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HomeMy WebLinkAboutCounty Traffic Signal Maintanence 1 Splei TRAFFIC SIGNAL MAINTENANCE February 24, 1982 - County September 1 , 1981 - City Traffic Signal Maint. County Agreem't 1 late Mentot um \c�R��A�TiO•oo Date ___Mar_ch__?h, TO: June Alford, City Clerk FROM: Joseph R. Lopez, Director of Public Work" SUBJECT: Agreement 41096 Los Angeles County and City of Arcadia Subject agreement established the percentage share which the City pays for maintenance of traffic signal systems which are jointly owned by the City and Los Angeles County. Since adoption in 1982, the agreement has been informally amended by County request to include two additional traffic signal systems for which the City contributes maintenance funds. The attached Appendix A, effective February 11, 1991, should be added to the original Agreement 41096 in your files. /r Attachment JRL:DAS:mlo maw 4•10' Agreement No. APPENDIX "A" County-City of Arcadia Agreement for Maintenance of Traffic Control Devices County Maintained HIGHWAY ILLUMINATED T.S. • COUNTY CITY SAFETY STREET NAME No. LOCATION SHARE SHARE LIGHTS SIGNS tZaz ..10e91 Michillinda Av - Sunset B1 - 63% x-3'/0 3'1 °10 4 4 California St 1852 Michillinda Av - Foothill Bl 60% 12.5% 4 4 9 3 to actialb Pi.4 `n c .�_G t,,c�a QAr 1,21 % 3 ' °4o y jv5:a.arcadia T 4x096 A G R E E M E N T CITY ORriN 44L The COUNTY OF LOS ANGELES, a political subdivision of the State of California, hereinafter referred to as "COUNTY" , and the CITY OF ARCADIA, a municipal corporation, hereinafter referred to as "CITY" , do enter into the following Agreement: WHEREAS, COUNTY AND CITY desire to provide for the main- tenance of traffic signal , illuminated street name sign and highway safety lighting installations at locations which are partially or wholly under jurisdiction of one or both of the parties hereto, and to arrange herein for the particular maintenance functions to be performed and to specify the cost of such maintenance; NOW THEREFORE, it is mutually agreed as follows: 1. COUNTY will perform routine traffic signal , illuminated street name sign and highway safety lighting maintenance, here- inafter referred to as "routine maintenance" , and extraordinary traffic signal, illuminated street name sign and highway safety lighting maintenance, hereinafter referred to as "extraordinary maintenance" , at locations shown in Appendix "A" and "C" , and CITY shall perform such services at locations shown in Appendix "B" . (a) For each highway intersection shown in Appendix "A" and "B" , the parties hereto shall share the expense of such services in the same proportion that the number of approaches or percentages of approaches under their respective jurisdiction bears to the total number of approaches entering said intersection. (b) For each highway intersection shown in Appendix "C" , COUNTY will bear the full expense of those traffic signal maintenance services which are included in routine main- tenance. The expense of all extraordinary maintenance shall be shared by the parties hereto in the same proportion that the number of approaches or percentages of approaches under their respective jurisdiction bears to the total number of approaches entering said intersection. The jurisdictional share at an intersection shall be determined by the methods described in Appendix D. 2. Subject to receipt of a Service Request from City and to the availability of COUNTY personnel and equipment, County will perform traffic signal, illuminated street name sign and highway safety lighting maintenance, hereinafter referred to as "emergency maintenance" , at any location not included in Appendix "A" or "C" and under jurisdiction of CITY only upon request from authorized CITY employees, said employees to be designated by CITY in writing. 3 . Routine maintenance includes patrolling for traffic signal malfunctions, illuminated street name sign and highway safety lighting outages; inspection, testing, and timing of traffic signal controllers, and field repairs made during routine inspection. 4 . Each party that provides routine maintenance shall establish a flat monthly rate per intersection for routine maintenance. *sow vied This monthly rate shall be the average monthly cost of routine main- tenance for all traffic signals that each maintains and operates, regardless of location. These monthly rates shall be used for billing and shall be revised and adjusted for each fiscal year to ensure an equitable annual cost. 5. Extraordinary maintenance includes addition or replacement of major traffic signal, illuminated street name sign and highway safety lighting equipment due to obsolescence, wear or inadequacy; repair due to damage from any cause, including vandalism, except those field repairs made to equipment internal to the controller cabinet during routine maintenance inspection calls; replacement of inductive loop detectors and detector pads; extensive repainting; and relamping and replacement of ballasts for illuminated street name signs and highway safety lighting. Excepted are those highway safety lighting installations owned and maintained by the Southern California Edison Company. 6. Extraordinary maintenance which exceeds $500 in cost (except that necessary to maintain operation) shall be subject to the approval of CITY' S authorized designate, when performed by COUNTY, and subject to the written approval of the Road Commissioner or his authorized designate, when performed by CITY. All costs shall be assessed directly against the installation involved. Denial of such approval shall void the provisions of Paragraph 2 of the hereinafter noted "Assumption of Liability Agreement" . 7. Emergency maintenance referred to in Paragraph 2 above includes repairs to traffic signal, illuminated street name sign and highway safety lighting due to malfunction or damage from any cause including vandalism, and replacement of any components necessary to ensure satisfactory service. Excepted are those highway safety lighting installations maintained by Southern California Edison Company. 8. In the event that the City issues a Service Request to the County for emergency maintenance, as described in Paragraph 2 and 7 above, the County will bill all costs incurred for the work to the Service Request and the City shall be responsible for distributing the charges and rebilling any other juris- dictions, if appropriate. 9. COUNTY will provide for the furnishing of electrical energy at locations shown in Appendix "A" and "C" which are partially under the jurisdiction of either of the parties hereto, and CITY shall provide for the furnishing of electrical energy at locations shown in Appendix "B" which are partially under the jurisdiction of either of the parties hereto. Each party hereto will provide for the furnishing of electrical energy at locations, whether shown in Appendix "A" , "B" or "C" , which are wholly within their respective jurisdiction. The expense of all electrical energy shall be shared by the parties hereto in the same proportion that the number of approaches or percentages of approaches under their respective jurisdiction bears to the total number of approaches . entering said intersection. 10. Bills for all emergency maintenance, routine maintenance, extraordinary maintenance, and electrical energy shall be rendered monthly. The first bill for routine maintenance in the fiscal year shall show the itemization of salaries and wages, material, equipment, and appropriate overheads upon which the flat rates referred to in Paragraph 4 are based. Materials shall include miscellaneous items of service and expense. All bills for emergency maintenance and extraordinary maintenance shall show the itemization specified above. 11. On bills for routine, emergency, and extraordinary main- tenance, current percentages may be added to salaries and wages for overhead and to equipment costs for depreciation of equipment. These percentages, if added, shall be shown as separate items in the rates for routine maintenance and on the bill for emergency and extraordinary maintenance. 12. Traffic signal, illuminated street name sign or highway safety lighting installations may be added to or deleted from Appendix "A" , "B" or "C" under the terms of this Agreement by so stipulating in subsequent installation or modification agreements or by written approval of both the Road Commissioner of the County of Los Angeles and CITY' S authorized designate, the same procedure, each agency' s share of the cost of maintenance may be revised as changing jurisdiction may necessitate. 13. The provisions of Paragraph 2 of the "Assumption of Liability Agreement" heretofore entered into between the parties hereto referring to the exception to City' s agreement to assume liability and hold County harmless, are expressly made applicable to this Agreement only in the following situations: (a) With reference to extraordinary maintenance, only at those locations shown in Appendixes "A" and "C" and only in those instances where the approved cost is over $500 as designated in Paragraph 6 of this Agreement, and (b) With reference to emergency maintenance, only at those locations designated by City pursuant to Paragraph 2 of this Agreement, where City elects in writing to require County to provide the type of service at least at the level of maintenance as the County provides in unincorporated areas. and (c) With reference to routine maintenance only at those locations shown in Appendixes "A" and "C" , and with reference to extraordinary maintenance only in those instances where the cost is under $500 as provided in Paragraph 6 of this Agreement. Except as herein indicated, the provisions of said Paragraph 2 shall remain in full force and effect. 14. This Agreement shall supersede all prior CITY-COUNTY • agreements regarding the maintenance of traffic signals, illuminated street name signs and highway safety lighting. 15. This Agreement shall be effective upon execution by both parties and may be terminated upon thirty days written notice by either party. IN WITNESS WHEREOF, the. parties hereto have caused this Agreement to be executed by their respective officers, duly authorized, for the COUNTY OF LOS ANGELES onA oL41, -, 198,4, and for the CITY OF ARCADIA on 4 IA., / , 1981. ATTEST: JAMES S. MIZE Executive Officer and Clerk of the Board of Supervisors BY c , CA4l ac,D ATTEST: pm.:.?: . :::.--;-: ' ADOPTED *;-. BOARD Of SUPERVISORS P-..:::' COUNTY OF LOS ANGELES Approved as to Form: :�' /J . JOHN H. LARSON "f; 4 $ FEB 2 3 1982 By VA / .--, : ,,,,oidOme:t. . ._. Deputy JAMES S. MIZE ��pF Cb qN EXECUTIVE OFFICER V,.:, OJT j ! Cat COU�3�PI OF LOS ANGELES y '61111 "I Mrs 5a„ . v » R.,;7, • ' ti-airman, Board of Supervisors - ,: . CITY O. �� ••4AA / c4LiFORto By ��' . I., , Alt / I M=yor 26A '41111 ' Agreement No. `'"' '' APPENDIX "A" County-City of Arcadia Agreement of Maintenance of Traffic Control Devices County Maintained HIGHWAY ILLUMINATED T.S. COUNTY CITY SAFETY STREET NAME No. LOCATION SHARE SHARE LIGHTS SIGNS 1292 Michillinda Ave - Sunset Bl/ 63% 37% 4 , 4 California St • • Nia Agreement No. APPENDIX "B" County-City of Arcadia Agreement for Maintenance of Traffic Control Devices City Maintained • HIGHWAY ILLUMINATED T.S. COUNTY CITY SAFETY STREET NAME No. LOCATION SHARE SHARE LIGHTS SIGNS Agreement Vow APPENDIX "C" County-City of Arcadia Agreement for Maintenance of Traffic Control Devices County Maintained HIGHWAY ILLUMINATED T.S. COUNTY CITY SAFETY STREET NAME No. LOCATION SHARE SHARE LIGHTS SIGNS • *we III' r APPENDIX D LOS ANGELES COUNTY ROAD DEPARTMENT • County-City Cost Sharing for Traffic Signals and for Traffic Signal Interconnected Systems • 1. Traffic Signals The method used to determine equitable shares of costs for jointly owned signals is based on the number of approaches or percentages of approaches of the intersection lying in each jurisdiction. (See Examples 1 and 2.) The following rules apply: a. The length of the approach extends from the centerline of the travelled way of the cross street to 300 feet away from the centerline. The width of the approach extends from the centerline of travelled way to the face of the exterior curb or edge of pavement if no curb exists . b. If all of the territory of a given agency lies outside the defined approach areas , the agency does not share in the cost of installation, modification or maintenance of the traffic signal. However, if any above-ground signal hardware lies within the territory of such an agency, that agency should be a party to the signal maintenance agreement. c. Unusual fractional percentages may be rounded to the nearest one-half percent. d. These rules may be altered in special cases and the shares may be determined by any other reasonable means acceptable to all parties concerned. Page 1 of 3 • 2. Traffic Signal Interconnected Systems a. Leased telephone lines Hardware installation and modification costs and all incidental costs are charged to the intersection and are shared among joint owners as described in section 1 above. Total project cost to each agency is the sum of its cost shares of all intersections. b. County or City owned direct interconnect Half the cost of laying cable or stringing wire between each pair of adjacent signalized intersections is assigned to each of the intersections. It is then considered a part of the intersection cost. The resulting cost figures then are treated as in section 2a. Page 2 of 3 EXiCl/WPZtcS FD2 ElO''.e/sD/CT/O/V % "44f ON/9P12/FC/le# o cc 61/Ty 4 = • , / c,c C iry 5 257`AficroacA /) �. 0 (4t.9,-caa4 2) ti e e Coc6foce of Edge 1 Is. E of/cove/%d way OT fovene/n/ ,k $ cry 4 i cr;y B I .iri 'DACy Z' "'- 1 4/`,e',?c4C/f I —-- j ee-C/N Ty CC/Tr e _ I t, F a X 25%6,r,oro006i 49= /6,67 Z d /p CF CCe.4Y%7 = 2S 64/7'�CQCvJ 2) CISG / ,-5e t; o 25°4 Of fro: eX .7) ¢ 0 a - C.r © : v t, - era / //se g 5 2 Gr 0i /3 l E NO. / 6-(.1C/-/ 4/'/-,e(3 C// 2.5 of fr'ove//ed way N■:t. N Cce/w77 i _ fe,-",, \300' TY�ic-4 ,4e, ,4e!/ /\ 71A 14 4 ; .' `-- eery a ,33% °a �r9/�rc4€ !1 f- N a , az c.,-y = 42 X,33/A(ii4//'r° A 2) X.33%Z(!2/%'"' r4i 2) = c` m f _333 (f�/i°�'� h ) 4z S'a.a D _ 49, 2 use 5/'Z V O G/S&r / L-"7'A/WeL E 4/0. 2 & 'C# ,4P/ X'o,y y/ _ 3.3 73 % Page 3 of 3 impe SEPTEMBER 1 , 1981 TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: RECOMMENDATION TO APPROVE AGREEMENT WITH LOS ANGELES COUNTY FOR TRAFFIC SIGNAL MAINTENANCE The intersection of Michillinda, Sunset and California is under joint jurisdiction between the City and the County. The City's share of maintenance costs is 37% of routine as well as extraordinary maintenance. All work is performed by the County Road Department. The agreement, a copy of which is attached hereto, is modified in the following manner: 1 . The frequency of traffic signal routine inspection and controller timing has been reduced from four to six weeks. Nighttime visual checks for malfunctions, burn-outs, will continue. 2. Any replacement, shop or emergency repair of controller equip- ment will become extraordinary maintenance instead of routine as it is at present. 3. Any expenditure in excess of $500 for non-emergency extraordinary repairs must be approved by the City. 4. Based on the above changes, the 1981-82 rates for routine maintenance will decrease from $55 to $50 per month per inter- section. It is recommended that the City Council approve the attached agreement and authorize the Mayor and City Clerk to execute same. Respectfully submitted, CHESTER N. HOWARD Director of Public Works APPROVED: City Ma a CNH:jm 1.1/ 92, i August 26, 1977 TO: LYMAN H. COZAD FROM: CHESTER N. HOWARD CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: REQUEST FOR COUNTY AID TO CITIES MONEY--TRAFFIC SIGNAL MAINTENANCE The City's ongoing program of funding traffic signal maintenance with County Gas Tax monies is renewable at this time for the current fiscal year. The City Council recently extended the maintenance agreement with Signal Maintenance Inc. for the City-owned signals, however, several jointly owned signals are maintained by the County and others by the State and the City is billed on a prorated basis for maintenance costs for the respective systems. Power costs are in addition to the above. It is therefore recommended that the City Council adopt a resolution requesti an allocation of County Aid to Cities funds in the amount of $65,000 for maintenance of said signal system for the fiscal year of 1977-78. Respectfully submitted, 444i/74.'4:0(i CHESTER N. HOWARD Director of Public Works APPROVED: /ir,A,„, ,te; . City Man CNH:ms RESOLUTION NO. 4638 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA REQUESTING AN ALLOCATION OF COUNTY AID TO CITIES FUNDS FOR THE MAINTENANCE OF TRAFFIC SIGNALS ON SELECT SYSTEM STREETS WHEREAS, the County of Los Angeles has appropriated certain monies to the City of Arcadia as County Aid to Cities ; and WHEREAS, the City Council desires to expend the amount of $65,000 of said funds accrued to the City' s approved Select System: NOW, THEREFORE , THE CITY COUNCIL OF THE CITY OF ARCADIA RESOLVES THAT: SECTION 1. The County of Los Angeles is hereby requested to allocate $65,000 of the Aid to Cities Funds apportioned to the City for the purpose of maintenance of the Traffic Signal Systems on the currently approved Select System of Streets , excluding State highways, on file with the Division of Highways , State of /, California, and incorporated herein by reference. 1/.00/- SECTION 2 . The City Clerk shall certify to the adoption of this Resolution and shall cause a copy of the same to be for- warded to the Los Angeles County Road Commissioner. I HEREBY CERTIFY that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Arcadia held on the 2nd day of August , 1977, by the affirmative vote of at least three Council members , o wit : , �} AYES : x- � ' ^ ,�• l NOES : ,Y.�,,. ABSENT: • ,A ' /4 ' // t City C erk of t Ciry of Arcadia SIGNED AND APPROVED this 2nd day of August , 1977. 4,, Sa...Q....,LA.40Q ATTEo City Clerk (SEAL) -1- 4638 g' *r" (L.---7 j //1°