HomeMy WebLinkAbout06/21/2011 53:0116
CITY COUNCIUREDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, JUNE 21, 2011
CALL TO ORDER - Mayor Kovacic called the Closed Session to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Segal and Kovacic
ABSENT: Council/Agency Member Harbicht
It was moved by Council/Agency Member Chandler seconded by Council/Agency Member
Segal to excuse Mayor Pro Tem Harbicht.
CLOSED SESSION PUBLIC COMMENTS— No one appeared.
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators.
City Negotiators: Administrative Services Director Hue Quach, Human
Resources Administrator Michael Casalou and Attorney William Floyd of Best
Best & Krieger, LLP.
Employee Organizations: Arcadia Public Works Employees Association, Arcadia
City Employees Association, Arcadia Police Civilian Employees Association,
Arcadia Police Officers' Association, Arcadia Firefighters' Association and
unrepresented employees: Department Heads, Division Managers, Supervisors,
and Part-time employees.
b. Pursuant to Government Code Section 54956.8 conference with real property
negotiators:
Property: 35 West Huntington Drive, 21 Morlan Place, 101-111 North Santa Anita
Avenue, 121-159 North Santa Anita Avenue and Assessor Parcel No. 5775-025-
025 (South side of Santa Clara Street, West of Santa Anita Avenue)
Agency Negotiators: City Manager/Agency Executive Director Don Penman,
Assistant City Manager/Deputy Executive Director Jason Kruckeberg and
Economic Development Manager Jerry Schwartz
Negotiating Parties: Arcadia Redevelopment Agency and Rusnak/Arcadia (Paul
Rusnak)
Under Negotiation: Price and Terms of Payment
THE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION
Mayor/Agency Chair Kovacic called the regular meeting to order at 7:00 p.m.
INVOCATION — Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration
PLEDGE OF ALLEGIANCE — Clarence Irvin, incoming Arcadia High School Student Body
President
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ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Segal and Kovacic
ABSENT: Council/Agency Member Harbicht
It was moved by CounciUAgency Member Segal seconded by Council/Agency Member
Amundson to excuse Mayor Pro Tern Harbicht.
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
City Attorney Stephen Deitsch announced that prior to the regular meeting, the City Council
and Redevelopment Agency Board met in Closed Session to discuss and consider Items a and
b listed on the posted agenda, no reportable action was taken.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS - Assistant City Manager/Development Services Director
Kruckeberg announced that a revised Exhibit "A" to Resolution No. 6778 was distributed and
will be discussed in open session.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Chandler, seconded by Council/Agency
Member Segal to read all ordinances and resolutions by title only and waive the reading in full.
PRESENTATIONS
a. Presentation of the 2011 Arcadia Beautiful Awards.
Mayor Kovacic and Janalee Shimmin, Chairperson of the Arcadia Beautiful Commission made
presentations to those award recipients as follows:
285 W. Huntington Drive—Santa Anita Park
711 San Luis Rey Road—Wayne and Pat DePry
29 W. Orange Grove Avenue—Christine Lin and Anthony Chang
1625 Hyland Avenue — Rue Ching and Hsueh Tsu Sung
1300 Rancho Road— Mahmuda Ahmad
1301 Rancho Road— Charles and Barbara Betz
340 Arbolada Drive—John and Mary Snider
1320 Santa Margarita Avenue—John and Linda Hillier
210 N. Altura Road—Allan and Christina Huber
975 Monte Verde Drive —Shane and Teresa Wang
929 Panorama Drive — Michael, Valerie and Lisa Costantino
876 Hugo Reid Drive
726 S. Golden West Avenue—Gary and Marilin Brewer
1505 S. Baldwin Avenue —Dino Clarizio, M.D.
415 W. Leroy Avenue— Bill White
416 Coyle Avenue— Brent Holcomb
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b. Presentation of Believe in Arcadia...Volunteer! Award to the volunteers at
Foothill Unity Center including the Arcadia High School Football Team and
Arcadia High School Key Club.
1. PUBLIC HEARING
CITY COUNCIL ITEMS:
a. Resolution No. 6772 adopting an updated City of Arcadia 2010 Urban Water
Management Plan.
Recommended Action: Adopt
Carmen Trujillo, Public Works Services Management Aide explained that the California Urban
Water Management Planning Act ("Act") requires every urban water supplier who provides
water for municipal purposes to prepare and adopt an Urban Water Management Plan
(UWMP) every five years; that the UWMP supports the City's long range water resources
planning to ensure that adequate water supplies are available to meet existing and future water
demands; that staff reviewed its 2005 UWMP and incorporated changes to create an updated
2010 Urban Water Management Plan which includes statistics on historic water use, population
served, number of service connections, and the dependability of future water supplies and
serves as a guideline for water management planning for the next five years; she provided a
brief explanation of the amendments added and recommended the City Council adopt the
City's 2010 Urban Water Management Plan.
Mayor Kovacic opened the public hearing. No one appeared.
A motion to close the public hearing was made by Council Member Segal, seconded by
Council Member Amundson.
It was moved by Council Member Segal seconded by Council Member Amundson and carried
on roll call vote to adopt Resolution No. 6772 adopting an updated City of Arcadia 2010 Urban
Water Management Plan.
AYES: Council/Agency Member Segal, Amundson, Chandler and Kovacic
NOES: None
ABSENT: Council/Agency Member Harbicht
b. Resolution No. 6778 establishing and/or adjusting various Development
Services Department fees.
Recommended Action: Adopt
Jason Kruckeberg, Assistant City Manager/Development Services Director reported that each
year through the budget process, consideration is given to modify existing fees for services;
that the 2011-12 budget included information regarding an increase in building permit and
business license fees; and explained that Resolution No. 6778 establishes and/or adjusts each
of these fees for the Development Services Department. Mr. Kruckeberg noted that utilizing a
cost recovery approach to establish fee amounts ensures that fees charged bear a relationship
to the cost of providing the service and by passing on the cost of the service to the consumer,
and that only those individuals or groups that utilize the service or incur the fee pay for the cost
of providing it rather than the taxpayer; he explained that because of the State mandated
adoption of the new 2011 California Building Code which has more stringent requirements for
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environmental review of projects and construction will require additional work from plan
checkers, the building official and in-field building inspectors to ensure requirements are met;
he explained that a 5% across the board increase in building permits, plans checks, demolition
permits, grading permits, mechanical, plumbing and electrical permits is in line with what other
cities charge and appropriate given the change in service.
He additionally reported that the last increase for business license fees occurred in 2009 and
prior to that the fees had not been increased in over 8 years; that the City had been operating
under the assumption that annual cost of living increases were not applicable to business
license fees and explained that in 2009 a legal opinion reversed that and the fees were found
to be subject to increases for cost of living; he stated that in 2009, the City estimated that
business licenses could be raised 23% to make up for the many years there were no
increases; however the City only proposed a 3% increase for 2011-12 to go along with the 6%
increase approved in 2009 which represents a total of 9% increase over the past 10 years; and
noted the increase does not require a public hearing and would take effect January 1, 2012
and stated an estimated revenue increase of$109,290.
Mayor Kovacic opened the public hearing. No one appeared.
A motion to close the public hearing was made my Council Member Segal, seconded by
Council Member Chandler.
It was moved by Council Member Chandler seconded by Council Member Segal and carried on
roll call vote to adopt Resolution No. 6778 establishing and/or adjusting various Development
Services Department fees.
AYES: Council/Agency Member Chandler, Segal, Amundson and Kovacic
NOES: None
ABSENT: Council/Agency Member Harbicht
PUBLIC COMMENTS
Scott Hettrick, Executive Director of the Chamber of Commerce thanked the City Council for
approving the 2011-12 Service Agreement; he commented on the volunteers at the Chamber;
and announced the Chamber's Summer Carnival on June 24-26 at the County Park and the
July 2 Patriotic Parade and encouraged everyone to attend.
REPORTS FROM THE CITY COUNCIL AND CITY CLERK
Council Member Amundson announced bingo on Saturday, June 25th at the Community Center
and the first day of summer and noted that the public should contact Economic Development
Manager Jerry Schwartz with input regarding downtown parking.
Council Member Chandler had no comments
Council Member Segal had no comments
City Clerk Barrows had no comments
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At the request of Mayor Kovacic, Council Member Segal provided information regarding the
American Cancer Society; he commented on the Police Explorer graduation and noted that was
started by former Police Chief Neal Johnson and Sgt. Dan Morgan; and announced that Council
Member Chandler will attend the San Gabriel Valley Council of Governments board meeting on
June 22, 2011 as a "temporary alternate".
2. CITY CLERK'S REPORTS
a. Board and Commission Appointments
City Clerk James Barrows provided a brief report on boards and commissions.
Nominations by the City Council were made to appoint or reappoint members to the Arcadia
Beautiful Commission, Human Resources Commission, Library Board of Trustees, Planning
Commission, Recreation and Parks Commission and Senior Citizens' Commission.
Nominations and Appointments:
Arcadia Beautiful Commission (3 positions open)
Council Member Segal nominated Janalee Shimmin, Victor Sy and Daniele Tran to the Arcadia
Beautiful Commission.
Seeing no other nominations, Janalee Shimmin, Victor Sy and Daniele Tran were appointed to
the Arcadia Beautiful Commission for a four(4) year term ending June 30, 2015.
Human Resources Commission (1 position open):
Council Member Amundson nominated Joan Francone to the Human Resources Commission.
Seeing no other nominations, Joan Francone was appointed to the Human Resources
Commission for a four(4) year term ending June 30, 2015.
Library Board of Trustees (1 position open):
Council Member Segal nominated Ronald Larson to the Library Board of Trustees.
Seeing no other nominations, Ronald Larson was reappointed to the Library Board of Trustees
for a four(4) year term ending June 30, 2015.
Planning Commission (1 position open)
Council Member Chandler nominated William Baerg to the Planning Commission.
Seeing no other nominations, William Baerg was reappointed to the Planning Commission for a
four(4) year term ending June 30, 2015.
Recreation and Parks Commission (2 positions open)
Council Member Amundson nominated Patti Anderson and Joseph Shivan to the Recreation
and Parks Commission.
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Seeing no other nominations, Patti Anderson and Joseph Shivan were appointed to the
Recreation and Parks Commission for a four(4) year term ending June 30, 2015.
Senior Citizens' Commission (1 At Large City Council Appointment and 3 Service Club
Appointment positions open):
Council Member Amundson nominated Jack Lamp to the Senior Citizens' Commission At-Large
position (City Council appointment).
Seeing no other nominations, Jack Lamp was reappointed to the Senior Citizens' Commission
(City Council) At-Large position for a two (2) year term ending June 30, 2013.
Council Member Segal nominated Nancy Slice to the Senior Citizens' Commission (Service
Club position) as recommended by the Senior Friendship Club.
Seeing no other nominations, Nancy Slice was appointed to the Senior Citizens' Commission
(Service Club appointment)for a two (2) year term ending June 30, 2013.
Council Member Segal nominated Joseph Feghali to the Senior Citizens' Commission (Service
Club position) as recommended by the Senior Men's Club.
Seeing no other nominations, Joseph Feghali was appointed to the Senior Citizens'
Commission (Service Club appointment)for a two (2) year term ending June 30, 2013.
Council Member Segal nominated Susan Page to the Senior Citizens' Commission (Service
Club position) as recommended by the Traveler's Club.
Seeing no other nominations, Susan Page was appointed to the Senior Citizens' Commission
(Service Club appointment)for a two (2) year term ending June 30, 2013.
3. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Meeting Minutes of June 7, 2011.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. Approve the Meeting Minutes of June 7, 2011.
Recommended Action: Approve
c. Authorize the City Manager to execute a contract with Catering Systems
Incorporated to provide subsidized lunch meals for the Senior Nutrition Program
for the period of July 1, 2011 through June 30, 2012 in an amount not to exceed
$56,000.
Recommended Action: Approve
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d. Accept all work performed by Pacific Hydrotech Corporation for the construction
of Langley Well No. 3 and Camino Real Well No. 3 and Well Facilities as
complete and authorize the final payment to be made in accordance with the
contract documents.
Recommended Action: Approve
e. Authorize the City Manager to execute a one (1) year contract extension with
H.D. Waterworks for the purchase of data log radio read water meters for the
City's water distribution system in the amount of$250,000.
Recommended Action: Approve
f. Authorize the City Manager to award a purchase order contract to Baker& Taylor
for the purchase of books, DVDs and music products in the amount of$135,000.
Recommended Action: Approve
g. Award a one (1) year purchase order contract extension to Waterline
Technologies, Inc. for the purchase and delivery of Sodium Hypochlorite to be
used for the disinfection of the City's municipal water supply in the amount of
$47,688.
Recommended Action: Approve
h. Authorize the City Manager to execute a contract with PARC Specialty
Contractors for the Lead Paint Abatement and Paint of Sierra Madre Boulevard
Bridge over Sierra Madre Wash in the amount of$77,900.
Recommended Action: Approve
i. Retention of Vision Internet Providers, Inc. for a redesign of the City website and
purchase of an updated Content Management System to operate said website
for a cost of up to $35,000.00
Recommendation: Approve
j. Authorize the City Manager to renew the annual Professional Services
Agreement with Executive Information Services (EIS) for PS.NET public safety
software system support services in the amount of$24,640.
Recommended Action: Approve
k. Authorize the City Manager to renew the annual Professional Services
Agreement with Inter-Con Security Systems, Inc. for parking enforcement
services from July 1, 2011 to June 30, 2012 in an amount not to exceed
$163,000.
Recommended Action: Approve
Authorize the City Manager to execute an agreement with Beacon Media, Inc. for
Legal Advertising Services for Fiscal Year 2011-12 in an amount not to exceed
$8,000.
Recommended Action: Approve
m. Waive the formal bid process and approve Tom's Uniforms, West End Uniforms
and Galls-Long Beach Uniform as uniform vendors for the Police Department.
Recommended Action: Approve
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n. Authorize the City Manager to execute agreements for Personnel Legal Services
with Liebert Cassidy Whitmore and Best Best & Krieger and authorize new terms
for Fiscal Year 2011-12.
Recommended Action: Approve
o. Approve the Consent to Assignment between the California Insurance Pool
Authority (CIPA) and Carl Warren & Company to provide the City of Arcadia with
Third Party Administrator Services for General and Auto Liability Claims
Administration effective July 1, 2011 to June 30, 2012.
Recommended Action: Approve
p. Authorize the City Manager to execute a Professional Services Agreement with
Knight Communications for the Fiscal Year 2011-12 with an annual contract price
of$324,000.
Recommended Action: Approve
It was moved by Council Member Segal seconded by Council Member Amundson and carried
on roll call vote to approve Consent Calendar items 3.a through 3.p.
AYES: Council/Agency Member Segal, Amundson, Chandler and Kovacic
NOES: None
ABSENT: Council/Agency Member Harbicht
4. CITY MANAGER/AGENCY DIRECTOR ITEMS:
a. Authorize the City Manager to execute an agreement with Metro Gold Line
Foothill Extension Construction Authority for the design and construction of the
Arcadia Station and Colorado Boulevard Bridge Betterments and appropriate
funds from the Santa Anita Grade Separation fund.
Recommended Action: Approve
Phil Wray, Deputy Director of Development Services/City Engineer reported that the City has
worked closely for several years with the Metro Gold Line Foothill Extension Construction
Authority (Authority) to determine the baseline design scope for the rail facilities; that the
Authority agreed to allow the City to propose upgrades or betterments above the baseline
design scope with the betterment costs to be borne by the City; he noted that on June 23, 2010,
the City Council reviewed and approved betterment concepts for the Arcadia Station in the form
of a "horse frieze" panel concept for the hand railings and custom benches that reflected a
Santa Anita Race Track horse theme, and a color scheme for the station elements with race
track colors; and further noted that on November 16, 2010, the City Council approved the
lengthening of the railroad bridge over Colorado Boulevard to accommodate sidewalks under
the bridge. He explained that the Authority determined the City's share of the proposed
betterments to be $265,948 and prepared an agreement for the betterments; that the City
reviewed and concurred with the estimate and the Agreement; and advised that the City will
continue working with the Authority on the design of the parking structure and will continue to
evaluate betterment opportunities as they arise; he advised that several years ago, the City
began setting aside Proposition A and C funds in anticipation of potential contributions to the
Gold Line project and in July 2010, the balance of the Santa Anita Grade Separation Fund was
$6,282,372; that the City recently committed approximately $4,474,254 as a match to the $8
million in bond funding for the Project which left a balance in the fund of $1,808,118 which is
currently uncommitted; and that the City's proposed share for the station and the Colorado
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Boulevard Bridge lengthening betterments is $265,948. He noted that there are sufficient funds
available in the Santa Anita Grade Separation Fund to cover the costs and since the fund
balance is Proposition A and C funds and not bond funds from the bond measure, it is not under
the authority of the Citizen's Bond Oversight Committee.
A motion was made by Council Member Segal seconded by Council Member Chandler and
carried on roll call vote to authorize the City Manager to execute an Agreement with the Metro
Gold Line Foothill Extension Construction Authority for the design and construction of the
Arcadia Station and Colorado Boulevard Bridge Betterments and appropriate funds from the
Santa Anita Grade Separation fund.
AYES: Council/Agency Member Segal, Chandler, Amundson and Kovacic
NOES: None
ABSENT: Council/Agency Member Harbicht
b. Approve a withdrawal request and award a contract for Construction of the
Energy Efficiency Retrofits to City Hall.
Authorize the City Manager to consent to the Withdrawal Request from the
apparent low bidder for construction of the Energy Efficiency Retrofits to City Hall
(Morillo Construction, Inc.)
Recommended Action: Approve
Authorize the City Manager to execute a contract to the next lowest responsible
bidder, AVI-CON, Inc DBA CA Construction for construction of the Energy
Efficiency Retrofits to City Hall in the amount of $1,283,000; and approve a 10%
contingency.
Recommended Action: Approve
Tom Tait, Public Works Services Director reported that on August 28, 2009 the U.S. Department
of Energy (DOE) approved the City of Arcadia Energy Efficiency and Conservation Block Grant
application and awarded the City $534,700 to upgrade its HVAC system and windows at City
Hall; that at the August 3, 2010 study session, the City Council approved expanding the scope
of the project to include renovation work to meet building code requirements and to enhance the
functionality and aesthetics of City Hall; and advised that on June 6, 2011, bids for the
construction of the energy efficiency retrofit and improvements to City Hall project were opened
and in the process of reviewing the bids, staff found that the apparent low bidder, Morillo
Construction made a clerical formula error resulting in a bid with an incorrect bid amount; that
staff reviewed the next lowest bid for accuracy and investigated the low bidder's documents and
background and found that Avi-Con Construction DBA CA Construction can satisfactorily
perform the work.
A motion was made by Council Member Chandler seconded by Council Member Segal and
carried on roll call vote to consent to the withdrawal request from the apparent low bidder for
construction of the energy efficiency retrofits to City Hall, Morillo Construction, Inc; authorize the
City Manager to execute a contract with Avi-Con Construction, Inc. DBA CA Construction for
construction of the energy efficiency retrofits to City Hall in the amount of $1,283,000 and
approve a 10% contingency.
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AYES: Council/Agency Member Chandler, Segal, Amundson, and Kovacic
NOES: None
ABSENT: Council/Agency Member Harbicht
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting at 8.25 p.m. in memory of
Elena Romero and Loren Russell to Tuesday, July 5, 2011 at 6:00 p.m. in the City Council
Chamber located at 240 W. Huntington Drive, Arcadia.
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Ko VP-cic, ay•r
ATTEST:
Age_ (Iv /
ames H. Barrows, City Clerk
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