HomeMy WebLinkAboutItem 2c: Accept Work as Complete by Chaparral Construction for Santa Anita Corridor Improvements � \ 4
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STAFF REPORT
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Development Services Department
DATE: October 4, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director J-
Philip A. Wray, Deputy Director of Development Services/City Engineer ^
Prepared by: Tim Kelleher, Assistant Engineer Ir
SUBJECT: ACCEPT ALL WORK PERFORMED BY CHAPARRAL CONSTRUCTION
CORPORATION FOR THE SANTA ANITA AVENUE CORRIDOR
IMPROVEMENTS AS COMPLETE AND AUTHORIZE THE FINAL
PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT
DOCUMENTS
Recommendation: Approve
SUMMARY
On May 18, 2010 the City Council awarded a contract to Chaparral Construction, Inc. in
the amount of$1,648,020.65 for the Santa Anita Avenue Corridor Improvements. There
were seven (7) change orders ultimately reducing the final contract by $3,578.77.
The terms and conditions of this project have been complied with and the required work
has been performed to staffs satisfaction. Staff is recommending that the City Council
accept the project as complete and authorize the final payment in accordance with the
approved contract documents.
DISCUSSION
Construction began on June 20, 2010. By late November 2010, the contractor had
completed widening the Duarte Road and Santa Anita Avenue intersection and the
Foothill Boulevard and Santa Anita Avenue intersection. Unfortunately, the utility
companies had not finished relocating their interfering facilities at Live Oak Avenue and
Santa Anita Avenue intersection. By mutual agreement, the City and the contractor
suspended the work until the utility companies could complete the relocation of their
equipment. Work resumed March 2011 and was complete by late June 2011.
Staff Report
October 4, 2011
Page 2
There were seven (7) change orders totaling $49,559.04. These change orders reflect
issues not addressed in the original plans and bid, but discovered during construction.
At that time, the contractor found conflicting underground utility lines and abandoned
traffic signal footings which made up a large portion of the changes. There were also
extras added during construction such as additional irrigation around the library sign
and replacing electrical service cabinets. Despite the change orders increasing costs,
there were reductions in the actual quantities which not only offset the additional costs,
but reduced the original contract by $3,578.77.
FISCAL IMPACT
The total construction budget for the project is $2.7 million with $2.16 million coming
from a Federal SAFETEA-LU grant and $540,000 from local Transportation Impact
funds. The Federal grant must be matched with a minimum of 10% local funding. The
original construction contract was $1,648,020.65 with a 10% contingency of $164,800.
Change Orders reduced the original contract by $3,578.77, bringing the final revised
contract to $1,644,411.88.
RECOMMENDATION
That the City Council accepts all work performed by Chaparral Construction Corporation
for the Santa Anita Avenue Corridor Improvements as complete and authorize the final
payment to be made in accordance with the contract documents.
Approved by: ����p �►.rr�,,,-�
Donald Penman, City Manager
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