HomeMy WebLinkAboutItem 2c: Accept work by Martinez Concrete for Sidewalk Accessibility Ramp as Complete OF ARC
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144nity otI STAFF REPORT
Development Services Department
DATE: August 2, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services DirectorJLK-
Philip A. Wray, Deputy Director of Development Services/City Engineer%)
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: ACCEPT ALL WORK PERFORMED BY MARTINEZ CONCRETE INC.
FOR SIDEWALK ACCESSIBILITY/HANDICAP RAMP IMPROVEMENTS
ON ALICE AND LUCILE STREETS AS COMPLETE
Recommended Action: Approve
SUMMARY
On May 17, 2011 the City Council awarded a contract to Martinez Concrete, Inc. in the
amount of $69,636 for the Sidewalk Accessibility/Handicap Ramp Improvements on
Alice and Lucile Streets. There was one (1) change order for extra work and with the
final adjustment for actual quantities, the contract increased by $5,143.79.
The terms and conditions of this project have been complied with and the required work
has been performed to staffs satisfaction for a final cost of $74,779.79. Staff is
recommending that the City Council accept the project as complete and authorize the
final payment in accordance with the approved contract documents.
BACKGROUND
The City of Arcadia receives an annual allotment of Community Development Block
Grant (CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD). The allotment is based on a formula and fluctuates; however, it amounts to
approximately $400,000 per year. The funds can be used for a variety of programs and
projects that meet HUD's broad objective of providing decent housing and a suitable
living environment. How and where the funds are used are largely at the discretion of
individual agencies. To this end, a "Statement of Objectives and Projects for Use of
CDBG Funds" is annually approved by the City Council.
A portion of the total annual allotment may be appropriated for community development
improvements such as curb ramps and sidewalks. On December 15, 2010 the City
Council approved the "Statement of Objectives and Projects" which included $90,000
for a sidewalk and curb ramp project. This particular project constructed sidewalks,
Staff Report
August 2, 2011
Page 2
drive approaches, and curb ramps that comply with the Americans with Disabilities Act
standards. The project concentrated on missing sidewalk segments on Alice and Lucile
Streets.
The project was advertised in April 2011 and bids opened on May 10, 2011 with
Martinez Concrete Inc. as the low bidder. A contract in the amount of $69,636 was
awarded by the City Council on May 17, 2011.
DISCUSSION
The project area was Lucile Street between Santa Anita Avenue and First Avenue and
also Alice Street between First Avenue and Second Avenue. Prior to this project, there
were intermittent segments of sidewalk interrupted by gaps with barriers to pedestrians.
There is a relatively high concentration of pedestrians on both streets, therefore, it was
determined that these were the highest priority locations for sidewalks meeting the
goals of the CDBG program. Sufficient CDBG funding was available in FY 2010/11 to
construct the sidewalk
Construction began June 13, 2011 and was complete June 23, 2011. The project
eliminated handicap barriers by constructing curb ramps at intersections and re-
constructing non-standard driveway approaches to meet ADA requirements.
Additionally, the project constructed sidewalk connecting the intermittent segments
creating a continuous walkway on both Lucile and Alice Streets.
There was one change order for extra work in the amount of $5,143.79. The extra work
involved replacing a section of sidewalk, curb and gutter uplifted by a tree and other
sidewalk repairs that increased the overall quantity of sidewalk constructed. After
adjusting for final quantities the final contract price is $74,779.79 which is a $5,143.79
increase over the original contract price.
FISCAL IMPACT
Funds in the amount of $90,000 from Community Development Block Grant funds were
budgeted in the 2010-11 Capital Improvement Program for this project. The cost of the
construction contract is $74,779.79. CDBG funds are available to cover all costs.
RECOMMENDATION
That the City Council accepts all work performed by Martinez Concrete, Inc. as
complete and authorize the final payment to be made in accordance with the contract
documents.
Approved by: 01'"-e-S2
Donald Penman, City Manager
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