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach, Human Resources Administrator Michael Casalou and Attorney William Floyd of Best Best & Krieger, LLP. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, Califomia, during normal business hours. b. Pursuant to Government Code Section 54956.8 conference with real property negotiators. Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue and Assessor Parcel No. 5775 -025- 025 (South side of Santa Clara Street, West of Santa Anita Avenue) Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Deputy Executive Director Jason Kruckeberg and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment 7:00 pm, City Council Chamber RECONVENE CITY COUNCIL /REDEVELOPMENT AGENCY MEETING TO OPEN SESSION CALL TO ORDER INVOCATION Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Gary Kovacic, Mayor /Agency Chair Robert Harbicht, Mayor Pro Tem /Agency Vice Chair Peter Amundson, Council /Agency Member Roger Chandler, Council /Agency Member Mickey Segal, Council /Agency Member REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of the 2011 Arcadia Beautiful Awards. b. Presentation of Believe in Arcadia...Volunteer! Award to the volunteers at Foothill Unity Center including the Arcadia High School Football Team and Arcadia High School Key Club. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, Califomia, during normal business hours. 1. PUBLIC HEARINGS All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: a. Resolution No. 6772 adopting an updated City of Arcadia 2010 Urban Water Management Plan. Recommended Action: Adopt b. Resolution No. 6778 establishing and /or adjusting various Development Services Department fees. Recommended Action: Adopt PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session meeting. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK 2. CITY CLERK'S REPORTS a. Board and Commission Appointments. Recommended Action: Make Appointments 3. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council /Redevelopment Agency request that specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of June 7, 2011. Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of June 7, 2011. Recommended Action: Approve Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. c. Authorize the City Manager to execute a contract with Catering Systems Incorporated to provide subsidized lunch meals for the Senior Nutrition Program for the period of July 1, 2011 through June 30, 2012 in an amount not to exceed $56,000. Recommended Action: Approve d. Accept all work performed by Pacific Hydrotech Corporation for the construction of Longley Well No. 3 and Camino Real Well No. 3 and Well Facilities as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract extension with H.D. Waterworks for the purchase of data log radio read water meters for the City's water distribution system in the amount of $250,000. Recommended Action: Approve f. Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of books, DVDs and music products in the amount of $135,000. Recommended Action: Approve g. Award a one (1) year purchase order contract extension to Waterline Technologies, Inc. for the purchase and delivery of Sodium Hypochlorite to be used for the disinfection of the City's municipal water supply in the amount of $47,688. Recommended Action: Approve h. Authorize the City Manager to execute a contract with PARC Specialty Contractors for the Lead Paint Abatement and Paint of Sierra Madre Boulevard Bridge over Sierra Madre Wash in the amount of $77,900. Recommended Action: Approve Retention of Vision Internet Providers, Inc. for a redesign of the City website and purchase of an updated Content Management System to operate said website for a cost of up to $35,000.00 Recommendation: Approve j. Authorize the City Manager to renew the annual Professional Services Agreement with Executive Information Services (EIS) for PS.NET public safety software system support services in the amount of $24,640. Recommended Action: Approve k. Authorize the City Manager to renew the annual Professional Services Agreement with Inter -Con Security Systems, Inc. for parking enforcement services from July 1, 2011 to June 30, 2012 in an amount not to exceed $163,000. Recommended Action: Approve Authorize the City Manager to execute an agreement with Beacon Media, Inc. for Legal Advertising Services for Fiscal Year 2011 -12 in an amount not to exceed $8,000. Recommended Action: Approve m. Waive the formal bid process and approve Tom's Uniforms, West End Uniforms and Galls -Long Beach Uniform as uniform vendors for the Police Department. Recommended Action: Approve Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. n. Authorize the City Manager to execute agreements for Personnel Legal Services with Liebert Cassidy Whitmore and Best Best & Krieger and authorize new terms for Fiscal Year 2011 -12. Recommended Action: Approve o. Approve the Consent to Assignment between the California Insurance Pool Authority (CIPA) and Carl Warren & Company to provide the City of Arcadia with Third Party Administrator Services for General and Auto Liability Claims Administration effective July 1, 2011 to June 30, 2012. Recommended Action: Approve p. Authorize the City Manager to execute a Professional Services Agreement with Knight Communications for the Fiscal Year 2011 -12 with an annual contract price of $324,000. Recommended Action: Approve 4. CITY MANAGER/EXECUTIVE DIRECTOR ITEMS: a. Authorize the City Manager to execute an agreement with Metro Gold Line Foothill Extension Construction Authority for the design and construction of the Arcadia Station and Colorado Boulevard Bridge Betterments and appropriate funds from the Santa Anita Grade Separation fund. Recommended Action: Approve b. Approve a withdrawal request and award a contract for Construction of the Energy Efficiency Retrofits to City Hall. Authorize the City Manager to consent to the Withdrawal Request from the apparent low bidder for construction of the Energy Efficiency Retrofits to City Hall (Morillo Construction, Inc.) Recommended Action: Approve Authorize the City Manager to execute a contract to the next lowest responsible bidder, AVI -CON, Inc DBA CA Construction for construction of the Energy Efficiency Retrofits to City Hall in the amount of $1,283,000; and approve a 10% contingency. Recommended Action: Approve ADJOURNMENT The City Council /Redevelopment Agency will adjourn this meeting in memory of Elena Romero and Loren Russell to Tuesday, July 5, 2011, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, Califomia, during normal business hours.