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HomeMy WebLinkAboutCounty Regional Identification System - Police Agreement ARCADIA POLICE DEPARTMENT AGREEMENT LOS ANGELES COUNTY REGIONAL IDENTIFICATION SYSTEM r i > AGREEMENT BETWEEN THE CITY OF ARCADIA AND THE CO -ITY IF LOS ANGELES FOR THE ARCADIA POLICE DEPARTMENT TO PARTICIPATE IN THE LOS ANGELES COUNTY REGIONAL IDENTIFICATION SYSTEM. This AGREEMENT is made and entered by and between the City of Arcadia, a municipal corporation , and the County of Los Angeles , a political subdivision of the State of California, hereinafter referred to at times as COUNTY. W I T N E S S E T H WHEREAS , the Los Angeles County Sheriff' s Department , hereinafter referred to as LASD, is the proprietory agency for the Los Angeles County Regional Identification System, hereinafter referred to as the LACRIS , a participant in the State of California Identification System/Remote Access Network, herein- after referred to as CAL-ID/RAN; and WHEREAS , the LACRIS is governed by the Los Angeles County Local CAL-ID RAN Board , established pursuant to Section 11112.4(a) & (c) of the California Penal Code, and hereinafter referred to as Local CAL-ID RAN Board; and WHEREAS , the LACRIS consists of two subsystems , the Automated Fingerprint Identification System, hereinafter referred to as AFIS , and the Automated Latent Print System, hereinafter referred to as ALPS; and WHEREAS , the LACRIS includes remote access through Local Input Terminals , hereinafter referred to as LIT' s ; and WHEREAS , the Arcadia Police Department , hereinafter referred to as Arcadia PD, a criminal justice agency, desires to participate in the LACRIS ; and 4161 *00 WHEREAS , LASD agrees to provide Arcadia PD access to the LACRIS , which is to include both AFIS and ALPS inquiries ; NOW THEREFORE, the parties hereto agree that Arcadia PD will be provided access to the LACRIS through the LASD LIT site, Sheriff' s Station, or any agency participating in the existing LASD Facsimile Network for AFIS inquiries , and through the LASD LIT site for ALPS inquiries , in the minimum amount of 0.4970 of total available system time , pursuant to the following terms and conditions . A. LOS ANGELES COUNTY REGIONAL IDENTIFICATION SYSTEM ACCESS COSTS 1 . The CITY of Arcadia agrees to pay COUNTY a total one-time sum (based upon a use percentage 0.4970) of $10 ,303.00, or a sum of $2 ,061 .00 annually for a period of five (5) years to cover the cost of all equipment and site preparation. 2. The CITY of Arcadia agrees to pay COUNTY a sum (based upon a use percentage 0.49%) of $3,106.00 annually to cover the cost of maintenance and operation. 3. The 'CITY of Arcadia agrees to pay a one-time sum (based upon a use percentage of 0.52%) not to exceed $2,600.00 to cover fingerprint data conversion costs . 4. The CITY of Arcadia agrees to pay COUNTY for the afore- mentioned costs identified in paragraph A.1 . , A.2. and A.3 of this AGREEMENT within thirty (30) days after receiving an invoice from COUNTY for such costs . 5. COUNTY agrees to audit the LACRIS upon completion of the first year of operation and on an annual basis thereafter, and to adjust upwards or downwards the non-fixed costs (maintenance and operations) set forth in paragraph A.2. %`r► w./ chargeable to the City of Arcadia based upon Arcadia PD' s actual use of LACRIS. The annual sum payable pursuant to paragraph A.2. shall be increased or decreased at the same percentage of Arcadia PD' s actual use of LACRIS. For purposes of this paragraph, the term "actual use" shall mean Arcadia PD' s percentage of the total number of system inquiries , including but not limited to ALPS , AFIS and special inquiries as well as total use of system time. B. SYSTEM USAGE AND FEES 1 . Arcadia PD shall not be charged for AFIS inquiries made through the LASD LIT site , Sheriff' s Station or any agency participating in the existing LASD Facsimile Network. 2 . With the exception of special requests , Arcadia PD shall not be charged for ALPS inquiries made through the LASD LIT site. 3. Special requests for latent fingerprint services , such as tracings are not included as a part of system usage and are subject to charge. a. The charge for latent fingerprint tracings by LIT Agency personnel on behalf of Arcadia PD shall be $20.00 per tracing. b. All other special latent fingerprint services performed by LIT Agency personnel on behalf of Arcadia PD shall be charged at an hourly rate of $34.00. 4. Billing for the services described in paragraph si ..3 shall be made to the CITY of Arcadia by the LASD a Nr/ • C. SYSTEM RULES , POLICIES AND PROCEDURES 1 . Arcadia PD agrees to abide by all current rules , policies , procedures , and security and privacy regulations pertaining to the LACRIS as provided by LASD, as well as any rules , policies and procedures hereinafter adopted LASD. 2. Arcadia PD agrees to abide by all state and federal statutes , as well as all policies adopted by LASD or Local CAL-ID RAN Board concerning the security, privacy, and dissemination of any and all fingerprint identifi- cation data contained in the LACRIS and CAL-ID System. 3 . LASD agrees to make access available to the LACRIS twenty- four (24) hours each day, barring system failure or unavailability beyond the control of LASD. 4. Notwithstanding participation in the LACRIS , Arcadia PD agrees to submit a fingerrprint card for all specified arrests to the Department of Justice as required by law, and as prescribed by Department of Justice policy and administrative procedures . 5. LASD agrees to ensure the proper and effective operation and maintenance of equipment used to participate in the LACRIS and the State CAL-ID System. 6. LASD agrees to implement a system of routine audits , and shall make all audit reports available to the Local CAL-ID RAN Board. *4110 N1110 D. TERM OF AGREEMENT 1 . This AGREEMENT becomes effective on April 1 , 1987 , and shall run continuously thereafter for a period of five (5) years , subject to termination by any party, upon one hundred eighty (180) days written notice. At the conclu- sion of the five year period , this AGREEMENT shall be extended for an additional year, each year, unless terminated by any party upon ninety (90) days written notice to each of the other parties . All fixed costs (e.g. , equipment and site preparation) set forth in paragraphs A.1 . and A.3. and all accrued non-fixed costs set forth in paragraph A.2. not previously paid, shall be immediately due and payable to COUNTY by CITY of Arcadia at time of termination, provided that in the event this AGREEMENT is terminated by the COUNTY and not as a result of a breach of this AGREEMENT or a violation of the rules and policies established pursuant to paragraphs C.1 . and C.2. hereof on the part of the City of Arcadia, the City of Arcadia shall be liable for those fixed costs set forth in paragraph A.1 . on a pro rata basis in proportion to the amount of time Arcadia PD participated in the system, or Arcadia PD' s actual use of the system, whichever is greater. For purposes of this paragraph, the term "actual use" shall be defined in the same manner in which the term is defined in paragraph A.S. of this AGREEMENT. Each party shall be responsible for any other termination costs that they may incur, including but not limited to, the costs of transporting equipment , restoring office space to previous condition, closing out billings , or personal expenses. 2. Should either party elect to terminate this AGREEMENT as a result of the other party' s failure to abide by its terms or conditions , the terminating party shall provide written notice to the other party the specific reason or reasons for termination. E. INDEMNIFICATION 1 . COUNTY agrees to indemnify, defend and save harmless the City of Arcadia, their agents , officers and employees from and against any and all liability, expense , including reasonable defense costs and reasonable legal fees , and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from the acts or omissions of the COUNTY in its performance under this AGREEMENT. 2. CITY of Arcadia agrees to indemnify, defend and save harmless COUNTY, their agents , officers and employees from and against any and all liability, expense , including reasonable defense costs and reasonable legal fees , and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with the acts or omissions of the City of Arcadia in connection with its use of the services provided under this AGREEMENT. 3. This AGREEMENT is made by and between the COUNTY of LOS ANGELES , and the the CITY of Arcadia. It is not intended and shall not be construed to create the relationship of agency, servant , partnership , joint venture, or associa- tion between the COUNTY and the City of Arcadia . • *Ivre *04 F. NON-DISCRIMINATION Each of the parties to this AGREEMENT agree that they will not discriminate against any person in their performance of or use of services under this AGREEMENT and will comply with any applicable federal , state , County and city equal opportunity laws , rules and regulations . 1• Sire In Witness whereof, the parties hereto have caused this agreement to be executed by their duly authorized officers . ATTEST: THE COUNTY OF LOS ANGELES Larry J . Monteilh, Executive Offi.e, a political ubdivision of the Boar. of Supervisors ,�y St: te/. f C- , for is BY: f (` -' ?�:: !! f7")'a', . ■ _ may, , ), ,fi`, �' - WrAPVTPAIIIMPI Deputy .54:4 2C:rsk - a i " ;r+ a airman, Board of Supervisors APPROVED AS TO FORM: DATE flut cf /. f yS THE LOS ANGELES COUNTY LOCAL DeWitt W.4;.inton, Cou Counsel CAL-ID RAN BOARD BY: a,°''`l f. BY: Senior Deputy it an ATTEST: A07 / .62/ /l.A-(7.4e4; LGv , City Clerk THE C Y 0 �! 4. Daa./ - 14"177 i ! � i_.... i / ' _ , Mayor B �Z DATE Deputy BY: 17:71:497/TKO172.1 City Attorney DATE 14 - // / '' y 7 BOARD ARD OF SUPERVISORS BY: COUNTY OF LOS ANGELES Deputy 1 3 9 APR 14 1987 ..AFRY J. MONTEILH EXECUTIVE OFFICER H AL LO ANGELES COItITY LOCAL CAL-ID BOARD 783 Hall of Administration,500 West Temple Street,Los Angeles,CA 90012 CHAIRMAN (213)974-8398 Hon.Edmund D.Edelman Los Angeles County Board of Supervisors MEMBERS Hon.Sherman Block June 15, 1987 Sheriff, Los Angeles County Hon.Tom Bradley Mayor, City of Los Angeles F.W.Evans,Jr. Neal Johnson, Chief Manager,Corporate Arcadia Police Department Security Legal Division Atlantic Richfield 250 West Huntington Drive Corporation Arcadia, California 91006 Daryl Gates Chief of Police City of Los Angeles Dear Chief Johnson: Craig Meacham Chief of Police City of West Covina As Chairman of the Local Cal-ID Board, I would like Los Angeles County Chiefs of Police to take this opportunity to thank you and your city Hon.Ira Reiner for the decision to participate in the Regional District Attorney Cal-ID System. As you are aware, the Cal-ID System Los Angeles County will r o v i de p you with an improved method to identify persons from latent prints discovered at the scene of a crime, as well as identify or verify the identity of a person arrested. The partici- pation of the City of Arcadia benefits not only your city but the entire system through the inclusion of the prints you record. Attached please find your copy of the signed user agreement, which establishes your participation in the Los Angeles County Regional Identification System. Should you have any questions regarding Cal-ID, please do not hesitate to contact the Chairman of the Cal-ID Technical Subcommittee, Lieutenant Frank Woodall , ( 213 ) 974-0151, or Cal-ID staff , Sharon • Cleaver, at ( 213 ) 974-1693. . Sincerely, :-E;45/) 6) reee&t",t,,L,L_ EDMUND D. EDELMAN Chairman Attachment