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Home My WebLink AboutMay 16, 2006CITY OF ARCADIA CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING TUESDAY, MAY 16, 2006 AGENDA 5:00 P.M. Location: City Council Chamber Conference Room, 240 W. Huntington Drive CALL TO ORDER -ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: Roger Chandler, Mayor /Agency Chair Mickey Segal, Mayor Pro Tem /Agency Vice Chair Peter Amundson, Council /Agency Member Bob Harbicht, Council /Agency Member John Wuo, Council /Agency Member STUDY SESSION PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a 'Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. STUDY SESSION a. Report, discussion, and direction - Alta Street Affordable Housing Project. b. Report, discussion, and direction - Sewer Master Plan Update 2006. c. City Council Team Building. 7:00 p.m., City Council Chamber RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY MEETING TO OPEN SESSION INVOCATION Reverend Daniel Wong, Mandarin Baptist Church PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCILIREDEVELOPMENT AGENCY MEMBERS: Chandler, Segal, Amundson, Harbicht, and Wuo REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGERIEXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS AND PROCLAMATIONS a. Proclamation - The Friends of the Arcadia Public Library b. Proclamation - The Arcadia Fire Department in honor of Emergency Medical Services Week PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council /Redevelopment Agency during the Public Comments period is asked to complete a 'Public Comments" card available in the Council Chamber Lobby. The completed form should be "submitted to the City Clerk /Agency Secretary prior to the start of the 7:00 p.m. Open Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council /Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council /Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM ELECTED OFFICIALS 1. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the City Council /Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES, MAY 2, 2006. Recommended Action: Approval 9 Action: Approval 1 C. Recommendation: Adopt CITY COUNCIL ITEMS: d. REGULAR MEETING MINUTES, MAY 2, 2006. Recommended Action: Approval e. f. u h. AUTHORIZE THE CITY MANAGER TO ENTER INTO.A CONTRACT WITH KDC INC. DBA DYNALECTRIC IN THE AMOUNT OF $315,653.60 FOR THE FIBER OPTIC INSTALLATION PROJECT. Recommended Action: Approval STREET REHABILITATION OF EAST BOUND HUNTINGTON DRIVE AND THE SIDEWALK GAP CLOSURE PROJECT. Recommended Action: Approval k. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL Recommended Action: Adopt Recommended Action: Adopt THE ARCADIA COMMUNITY CENTER FROM JULY 1, 2006. THROUGH JUNE 30. 2007. Recommended Action: Approval SIDEWALK GAP CLOSURE PROJECT. Recommended Action: Approval AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH Recommended Action: Approval M. Recommended Action: Approval n. IN AN AMOUNT NOT TO EXCEED $18,445. Recommended Action: Approval M 12 q. AUTHORIZE THE CITY MANAGER TO ENTER INTO PURCHASE AGREEMENTS FOR FINANCIAL SOFTWARE MAINTENANCE WITH PENTAMATION IN THE AMOUNT OF 33.289. Recommended Action: Approval Recommended Action: S. FINAL MAP 60151 FOR A 33 -UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 1122 -1128 WEST DUARTE ROAD. Recommended Action: Approval ADJOURNMENT The next Regular Meeting of the City Council /Redevelopment Agency will be May 25, 2006 at 7:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia, for the Fiscal Years 2006 - 2008 Budget Presentation and ensuing discussion. PURSUANT TO THE-AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY WHO REQUIRE A DISABILITY- RELATED MODIFICATION OR ACCOMbDATION IN ORDER TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626) 574 -5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE MEETING. Recommended Action: Approval Recommended Action: Approval CITY COUNCIUREDEVELOPMENT AGENCY MEETING ANNOTATED AGENDA MAY 16, 2006 STU DY S ESS ION a. Report, discussion, and direction - Alta Street Affordable Housing Project. NO REPORTABLE ACTION b.. Report, discussion, and direction - Sewer Master Plan Update 2006. C. City Council Team Building CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: APPROVED a. REGULAR MEETING MINUTES, MAY 2. 2006. 5 -0 Recommended Action: Approval b. AUTHORIZE THE EXECUTIVE DIRECTOR TO ENTER INTO A APPROVED PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $8.615.00 5 -0 WITH CAPORICCI & LARSON FOR AGENCY AUDIT SERVICES. Recommended Action: Approval C. ARA RESOLUTION NO. 219, AUTHORIZING THE USE OF APPROVED REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS. 5-0 Recommendation: Adopt CITY COUNCIL ITEMS: d. REGULAR MEETING MINUTES. MAY 2. 2006. APPROVED Recommended Action: Approval 5-0 e. RESOLUTION NO. 6518, DESIGNATING AN ARCADIA CITY COUNCIL APPROVED MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF 5 -0 THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Adopt f. RESOLUTION NO. 6520 AUTHORIZING THE CITY MANAGER TO APPLY TO APPROVED THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA. 5 -0 FOR A CERTIFICATE OF CONSENT TO SELF INSURE WORKERS' COMPENSATION LIABILITIES. Recommended Action: Adopt 9. RESOLUTION NO. 6527, AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS. Recommendation: Adopt h. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH KDC INC. DBA DYNALECTRIC IN THE AMOUNT OF $315,653.60 FOR THE FIBER'OPTIC INSTALLATION PROJECT. Recommended Action: Approval APPROVED 5 -0 APPROVED 5 -0 APPROVED 5 -0 � 1 APPROVED 5 -0 PM M. AMENDMENT TO THE CLASSIFICATION SPECIFICATIONS FOR CODE SERVICES OFFICER IN THE DEVELOPMENT SERVICES DEPARTMENT, Recommended Action: Approval rill Recommended Action: Approval o. AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT IN THE AMOUNT NOT TO EXCEED $140,000 FOR THE 2006 -07 FISCAL YEAR FOR OFFICE SUPPLIES FROM OFFICE DEPOT. Recommended Action: Approval p. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $38,085.00 WITH CAPORICCI & LARSON FOR CITY AUDIT SERVICES. Recommended Action: Approval q. AUTHORIZE THE CITY MANAGER TO ENTER INTO PURCHASE AGREEMENTS FOR FINANCIAL SOFTWARE MAINTENANCE WITH PENTAMATION IN THE AMOUNT OF 33,289. Recommended Action: Approval r. FINAL MAP 61280 FOR A 6 -UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 138 -144 EL DORADO STREET. Recommended Action: Approval S. FINAL MAP 60151 FOR A 33 -UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 1122 -1128 WEST DUARTE ROAD. Recommended Action: Approval AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SILVIA CONSTRUCTION INC. IN THE AMOUNT OF $769.622.75 FOR THE STREET REHABILITATION OF EAST BOUND HUNTINGTON DRIVE AND THE SIDEWALK GAP CLOSURE PROJECT. Recommended Action: Approval Recommended Action: Approval 48:0040 CITY COUNCIL /REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY „MAY 16, 2006 CALL TO ORDER The Regular Meeting of the City Council of the City of Arcadia, California, was called to order by Mayor /Agency Chair Chandler at 5:00 p.m. in the City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia. ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Roger Chandler, Mayor /Agency Chair Mickey Segal, Mayor Pro Tem /Agency Vice Chair Peter Amundson, Council /Agency Member Bob Harbicht, Council /Agency Member John Wuo, Council /Agency Member ABSENT: None STUDY SESSION PUBLIC COMMENTS (5 minutes per person) STUDY SESSION a. Report, discussion, and direction - Alta Street Affordable Housing Project. Bill Kelly, City Manager, Don Penman, Assistant City Manager /Development Services Director, Jason Kruckeberg, Community Development Administrator; and Brian Saeki, Economic Development Manager, presented the staff report; staff presented the background of the City's Alta Street affordable housing project, the status of the project, and introduced representatives from Trademark Development Company, the developer for the project; City Council /Agency members discussed various aspects of the project including: equity sharing for unit owners who sell, the profit amount to be earned by the developer, and tenant selection; the City Council /Agency requested that staff return with options for equity sharing as an incentive for unit owners to ultimately move into market -rate ownership properties, and to develop a tiered priority for tenant selection once the Alta Street project is completed; the tiered priority would be as follows: first consideration will go to City employees who currently rent in Arcadia, second consideration will go to City employees who do not rent in Arcadia, third consideration would go to Arcadia residents, and fourth consideration would go to non - Arcadia residents. b. Report, discussion, and direction - Sewer Master Plan.Update 2006. Pat Malloy, Public Works Services Director, Tom Tait, Field Services Manager, and Lubo Tomaier, Principal Engineer, presented the staff report; staff presented the background for the Sewer Master Plan update including: capital improvement projects to maintain system efficiency, the sewer line cleaning crew protocols, and the City's process for on -line reporting; Over the next few years, the City is required to comply with various mandates or face penalties from regulatory agencies; staff noted various options for compliance with the mandates; City Council requested that staff return to the Council with their proposal for the Sewer Master Plan update at a public hearing scheduled for June 20, 2006. 05 -16 -2006 F1 C. City Council Team Building. This item was postponed. 7:00 p.m., City Council Chamber Mayor Chandler reconvened the Regular Meeting to order at 7:00 p.m. INVOCATION Reverend Daniel Wong, Mandarin Baptist Church PLEDGE OF ALLEGIANCE Don Penman, Assistant City Manager /Development Services Director ROLL CALL OF CITY COUNCIL /REDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo ABSENT: None 48:0041 REPORT FROM CITY ATTORNEY /AGENCY COUNSEL ON CLOSED SESSION /STUDY SESSION ITEMS Steve Deitsch, City Attorney, noted that a Study Session was conducted tonight on three (3) separate items as referenced above; in regard to the Alta Street project, the City Council/ Agency requested that this item be brought back at a public hearing scheduled for June 6, 2006; in regard to the Sewer Master Plan update, the City Council /Agency requested that this item be brought back at a public hearing scheduled for June 20, 2006; the City Council /Agency postponed the Team Building Study Session to a future agenda. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS None. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL It was moved by Council /Agency Member Segal, seconded by Council /Agency Member Harbicht, and carried by unanimous vote to read all Ordinance and Resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Proclamation - The Friends of the Arcadia Public Library b. Proclamation - The Arcadia Fire Department in honor of Emergency Medical Services Week 2 05 -16 -2006 48:0042 PUBLIC COMMENTS (5 minutes per person) Chris Sutton, appeared to speak in opposition to the Agency's use of eminent domain and discussed the Pasadena Chrysler dealership. Steve Dietsch, City. Attorney, in response to implications raised by Mr. Sutton, noted that there is no relationship between the Pasadena Chrysler dealership and the Agency. Dirk Hudson, appeared to speak against the City's use of eminent domain. Jeff Bowen, appeared to request that Caruso Affiliated and Westfield Corporation withdraw their respectively filed initiative measures. Gil Stromsoe, representing the Arcadia Chamber of Commerce, appeared to articulate the Chamber's position on the proposed initiative measures, complaints they have received regarding the tactics used by petition signature gatherers, and to request that the City conduct a comprehensive traffic and security study as part of any large -scale proposed development. REPORTS FROM ELECTED OFFICIALS Mayor Chandler noted his recent meetings with Caruso Affiliated and the Westfield Corporation and the City's request that they respectively withdraw their proposed initiative measures; he read the` text of a letter sent on behalf of the Council to the Corporate leaders of the Westfield Corporation requesting their withdrawal of their initiative measure. Council Member Amundson congratulated the City Council's efforts in regard to the proposed Caruso and Westfield initiative measures; noted that the Fourth of July celebration will not take place this year; requested Council support to place a study session on a future agenda to discuss senior housing in Arcadia. Council Members Amundson, Harbicht, and Segal voted to place a study session regarding senior housing in Arcadia on a future agenda. Council Member Segal noted the success of the Fire Department's Pancake Breakfast event and the Community Bike Ride;'noted his disappointment regarding the cancellation of the Fourth of July event; and mentioned his desire to work in partnership with the School District regarding mutually beneficial projects in the future. Council Member Wuo noted the success of the recent Silver Circle Volunteer Recognition and Arcadia Law Day events; he thanked the Arcadia Chinese Association for their support of the Law Day activities. Council Member Harbicht noted Caruso Af iiliated's proactive step in regards to their proposed initiative measure and that they had chosen not to file their gathered petition signatures; he congratulated the Arcadia Firefighters on their recent Pancake Breakfast event, and congratulated and thanked the Arcadia Friends of the Library for their 50 years of service to the community. Council. Member Chandler further noted the Arcadia Firefighters for their Pancake Breakfast event, and noted the success of the Community Bike Ride. 05 -16 -2006 48:0043 City Clerk Jim Barrows thanked the Fire Department for their excellent service, and he thanked the Recreation and Community Services Department for their assistance with the Community Bike Ride event. Mr. Kelly noted the background of the new track and football field Arcadia High School, and the concern about any potential damage that may occur as a result of the city -wide Fourth of July event; he noted that staff will be working to find a suitable venue so that the event can take place in 2007. 1. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES, MAY 2, 2006. Recommended Action: Approval C. Recommendation: Adopt CITY COUNCIL ITEMS: d. REGULAR MEETING MINUTES, MAY 2, 2006. Recommended Action: Approval e. f m Recommendation: Adopt h. 4 05 -16 -2006 Recommended Action: Approval Recommended Action: Adopt Recommended Action: Adopt Recommended Action: Approval 48:0044 SUBSIDIZED LUNCH MEALS FOR THE SENIOR NUTRITION PROGRAM AT THE ARCADIA COMMUNITY CENTER FROM JULY 1, 2006 THROUGH JUNE 30. 2007. Recommended Action: Approval j. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SILVIA CONSTRUCTION INC. IN THE AMOUNT OF $769.622.75 FOR THE Action: Approval k. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL 2005 -2006 ANNUAL SLURRY SEAL PROJECT. Recommended Action: Approval M. Action: Approval n. Action: Approval G1ti a q. AUTHORIZE THE CITY MANAGER TO ENTER INTO PURCHASE Action: Approval r. FINAL MAP 61280 FOR A 6 -UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 138 -144 EL DORADO STREET. Recommended Action: Approval 5 05 -16 -2006 Recommended Action: Approval - 1 48:0045 S. James H. Barrows, City Clerk Recommended Action: Approval A motion was made by Council /Agency Member Harbicht, seconded by Council /Agency Member Segal, and carried on roll call vote to approve Consent Calendar items 1.a. through 1. S. AYES: Harbicht, Segal, Amundson, Wuo, and Chandler NOES: None ADJOURNMENT The meeting adjourned at 8:05 p.m. The next Regular Meeting of the City Council /Redevelopment Agency will be May 25, 2006 at 7:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia, for the Fiscal Years 2006 — 2008 Budget Presentation and ensuing discussion. 0 C Vida Tolman Chief Deputy City Clerk 05 -16 -2006 C O W 11, � f i : 0 STAFF REPORT Public Works Services Department May 16, 2006 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct r Prepared by: Tom Tait, Deputy Public Works SetisDirector Lubo Tomaier, Principal Civil Engineer SUBJECT: Sewer Master Plan Update 2006 Last year, the City Council deferred the annual sewer rate adjustment for one year until the Sewer Master Plan Update was completed. The City Council adopted the original Sewer Master Plan in February 1998. The purpose of the Update is to project a long - range program of capital improvements and preventive maintenance measures to upgrade and maintain the City's sewer conveyance system. The final report for the Sewer Master Plan Update and Hydraulic Modeling Report is complete and an overview and recommendation is presented in this report. CH2MHILL was retained by the City to prepare the Sewer Master Plan Update. The Final Report is collaboration by City staff and CH2MHILL. The Sewer Master Plan Update and. Hydraulic Modeling Report evaluates the adequacy of the City's wastewater collection system through the year 2026. The scope of the project is comprised of four main elements: (1) The Hydraulic Model, (2) Identification Of Capital Improvement Projects, (3) Evaluation of Operation and Maintenance, and (4) Development of the Sewer Rate Structure. A copy of the Update is available for review in the City Manager's office. Discussion The City of Arcadia Sewer Master Plan and Hydraulic Report (SMP) evaluates the City's wastewater collection system through computerized hydraulic modeling of the system and a review of the closed- circuit television (CCTV) video inspection of the City's sewer pipes and field related issues that have been identified by staff. Mayor and City Council May 16; 2006 Page 2 The primary objectives of the SMP are to: • Develop ,a rehabilitation schedule to improve the hydraulic performance of the City's sanitary sewage collection system to prevent sewer backups, blockages, or overflows. • Reduce buildup of roots, fats, grease and oil. Develop a financial plan to: o Construct the recommended Capital Improvement Projects, o Maintain operation and maintenance of the system, o Purchase needed equipment,, (vehicles and cleaning tools) o Reach a Sewer Fund Balance of $5.0 million in the future'" * "Based on the recommendation of the City's "Citizen Financial Advisory Committee" to maintain a reasonable emergency reserve and approved by City.Council The City provides wastewater collection for approximately 56,000 residents within eleven (11) square miles. The City's sewer pipes are on average, fifty -years old and consist of vitrified clay (VCP). The system is composed of 727,000 feet (138) miles of City-owned :pipe, 77,000 feet (15 miles) of County-owned pipe, six siphons, and one pump' station. ` Sewage is discharged to Los Angeles County Sanitation district trunk lines and treated by the San Jose Creek West Water Reclamation Plant and Joint Water Pollution Control Plant- Carson Plant located in the cities of Whittier and Carson. Overall, the City's Wastewater Collection System is in very good condition. The SMP update identified Capital Improvement projects that are ranked in priority for implementation over the next 20 years. These projects were identified from capacity issues from the hydraulic model, defects recorded during annual CCTV video inspections, root intrusion and other operational issues identified by City staff. Primary issues, facing the City over the next few years are related to regulatory compliance. programs that, have been developed and adopted by the State Water Resources Control Board ( SWRCB). The SWRCB adopted a General Waste Discharge requirement (WDR) on May 2, 2006 for all publicly owned sanitary sewer collection systems in Californian with more than one (1) mile of sewer pipe. The goal of the WDR is to provide a consistent statewide approach for reducing Sanitary Sewer Overflows (SSO's). The major elements of this proposed program are: • Control of SSO's and mandatory reporting to the SWRCB • Sewer System Master Plan (SSMP) • Operation and Maintenance Program • Overflow Emergency Response Plan • Fats, Oils, Grease (FOG) Control Program • System Evaluation and Capacity Assurance Plan Mayor and City Council May 16, 2006 Page 3 All collection System Agencies are, required to begin on -line reporting by October 2006 and meet a compliance schedule over the next 39 months. Water Board staff has released preliminary cost figures to comply with the WDR which are estimated at an average cost $5.99 per month more per household to comply with these WDR's. Staff feels the City of Arcadia can meet these requirements at a much lower cost per month as outlined in the table on page 3. The Sewer Master Plan Update includes all of the necessary elements to achieve compliance with the new proposed' Waster Discharge Requirements. The Update included an in -depth investigation of the sewer system, past performance data, accomplishments from the previous SMP and recommends improvements based on modeling results, financial constraints, construction priorities and compliance with WDR. The SMP and staff suggestthree,(3) alternatives, two (2) of which will achieve the new WDR adopted by the SRWCB. Description Alternative A Alternative B Alternative C Operation & No Change to Add 2- person crew No change to Maintenance Operating and equipment at Operating Maintenance approximately Maintenance $158,000 annually CIP , Full CIP Program CIP Program CIP Program including Root without Root without Root Relining Relining Relining Sewer Rate 60% increase 30% increase Annual CPI Rate Adjustment Res. $2.70 to $ 4.32, Res. $2.70 to $ 3.51 Adjustments Corn. $8.08 to $12.93 Com. $8.08 to $10.50 Annual CPI Annual CPI 2026 Fund $193M $5.23M $2.65M Balance Regulatory Yes Yes No Compliance Mayor and City Council May 16, 2006 Page 4 Each of these Alternatives were developed from the following sections of the SMP: Hydraulic Model The proposed Waste Discharge Requirement (WDR) mandate stipulates that a capacity evaluation of the collection system be done. A computer hydraulic modeling program is included as part of the Sewer Master Plan Update. Arcadia's new model was set up using data from the existing GIS System and all information collected since the last sewer master plan, such as CCTV inspection data, Sewer manhole inspection sheets, and overflow location history. The additional information was gathered from flow monitoring, meetings with maintenance personnel and County Sanitation District Engineers during the Master Plan preparation period. All this data was included in the computer dynamic flow model. The results of the model were used to prepare recommendations for the Capital Improvement Projects and Maintenance Improvements included in the SMP. Capital Improvement Projects The Sewer Master Plan Update identified 15 Capital and Maintenance Projects plus root relining projects, that when complete will limit predictable sanitary sewer overflows to zero. The Report suggests two (2) alternatives, "A" & "B ". Alternative "A" includes all projects listed, plus complete relining of all sewer lines with roots, which is intended to reduce root intrusion into the system, which should meet the intent of WDR requirements. It should be noted that roots would still intrude into the sewer line from private sewer laterals, which would still require maintenance of sewer lines ($13.4 million over 20 years). Alternative "B" includes all projects listed, without Root Relining Projects, but adds staff and equipment to accomplish WDR requirements ($5.0 million over 20 years plus $158,000 per year for additional staff and new equipment). Seven (7) large improvement projects are located on Live Oak, Duarte, Baldwin, Huntington Drive (2), Sixth Avenue and Old Ranch Road ($2.7 million). Operations and Maintenance The Sewer Master Plan evaluated sewer maintenance activities. Currently, a two (2) person crew cleans all sewer lines once every two (2) to three (3) years, plus hot spots, which are cleaned on 30, 90 and 180 -day intervals. Hot spots are problematic areas in the system that requires special attention to eliminate sewer backups. Alternative "B" includes the addition of a second two (2)- person crew, which will allow the City to clean the sewer system every year plus hot spots. If this alternative is selected over Alternative "A ", the City will save approximately $5.0 million over the 20 year projected period. Mayor and City Council May 16, 2006 Page 5 Financial Analysis and Sewer Rate Structure A Financial Plan is included in the SMP Update. Because the City does not meter sewer accounts or base bills on metered water flows, sewer rates and subsequent adjustments are derived from revenue requirements which are based on annual operation and maintenance costs and projected Capital Improvement Projects. The City is also striving to reach a $5.0 million balance 'in the Sewer Fund after a 20-year period. Currently, the sewer fund balance is estimated to be $1,778,000. These rates are applied equally to each Residential and Commercial billable unit bi- monthly. Based on the information contained in the Sewer Master Plan and the need to comply with future Wastewater Discharge Requirements staff recommends that the City Council approve Alternative "B" and an increase in fees for fiscal year 2006 -07, raising rates for residential customers 0.80 'cents per month from $2.70 to $ 3.50 per month and commercial customers $2.42 per month from $8.08 to $10.50 per month with automatic annual adjustments based on changes in the Consumer Price Index (CPI) from April to April of each year. Staff, conducted a survey of the sewer rates of nine neighboring water agencies. In comparison with other Cities as shown in the Attachment, Arcadia's proposed monthly fee for residential and commercial water bill would fall in the middle of other City's fees. The rates shown in the attachment are today's rates. Recommendation It is recommended that the City Council approve the 2006 Sewer Master Plan Update and direct the Public Works Services Department to conduct a public hearing at the June 20, 2006 meeting and prepare a Resolution authorizing a proposed sewer rate for. fiscal year 2006 -07 as directed by the City Council for presentation to the City Council. Approved: ~- --_—' William R. Kelly, City Manager PM:TWT:LT:dw Attachment co N d 7 N r , 3 V/ . Q 0 0 0 Q 0 OD to CN 0 r O 6 H eulnoC) lsaM ales luaino eipeay 0 a1 1uawlsnlpy IdO eipeay (Mda lqunoo v 14!o aldwel a ales pasodad eipeay einauow d ales pasodad elpeojy ejgweyly euapesed Jelu!4M aouenol eipew eual r c as E t { 00 9 v OL ZS %y . y' - 'f: f a �4 ri L y f G �. it yS • f {•t SL 9 � � c t ,f. ZO vS l A + OS L Si a a ' ti 1 r S � V, - �'. t e Q 0 0 0 Q 0 OD to CN 0 r O 6 H eulnoC) lsaM ales luaino eipeay 0 a1 1uawlsnlpy IdO eipeay (Mda lqunoo v 14!o aldwel a ales pasodad eipeay einauow d ales pasodad elpeojy ejgweyly euapesed Jelu!4M aouenol eipew eual r c as E t FI❑D STAFF REPORT Arcadia Redevelopment Agency DATE: May 16, 2006 TO: Chairperson and Agency Board FROM: Tracey L. Hause, Treasurer SUBJECT: Professional Services Agreement -Agency Audit Services Recommendation: Authorize the Executive Director to enter into a Professional Services Agreement in the amount of $8,615.00 with Caporicci & Larson for Agency audit services SUMMARY In keeping with the recommendation of the Citizens Financial Advisory Committee, staff solicited proposals for independent auditor services for the fiscal year ending June 30, 2005, with the option to renew for four (4) subsequent fiscal years. Caporicci & Larson has satisfactorily completed the audit for fiscal year ending June 30, 2005. As a result, staff is recommending the Executive Director exercise the option to renew the professional services agreement with Caporicci & Larson for Agency audit services ending June 30, 2006. BACKGROUND The City Charter requires an annual audit of the Agency's financial statements by an independent certified public accountant (CPA). In 1999, the Citizens Financial Advisory Committee found that the audit process was adequate and appropriate, though they did recommend that a request for proposal process be initiated since the Agency had not changed auditing firms for several years. In October 1999, staff solicited proposals from qualified certified public accountant firms to audit the Agency's financial statements for the fiscal year ending June 30, 2000 through June 30, 2004. Since the Agency had utilized Conrad and Associates for five years, staff felt it prudent to once again solicit proposals from qualified certified public accountant firms to audit the Agency's financial statements for the fiscal year ending June 30, 2005. DISCUSSION In June 2005, after an extensive evaluation process, staff recommended that the Agency Board approve a Professional Services Agreement to Caporicci & Larson for auditing services for the fiscal year ending June 30, 2005. Staff further recommended this Agreement include four (4) one -year contract extensions, pending Agency Board approval. This is a typical provision in audit service agreements, which provides for some continuity for a period of time, but it is not open -ended and allows the Agency to not extend the agreement, should the Agency want to make a change. Caporicci & Larson has satisfactorily completed the audit for June 30, 2005. As a result, staff is recommending the Executive Director exercise the option to renew the professional services agreement for one year with Caporicci & Larson for Agency audit services ending June 30, 2006. The cost proposed for audit services is $8,615.00 FISCAL IMPACT Sufficient funds are budgeted in the proposed 2006/07 Budget. RECOMMENDATION Authorize the Executive Director to enter into a Professional Services Agreement with Caporicci & Larson for Agency audit services for the fiscal year ending June 30, 2006. Approved by: William R. Kelly, Executive Director TLH a. I STAFF REPORT Office of the City Manager DATE: May 16, 2006 TO: Mayor and City Council FROM: William R. Kelly, City Manager m Aw By: Linda Garcia, Communications, Marketing and Special Projects Manager SUBJECT: RESOLUTION NO. 6518 DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL COUNCIL OF GOVERNMENTS Recommendation: Adopt The San Gabriel Valley Council of Governments ( "COG ") requires that the selection of a Delegate and Alternate Member to their Governing Board be done by resolution. Consistent with the assignments made by the current Mayor, Resolution No. 6518 designates Council Member Robert Harbicht as the City of Arcadia's Primary Delegate to the COG and Council Member John Wuo as the Alternate Delegate. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6518 designating an Arcadia City Council Member and Alternate Member to the Governing Board of the San Gabriel Valley Council of Governments. Attachment: Resolution No. 6518 RESOLUTION NO. 6518 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DESIGNATING AN ARCADIA CITY. COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHEREAS, the Arcadia City Council approved the formation of the San Gabriel Valley Council of Governments; and WHEREAS, the Council of Governments is structured with a Governing Board (policy body) made up of elected officials selected by each member city; and WHEREAS, each member city is requested to designate by resolution a Governing Board Member and an Alternate Governing Board member. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby rescinds Resolution No. 6476 and designates Council Member Robert Harbicht as the Delegate and Council Member John Wuo as the Alternate to the San Gabriel Valley Council of Governments. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this _ day of 2006. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney J RESOLUTION NO. 6518 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DESIGNATING AN ARCADIA CITY COUNCIL MEMBER AND AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS WHEREAS, the Arcadia City Council approved the formation of the San Gabriel Valley Council of Governments; and WHEREAS, the Council of Governments is structured with a Governing. Board (policy body) made up of elected officials selected by each member city; and WHEREAS, each member city is requested to designate by resolution a Governing Board Member and an Alternate Governing Board member. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby rescinds Resolution No. 6476 and designates Council Member Robert Harbicht as the Delegate and Council Member John Wuo as the Alternate to the San Gabriel Valley Council of Governments. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 16th day of may 2006. /s/ ROGER C Mayor of the City of Arcadia ATTEST: /SI JAMES H. BA RRO1 4 1S City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney r � STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6518 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 16th day of May, 2006 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None / Sl JAMES H. BARRO City Clerk of the City of Arcadia 2 DATE: May 16, 2006 STAFF REPORT Administrative Services Department TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Director By: Michael A. Casalou, Human Resources Administrator SUBJECT: Resolution No. 6520 authorizing the City Manager to apply to the Direct of Industrial Relations State of California, for a Certificate of Consent Self Insure workers' compensation liabilities Recommendation: Adopt SUMMARY Staff is recommending the City Council authorize the City Manager to apply to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self Insure workers' compensation liabilities. BACKGROUND In July 2003, the City enrolled in the Independent Cities Risk Management Authority ( ICRMA) workers' compensation program for a three -year term. This program provides both pooled coverage and excess insurance for the City. In doing so, the City had to surrender its self- insurance certificate and receive a pool sub - certificate. As the three - year term in ICRMA's workers' compensation program is ending, staff has decided to leave ICRMA's program and participate in another program where each City is individually self- insured, unlike ICRMA where one certificate of self- insurance was obtained for the entire pool. As the City will no longer be covered under ICRMA's Certificate, staff must now apply to the State for a new certificate. FISCAL IMPACT This action has no fiscal impact on the general fund. RECOMMENDATION Adopt Resolution No. 6520 authorizing the City Manager to apply to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self Insure workers' compensation liabilities. Approved: !""'P 'Nu William R. Kelly, City Manager RESOLUTION NO. 6520 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO APPLY TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA, FOR A CERTIFICATE OF CONSENT TO SELF INSURE WORKERS' COMPENSATION LIABILITIES WHEREAS, the City of Arcadia is presently participating in the Independent Cities Risk Management. Authority's (ICRMA) workers' compensation program; M] WHEREAS, upon participating in this program the City had to surrender its self - insurance certificate issued by the State of California and received a pool sub- certificate; and WHEREAS, the City will be ending participation in the Independent Cities Risk Management Authority's (ICRMA) workers' compensation program effective July 1, 2006; and WHEREAS, the City of Arcadia will now need to possess an individually self - insured certificate. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS: 1 SECTION 1. The City Manager shall be authorized and empowered to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self Insure workers' compensation liabilities on behalf of the City of Arcadia and to execute any and all documents required for such application. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this 16th day of May , 2006 ATTEST: 1 S/ JAMES H. BARRO City Clerk of the City of Arcadia APPROVED AS TO FORM: p. 6t4l City Attorney /s/ ROG C HANDL ER Mayor of the City of Arcadia 2 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6520 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 16th day of May, 2006 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: " None ABSENT: None IS/ JAMES H. BARROWS City Clerk of the City of Arcadia 3 A R *cORATSfl��, STAFF REPORT Development Services Department DATE: May 16, 2006 TO: Mayor and City Council Chairman and Members, Arcadia Redevelopment Agency FROM: Don Penman, Assistant City Manager /Development Services Director` By: Brian Saeki, Economic Development Manager SUBJECT: City Council Resolution No. 6527 authorizing the use of Redevel Recommendation: Adopt Agencv Resolution No ARA 219 authorizing the use of Redevelopment Agency funds for Public Improvements Recommendation: Adopt SUMMARY Redevelopment Law (Health and Safety Code Section 33445) requires that, if redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council and the Agency Board must make three findings: a) that the proposed improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other reasonable means of financing the proposed project available to the community; c) that the project will assist in the elimination of blighting conditions in the Project Area and is consistent with the adopted Implementation Plan. A Summary Report describing the proposed Agency Capital Improvement Projects (Attachment 1) has been prepared setting forth the amount of tax increment to be used to fund the proposed capital improvements, setting forth the facts to support the three findings citied above, and describing the redevelopment purposes for which the funds are being used. Staff is recommending that the City Council adopt City Council Resolution No. 6527 (Attachment 2) and the Redevelopment Agency adopt ARA No. 219 (Attachment 3) making findings pursuant to Health and Safety Code Sections 33445 and authorizing the use of Redevelopment Agency funds for Public Improvements comprising the Agency's Capital Improvement Program. Mayor and City Council Chairman and Board Members May 16, 2006 Page 2 DISCUSSION The City -wide Capital Improvement Program (CIP) lists projects of a City -wide nature and projects serving a larger population in a specific area of the City. There are other important projects near or in the Redevelopment Project Area for which no City funds are available or where Redevelopment funds are needed to supplement the overall cost of the project to the City. Together these projects constitute the Agency's proposed annual CIP. One of the proposed projects is listed below and is described in detail in the Summary Report (Attachment 1): 1.1 Fiber Optic Cable Installation Project This project involves the installation of a communications system for traffic signal interconnection and management at several key intersections in the City and Project Area. When completed, it will allow the City to better manage traffic signal sequencing during peak and off -peak traffic times. When coupled with the City's Traffic Signal Control system ITS project, the City will also be able to exchange traffic information 1n -time with neighboring agencies and adjust signals in the City and Project Area accordingly. ENVIRONMENTAL ASSESSMENT This project is categorically exempt per Section 15301 Class 1(d) of the California Environmental Quality Act. Staff has prepared a Preliminary Exemption Assessment and Notice of Exemption for the project. FISCAL IMPACT As part of the FY 2005 -06 Capital Improvement Program, $150,000 in Redevelopment Agency funds were approved for this project. Mayor and City Council Chairman and Board Members May 16, 2006 Page 3 RECOMMENDATION That the City Council adopt Resolution No. 6527 (Attachment 2), making findings pursuant to Health and Safety Code Section 33445 authorizing the use of Redevelopment Agency funds for Public Improvements. That the Redevelopment Agency adopt Resolution No. ARA 219 (Attachment 3) making findings pursuant to Health and Safety Code Sections 33445 to authorize the use of Redevelopment Agency funds for Public Improvements. Approved: UU 4w William R. Kelly, City Manager /Executive Director Attachment One - Summary Report Attachment Two - City Council Resolution No. 6527 Attachment Three - Arcadia Redevelopment Agency Resolution ARA No. 219 FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND /OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA May 16, 2006 Exhibit A Attachment 1 SUMMARY REPORT FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ( "Agency') consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004, An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fiber Optic Cable Installation Project $150,000 The Fiber Optic Cable Installation project will provide the communications network needed to develop and deploy a Traffic Control and Management System that will be tailored to the Project Area's and City's needs. The communications network will involve the installation of fiber optic,cable in the existing conduits at key intersections and along arterials throughout the City and Project Area. Other work' involves the installation of communication equipment at the intersection cabinets and the removal and /or installation of new pull boxes. When completed, the City will be able to better monitor traffic signal sequencing during peak and off -peak traffic times. In addition, when coupled with the City's Traffic Signal Control System ITS project (separate from this project) the City will be able to exchange traffic information in real - time with neighboring agencies and adjust signals in the City and Project Area accordingly. GRAND TOTAL - $150,000 RESOLUTION NO. 6527 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33445, AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency ") proposes to pay One Hundred Fifty Thousand Dollars ($150,000) in the Agency's Capital Improvement Program for 'improvements in the public right -of -way ( "Improvements ") in, adjacent to, and near the Central Redevelopment Project Area ( "Project Area "), and within the original redevelopment survey area; and" WHEREAS, pursuant to Health and Safety Code Section 33445, the Agency may with consent of the City Council of the City of Arcadia ( "City Council ") and subject to the City Council's ability to make those certain factual determinations set forth below, pay all or part of the Improvements if the City Council makes the following three findings: a) that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other reasonable means of financing the Improvements available to the community; c) that the payment of Agency funds for the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area and is consistent with the Implementation Plan adopted pursuant to Section 33490; and Attachment 2 WHEREAS, Agency staff have prepared a certain report ( "Summary") which sets forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements, sets forth the facts supporting the three determinations, to be made by the City Council pursuant to Health and Safety Code Section 33445, and sets forth the redevelopment purpose for which such taxes are being used; and WHEREAS, the City Council has reviewed and considered the Summary and the other written and oral testimony presented at or prior to the time of the City Council's consideration of this Resolution; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The facts set forth in the recitals are true and correct. SECTION 2. The facts supporting those certain findings required by Health and Safety Code Section 33445 are true and correct as set forth in the Summary, 04 Exhibit "A" attached hereto, and as set forth in the staff report submitted to and considered by the City Council with reference to this Resolution. SECTION 3: Based on the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the City Council, the City Council hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That : the proposed Improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighborhood in which the project is located, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits, to property owners, merchants, the Agency, and the City and will also encourage new development. b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of alternate funding sources. 3 c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution ARA No. 211 on December 7, 2004. SECTION 4. Based upon the Preliminary Environmental Assessment, and the determination by the City Council that the projects listed in the Summary are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions, City staff is authorized and directed to file a Notice of Exemption with the Los Angeles County Clerk. SECTION 5. The City Council hereby approves and consents to the payment by the Arcadia Redevelopment Agency for all and any part of the public Improvements which are part of the Agency's Capital Improvement Program. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. 4 Passed, approved and adopted this day of , 2006. Mayor of the City of Arcadia ATTEST: City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney City of Arcadia FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND /OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA May 16, 2006 Exhibit A SUMMARY REPORT FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fiber Optic Cable Installation Project $150,000 The Fiber Optic Cable Installation project will provide the communications network needed to develop and deploy a Traffic Control and Management System that will be tailored to the Project Area's and City's needs. The communications network will involve the installation of fiber optic cable in the existing conduits at key intersections and along arterials throughout the City and Project Area. Other work involves the installation of communication equipment at the intersection cabinets and the removal and /or installation of new pull boxes. When completed, the City will be able to better monitor traffic signal sequencing during peak and off -peak traffic times. In addition, when coupled with the City's Traffic Signal Control System ITS project (separate from this project) the City will be able to exchange traffic information in real -time. with neighboring agencies and adjust signals in the City and Project Area accordingly. GRAND TOTAL - $150,000 RESOLUTION NO. ARA 219 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency ") proposes to pay One Hundred Fifty Thousand Dollars ($150,000) the Agency's Capital Improvement Program for improvements ( "Improvements ") in the public right -of- way and on public property in, adjacent to, and near the Central Redevelopment Project Area ( "Project Area "); and WHEREAS, Health and Safety Code Section 33445 requires that if redevelopment funds are to be used to pay for improvements which will be publicly owned, the City Council of the City of Arcadia ( "City Council ") must make the following findings: a) that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no reasonable means of financing the buildings, facilities, structures or other improvements; c) that the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area or provide housing for low -or moderate - income persons, and is consistent with the Implementation Plan adopted pursuant to Section 33490; and Attachment 3 WHEREAS, the Agency has caused the preparation of, and the City Council has reviewed and considered, a summary report (the "Summary"), attached hereto as Exhibit "A ", setting forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements and facts supporting the foregoing findings; and WHEREAS, on December 7, 2004 by ARA Resolution No. 211, the Agency adopted a Five Year Implementation Plan (2005- 2010), which describes remaining blight in the Project Area, describes programs, projects, and activities which are or will eliminate or reduce the blighting elements, and describes the projects in the Implementation Plan; and WHEREAS, the Agency has prepared and certified on November 20, 1973, a program environmental impact report for the Redevelopment Plan for the Project Area; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333; and WHEREAS, the Agency is relying on the finding by the City Council that these projects are categorically exempt under State and local CEQA Guidelines. 2 NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the facts set forth in the recitals hereof are true and correct. SECTION 2. That the Summary attached hereto as Exhibit "A" is hereby accepted and approved. SECTION 3. Based on the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the Agency, the Agency hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighborhood in which the project is located, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. 3 b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of alternate funding sources. c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution No. 211 on December 7, 2004. SECTION 4. That the Agency approves and authorizes the expenditure of One Hundred Fifty Thousand Dollars ($150,000) in the Agency's Capital Improvement Program for the Improvements on public property and in the public right -of -way in, adjacent to, and near the Project Area, and Agency staff are directed to implement these projects. SECTION 5. The Secretary of the Agency shall certify to the adoption of this Resolution. !I Passed, approved and adopted this day of , 2006. Chairman Arcadia Redevelopment Agency ATTEST: Secretary of the Arcadia Redevelopment Agency APPROVED AS TO FORM: Agency Attorney 5 FISCAL YEAR 2005.2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND/OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA May 16, 2006 Exhibit A SUMMARY REPORT FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ( "Agency') consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fiber Optic Cable Installation Project $150,000 The Fiber Optic Cable Installation project will provide the communications network needed to develop and deploy a Traffic Control and Management System that will be tailored to the Project Area's and City's needs. The communications network will involve the installation of fiber optic cable in the existing conduits at key intersections and along arterials throughout the City and Project Area. Other work involves the installation of communication equipment at the intersection cabinets and the removal and /or installation of new pull boxes. When completed, the City will be able to better monitor traffic signal sequencing during peak and off -peak traffic times. In addition, when coupled with the City's Traffic Signal Control System ITS project (separate from this project) the City will be able to exchange traffic information in real -time with neighboring agencies and adjust signals in the City and Project Area accordingly. GRAND TOTAL - $150,000 RESOLUTION NO. 6527 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33445, AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency") proposes to pay One Hundred Fifty Thousand Dollars ($150,000) in the Agency's Capital Improvement Program for improvements in the public right -of -way ( "Improvements ") in, adjacent to, and near the Central Redevelopment Project Area ( "Project Area "), and within the original redevelopment survey area; and WHEREAS, pursuant to Health and Safety Code Section 33445, the Agency may with consent of the City Council of the City of Arcadia (`.`City Council ") and subject to the City Council's ability to make those certain factual determinations set forth below, pay all or part of the Improvements if the City Council makes the following three findings: a) that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no other reasonable means of financing the Improvements available to the community; c) that the payment of Agency funds for the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area and is consistent with the Implementation Plan adopted pursuant to Section 33490; and WHEREAS, Agency staff have prepared a certain report ( "Summary") which sets forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements, sets forth the facts supporting the three determinations to be made by the City Council pursuant to Health and Safety Code Section 33445, and sets forth the redevelopment purpose for which such taxes are being used; and WHEREAS, the City Council has reviewed and considered the Summary and the other written and oral testimony presented at or prior to the time of the City Council's consideration of this Resolution; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The facts set forth in the recitals are true and correct. SECTION 2. The facts supporting those certain findings required by Health and Safety Code Section 33445 are true and correct as set forth in the Summary, 2 Exhibit "A" attached hereto, and as set forth in the staff report submitted to and considered by the City Council with reference to this Resolution. SECTION 3. Based on the information made available in the Summary and in the staff report accompanying this Resolution, . the oral presentation of staff, and other written and oral evidence as presented to the City Council, the City Council hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed Improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighborhood in which the, project is located, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and will also encourage new development. b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of alternate funding sources. 3 c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution ARA No. 211 on December 7, 2004. SECTION 4. Based upon the Preliminary Environmental Assessment, and the determination by the City Council that the projects listed in the Summary are categorically exempt under tho.State CEQA Guidelines, Sections 15300 to 15333 Categorical Exemptions, City staff is authorized and directed to file a Notice of Exemption with the Los Angeles County Clerk. SECTION 5. The City Council hereby approves and consents to the payment by the Arcadia Redevelopment Agency for all and any part of the public Improvements which are part of the Agency's Capital Improvement Program. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. 4 Passed, approved and adopted this 16th day of ma y 2006. /s/ ROGER CHANDLER Mayor of the City of Arcadia ATTEST: 1 City Clerk of the City of Arcadia APPROVED AS TO FORM: City Attorney City of Arcadia F STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6527 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 16th day of May, 2006 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None -C.- ABSENT: None City Clerk of the City of Arcadia 0 FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND /OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA May 16, 2006 Exhibit A SUMMARY REPORT FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be used to pay for these public improvements. The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fiber Optic Cable Installation Project $150,000 The Fiber Optic Cable Installation project will provide the communications network needed to develop and deploy a Traffic Control and Management System that will be tailored to the Project Area's and City's needs. The communications network will involve the installation of fiber optic cable in the existing conduits. When completed, there will be several benefits to the City and Project Area and include the following: • Improved mobility by optimizing traffic management on major arterials (i.e., Huntington Drive through the Project Area). • Improved management of operations and maintenance efforts among various agencies. GRAND TOTAL - $150,000 RESOLUTION NO. ARA 219 A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS WHEREAS, the Arcadia Redevelopment Agency ( "Agency") proposes to pay One Hundred Fifty Thousand Dollars ($150,000) in the Agency's Capital Improvement Program for improvements ( "Improvements ") in the public right -of- way and on public property in, adjacent to, and near the Central Redevelopment Project Area ( "Project Area "); and WHEREAS, Health and Safety Code Section 33445 requires that • redevelopment funds are to be used to pay for improvements which will be publicly owned, the City Council of the City of Arcadia ( "City Council ") must make the following findings: a) that the proposed Improvements are of benefit to the Project Area or the immediate neighborhood in which the project is located; b) that there are no reasonable means of financing the buildings, facilities, structures or other improvements; c) that the Improvements will assist in the elimination of one or more blighting conditions inside the Project Area or provide housing for low -or moderate- income persons, and is consistent with the Implementation Plan adopted pursuant to Section 33490; and WHEREAS, the Agency has caused the preparation of, and the City Council has reviewed and considered, a summary report (the "Summary"), attached hereto as Exhibit "A ", setting forth the facts regarding the amount of property taxes to be used to pay for the proposed improvements and facts supporting the foregoing findings; and WHEREAS, on December 7, 2004 by ARA Resolution No. 211, the Agency adopted a Five Year Implementation Plan (2005- 2010), which describes remaining blight in the Project Area, describes programs, projects, and activities which are or will eliminate or reduce the blighting elements, and describes the projects in the Implementation Plan; and WHEREAS, the Agency has prepared and certified on November 20, 1973, a program environmental impact report for the Redevelopment Plan for the Project Area; and WHEREAS, pursuant to the State of California and local CEQA Guidelines, staff has prepared a Preliminary Exemption Assessment for the projects listed in the Summary, which are categorically exempt under the State CEQA Guidelines, Sections 15300 to 15333; and WHEREAS, the Agency is relying on the finding by the City Council that these projects are categorically exempt under State and local CEQA Guidelines. 2 NOW, THEREFORE, THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the facts set forth in the recitals hereof are true and correct. SECTION 2. That the Summary attached hereto as Exhibit "A" is hereby accepted and approved. SECTION 3. Based on the information made available in the Summary and in the staff report accompanying this Resolution, the oral presentation of staff, and other written and oral evidence as presented to the Agency, the Agency hereby makes the following findings pursuant to Health and Safety Code Section 33445: a) That the proposed improvements both inside and outside the Project Area are of benefit to the Project Area, or the immediate neighborhood in which the project is located, because they improve the appearance of the Project Area and thereby encourage greater patronage of local shops and stores leading to increased economic benefits to property owners, merchants, the Agency, and the City and ' will also encourage new development. i b) That there are no other reasonable means of financing the proposed Improvements available to the community because of the large number of other capital improvement needs in the City and the limited availability of alternate funding sources. c) That the payment of funds for the proposed Improvements will assist in the elimination of one or more blighting conditions inside the Project Area, and is consistent with the Implementation Plan adopted pursuant to Health and Safety Code Section 33490 because the Improvements will improve service to the Project Area, and are set forth in the Five Year Implementation Plan and Housing Program 2005 -2010 adopted by Agency Resolution No. 211 on December 7, 2004. SECTION 4. That the Agency approves and authorizes the expenditure of One Hundred Fifty Thousand Dollars ($150,000) in the Agency's Capital Improvement Program for the Improvements on public property and in the public right -of -way in, adjacent to, and near the Project Area, and Agency staff are directed to implement these projects. SECTION 5. The Secretary of the Agency shall certify to the adoption of this Resolution. Passed, approved and adopted this 16th day of may 2006. /s/ ROGER CHANDLER Chairman Arcadia Redevelopment Agency ATTEST: Secretary of the Arcadia Redevelopment Agency APPROVED AS TO FORM: �PgP Agency Attorney 5 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, Secretary of the Arcadia Redevelopment Agency of the City of Arcadia, hereby certifies that the foregoing Resolution No. ARA -219 was passed and adopted by the Arcadia Redevelopment Agency of the City of Arcadia, signed by the Chairperson and attested to by the Secretary at a regular meeting of said Agency held on the 16th day of May, 2006 and that said Agency Resolution was adopted by the following vote, to wit: AYES: Agency Members Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None Secretary of the Arcadia Redevelopment Agency 0 FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND /OR NEAR THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA May 16, 2006 Exhibit A SUMMARY REPORT FISCAL YEAR 2005 -2006 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared by the Arcadia Redevelopment Agency ( "Agency ") consistent with Health and Safety Code Section 33445 and serves to describe several proposed capital improvement projects in and near the Redevelopment Project Area. This Summary report has been prepared in order to explain to the public why Agency tax increment funds are to be'used to pay for these public improvements. The 2005 -2010 Agency Implementation Plan was adopted on December 7, 2004. An Agency Capital Improvement Program ( "CIP ") is included in the Implementation Plan and has included the projects or similar type projects listed below: 1. Fiber Optic Cable Installation Project $150,000 The Fiber Optic Cable Installation project will provide the communications network needed to develop and deploy a Traffic Control and Management System that will be tailored to the Project Area's and City's needs. The communications network will involve the installation of fiber optic cable in the existing conduits at key intersections and along arterials throughout communication equipment at the intersection cabinets and the removal and /or installation of new pull boxes. When completed, the City will be able to better monitor traffic signal sequencing during peak and off -peak traffic times. In addition, when coupled with the City's Traffic Signal Control System ITS project (separate from this project) the City will be able to exchange traffic information in real -time with neighboring agencies and adjust signals in the City and Project Area accordingly. GRAND TOTAL - $150,000 ARC JMPOB >°xexe °Tog STAFF REPORT Development Services Department DATE: May 16, 2006 TO: Mayor and City Council �Q FROM: Don Penman, Assistant City Manager /Development Services Director" Philip A. Wray, City Engineer Prepared by: Ramiro S. Gonzalez, Assistant Engineer SUBJECT: Award Contract — Fiber Optic Cable Installation Proiect Recommendation: That the City Council authorize the City Manager to enter into a contract with KDC Inc. dba Dynalectric in the amount of $315,653.60 for the Fiber Optic Installation Project SUMMARY This project will involve the installation of a communications system consisting of fiber optic cable and other pertinent equipment for traffic signal interconnection and management. The system will provide the basis whereby twenty -two (22) traffic signals on three (3) City arterials (Baldwin Avenue, Huntington Drive, and Santa Anita Avenue, with connection into City Hall), a total distance of 5.13 miles, will be established. The project was advertised and bids were opened on May 2, 2006. KDC Inc. dba Dynalectric submitted the successful low bid in the amount of $315,653.60. Staff recommends that the City Council award a contract for the Fiber Optic Installation Project to KDC Inc. dba Dynalectric. DISCUSSION Working with the Los Angeles County Department of Public Works, the City, as part of the San Gabriel Valley Traffic Forum (SGVTF), is developing an Intelligent Transportation Systems (ITS) improvement project. The goal of the ITS improvement project is to improve traffic flow and enhance arterial capacity in a cost - effective way. On April 4, 2006, the City Council approved a contract with Transcore to provide the hardware and software development for a traffic signal control and management system Staff Report May 16, 2006 Page 2 at the Civic Center and to set up the City's Traffic Management Center. The traffic signal system work is funded by a Federal ITS grant with matching funds from the City. The Fiber Optic Installation project will provide the communications network needed to develop, and deploy a Traffic Control and Management System that will be specifically tailored to the City of Arcadia's traffic needs. The communications network will involve the installation of fiber optic cable in existing conduits. There will be some minor construction involving the installation of conduit at several of the intersections and at one location on Huntington Drive to close a gap in the network. Other work involves the installation of communication equipment at the intersection cabinets, and the removal and /or installation of new pull boxes. Additional work will involve the installation of conduit and cable here at the Civic Center where the City's Traffic Management Center will be located. The Los Angeles County Department of Public Works has allocated funds for the San Gabriel Valley Traffic Forum (SGVTF) for the developing of the Intelligent Transportation Systems (ITS). The City as a part of the San Gabriel Valley will receive up to $150,000 from the County for the construction and implementation of this system. Upon completion of the network, a platform for synchronization and future ITS systems will be established. Further development of the City's Traffic Signal Control System ITS project will enable the City to synchronize its traffic signals and be able to exchange traffic information in real -time with neighboring agencies. This will allow the surrounding agencies as well as Arcadia to respond to recurrent and non - recurrent congestion in a coordinated fashion across jurisdictional boundaries. The benefits of project will include: • Improved mobility by optimizing traffic management on'arterials • Improved City efficiency by coordinating management of operations and maintenance efforts among and between agencies • Increased, staff productivity by providing low maintenance, high quality communications and computational tools to assist in daily traffic management and interagency coordination activities Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following two (2) bids were received on May 2, 2006: Bidders Amount KDC Inc. dba Dynalectric $315,653.60 Steiny and Company, Inc. $358,279.00 Staff Report May 16, 2006 Page 3 Staff has reviewed the bid documents for content, and has investigated the contractor's background and recent projects for competency. Staff has determined that KDC Inc. dba Dynalectric can satisfactorily perform the required work. ENVIRONMENTAL IMPACT The project is categorically exempt per Section 15301 class 1(d) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT Funds were budgeted in the 2005 -2006 Capital Improvement Program for this Fiber Optic Installation Project. Funds are available to cover the contract cost, inspections and contingencies. RECOMMENDATION That the City Council authorize the City Manager to enter into a contract with KDC Inc. dba Dynalectric in the amount of $315,653.60 for the Fiber Optic Installation Project. Approved By: =—=� William R. Kelly City Manager DP:PAW:RSG:pa Attachment A – Location Map city of Q rcG did WADO ST i z ORANGE GROVE A FOOTHILL BL v � E �� Emil "o Gate 8 I TON DR DUART REAL AVE LONGDEN v Z w w C�pR- Q IL W H 't CIVIC Center DUI PUS DR DU TE RD Traffic Signals (� Fiber Optic Project Limits CAMINO REAL AVE Q W � S Z V h � ¢ y Fiber optic Cable LONGDENAVE Installati Project �� A ATTA, CHM 1' STAFF REPORT RECREATION AND COMMUNITY SERVICES DEPARTMENT May 16, 2006 TO: ARCADIA CITY COUNCIL FROM: PP ROBERTA M. WHITE, DIRECTOR RECREATION AND COMMUNITY SERVICES DEPARTMENT Prepared by: Jim Venegas, Senior Citizens Supervisor SUBJECT: Recommendation: Authorize the City Manager to renew the contract with Unified, Nutri -Meats for the period July 1, 2006 though June 30, 2007, in the amount of $31,000 to provide subsidized lunch meals for the Senior Nutrition Program. SUMMARY The City of Arcadia, Senior Citizen Services has been contracted with Unified Nutri -Meals to provide luncheon meals Monday through Friday for Senior Citizens at the Arcadia Community Center from July 1, 2005 through June 30, 2006. The contract expires June 30, 2006. By approving the original contract, the City Council waived the need for an annual bid process if the City and the Contractor desired to continue the contract in succeeding years. The renewed contract entails the same terms and conditions as the original agreement except for a 2.8% fuel adjustment cost, which increases the per meal price from $2.80 to $2.88. BACKGROUND Unified Nutri -Meals was awarded the contract in July 2005 to provide luncheon meals for the City of Arcadia, Senior Citizen Services at the Arcadia Community Center, Mondays — Fridays. The current contract expires June 30, 2006. Under item 2 (TERM) of the original agreement, it specified that the City had an option to renew the contract based upon the contractor's performance. After reviewing and evaluating Unified Nutri -Meals implementation of the contract, Senior Citizen Services staff recommends that the agreement be renewed for fiscal year 2006 -2007. Our daily average attendance rose from 35 meals a day to 49 meals per day with this caterer. The increase can be attributed to the lower cost to the participants and the quality of the food provided by this caterer. Presently the cost per meal is $2.80. Participants currently pay $2.00 and Community Development Block Grant (CDBG) funds subsidize $.80 per meal. For fiscal year 2006 -2007 it is proposed that participants continue to pay $2.00 and that CDBG funds and City funds subsidize the remaining $.88 of the cost per meal. The proposed Senior Nutrition program budget for fiscal year 2006 -07 is $31,000 (a combination of CDBG and City funds), which is sufficient to cover the cost per meal cost. The current senior lunch program averages 49 meals per day indicating that the Senior Nutrition Program meets the needs of the senior community. The Senior Citizens Commission has concurred and supports the continuance of the Senior Nutrition program. FISCAL IMPACT The proposed Senior Citizen Meals Program budget for Fiscal Year 2006 -07 is $31,000; $16,000 in CDBG funds to continue subsidizing the luncheon meals costs, and $15,000 from the Recreation and Community Services Department, Senior Citizen Division General Operating Budget, which is offset by participant payments. The proposed budget is sufficient to continue the program. RECOMMENDATION Authorize the City Manager to enter into a contract with Unified Nutri - Meals, for the period of July 1, 2006 through June 30, 2007, in the amount of $31,000 to provide subsidized lunch meals for the Senior Nutrition Program. APPROVED: ""--'_=� William R. Kelly, City Manager 0 ORATI, ° STAFF REPORT Development Services Department DATE: May 16, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Directo?' Philip A. Wray, City Engineer /Engineering Services Administrator Prepared By: Tim Kelleher, Senior Engineering Assistant SUBJECT: Award Contract — Street Rehabilitation of Eastbound Huntington Drive from Holly Avenue to the West City Limit and Sidewalk Gap Closure Project Recommendation: Authorize the City Manager to enter into a contract with Silvia Construction in the amount of $769,622.75 and advance the appropriation of Proposition C funds in the amount of $486,000 from the upcoming CIP 2006 -07 budget SUMMARY As part of the City's ongoing pavement management program, the City annually appropriates Proposition C funding for an arterial repaving project. For the current fiscal year Capital Improvement Program (CIP), the City Council appropriated the funding for the repaving of the eastbound lanes of Huntington Drive from Holly Avenue to Baldwin Avenue. Also in this year's CIP, the Council appropriated Transportation Development Act (TDA) pedestrian improvement funds to construct a new sidewalk on the south side of Huntington Drive between Golden West Avenue and Sunset Boulevard. Because these two projects include the common trade of concrete work, and are in the same general vicinity staff decided to combine the two into one project. In the upcoming fiscal year CIP, staff proposes as the next priority from the Pavement Management Program the repaving of eastbound Huntington Drive from Michillinda Avenue to Baldwin Avenue. Also in the upcoming CIP, staff proposes a project to extend the sidewalk on Huntington Drive from Golden West Avenue to Hungate Lane using TDA funds. The repaving project is included in the multi -year CIP. After considering several different options for scheduling the work, staff proposes to combine all four projects into one large project for construction this summer. Combining all four will potentially optimize the project because the larger quantities Staff Report May 16, 2006 Page 2 should bring better unit prices, the use of inspection services will be more efficient, the duplication of staff efforts will be eliminated, and the inconvenience and negative impacts to the public will be reduced to one construction period. The project was advertised and bids were opened on May 2, 2006. Silvia Construction, Inc. submitted the successful low bid in the amount of $769,622.75. Staff recommends that the City Council award a contract for. the Street Reconstruction and Rehabilitation of Eastbound Huntington Drive and Sidewalk Gap Closure projects to Silvia Construction, Inc. Staff also recommends that the City Council advance the appropriation of Proposition C funds in the amount of $486,000 from the upcoming 2006 -07 CIP for this project. BACKGROUND The City's Pavement Management Program, which analyzes the existing condition of the street pavement, has identified the Huntington Drive eastbound lanes between Holly Avenue and Michillinda Avenue as the highest priority street for repair with a rating of 37, 100 being perfect and zero being failed. The City annually appropriates approximately $600,000 in Proposition C funding for arterial street pavement projects. Because the project was too expensive to fund in one fiscal year, it was divided into two projects over two fiscal years. The segment in this year's CIP from Baldwin Avenue to Holly Avenue is ready to go but was delayed until school is out so as not to conflict with school traffic. The project is now planned for this summer. DISCUSSION For a street such as Huntington Drive that is central to many important facilities in Arcadia, summer is the optimal time for construction. During summer, activity at the racetrack is light, the regular school session is out, the mall shopping season is off -peak and overall traffic is the lightest. In order to be ready for construction in late June, a project has to be advertised in April and have a contract awarded in May. Because of the timing of these major street projects, staff proposes to combine these projects with next fiscal year's projects to do the construction at one time. As part of the 2005/06 fiscal year CIP, the Council has already appropriated $470,000 of Proposition "C" funds to repave eastbound Huntington Drive from Holly Avenue to Baldwin Avenue and $86,000 in TDA funds to construct new sidewalk on the south side of Huntington Drive between Golden West Avenue and Sunset Boulevard. The 2006 -07 Capital Improvement Program proposes $486,000 in Proposition "C" funds to repave eastbound Huntington Drive from Baldwin Avenue to Michillinda Avenue, and $25,000 in TDA funds to construct sidewalk on Huntington Drive between Golden West Avenue and Hungate Lane, thus completing the south side sidewalk. Because all four of these projects are in the same location with similar construction trades, staff proposes to Staff Report May 16, 2006 Page 3 combine them to get the best bid results, most efficient use of technical and administrative services and reduce the overall inconvenience to residents and traffic. Staff estimates the cost savings of combining these projects to be approximately $100,000 to $125,000. The;cost saving was realized by eliminating duplication of items such as bidding and administrative services, inspection services, mobilization, traffic control, and increased quantities resulting in more competitive bids. Furthermore, it is staffs opinion that the residents and drivers will be least inconvenienced with one large project rather than several smaller ones. Staff is recommending award of this contract prior to the adoption of the 2006 -07 Capital Improvement Program because of the optimal construction seasons. The instructions in the bid documents are clear that the work will occur between June 19, 2006 and August 25, 2006. To target a mid -June start date, it is necessary to award the contract at the May 16 meeting. There are several important steps that must occur between contract award and start of construction that can take about four weeks to accomplish. Waiting until the new budget year to award a contract is too late to make the summer construction window and construction would possibly spill over to the start of school in the fall. With a start date of mid -June, the contractor will not invoice the City for payment until July or August so the City will make no payments until next fiscal year. Seventeen (17) prospective contractors received plans and specifications and eight (8) qualified bids were received with the following results: Contractor Silvia Construction, Inc. Sequel Contractors, Inc. All American Asphalt Hardy & Harper Inc. Gentry Brothers, Inc. Excel Paving Co. Shawnan E.G. Construction Amount $769,622.75 $783,777.00. $806,806.00 ' $818,135.00 $821,267.50 $833,592.50 $838,892.50 $903,991.00 Staff has reviewed the bid documents for content, and has investigated the contractor's background and recent projects for competency. Staff has determined that Silvia Construction, Inc. can satisfactorily perform the required work. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(c) from the requirements of California Environmental Quality Act (CEQA). Staff Report May 16, 2006 Page 4 FISCAL IMPACT Proposition C" in the amount of $470,000" and TDA funds in the amount of $86,000 have been approved in the 2005 -06 Capital Improvement- Program to do this project. Specifically, the Proposition "C" funds are budgeted to repave eastbound Huntington Drive from Holly Avenue to Baldwin Avenue and the TDA funds are budgeted to build a sidewalk on the south side of Huntington Drive between Golden West Avenue and Sunset Boulevard. Staff proposes in the 2006 -07 Capital Improvement Program $486,000 to repave eastbound Huntington Drive from Baldwin Avenue to Michillinda Avenue and $25,000 in TDA funds to complete the sidewalk on the south side of Huntington Drive from Golden West Avenue to Hungate Lane. Staff is requesting approval of an appropriation of the $486,000 in Proposition C monies now from the 2006 -07 fiscal year CIP as stated above for this project. The actual expenditure of these funds will not occur until next fiscal year, but the appropriation must occur now to enter into a contract with the low bidder. An advance appropriation of TDA Funds of $25;000 is not needed because the existing FY 2005 -06 appropriation of $86,000 is adequate to fund both segments of sidewalk proposed in this project. The total project budget will be $1,042,000, which will be adequate to cover construction contract costs, design, contract administration, inspection, materials testing and contingencies of ten percent (10 %). RECOMMENDATION Authorize the City Manager to enter into a contract with Silvia Construction, Inc. in the amount of $769,622.75 and advance the appropriation of Proposition C funds in the amount of $486,000 from the upcoming CIP 2006 -07 for the Rehabilitation of Eastbound Huntington Drive from Holly Avenue to westerly City Limit and Sidewalk Gap Closure Project Approved By: ICU ! William R. Kelly, City Manager DP:PAW:TOK:pa w w � DR - - - -N E i S I D E W A L PA E M E N T R E H_� I L I TAT I O CountY - -- �� - - -- _ - D �._ i CITY OF ARCAOin 0 OEVCWRIAENr SEkeicES DEPT. ENOINEERINO DIVISION EB HUNTINGTON DR STREET REHABILITATION AND SIDEAWLK GAP CLOSURE WO eY: NONE " STAFF REPORT °O Bnoaet &9' Development Services Department DATE: May 16, 2006. TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director Philip A. Wray, City Engineer /Engineering Services Administrator Prepared By: Tim Kelleher, Senior Engineering Assistant , SUBJECT: Professional Services Agreement — Construction Inspection Service for Rehabilitation of E/B Huntington Drive from Holly Avenue to Westerly City Limit and Sidewalk Gap Closure Proiect Recommendation: Authorize the City Manager to enter into a Professional Service Agreement with Anderson Consulting Service for construction inspection services in the amount of $25,000.00 SUMMARY On April 10, 2006, staff sent a general Request For Qualifications (RFQs) and hourly rates for professional inspection services to two (2) consulting firms. Both firms. (Anderson Consulting Service and Willdan) submitted a proposal and rate schedule for the above captioned project. Staff reviewed the proposal and selected Anderson Consulting Service (ACS) to provide the requested construction inspection services for this project. Staff recommends that a Professional Services Agreement for this work be awarded to ACS in an amount not to exceed $25,000. DISCUSSION The inspection services are necessary to insure the quality of the contractor's workmanship according to plans and specifications. The contract inspector will coordinate soils and asphalt compaction testing with an independent assigned firm, provide daily and weekly construction activity reports, review and assist in processing the progress payments and insure proper traffic control, delineation and work area safety measures are in place. In preparation for the Eastbound Huntington Drive Rehabilitation project, staff evaluated both Consultants' qualifications according to their available personnel, recent experience and hourly rates. Both firms presented extremely qualified personnel, Mayor and City Council Staff Report May 16, 2006 Page 2 however; staff selected Anderson Consulting Service (ACS) to provide the inspection services. ACS submitted a proposal to provide the service at a cost of $25,000 whereas Willdan's proposed cost is $37,000. FISCAL IMPACT Inspection services funding for the project is part of the total project budget. These services will be funded from Prop C funds. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with Anderson Consulting Service (ACS) in an amount not to exceed $25,000 for construction inspection services. Approved: William R. Kelly, City Manager DP:PAW:TOK:pa .ups:.,;: �f i STAFF REPORT Public Works Services Department May 16, 2006 TO: Mayor and City Council FROM: Pat Malloy, Public Works . Services Direct 1 Prepared by: Lubo Tomaier, Principal Civil Entjine r Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Award of Contract - 2005 -2006 Annual Slurry Seal Proiect Recommendation: Authorize the City Manager to enter into a contract with Pavement Coatings Co. in the amount of $378,683.00 for the 2005 -2006 Annual Slurry Seal Project SUMMARY As part of the City's Street Maintenance Program, the Public Works Services Department is preparing to slurry seal various residential streets throughout the City. The street locations are shown on the attached location map, Exhibit "A." Staff recommends that the City Council award a contract in the amount of $378,683.00 to Pavement Coatings Co., for the 2005 -2006 Annual Slurry Seal_ Project. The Public Works Services Department is responsible for the maintenance and repair of approximately 147 miles of pavement within the community. In 1999, as part of the Pavement Management Program, staff prioritized the condition of all.City streets and updated the eight (8) year slurry seal program to efficiently prolong the life of streets that are in good condition. The 2005/06 Capital Improvement includes the Annual Asphalt and Concrete Program for this work. The Department is scheduled to slurry seal approximately 17 miles of residential streets located within the City. An asphalt slurry seal is a mixture of well - graded fine aggregate, emulsified asphalt and water applied to the street pavement as a surface treatment. It is designed for both preventive and corrective maintenance to older pavement surfaces, where surface cracks and loss of surface material are evident. This process makes the pavement impermeable to air and water and improves skid resistance. To reduce the need for more costly maintenance or construction work in the future, this application is repeated once every eight (8) years. Mayor and City Council May 16, 2006 Page 2 Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following five (5) bids were received on April 25, 2006: Bidder Location Bid Amount Pavement Coatings Co. Cypress, CA $378,683.00 Roy Allen Slurry Seal Santa'fe Springs, CA $404,089.00 All American Asphalt Corona, CA $431,285.00 American Asphalt South, Inc. Fontana, CA $436,754.80 Doug Martin Contracting La Habra, CA $438,642.40 Staff has reviewed the bid documents for content and has investigated the Contractor's background and their recent projects for'competency. It is staffs opinion that Pavement Coatings Co. can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $378,683.00 to Pavement Coatings Co. for the 2005 -2006 Annual Slurry Seal Project. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT Sufficient funds are included'in this year's Capital Improvement Program. $500,000 is budgeted for the Annual Asphalt and Concrete Program, $25,000 for ADA Access Program, and $215,600 to Design and Rehabilitate Various Streets. $292,000 has been encumbered for concrete repairs and ADA access leaving a balance of $448,600 for this portion of the project. RECOMMENDATIONS Award a contract to Pavement Coatings Co. in the amount of $378,683.00 for the 2005 -2006 Annual Slurry Seal Project. 2. Waive any informality in the bid or bidding process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved: ` . William R. Kelly, City Manager PM:LT:MR:dw ' Attachment — Exhibit "A" � °A'40n ty °tK ° STAFF REPORT Administrative Services Department DATE: May 16, 2006 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Directo� �^^^ By: Michael A. Casalou, Human Resources Administrator . •rY�� SUBJECT: Classification specifications for Code Services Officer in the Development Services Department Recommendation: Approve SUMMARY Staff is recommending the City Council approve the revision to the job specifications of Code Services Officer in the Development Services Department. BACKGROUND The current educational requirement for the position of Code Services Officer in the Development Services Department is possession of an Associate's degree. Recent recruitment efforts to fill a vacancy for this position have proven to be unsuccessful. The Human Resources Office received several applications from candidates who had significant experience in municipal code enforcement but were unable to meet the educational requirements of the position. As a result, the Assistant City Manager /Development Services Director has requested that the educational requirement of an Associate's degree for the position of Code Services Officer be changed to possession of a high school diploma. In order to facilitate this change, a brief survey of some other public agencies was conducted. Among the majority of the cities surveyed in the Southern California area, the results indicate an educational requirement of a high school diploma, supplemented by specialized training and /or experience in code enforcement, building, zoning, inspection, or law enforcement is sufficient. Mayor and City Council May 16, 2006 Page 2 of 2 Although there is a citywide emphasis on formal education, the industry standard for code enforcement places a heavier emphasis on experience and specialized knowledge related to municipal code enforcement. In order to expand recruitment efforts and align 'the educational requirements in the area of code enforcement with other public agencies, the Development Services Department is proposing that the requirement be modified to read as follows: Education equivalent to the completion of twelfth grade, .supplemented by specialized training in planning, zoning, inspection, law enforcement, or related field. An Associate's degree is highly desirable. The Human Resources Commission approved this item on April 13, 2006. RECOMMENDATION Staff is recommending the City Council approve the attached revised job specifications for Code Services Officer in the Development Services Department. Concur: William R. Kelly, City Manager CITY OF ARCADIA CODE SERVICES OFFICER Under general supervision, to enforce municipal codes and State and Federal laws and regulations related to municipal land use, zoning, nuisance, public safety, property maintenance, sanitation and health, building, and abatement; and to provide assistance to homeowners, tenants, and the business community. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Receive, record, and investigate complaints from the public and staff regarding violations of municipal codes, ordinances, standards, and health and safety regulations; document violations by securing photographs and other pertinent data; research ownership records, prior complaints, municipal codes and ordinances, and State regulations to establish whether a violation has occurred. Initiate contacts with residents, business representatives, and other parties to explain the nature of incurred violations and to encourage compliance with municipal codes, zoning and land use ordinances, and community standards. Prepare notices of violation or noncompliance and citations according to applicable codes and regulations; issue letters to property owners notifying them of violation. Coordinate and conduct follow -up abatement procedures including the preparation of additional correspondence, site visits, and communication with property owners and attorneys; conduct follow -up investigations to ensure compliance with applicable codes and ordinances; prepare non - compliance cases for legal action and administrative hearings; present testimony at hearings in court. Meet with planning, building, engineering, fire, police, and legal counsel staff and regulatory agencies regarding complaints; coordinate activities with other staff and enforcement personnel. Provide information to violators, the general public, business community, and other government agencies regarding codes, laws, and ordinances; respond to questions, complaints, and inquiries. City of Arcadia Code Services Officer (Continued) Page 3 of 4 Ability to: Learn principles, practices, methods, and techniques of code violation investigation and enforcement. Learn methods and procedures used in code enforcement including citation issuance procedures, criminal, civil, and administrative remedies, methods used to obtain various types of inspection warrants, and principles used to prepare legal documents. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Read and interpret maps, plans, and legal descriptions. Maintain and update records, logs, and reports. Respond to inquiries, complaints, and requests for service in a fair, tactful and timely manner. Work independently in the absence of supervision. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Oualifications Experience Three years of experience in investigation, enforcement, public contact, or related experience. Trainine Education equivalent to the completion of twelfth grade, supplemented by specialized training in planning, zoning, inspection, law enforcement, or related field. An Associate's degree is highly desirable. z O p A �Q� S TA F F REP 0 R Administrative Services Department May 16, 2006 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct SUBJECT: Accounting Consulting Services Recommendation: Authorize the City Manager to extend the contract with Moreland & Associates in an amount not to exceed $18,445.00 SUMMARY Due to staffing vacancies in December 2005 through March 2006 and pending retirement of the Accounting Supervisor, additional technical accounting support has been required over the past year. Staff has been contracting with Moreland & Associates for these services while the vacancies existed. In January 2006 staff received City Council approval to enter into a contract that would not exceed $45,000.00. Accounting support services have been required longer than originally anticipated and an additional $18,445.00 is necessary to complete the contract. DISCUSSION Critical timelines for financial reporting were pending during the months of December 2005 through March 2006. By December 31 of every year, detailed reports on the Redevelopment Agency's and Housing activities must be submitted to the State of California. In addition, all financial transactions Citywide must be compiled and audited by March 31 As a result of two vacant key positions within the Administrative Services Department/Finance Division additional resources were required. The position of Financial Operations Manager became vacant in December. This position coordinates the audit and year -end financial activities. In addition the Senior Management Analyst position was vacant and this position was responsible for the all Fixed Asset activities including tracking of equipment, building improvements and infrastructure. With recent modifications in reporting requirements, cities now must report all changes in valuations (additions and deletions) of streets, sidewalks, traffic signals, streetlights sewer systems and water systems. This is an extreme undertaking and requires substantial staff time. The City's Accounting Supervisor, another critical employee within the Finance Division will be retiring after twenty -five years of service with the City. In anticipating the changes that will occur as a result of long -term employee's departure, evaluation of that position's duties and activities were critical for the year -end activities. This required evaluation would also provide for a smooth transition in the up coming fiscal year. As a result of these challenges, additional resources in the technical accounting area were needed. Detailed schedules of all financial activities including cash, investments, accounts payable, accounts receivable (including water accounts) and fixed assets were required. Working with auditors and reviewing drafted financial reports for the City, Redevelopment Agency and Transit activities is time consuming and labor intensive. The City has been contracting with Moreland & Associates, a large regional CPA firm providing consulting and accounting services. Moreland & Associates was selected as the one of the remaining firms that would be viable option, as they would not have a conflict of interest in assisting with the accounting records. As they are not either currently performing audit work or recently have completed audit services for the City a conflict does not exist. As detailed above, the additional services required through March and April 2006 exceeded the original contract. The Department anticipated filling the vacant Financial Services Manager position by early March, thereby offsetting the need for additional services. However, the recruitment had to be extended for three weeks due to the lack of qualified applicants. The new Financial Services Manager began work in mid - April. The Senior Management Analyst still remains vacant and is being proposed as part of the 2006/07 FY Budget to be a part-time position rather than full -time, provided for on -going salary savings. In accordance with the City's Purchasing Code, City Council action is required for an amendment to a professional services contract that exceeds $15,000.00. Staff recommends the City Council authorize the City Manager to extend the contract in an amount not exceed $18,445.00. 2 FISCAL IMPACT Sufficient funds are available in the 2005/06 FY Budget for this proposed contract as the Department is experiencing significant salary savings. Savings in both salary and benefits as a result of the vacancy of the Finance Services Manager from December 2005 through March 2006 is anticipated to be approximately $38,400 and the savings from the vacancy of the Senior Management Analyst is estimated to be $47,500.00. This salary savings exceeds the cost of the total proposed contract services of $63,445.00 by $22,445.00. RECOMMENDATION It is recommended the City Council: Authorize the City Manager to extend the contract with Moreland & Associates in an amount not to exceed $18,445.00. Approved: ' 12, William R. Kelly, City Manager Administrative Services Department Date: May 16, 2006 To: Mayor and City Council (('yy From: Tracey L. Hause, Administrative Services Direc'te8 By: Jan Steese, Purchasing Officer Subject: Office Supplies Recommendation: Authorize the City Manager to award a contract in the amount not to exceed $140,000.00 for the 2006 -07 FY for office supplies from Office Depot SUMMARY The City of Arcadia typically spends approximately $140,000.00 per year, citywide for office supplies. This contract allows the city departments to receive desktop delivery of all office supplies used on a daily basis. Office Depot offers next day delivery at deep discounts. The contract also allows us to place orders with Office Depot for specialty type items and all items can be ordered by fax, phone or on- line. Staff has determined that participation in a multi- agency joint bid would provide the best price. In. 1994, a jointly sponsored agency, U.S. Communities was formed. U.S. Communities is a non - profit public benefit corporation established by local governments and is comprised of representatives from various large governmental entities. U.S. Communities' goal is to provide all local governmental agencies with the best products and services at the lowest prices. U.S. Communities pools the purchasing power of public agencies and achieves bulk discounts on behalf of public agencies and provides a national purchasing forum for all participating agencies nationwide. In November 2005, Los Angeles County /U.S. Communities solicited office supply bids for a four (4) year term. Office Depot has been awarded the contract effective January 2, 2006 through January 1, 2010. Our previous contract was with Office Depot and was also awarded through the Los Angeles County/U.S. Communities contract. The existing contract expires this month and requires City Council approval to award a new contract to Office Depot utilizing the Los Angeles County /U. S. Communities contract. Currently, there are over 5,000 public agencies participating in the Los Angeles County /U.S. Communities contract. The City of Arcadia has been purchasing office supplies from Office Depot. Each department on a citywide basis orders these supplies. The current contract offers desktop delivery, on -line ordering, good customer service and timely deliveries. It is staffs opinion that it is in the best interest of the City to purchase office supplies from Office Depot utilizing the Los Angeles County /U.S. Communities contract. FISCAL IMPACT Sufficient funds are, appropriated each year in the operating budgets of each department citywide. Total cost for office supplies are not anticipated to exceed $140,000.00 for the 2006 -07 FY. RECOMMENDATION It is recommended the City Council: Authorize the City Manager to award a contract in the amount not to exceed $140,000.00 for the 2006- 07 FY for office supplies from Office Depot. Approved: William R. Kelly, City Manager 2 4 STAFF REPORT Administrative Services p. i DATE: May 16, 2006 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct SUBJECT: Professional Services Agreement - City Audit Service Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $38,085.00 with Caporicci & Larson for City audit services SUMMARY In keeping with the recommendation of the Citizens Financial Advisory Committee, staff has solicited proposals for independent auditor services for the fiscal year ending June 30, 2005, with the option to renew for four (4) subsequent fiscal years. Caporicci & Larson has satisfactorily completed the audit for fiscal year ending June 30, 2005. As a result, staff is recommending the City Manager exercise the option to renew the professional services agreement with Caporicci & Larson for City audit services ending June 30, 2006. The City Charter requires an annual audit of the City's financial statements by an independent certified public accountant (CPA). In 1999, the Citizens Financial Advisory Committee found that the audit process was adequate and appropriate, though they did recommend that a request for proposal process be initiated since the City had not changed auditing firms for several years. In October 1999, staff solicited proposals from qualified certified public accountant firms to audit the City's financial statements for the fiscal year ending June 30, 2000 through June 30, 2004. Since the City had utilized Conrad and Associates for five (5) years, staff felt it prudent to once again solicit proposals from qualified certified public accountant firms to audit the City's financial statements for the fiscal year ending June 30, 2005. DISLICSSION In June 2005, after an extensive evaluation process, staff recommended that the City Council approve a Professional Services Agreement to Caporicci & Larson for auditing services for the fiscal year ending June 30, 2005. Staff further recommended this Agreement include four (4) one -year contract extensions, pending City Council approval annually. This is a typical provision in audit service agreements, which provides for some continuity for a period of time, but it is not open -ended and allows the City to not extend the agreement, should the City want to make a change. Caporicci & Larson has satisfactorily completed the audit for June 30, 2005. As a result, staff is recommending the City Manager exercise the option to renew the professional services agreement with Caporicci & Larson for City audit services ending June 30, 2006. The cost proposed for audit services is $38,085.00. FISCAL IMPACT Sufficient funds are budgeted in the proposed 2005/06 Budget. RECOMMENDATION Authorize the City Manager fo enter into a Professional Services Agreement with Caporicci & Larson for City audit services for the fiscal year ending June 30, 2006. Approved by: TLH William R. Kelly, City Manager 2 � 9 A fMc�@FOA�T9D'y000 STAFF REPORT Administrative Services Department Date: May 16, 2005 To: Mayor and City Council From: Tracey L. Hause, Administrative Services Direct Subject: Financial Software Maintenance Financial Software Maintenance Agreements Recommendation: Authorize the City Manager to enter into purchase agreements for software maintenance in the amount of $33,289.00 SUMMARY Staff is recommending the City Council authorize the City Manager to enter into agreements for software maintenance for the financial software in the amount of $33,289.00. The financial software system, Pentamation, is a prioprietary application and their support is the City's only alternative. DISCUSSION The City requested proposals and awarded a contract for financial software to Pentamation in 1999. This financial software supports the entire City's accounting information including financial reporting, payroll, accounts payable and purchasing. It is recommended the City continue utilizing the Pentamation financial software as staff has been satisfied with the product. In addition, a change in software is expensive and extremely time consuming and a system change is not warranted at this time. The annual maintenance and support for the systems for the 2006/07 FY is $33,289.00. Pentamation is a proprietary application and is the sole source provider of support. Further, the City would be in violation of the license agreement if we were to seek support elsewhere. FISCAL IMPACT The total cost of the proposed maintenance agreement is $33,289.00. This represents an increase of $2,800.00 from the prior year. This increase is primarily due to two factors. The first factor is an increase in ongoing maintenance costs of $1,220.00 to do a 4% inflation factor, which is comparable to the CPI over the last few months. In addition, the operating systems for the servers that store the data and programs have been upgraded. The new operating system allows for substantial improvements including a windows based environment. In addition, a transfer in the operating was necessary as Pentamation is phasing out support of the old operating system. As a result of this change there is an increased cost of approximately $1,580.00 annually in the maintenance of the new operating system. Funds are programmed in the 2005- 2006 FY Budget for these costs. RECOMMENDATION It is recommended the City Council: Authorize the City Manager to enter into purchase agreements with Pentamation for software maintenance in the amount of $33,289.00. Approved: wt `� William R. Kelly, City Manager N STAFF REPORT Development Services Department May 16, 2006 TO: Mayor and City Council FROM SUBJECT: SUMMARY 4 2 Don Penman, Assistant City Manager /Development Services Director By: Jason Kruckeberg, Community Development Administrator -5i< Prepared by: Thomas Li, Associate Planner <— F STREET. RECOMMENDATION: APPROVE FINAL MAP Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. , The City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. " 61280 for a six -unit residential condominium project at 138 -144 El Dorado Street. DISCUSSION Final Map No. 61280 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as approved by the Planning Commission on October 26, 2004, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 61280. Attachments: 1. Aerial Photo with zoning information 2. Letter of compliance from Los Angeles County 3. Final Map No. 61280 Approved: U ' M William R. Kelly, City Manager ,c. y, - ! r'f 'ry+ C1. � � •� �FM T p 1 1 1 bDRlT9D a b+r a k a f I � A II L}vl � r r I nV a4, p 164i y yl 7 1 1 � + - r 3av ti f r I 1� r t,�T.� ✓�t - fir �'1 e � r 5... (t?'r� �r� ,X. 6r C � (. � .fry 4 � bra 5 "�� { r 4` � (x ^.,'7t 4�i f"F .r. � ■ las+ 1+ I Y a FJ�t F t fFE r i P u �� 7 �� }'v�4 {Y"' � 1 t � f � �� • i ++..� ®� I�"f,p�Fx ^ri a �3v" ' I r f y 4 a � �, � r �` �,- � 1 k + � t ! •4 E� x.tr� o gry�e��' r j r� , t �F'1'IAI�l"J q L f �{, a .,!t .: 1 , it � . _ ;� ��'�'� "� «'• `�. : � ^ ! �. r7 Y . }�.� , .: :lj[fiffmi . . � 1 1 y, - ! r'f 'ry+ C1. � � •� �FM T p 1 1 1 bDRlT9D a b+r a k a f I � A II L}vl � r r I nV a4, p 164i y yl 7 1 1 � + - r 3av ti f r I 1� r t,�T.� ✓�t - fir �'1 e � r 5... 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WOLFE, Dircclor December 8, 2005 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803 -1331 Tclephone'(626)459 -5100 www.ladpw.org ADDRESS ALL CORRESPONDENCE TO BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE. LD -2 Mr. Phillip Wray City Engineer City of Arcadia P.O. Box 60021 Arcadia, CA 91006 -6021 Dear Mr. Wray: TRACT NO. 061280 The enclosed subject final map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar - Recorder /County Clerk's Office. If you have any questions, please contact Ms. Anait Pogosyan of our Subdivision Mapping Section at (626) 458 -4915. Very truly yours, DONALD L. WOLFE Director of Public Works ROSSANA D'ANTONIO Assistant Division Engineer Land Development Division AP:ca P'.1LPDPUBISUBD IVWMAPPING \FO RMS \TRACT Enc. i I LOT SHEET 1 OF 2 SHEETS 16015 S0. FT. TRACT NO. 061280 IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BEING A SUBDIVISION OF LOTS 26 AND 27, BLOCK 63 1/2 OF TRACT NO. 866, AS PER MAP RECORDED IN BOOK 16, PAGES 198 AND 199 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES OWNER'S STATEMENT: E ASR ®rsrArE nurIIE ARE n¢oBPascrd AREwmrtsrx n¢ ENGINEER'S STATEMENT: LWpS NCLUIXD WTON TIE 9IBpN9d 910NN d IIAS YAP MAIM TIE WSW WAS PREPARED BY IE OR IINpER YT pRECTd INp R BASED UPON A pSTWCTKNO)CR IAKS AND W" LYMSENT W TR PMPMAT(w xp IRAN' NEID AIRKY W CdfdYNICE WIN ME IEDIEREMENTS W NE SUBpNSON YN IELDYAR NO SLQON9d ACT MO LOCH. ORMANCE AT ME REQUEST K L EHEONIENT. NC ON 1EHNARY TA, pON. I HEREBY STATE MAT MO NAL WP P SUBSTwMALLY .b A6 xBRADO SE. LLC (Olvd r ) CONFORMS TO ME CONOTdALLY APMOVEO TENTATK YAP, MAT TE MONUMENTS O ME CHARACTER AND LOCATIONS SHOYN HEREON AE IN PLACE. THAT WD MON ME SIRi1QENT M ENABLE 111E SURVEY TO E RETRACED AND THAT TIE NOTES M ALL CENTEwME MON SHORN AS 'SEl' MLLL E ON FLE IN ME Ol T OF THE QRECTM OF PINK WxRs AFNWM NWWG STATE CE CALBONIA CWMtt a Los ANODES ) SS ON EFO E ME A NOTARY NOM PEWBOd Y APPEAR(° ,EMNFEB HWANG. PEBSONALY UPTOWN TO ME M MOVED TO ME ON THE O SATSMCiORY EVIDENCE TO E THE PERSON WHOSE MALE IS sIBsCRIBEO TO ME WITHIN NSTWSdT AND N]NOMI D TO ME MAT SHE EXECUTED WE SAME N HER NUMWIID UPAOTY AND NAT BY HM SIGNATURE ON ME NSTRUMENE, WE PARSON. d WE ENVY, UPON B E MARCH WE PERSON ACTED. MOOTED WE NSiMWENT. NAME PWNTm MY CONWSSNI EXPIRES MY MNOPAL PLACE O BUSNESS IS N LOS ANOlb =RITY. UNITED COBIERWL BANK A CAIXORHBA BAw0N0 CO ORATION, SENER M OARY. UNO A DEm O TRUST ECONOD ON AUGUST a 2005, AS NSTRWENT MO 05 -mill" OF OROK EWROs PRNT NAME n1LE PRNT NAME ITE STATE M CNFORMA COLNTY O LAS ANGEL6 )ST d BETORE E P ALLY AMEMM PERSNALLY KNOWN N E ON PpOKD TO ME ON ME BASS O SATEACTORY ENDENCE TO BE ME PARSON W NAME(S) IS /AE WBSERISFD TO WE WITHIN INSTRUMENT NID ACNHONIEAM1A TO ME MAT KW EXECUTED ME SAME N M/No AIIMMWNfD GPAOtt NIO NAT m ws SONATUE ON ME INSTRUMENT, TE PERM OR WE ENTITY UPON BENAIf O WON WE PERSON ACTED. MECUMD THE IIETNMENT. NOTAAY R NAME MNrzT MY CdWSSON EXPIRES MY wIWCNAL NILE OF BUSINESS O N LOS ANGELES COUNTY. BASS O EARNwi WE EANMO NSPSYJSYW NE OaTMNNE LY fL DQPALM SAFEST AS SLOW ON NM O PM YM NA I5M AS FBLD IN PMKL YM EQM JBx PA23 w ARID w OF MAP; R(CAOS " LOS ANRI[5 COUNTY. WAS USED AS THE MR' Of BEARINGS O MPS NO CORIOPMW MOTE: NOS SUMMOON IS APMOKD AS A CONOLVMW MOECT. FOR 6 UMTS WINERY WE OWME O ME WITS O Aft SPACE MLL NQA NH UNQNDED WIOIEST N ME CJWd AREAS MNXN NLL N TURN. MO WE 1ECESSMtY ACCESS NID URIIY F/SflEMR KF TE UM1S FINANCE DIRECTOR'S CERTIFICATE: I HERESY CERTIFY MAT WE FEE REWRm BY EClld 9116A OF WE MUNIOPK CEDE HAS BEEN PNO TO ME OT ER ARCADIA. SAT DRECT011 Of FWAA A I a° EMPWES B -3D -3001 , p0 CITY ENGINEER'S CERTIFICATE: I HEREBY CERTFY MAT 1 MAW CIANSIED THIS MO. MAT R C FONTS S,BSTNHTALLY TO ME MWATK YM AND ALL AFPROKO ALTERATIONS TEREOF. NAT .ILL M OSION S OF SUBDIVISION OM NNHCFS OF TIE OTY OT "C APPIICASE AT TK TIE OF WFOOYK OF WE TENTATIVE MM WK am CR CWRD WN .WO THAT 1 AN SATSFLO MAT MR MM IB TECHMC.ELY CORRECT MM RESPECT TO Ott RECORDS DATE OTT ENONEER, C. STEPHEN WMAM A RCL DOSED Evans, B /DO /MOB an Of MCAOA CITY TREASURER'S CERTIFICATE I HEAEPY CERTIFY MAT All YEOAL ASSESSMENTS LLMED UNDIES! WE ARPWIC11d O ME Ott O NKAOA TO MUCH WE LWO INN X) N Sd OI ME "MM SIPOM .WY PMT TQECP Is SAECT. AMID WRd PAY E PAID N F HAW EM PNp N FULL DATE av TEASRM - Ott O MCAW PLANNING COMMISSION CERTIFICATE: TES �sFgMropyC�EpR " MAT ME WNNTDSATIVETNO Of N�A�CT NO. 061150 MENWS YOPR TONTAT YM. •W114Z4FQMPlTEEW�YITIRF DATE S:MTARY O TE PIANMNG CO MISSON att a ARCAO.Y CITY CLERK'S CERTIFICATE: I HEREBY CERTIFY TAT MEONCONCE OF ME CITY ARCADIA BYWI7ON PASSED ON APNIVAM ME ATTACHED NM.. DAM Ott QEFO - CT' O NICAOA COUNTY ENGINEER'S CERTIFICATE I HEREBY CMTFY MAT I WK VUWMED THIS MM NAT R CONLS WITH ALL PPOUSICNS O STATE LAW APPUCARIE AT ME WE O APPROVK O ME MHTATK YM; AND THAT I NM SAMMIED MAT MS WP IS TEANNHCNLY MRECT N A RE'ACIS HOT CERNIHD TO BY TE CITY ENGINEER. COUNTY ENGINEER EC.L N0. EWPES M SCALE: 1'= 20' TRACT NO. 061280 IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES, STATE OF CALIFORNIA SHEET 2 OF 2 SHEETS FOR CONDOMINIUM PURPOSES N PN NAa PER }R1GIN0. anz u5 rna -rsra ° n N Gp90'w w —� � ♦ >atl' � 8 � R NG 'Ww 1 R Q rd I XC9 � e .I d 8 t I ' S 55 tall I �euao'sa•w Anv_ N NU w 30' 30 N Rf W11C Ppf 1RAG)N0. R um we rsav -tsra EL DORA00 S77?£ET uSO.Ar - tones• � i � mm• _ —_ —___ 1mw' 5116' I s I 30' eC! I 16,015 SO. FT. h qt 8 e 8 I � v yo`NP r z Q 4g I ifi I 30' W e¢IB� � 8888 Iz tmm• � I 515 tw 1aar arm faar I }SOS' xDG.GT t)aar MW NS VW mD *KaSinmpA YAP N0. nrra P PW-h) ®NG GVBpY v MS NAP. A�� OF A RC .: � Rp� J. ,m ............ i 00.10 STAFF REPORT Development Services.Department May 16, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Directo-* By: Jason Kruckeberg, Community Development Administrator:7Z►"- Prepared By: Andrew A. Gonzales, Assistant Planner W SUBJECT: Consideration of Final Map No. 60151 for a 33 -unit senior condominium subdivision at 1122 -1128 W. Duarte Road. SUMMARY Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. The City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. 60151 for a 33- unit senior condominium subdivision at 1122 -1128 W. Duarte Road. , Final Map No. 60151 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found'to be in substantial compliance with the tentative map, as approved by the Planning Commission on June 22, 2004, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. The Development Services Department recommends approval of Final Map No. 60151. Attachments: 1. Land use map 2. Letter of compliance from Los Angeles County 3. Final Map No. 60151 Approved: �_7 William R. Kelly, City Manager I= k'.m", k�tVff Ij 0 100 200 Feet r I 77 M-1 �l ia IWIM p vgl g5 .. ... 15, Ago A T5 1�4 ` r raj S � Ct�'pgv. it f �.0 � i i�� Yy;h'i�� p,� i' � � � � n : :. i I JI RO ft V AFT 3 W Duarte Roac Im 60151 n 100 0 N 100 200 Feet I MU TIPL'E -FA ILY :IESIDEMTIAL (1137) J ( 1131 ) (f 191) IARTE RD (1150) (1164) City p (1150) 1 (1144) (1116) (1110) (1177) 0 y SINGLE - FAMILY RESIDENTIAL NAO M� AVE 17) I i,. kTIPLE�FA " ""R L E SIDE WAL x1137) I f/110� C (nn) y m (1150) (1017) pin) DUARTE RD CHURCH LEROY S 1122 -1128 W Duai fe Rd Development Services Depaftent Engineering Division TM 60151 a FYepgaiby. R.S Gonzalez, Jove, 2004 raCO arossrt° •,o x,073) pouf x,079) (1019) 1 m 1 m C7 (1714) 1 1 m (1719) 112M) (17771 l (1777) COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS "To Enrich Lives Through Effective and Caring Service" DONALD L. WOLFE, Director April 27, 2006 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803 -1331 Telephone: (626) 458 -5100 www.ladpw.org ADDRESS ALL CORRESPONDENCE TO P.O. BOX 1460 ALHAMBRA, CALIFORNIA 918021460 IN REPLY PLEASE REFER TO FILE LD-2 Mr. Phillip Wray City Engineer City of Arcadia P.O. Box 60021 Arcadia, CA 91006 -6021 Dear Mr. Wray: TRACT NO. 60151 The enclosed subject final map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar- Recorder /County Clerk's Office. If you have any questions, please contact Mr. Allan Chan of our Subdivision Mapping Section at (626) 458 -4915. Very truly yours, DONALD L. WOLFE i Director of Public Works I 1 J. ROSSANA D'ANTONIO Assistant Division Engineer Land Development Division AC:ca P:V.PDPUB\SUBD NSMMAPPING \FORMS \TRACT Enc. I LOT SHEET 1 OF ] SHEETS 48,378 SO' ". TRACT NO. 060151 IN THE CITY OF ARCADIA, COUNTY OF LOS ANGELES STATE OF CALIFORNIA BEING A SUBDMSION OF A PORTION OF LOT 1, IN BLOCK 'C' OF SANTA ANITA LAND COMPANY'S TRACT, AS PER YAP RECORDED IN BOOK 6, PAGE 137 OF YAPS, IN THE OFFICE OF IRE COUNTY RECORDER OF SAID COUNTY s.� 1AFO1 ASmCHAMS, NC - ORNEM'S STATEMENT: SORYIYOR'S STAreYENY: YE X "An MAT '1E ARE THE CIMW OF M TAE N10C:im IN MR WP RE M vmm BY WE d1 UIRN M' RPRCfpM TS IN05 NCYDm 'ARHN na: Nffi,14W SIMRM OR THIS W➢ `NNN MN a DASD OPM A FILE, SJMEY N G]IfORINNL WOW TE pa1K1Rf a'/mFA W[E. NO IIf CDNSFNf m RE NaDAMMN AND nC REaEaEaMS a n[ AIBa,6O11 WP Kf MO ILfX new a srN AVP A1D S,wp,Rea+. gRRNNIQ B TE EOtQ! a HAIMOR -uAA YNl rmML uc. AID Mla HANG uUC WILL UMMF. AC. A NATION. WDOm WMW COAAT, I I� SIIVEE No MD M/L WP r�WI sMDT T. U MD MASS MOO, (MRM ) m ME omnmYAT APPEAR, RAT WE RAT TP YONIAAMM or ME CHARACTER MN U Gxo Io lmw HEREON AE N PACE a, NY. 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