HomeMy WebLinkAboutItem 2b: Contract with Gentry Brothers for Street Rehabilitation of Westbound Huntington Drive Of AI
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m41<ity STAFF REPORT
Development Services Department
DATE: July 19, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director,S -K-
Philip A. Wray, Deputy Director of Development Services /City Engineer
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT
WITH GENTRY BROTHERS INC. IN THE AMOUNT OF $462,930 FOR
THE STREET REHABILITATION OF WESTBOUND HUNTINGTON
DRIVE AND AUTHORIZE A 10% CONTINGENCY
Recommendation: Approve
SUMMARY
As part of the City's ongoing pavement management program, the City annually
appropriates Proposition C funding for an arterial repaving project. For the fiscal year
2010/11 Capital Improvement Program (CIP), the City Council appropriated the funding
for the repaving of the westbound lanes of Huntington Drive from Holly Avenue to
Baldwin Avenue.
The project was advertised for bids in June and bids were opened on July 12, 2011.
Gentry Brothers, Inc. submitted the successful low bid in the amount of $462,930.
Staff recommends that the City Council award a contract for the Street Rehabilitation of
Westbound Huntington Drive project to Gentry Brothers, Inc.
BACKGROUND
The City's Pavement Management Program, which analyzes the existing condition of
the street pavement, has identified the Huntington Drive westbound lanes between
Baldwin Avenue and Holly Avenue as the highest priority street for repair with a
Pavement Condition Index (PCI) rating of 37, 100 being best, and zero being worst.
The City annually appropriates approximately $600,000 in Proposition C funding for
arterial street pavement projects. Because Huntington Drive is extremely wide, it is
difficult to fund a project of a significant length in one fiscal year, so the street was
Staff Report
Award Contract
July 19, 2011
Page 2
divided into two projects over two separate years. The eastbound segment of
Huntington Drive was rehabilitated in summer of 2006 and now the westbound segment
is scheduled to be done this summer.
DISCUSSION
The proposed street rehabilitation project includes removal and replacement of asphalt
concrete pavement and portions of curb and gutter, cold milling of asphalt concrete and
construction of asphalt concrete overlay, adjustment of sewer and storm drain manhole
frames and covers to grade, adjustment of water valve covers to grade, legends and
striping, and construction of curb ramps.
Eleven (11) prospective contractors received plans and specifications in June 2011 and
on July 12, 2011 10 qualified bids were received with the following results:
CONTRACTOR AMOUNT
Gentry Brothers Inc. $462,930.00
All American Asphalt $483,483.00
Hardy & Harper Inc. $496,000.00
Chaparral $503,104.00
Sully - Miller Contracting $509,465.00
Silvia Construction Inc. $515,439.00
Sequel Contractors $526,480.00
Palp, Inc. (Excel Paving) $546,925.00
EBS General Engineering Inc. $553,144.00
EC Construction $628,382.10
Staff has reviewed the bid documents for content, and has investigated the contractor's
background and recent projects for competency. Staff has determined that Gentry
Brothers, Inc. can satisfactorily perform the required work.
The construction is proposed to take place in August and early September with
completion occurring before the fall racing meet at Santa Anita Park. The work will be
coordinated with both the Race Track and the Westfield Santa Anita Mall for the
temporary closures and detours around their driveways.
ENVIRONMENTAL ANALYSIS
The project is categorically exempt per Section 15301 class 1(c) from the requirements
of California Environmental Quality Act (CEQA).
Staff Report
Award Contract
July 19, 2011
Page 3
FISCAL IMPACT
Proposition "C" funds in the amount of $600,000 have been approved in the 2010/11
Capital Improvement Program to complete this project. Sufficient funding is budgeted
for all project costs.
RECOMMENDATION
Authorize the City Manager to enter into a contract with Gentry Brothers, Inc. in
the amount of $462,930 for the Rehabilitation of Westbound Huntington Drive and
authorize a 10% contingency.
Approved by: 3.) 40 -P ^-D
Donald Penman, City Manager
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Enclosure: Location Map
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ENGINEER: TIM KELLEHER
HUNTINGTON DR REHABILITATION
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fe CONSTRUCTION START DATE: 06/2011
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DEVELOPMENT SERVICES DEPARTMENT 0 NORTH •