HomeMy WebLinkAboutItem 2d: Contract Extension with D & J Foothill Electrical Contractors for Electrical Repairs and Maintenance at City Faciilities V~4 oFF R4v /
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, °A , °Y °t� °� STAFF REPORT
Public Works Services Department
DATE: July 19, 2011
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director Q
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH D & J FOOTHILL ELECTRICAL
CONTRACTORS, INC. FOR ELECTRICAL REPAIRS AND
PREVENTATIVE MAINTENANCE AT VARIOUS CITY FACILITIES IN
THE AMOUNT OF $112,910
Recommendation: Approve
SUMMARY
On August 17, 2010, the City Council awarded a one -year contract with optional annual
extensions to D & J Foothill Electrical Contractors, Inc. for electrical repairs and
preventative maintenance at various City facilities. D & J Foothill Electrical Contractors,
Inc. is reaching the end of their one (1) year contract and has submitted a written offer
to extend the contract for one (1) year in accordance with the existing Agreement. The
contractor's offer of extension does not reflect a change in price and all other conditions
of the Agreement are to remain in effect.
Based on the excellent service provided by D & J Foothill Electrical Contractors, staff
recommends that the City Council approve a one (1) year contract extension with D & J
Foothill Electrical Contractors for electrical repairs and preventative maintenance at
various City facilities in the amount of $ $112,910.
DISCUSSION
The Public Works Services Department is responsible for the maintenance and repair of
all City -owned facilities. Maintaining electrical components can be costly when
unexpected situations arise. In order to ensure proper electrical operations in facilities,
staff has determined that a maintenance contract is the most cost - effective and reliable
approach because it provides expertise for preventative maintenance, proper
installation of electrical system, and immediate response for any necessary repairs.
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Mayor and City Council
July 19, 2011
D & J Foothill Electrical Contractors, Inc. is reaching the end of their one (1) year
contract and has submitted a written offer to extend the contract for one (1) additional
year in accordance with the existing Agreement. The contractor's offer of extension
does not reflect a change in price and all other conditions of the Agreement are to
remain in effect.
Therefore, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract extension with D & J Foothill Electrical Contractors, Inc.
for electrical repairs and preventative maintenance at various City facilities in the
amount of $ $112,910
FISCAL IMPACT
Sufficient funds are budgeted in the 2011/2012 Facilities Maintenance Operating
budgets of Fire, Police, Library, Recreation, Community Center, and Public Works for
these services. Additionally, the Capital Improvement Program budget includes funds
for electrical work for the construction of the projects approved in 2011/2012.
RECOMMENDATION
1. Award a one (1) year contract extension to D & J Electrical Contractors
Inc. for the electrical repairs and preventative maintenance at various
City facilities in the amount of $112,910.
2. Authorize the City Manager and City Clerk to execute a contract in a
form approved by the City Attorney.
Approved by: .3>e$4 -44)
Donald Penman, City Manager
TT: DM
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