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ITY COUNCIL/REDEVELOPMENT AGENCY
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0.3.i„ •t•'" TUESDAY, JULY 19, 2011
AGENDA
5:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive
CALL TO ORDER
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Gary Kovacic, Mayor /Agency Chair
Robert Harbicht, Mayor Pro Tem /Agency Vice Chair
Peter Amundson, Council /Agency Member
Roger Chandler, Council /Agency Member
Mickey Segal, CounciVAgency Member
PUBUC COMMENTS — CLOSED SESSION /STUDY SESSION (5 minute time limit)
Any person wishing to address the City Council/Redevelopment Agency on any Closed
Session/Study Session item is asked to complete a "Public Comments" card available in the
Council Chamber Lobby. The completed card should be submitted to the City Clerk/Agency
Secretary prior to the start of the Closed Session/Study Session meeting.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
STUDY SESSION
a. Report, discussion and direction regarding a Text Amendment to create a single
Resolution for development standards, design guidelines and design review
processes for all five of the City designated Homeowners' Association areas.
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Negotiators: Administrative Services Director Hue Quach, Human Resources
Administrator Michael Casalou and Attorney William Floyd of Best Best & Krieger,
LLP.
Employee Organizations: Arcadia Public Works Employees Association, Arcadia City
Employees Association, Arcadia Police Civilian Employees Association, Arcadia
Police Officers' Association, Arcadia Firefighters' Association and unrepresented
employees: Department Heads, Division Managers, Supervisors, and Part -time
employees.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
b. Pursuant to Government Code Section 54956.8 conference with real property
negotiators.
Property: 35 West Huntington Drive, 21 Morlan Place, 101 -111 North Santa Anita
Avenue, 121 -159 North Santa Anita Avenue and Assessor Parcel No. 5775 -025-
025 (South side of Santa Clara Street, West of Santa Anita Avenue)
Agency Negotiators: City Manager /Agency Executive Director Don Penman,
Assistant City Manager/Deputy Executive Director Jason Kruckeberg and
Economic Development Manager Jerry Schwartz
Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul
Rusnak)
Under Negotiation: Price and Terris of Payment
7:00 pm, City Council Chamber
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
CALL TO ORDER
INVOCATION
Reverend Thomas Shriver, Emmanuel Assembly of God
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Gary Kovadc, Mayor /Agency Chair
Robert Harbicht, Mayor Pro Tem/Agency Vice Chair
Peter Amundson, Council /Agency Member
Roger Chandler, Council /Agency Member
Mickey Segal, Council /Agency Member
REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE
READING IN FULL
PRESENTATIONS
a_ Presentation of Believe in Arcadia...Volunteer! Award to Arcadia's Best Foundation.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
1. PUBLIC HEARINGS
All interested persons are invited to appear at the Public Hearing and to provide evidence or
testimony concerning the proposed items of consideration. You are hereby advised that should you
desire to legally challenge any action taken by the City Council with respect to any Public Hearing
item on this agenda, you may be limited to raising only those issues and objections which you or
someone else raised at or prior to the time of the Public Hearing.
REDEVELOPMENT AGENCY ITEMS:
a. Adoption of Resolution No. ARA -246 amending and adopting local guidelines for
implementing the Califomia Environmental Quality Act (Public Resources Code
Sections 21000 et sea.).
Recommended Action: Adopt
CITY COUNCIL ITEMS:
b. Adoption of Resolution No. 6782 amending and adopting local guidelines for
implementing the California Environmental Quality Act (Public Resources Code
Sections 21000 et seg.).
Recommended Action: Adopt
c. Approve the Annual Weed Abatement Charge List.
Recommended Action: Approve
d. Authorize the utilization of a proposed 2011 Edward Byrne Memorial Justice
Assistance Grant (JAG) award in the amount of $12,068 to help offset the personnel
costs of a Youth Services Officer at Arcadia High School.
Recommended Action: Approve
e. Adopt Resolution No. 6763 confirming the Engineer's Report for the levy and
collection of the Arcadia Citywide Lighting District No. 1 and the assessment diagram
connected therewith; and ordering the levy and collection of assessments for Fiscal
Year 2011 -12.
Recommended Action: Adopt
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a Public Comments" card available in the Council Chamber
Lobby.
The completed card should be submitted to the City Clerk/Agency Secretary prior to the start of the
7:00 p.m. Open Session meeting. In order to conduct a timely meeting, there will be a five (5)
minute time limit per person. All comments are to be directed to the City Council /Redevelopment
Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the
City Council/Redevelopment Agency from discussing topics or issues unless they appear on the
posted Agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the City
Council/Redevelopment Agency request that specific items be removed from the Consent Calendar
for separate action.
CITY COUNCIL ITEMS:
a_ Approve the Meeting Minutes of June 21 and July 5, 2011.
Recommended Action: Approve
b. Authorize the City Manger to execute a contract with Gentry Brothers Inc. for the
Street Rehabilitation of Westbound Huntington Drive in the amount of $462,930 and
authorize a 10% contingency.
Recommended Action: Approve
c. Accept all work performed by S.J. Grigolla Construction, Inc. for the street
rehabilitation work with Stone Pine trees as complete and authorize the final
payment to be made in accordance with the contract documents.
Recommended Action: Approve
d. Authorize the City Manger to execute a one (1) year contract extension with D & J
Foothill Electrical Contractors, Inc. for electrical repairs and preventative
maintenance at various City facilities in the amount of $112,910.
Recommended Action: Approve
e. Accept all work performed by Silvia Construction Inc. for the Street Rehabilitation of
Santa Anita Avenue from Camino Real Avenue to Longden Avenue, Duarte Road to
Christina Street and from Foothill Boulevard to 1 -210 Freeway as complete.
Recommended Action: Approve
f. Authorize the City Manager to approve a three (3) month contract extension for the
purchase of motor vehicle fuel from Southern Counties Oil dba: SC Fuels, Inc. in the
amount not to exceed $75.000 through October 1. 2011.
Recommended Action: Approve
3. CITY MANAGER/E)CECUTIVE DIRECTOR ITEMS
a. Report, discussion and direction regarding the composition of Arcadia Historical
Museum Commission.
Recommended Action: Provide direction
b. Introduce Ordinance No. 2286 determining it will comply with the Voluntary
Alternative Redevelopment Program pursuant to Part 1.9 of Division 24 of the
California Health and Safety Code in order to permit the continued existence and
operation of the Arcadia Redevelopment Agency.
Recommended Action: Introduce
c. Report, discussion and direction regarding the proposed Congressional, State
Assembly, State Senate and Board of Equalization Redistricting.
Recommended Action: Receive and file or provide direction
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.
ADJOURNMENT
The City Council /Redevelopment Agency will adjourn this meeting to Tuesday, August 2, 2011,
6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia.
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or
accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to assure accessibility to the meeting.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.