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HomeMy WebLinkAboutItem 2a: Minutes of June 21 & July 5 53:0116 CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 21, 2011 CALL TO ORDER - Mayor Kovacic called the Closed Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Segal and Kovacic ABSENT: Council /Agency Member Harbicht It was moved by Council /Agency Member Chandler seconded by Council /Agency Member Segal to excuse Mayor Pro Tem Harbicht. CLOSED SESSION PUBLIC COMMENTS — No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach, Human Resources Administrator Michael Casalou and Attorney William Floyd of Best Best & Krieger, LLP. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. b. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue and Assessor Parcel No. 5775 -025- 025 (South side of Santa Clara Street, West of Santa Anita Avenue) Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Deputy Executive Director Jason Kruckeberg and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Rusnak /Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment THE CITY COUNCIL /REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Mayor /Agency Chair Kovacic called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE — Clarence Irvin, incoming Arcadia High School Student Body President 06 -21 -11 53:0117 ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Segal and Kovacic ABSENT: Council /Agency Member Harbicht It was moved by Council /Agency Member Segal seconded by Council /Agency Member Amundson to excuse Mayor Pro Tem Harbicht. REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS City Attorney Stephen Deitsch announced that prior to the regular meeting, the City Council and Redevelopment Agency Board met in Closed Session to discuss and consider Items a and b listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS - Assistant City Manager /Development Services Director Kruckeberg announced that a revised Exhibit "A" to Resolution No. 6778 was distributed and will be discussed in open session. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Chandler, seconded by Council /Agency Member Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of the 2011 Arcadia Beautiful Awards. Mayor Kovacic and Janalee Shimmin, Chairperson of the Arcadia Beautiful Commission made presentations to those award recipients as follows: 285 W. Huntington Drive — Santa Anita Park 711 San Luis Rey Road — Wayne and Pat DePry 29 W. Orange Grove Avenue — Christine Lin and Anthony Chang 1625 Hyland Avenue — Rue Ching and Hsueh Tsu Sung 1300 Rancho Road — Mahmuda Ahmad 1301 Rancho Road — Charles and Barbara Betz 340 Arbolada Drive — John and Mary Snider 1320 Santa Margarita Avenue — John and Linda Hillier 210 N. Altura Road — Allan and Christina Huber 975 Monte Verde Drive — Shane and Teresa Wang 929 Panorama Drive — Michael, Valerie and Lisa Costantino 876 Hugo Reid Drive 726 S. Golden West Avenue — Gary and Marilin Brewer 1505 S. Baldwin Avenue — Dino Clarizio, M.D. 415 W. Leroy Avenue — Bill White 416 Coyle Avenue — Brent Holcomb 06 -21 -11 53:0118 b. Presentation of Believe in Arcadia...Volunteer! Award to the volunteers at Foothill Unity Center including the Arcadia High School Football Team and Arcadia High School Key Club. 1. PUBLIC HEARING CITY COUNCIL ITEMS: a. Resolution No. 6772 adopting an updated City of Arcadia 2010 Urban Water Management Plan. Recommended Action: Adopt Carmen Trujillo, Public Works Services Management Aide explained that the California Urban Water Management Planning Act ( "Act ") requires every urban water supplier who provides water for municipal purposes to prepare and adopt an Urban Water Management Plan (UWMP) every five years; that the UWMP supports the City's long range water resources planning to ensure that adequate water supplies are available to meet existing and future water demands; that staff reviewed its 2005 UWMP and incorporated changes to create an updated 2010 Urban Water Management Plan which includes statistics on historic water use, population served, number of service connections, and the dependability of future water supplies and serves as a guideline for water management planning for the next five years; she provided a brief explanation of the amendments added and recommended the City Council adopt the City's 2010 Urban Water Management Plan. Mayor Kovacic opened the public hearing. No one appeared. A motion to close the public hearing was made by Council Member Segal, seconded by Council Member Amundson. It was moved by Council Member Segal seconded by Council Member Amundson and carried on roll call vote to adopt Resolution No. 6772 adopting an updated City of Arcadia 2010 Urban Water Management Plan. AYES: Council /Agency Member Segal, Amundson, Chandler and Kovacic NOES: None ABSENT: Council /Agency Member Harbicht b. Resolution No. 6778 establishing and /or adjusting various Development Services Department fees. Recommended Action: Adopt Jason Kruckeberg, Assistant City Manager /Development Services Director reported that each year through the budget process, consideration is given to modify existing fees for services; that the 2011 -12 budget included information regarding an increase in building permit and business license fees; and explained that Resolution No. 6778 establishes and /or adjusts each of these fees for the Development Services Department. Mr. Kruckeberg noted that utilizing a cost recovery approach to establish fee amounts ensures that fees charged bear a relationship to the cost of providing the service and by passing on the cost of the service to the consumer, and that only those individuals or groups that utilize the service or incur the fee pay for the cost of providing it rather than the taxpayer; he explained that because of the State mandated adoption of the new 2011 California Building Code which has more stringent requirements for 06 -21 -11 53:0119 environmental review of projects and construction will require additional work from plan checkers, the building official and in -field building inspectors to ensure requirements are met; he explained that a 5% across the board increase in building permits, plans checks, demolition permits, grading permits, mechanical, plumbing and electrical permits is in line with what other cities charge and appropriate given the change in service. He additionally reported that the last increase for business license fees occurred in 2009 and prior to that the fees had not been increased in over 8 years; that the City had been operating under the assumption that annual cost of living increases were not applicable to business license fees and explained that in 2009 a legal opinion reversed that and the fees were found to be subject to increases for cost of living; he stated that in 2009, the City estimated that business licenses could be raised 23% to make up for the many years there were no increases; however the City only proposed a 3% increase for 2011 -12 to go along with the 6% increase approved in 2009 which represents a total of 9% increase over the past 10 years; and noted the increase does not require a public hearing and would take effect January 1, 2012 and stated an estimated revenue increase of $109,290. Mayor Kovacic opened the public hearing. No one appeared. A motion to close the public hearing was made my Council Member Segal, seconded by Council Member Chandler. It was moved by Council Member Chandler seconded by Council Member Segal and carried on roll call vote to adopt Resolution No. 6778 establishing and /or adjusting various Development Services Department fees. AYES: Council /Agency Member Chandler, Segal, Amundson and Kovacic NOES: None ABSENT: Council /Agency Member Harbicht PUBLIC COMMENTS Scott Hettrick, Executive Director of the Chamber of Commerce thanked the City Council for approving the 2011 -12 Service Agreement; he commented on the volunteers at the Chamber; and announced the Chamber's Summer Camival on June 24 -26 at the County Park and the July 2 Patriotic Parade and encouraged everyone to attend. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Amundson announced bingo on Saturday, June 25 at the Community Center and the first day of summer and noted that the public should contact Economic Development Manager Jerry Schwartz with input regarding downtown parking. Council Member Chandler had no comments Council Member Segal had no comments City Clerk Barrows had no comments 06 -21 -11 53:0120 At the request of Mayor Kovacic, Council Member Segal provided information regarding the American Cancer Society; he commented on the Police Explorer graduation and noted that was started by former Police Chief Neal Johnson and Sgt. Dan Morgan; and announced that Council Member Chandler will attend the San Gabriel Valley Council of Governments board meeting on June 22, 2011 as a "temporary alternate ". 2. CITY CLERK'S REPORTS a. Board and Commission Appointments City Clerk James Barrows provided a brief report on boards and commissions. Nominations by the City Council were made to appoint or reappoint members to the Arcadia Beautiful Commission, Human Resources Commission, Library Board of Trustees, Planning Commission, Recreation and Parks Commission and Senior Citizens' Commission. Nominations and Appointments: Arcadia Beautiful Commission (3 positions open) Council Member Segal nominated Janalee Shimmin, Victor Sy and Daniele Tran to the Arcadia Beautiful Commission. Seeing no other nominations, Janalee Shimmin, Victor Sy and Daniele Tran were appointed to the Arcadia Beautiful Commission for a four (4) year term ending June 30, 2015. Human Resources Commission (1 position open): Council Member Amundson nominated Joan Francone to the Human Resources Commission. Seeing no other nominations, Joan Francone was appointed to the Human Resources Commission for a four (4) year term ending June 30, 2015. Library Board of Trustees (1 position open): Council Member Segal nominated Ronald Larson to the Library Board of Trustees. Seeing no other nominations, Ronald Larson was reappointed to the Library Board of Trustees for a four (4) year term ending June 30, 2015. Planning Commission (1 position open) Council Member Chandler nominated William Baerg to the Planning Commission. Seeing no other nominations, William Baerg was reappointed to the Planning Commission for a four (4) year term ending June 30, 2015. Recreation and Parks Commission (2 positions open) Council Member Amundson nominated Patti Anderson and Joseph Shivan to the Recreation and Parks Commission. 06 -21 -11 53:0121 Seeing no other nominations, Patti Anderson and Joseph Shivan were appointed to the Recreation and Parks Commission for a four (4) year term ending June 30, 2015. Senior Citizens' Commission (1 At Large City Council Appointment and 3 Service Club Appointment positions open): Council Member Amundson nominated Jack Lamp to the Senior Citizens' Commission At -Large position (City Council appointment). Seeing no other nominations, Jack Lamp was reappointed to the Senior Citizens' Commission (City Council) At -Large position for a two (2) year term ending June 30, 2013. Council Member Segal nominated Nancy Slice to the Senior Citizens' Commission (Service Club position) as recommended by the Senior Friendship Club. Seeing no other nominations, Nancy Slice was appointed to the Senior Citizens' Commission (Service Club appointment) for a two (2) year term ending June 30, 2013. Council Member Segal nominated Joseph Feghali to the Senior Citizens' Commission (Service Club position) as recommended by the Senior Men's Club. Seeing no other nominations, Joseph Feghali was appointed to the Senior Citizens' Commission (Service Club appointment) for a two (2) year term ending June 30, 2013. Council Member Segal nominated Susan Page to the Senior Citizens' Commission (Service Club position) as recommended by the Traveler's Club. Seeing no other nominations, Susan Page was appointed to the Senior Citizens' Commission (Service Club appointment) for a two (2) year term ending June 30, 2013. 3. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Meeting Minutes of June 7, 2011. Recommended Action: Approve CITY COUNCIL ITEMS: b. Approve the Meeting Minutes of June 7, 2011. Recommended Action: Approve c. Authorize the City Manager to execute a contract with Catering Systems Incorporated to provide subsidized lunch meals for the Senior Nutrition Program for the period of July 1, 2011 through June 30, 2012 in an amount not to exceed $56,000. Recommended Action: Approve 06 -21 -11 53:0122 d. Accept all work performed by Pacific Hydrotech Corporation for the construction of Longley Well No. 3 and Camino Real Well No. 3 and Well Facilities as complete and authorize the final payment to be made in accordance with the contract documents. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract extension with H.D. Waterworks for the purchase of data log radio read water meters for the City's water distribution system in the amount of $250,000. Recommended Action: Approve f. Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of books, DVDs and music products in the amount of $135,000. Recommended Action: Approve g. Award a one (1) year purchase order contract extension to Waterline Technologies, Inc. for the purchase and delivery of Sodium Hypochlorite to be used for the disinfection of the City's municipal water supply in the amount of $47,688. Recommended Action: Approve h. Authorize the City Manager to execute a contract with PARC Specialty Contractors for the Lead Paint Abatement and Paint of Sierra Madre Boulevard Bridge over Sierra Madre Wash in the amount of $77,900. Recommended Action: Approve i. Retention of Vision Internet Providers, Inc. for a redesign of the City website and purchase of an updated Content Management System to operate said website for a cost of up to $35,000.00 Recommendation: Approve j. Authorize the City Manager to renew the annual Professional Services Agreement with Executive Information Services (EIS) for PS.NET public safety software system support services in the amount of $24,640. Recommended Action: Approve k. Authorize the City Manager to renew the annual Professional Services Agreement with Inter -Con Security Systems, Inc. for parking enforcement services from July 1, 2011 to June 30, 2012 in an amount not to exceed $163,000. Recommended Action: Approve I. Authorize the City Manager to execute an agreement with Beacon Media, Inc. for Legal Advertising Services for Fiscal Year 2011 -12 in an amount not to exceed $8,000. Recommended Action: Approve m. Waive the formal bid process and approve Tom's Uniforms, West End Uniforms and Galls-Long Beach Uniform as uniform vendors for the Police Department. Recommended Action: Approve 06 -21 -11 53:0123 n. Authorize the City Manager to execute agreements for Personnel Legal Services with Liebert Cassidy Whitmore and Best Best & Krieger and authorize new terms for Fiscal Year 2011 -12. Recommended Action: Approve o. Approve the Consent to Assignment between the California Insurance Pool Authority (CIPA) and Carl Warren & Company to provide the City of Arcadia with Third Party Administrator Services for General and Auto Liability Claims Administration effective July 1, 2011 to June 30, 2012. Recommended Action: Approve p. Authorize the City Manager to execute a Professional Services Agreement with Knight Communications for the Fiscal Year 2011 -12 with an annual contract price of $324,000. Recommended Action: Approve It was moved by Council Member Segal seconded by Council Member Amundson and carried on roll call vote to approve Consent Calendar items 3.a through 3.p. AYES: Council /Agency Member Segal, Amundson, Chandler and Kovacic NOES: None ABSENT: Council /Agency Member Harbicht 4. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Authorize the City Manager to execute an agreement with Metro Gold Line Foothill Extension Construction Authority for the design and construction of the Arcadia Station and Colorado Boulevard Bridge Betterments and appropriate funds from the Santa Anita Grade Separation fund. Recommended Action: Approve Phil Wray, Deputy Director of Development Services /City Engineer reported that the City has worked closely for several years with the Metro Gold Line Foothill Extension Construction Authority (Authority) to determine the baseline design scope for the rail facilities; that the Authority agreed to allow the City to propose upgrades or betterments above the baseline design scope with the betterment costs to be borne by the City; he noted that on June 23, 2010, the City Council reviewed and approved betterment concepts for the Arcadia Station in the form of a "horse frieze" panel concept for the hand railings and custom benches that reflected a Santa Anita Race Track horse theme, and a color scheme for the station elements with race track colors; and further noted that on November 16, 2010, the City Council approved the lengthening of the railroad bridge over Colorado Boulevard to accommodate sidewalks under the bridge. He explained that the Authority determined the City's share of the proposed betterments to be $265,948 and prepared an agreement for the betterments; that the City reviewed and concurred with the estimate and the Agreement; and advised that the City will continue working with the Authority on the design of the parking structure and will continue to evaluate betterment opportunities as they arise; he advised that several years ago, the City began setting aside Proposition A and C funds in anticipation of potential contributions to the Gold Line project and in July 2010, the balance of the Santa Anita Grade Separation Fund was $6,282,372; that the City recently committed approximately $4,474,254 as a match to the $8 million in bond funding for the Project which left a balance in the fund of $1,808,118 which is currently uncommitted; and that the City's proposed share for the station and the Colorado 06 -21 -11 53:0124 Boulevard Bridge lengthening betterments is $265,948. He noted that there are sufficient funds available in the Santa Anita Grade Separation Fund to cover the costs and since the fund balance is Proposition A and C funds and not bond funds from the bond measure, it is not under the authority of the Citizen's Bond Oversight Committee. A motion was made by Council Member Segal seconded by Council Member Chandler and carried on roll call vote to authorize the City Manager to execute an Agreement with the Metro Gold Line Foothill Extension Construction Authority for the design and construction of the Arcadia Station and Colorado Boulevard Bridge Betterments and appropriate funds from the Santa Anita Grade Separation fund. AYES: Council /Agency Member Segal, Chandler, Amundson and Kovacic NOES: None ABSENT: Council /Agency Member Harbicht b. Approve a withdrawal request and award a contract for Construction of the Energy Efficiency Retrofits to City Hall. Authorize the City Manager to consent to the Withdrawal Request from the apparent low bidder for construction of the Enerqy Efficiency Retrofits to City Hall (Morillo Construction, Inc.) Recommended Action: Approve Authorize the City Manager to execute a contract to the next lowest responsible bidder, AVI -CON, Inc DBA CA Construction for construction of the Energy Efficiency Retrofits to City Hall in the amount of $1,283,000; and approve a 10% contingency. Recommended Action: Approve Tom Tait, Public Works Services Director reported that on August 28, 2009 the U.S. Department of Energy (DOE) approved the City of Arcadia Energy Efficiency and Conservation Block Grant application and awarded the City $534,700 to upgrade its HVAC system and windows at City Hall; that at the August 3, 2010 study session, the City Council approved expanding the scope of the project to include renovation work to meet building code requirements and to enhance the functionality and aesthetics of City Hall; and advised that on June 6, 2011, bids for the construction of the energy efficiency retrofit and improvements to City Hall project were opened and in the process of reviewing the bids, staff found that the apparent low bidder, Morillo Construction made a clerical formula error resulting in a bid with an incorrect bid amount; that staff reviewed the next lowest bid for accuracy and investigated the low bidder's documents and background and found that Avi -Con Construction DBA CA Construction can satisfactorily perform the work. A motion was made by Council Member Chandler seconded by Council Member Segal and carried on roll call vote to consent to the withdrawal request from the apparent low bidder for construction of the energy efficiency retrofits to City Hall, Morillo Construction, Inc; authorize the City Manager to execute a contract with Avi -Con Construction, Inc. DBA CA Construction for construction of the energy efficiency retrofits to City Hall in the amount of $1,283,000 and approve a 10% contingency. 06 -21 -11 53:0125 AYES: Council /Agency Member Chandler, Segal, Amundson, and Kovacic NOES: None ABSENT: Council /Agency Member Harbicht ADJOURNMENT The City Council /Redevelopment Agency adjourned this meeting at 8.25 p.m. in memory of Elena Romero and Loren Russell to Tuesday, July 5, 2011 at 6:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk /1 By: Lisa Mussenden Chief Deputy City Clerk/Records Manager. 06 -21 -11 53:0126 CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JULY 5, 2011 CALL TO ORDER - Mayor Kovacic called the Closed Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None CLOSED SESSION /STUDY SESSION PUBLIC COMMENTS — No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: Administrative Services Director Hue Quach, Human Resources Administrator Michael Casalou and Attorney William Floyd of Best Best & Krieger, LLP. Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees. b. Pursuant to Government Code Section 54956.8 conference with real property negotiators: Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue and Assessor Parcel No. 5775 -025- 025 (South side of Santa Clara Street, West of Santa Anita Avenue) Agency Negotiators: City Manager /Agency Executive Director Don Penman, Assistant City Manager /Deputy Executive Director Jason Kruckeberg and Economic Development Manager Jerry Schwartz Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul Rusnak) Under Negotiation: Price and Terms of Payment c. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding anticipated litigation — one (1) case. d. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Donald Sipple, et al. v. City of Alameda, et al. (Los Angeles County Superior Court Case No. BC462270). 07 -05 -11 53:0127 THE CITY COUNCIUREDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION Mayor /Agency Chair Kovacic called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE — Mr. Joseph Feghali ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council /Agency Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS City Attorney Stephen Deitsch announced that prior to the regular meeting, the City Council and Redevelopment Agency Board met in Closed Session to discuss and consider the four (4) Items listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS — Mr. Penman noted there were no supplemental agenda items. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council /Agency Member Chandler, seconded by Council /Agency Member Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentations made to outgoing Board and Commission Members. b. The City Clerk administered the Oath of Office to the newly appointed Board and Commission Members. PUBLIC COMMENTS Scott Hettrick appeared and thanked the City Council and the entire community on behalf of Arcadia's Best Foundation for their support in attending the street festival on Saturday; he thanked the City Administration, Public Works, Fire and Police Department, and all the volunteers and noted that he heard great comments and again expressed his sincere appreciation. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Amundson thanked Scott Hettrick, Sho Tay and Bruce McCallum and everyone involved in the parade and street festival; he encouraged everyone to visit the City's website and provide comments and concerns regarding the downtown area including the parking issue; he commented on the expansion of the 210 freeway and noted the intermittent 07 -05 -11 53:0128 traffic diversions until next July; he announced the Marine Band will be playing on Thursday at the City Hall concert; he commented on the recent coyote issues and encouraged residents to take precaution; and reminded residents to take precautions when going on vacation and "not to become a victim" and reminded residents to call the Police Department and request a vacation home safety checks. Mayor Pro Tem Harbicht echoed Council Member Amundson's remarks regarding the Patriotic Parade and Festival; and noted on how well run and organized it was; he congratulated Scott Hettrick, Sho Tay, Bruce McCallum and Carol Libby and all the volunteers on a very successful event and noted that he was very pleased. Council Member Segal congratulated Mary Ann Gibson on her retirement and thanked her for all her years of service to the community; and congratulated everyone who put the parade together. Council Member Chandler echoed all the comments made and congratulated Mary Ann Gibson on her retirement. City Clerk Barrows also congratulated Mary Ann Gibson on her retirement; and congratulated Arcadia's Best Foundation on a successful event; he wished everyone a belated 4 of July and noted there were no major fires or incidents; he also reminded residents going out of town or on an extended vacation to take precaution and confirmed that the VIPS will conduct vacation home safety checks. Mayor Kovacic congratulated Arcadia's Best Foundation on a successful event and commented on how well run and organized it was run; he announced and advised Scott Hettrick that their volunteerism will be recognized at the next City Council meeting and looks forward to next year's parade and festival; and announced the Marine Band will be playing on Thursday at the City Hall concert. 1. CONSENT CALENDAR CITY COUNCIL ITEMS: a. Resolutions regarding the Arcadia Citywide Lighting District No. 1. Adopt Resolution No. 6779 initiating proceedings for the Annual Levy and Collection of Assessments for the Arcadia Citywide Lighting District No. 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highway Code and ordering the preparation of the Engineer's Report. Recommended Action: Adopt Adopt Resolution No. 6780 approving the Preliminary Engineer's Report of Willdan Financial Services for the Arcadia Citywide Lighting District No. 1. Recommended Action: Adopt Adopt Resolution No. 6781 declaring the Council's intention to levy and collect assessments within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2011/12 and appointing a time and place for a Public Hearing. Recommended Action: Adopt 07 -05 -11 53:0129 b. Authorize the City Manager to execute a contract with J A Salazar Construction & Supply Corp. for the Installation of the Pressure Reducing Station from Zone 2 to Zone 2A project in the amount of $135,220 and approve a 10% contingency. Recommended Action: Approve c. Authorize the City Manager to execute a one (1) year contract extension with Great Cleaning Service, Inc. (GCS) for janitorial and porter services at various City facilities in the amount of $239,817. Recommended Action: Approve d. Authorize the City Manager to execute a purchase agreement with Sungard Pentamation for Fiscal Year 2011 -12 to provide financial system software maintenance in an amount not to exceed $32,100. Recommended Action: Approve It was moved by Council Member Segal seconded by Council Member Amundson and carried on roll call vote to approve Consent Calendar items 1.a through 1.d. AYES: Council Member Segal, Amundson, Chandler, Harbicht, and Kovacic NOES: None ABSENT: None 2. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Authorize the Police Department to assign a police officer to the Internal Revenue Service Los Angeles SAR & MSB Task Force and the utilization of Asset Forfeiture funds to lease office space for two years for the task force in the City of Arcadia in an amount not to exceed $350,000. Recommended Action: Approve Robert Guthrie, Interim Police Chief requested the assignment of one (1) full -time police officer to the Department of Treasury Internal Revenue Service (IRS) Los Angeles Suspicious Activity Reports (SAR) and Money Services Businesses (MSB) Task Force (LA -SMTF) in the battle against money laundering and other financial crimes; he indicated that these types of reports generate leads that law enforcement agencies use to initiate money laundering investigations; he indicated that the City will receive a minimum of 10% of all annual seizures by providing a Task Force Officer and office space; that as a an agency participant, the City will receive 5% of all annual seizures and an extra 5% of the seizures by LA -SMTF to substitute as payment for rental of office space. He reported that a location at the Vons headquarters meets the requirements and recommended the use of Asset Forfeiture funds to pay for the two year lease of the office space in the amount of $331,200 and that an additional $18,800 be set aside for contingencies; and stated that funds received from the task force will reimburse the Asset Forfeiture fund and any remaining money will then go into the City's General fund. A motion was made by Council Member Chandler seconded by Council Member Segal and carried on roll call vote to authorize the Police Department to assign a police officer to the Internal Revenue Service Los Angeles SAR & MSB Task Force and the utilization of Asset Forfeiture funds to lease office space for two years for the task force in the City of Arcadia and appropriate an amount not to exceed $350,000. AYES: Council Member Chandler, Segal, Amundson, Harbicht, and Kovacic NOES: None 07 -05 -11 53:0130 ABSENT: None a. Report, discussion and direction regarding Boundary Adjustments of County Supervisory Districts. Recommended Action: Provide direction City Manager Don Penman reported that every ten years based on the Decennial Census, the County Board of Supervisors are required to adjust boundaries of any or all of the supervisorial districts to ensure fair representation; that changes to the boundaries are made to ensure that districts are made to be "as nearly equal in population as may be "; he noted that the Board of Supervisors must adopt a redistricting plan by October 31, 2011; he noted that that at least twenty public plans have been submitted to the Boundary Review Committee and not all of the plans have Arcadia remaining in the Fifth Supervisory District and staff feels that it would be appropriate for Arcadia to provide input in this process; and that Arcadia has been served well by supervisors elected to the Fifth District and recommends sending a letter to the County recommending that Arcadia remain in the Fifth District as part of any adjustments made in response to the 2010 Decennial Census. Mayor Pro Tem Harbicht requested City Council support to bring back to the next City Council meeting a report regarding boundaries relating to the Assembly, State Senate and Congressional Districts. Mayor Kovacic and Council Member Amundson concurred. A motion was made by Council Member Chandler seconded by Council Member Segal and carried on roll call vote to direct staff to submit a letter to the County Boundary Review Committee recommending that Arcadia remain in the Fifth Supervisory District as part of any boundary adjustments; and to bring back to the next meeting a report regarding the boundaries relating to the Assembly, State Senate and Congressional Districts. AYES: Council Member Chandler, Segal, Amundson, Harbicht, and Kovacic NOES: None ABSENT: None ADJOURNMENT The City Council /Redevelopment Agency adjoumed this meeting at 7:45 to Tuesday, July 19, 2011 at 5:00 p.m. in the City Council Chamber located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk 5�c By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 07 -05 -11