HomeMy WebLinkAboutItem 1d: Agreement with Sungard Pentamation for FY 2011-12 to Provide Financial System Software Maintenance OF ARC
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Administrative Services Department
Date: July 5, 2011
To: Mayor and City Council
From: Hue C. Quach, Administrative Services Director
Shannon Huang, Financial Services Manager /City Treasurer
Subject: AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE
AGREEMENT WITH SUNGARD PENTAMATION FOR FISCAL YEAR
2011 -12 TO PROVIDE FINANCIAL SYSTEM SOFTWARE
MAINTENANCE IN AN AMOUNT NOT TO EXCEED $32,100
Recommendation: Approve
SUMMARY
Staff is recommending the City Council authorize the City Manager to enter into an
agreement for the period of July 1, 2011 through June 30, 2012 to provide financial
system software support and maintenance in the amount not to exceed $32,100. The
City currently utilizes a proprietary financial system software developed and solely
supported by Sungard Pentamation and this is the only viable solution at this time.
DISCUSSION
The City requested proposals and awarded a contract for financial software to Sungard
Pentamation in 1999. This financial system software supports the entire City's
accounting information including financial reporting, payroll, accounts payable, general
ledger, cash receipts, accounts receivable, budget preparation and purchasing. It is
recommended the City continue utilizing Sungard Pentamation financial system
software as staff has been satisfied with the product. In addition, a change in software
is expensive, extremely time consuming and a system change is not warranted at this
time. The annual maintenance and support for the period from July 2011 to June 2012
is $32,100. Sungard Pentamation is a proprietary application and is the sole source
provider of support.
FISCAL IMPACT
The total cost of the proposed maintenance agreement is $32,100. Funds for this
annual maintenance cost are included in the budget.
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RECOMMENDATION
It is recommended the City Council:
Authorize the City Manager to execute a purchase agreement with Sungard
Pentamation for fiscal year 2011 -12 to provide financial system software
maintenance in an amount not to exceed $32,100.
Approved: ir
'Triad Pen ' an, City Maria! -r
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