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PROFESSIONAL SERVICES AGREEMENT
This agreement (The Agreement) is made by and between the City of Arcadia (the City),
and Bob Murray & Associates (the Consultant).
A. Engagement: The City agrees to engage the Consultant to perform the services
described below, the project described as an executive recruitment for a City
Manager (the Search).
B. Services: The Consultant agrees to perform certain services necessary for the
completion of the Search, which services shall include the following:
a. Develop the Candidate Profile
b. Develop Advertising Campaign and Recruitment Brochure
c. Recruit Candidates
d. Screen Candidates
e. Conduct Personal Interviews
f. Conduct Public Record Search
g. Provide Recommendation
h. Assist with Final Interviews
i. Conduct Detailed Reference Checks
j. Assist with Negotiations
k. Provide Complete Administrative Assistance
As described in the proposal dated August 23, 2011.
C. Relationship: The Consultant is an independent contractor and is not to be
considered an agent or employee of the City.
D. Compensation: As full compensation for the Consultant's professional services
performed hereunder, the City shall pay the Consultant the fixed amount of
$16,500 (sixteen thousand five hundred dollars). Payment shall be due upon
completion of all services described herein. Compensation assumes three (3) days
of meetings on site.
E. Expense Reimbursement: The Consultant shall be entitled to reimbursement for
actual expenses incurred by the Consultant from the City for Consultant travel,
advertising, printing and binding, clerical, long distance charges, postage and
delivery, civil, criminal and newspaper checks, and credit checks. Postage,
photocopying, and telephone charges are allocated costs. Expenses to be
reimbursed shall not exceed $6,500 (six thousand five hundred dollars) without
prior approval of the City. Copies of receipts will be provided upon demand by
the City.
F. Compensation for Additional Services: In the event the City elects to require
additional services of the Consultant in addition to those described in paragraph
B, the Consultant shall be compensated at an agreed upon rate.
G. Method of Payment: The City shall be billed no more often than monthly by the
Consultant for any expenses incurred by the Consultant as of that date based on
the fees shown under items A through K of the Consultant's proposal.
H. Term: The term of this Agreement shall commence on September 20, 2011, at
which time Consultant shall begin work on the Search and shall continue until the
Search is completed.
I. Termination: This Agreement may be terminated; (a) by either party at any time
for failure of the other party to comply with the terms and conditions of this
Agreement; (b) by either party upon 10 days prior written notice to the other
party; or (c) upon mutual written agreement of both parties. In the event of
termination, the Consultant shall stop work immediately and shall be entitled to
compensation for professional fees and expense reimbursement to the date of
termination and for any work necessitated by that termination all at hourly rates
for fees as set forth in the Consultant's proposal dated August 23, 2011
Indemnity: Except for loss, damages, liability, claims, suits, costs and expenses
of any kind whatsoever, including without limitation reasonable attorney's fees,
caused solely by the negligence of the City, its Council, boards, commissions,
officers and employees, Consultant shall indemnify, defend and hold harmless the
City, its Council, boards and commissions, officers, and employees from and
against any and all loss, damages, liability, claims, suits, costs and expenses of
any kind whatsoever, including without limitation reasonable attorney's fees,
regardless of the merits or outcome of any such claim or suit arising from or in
any manner connected to Consultant's negligent act or omission regarding
performance of services or work conducted or performed pursuant to this
Agreement.
K. Miscellaneous:
a. The entire agreement between the parties with respect to the subject matter
hereunder is contained in this Agreement.
b. Neither this Agreement nor any rights or obligations hereunder shall be
assigned or delegated by the Consultant without the prior written consent
of the City.
c. This Agreement shall be modified only by written agreement duly
executed by the City and the Consultant.
d. Should any of the provisions hereunder be found to be invalid, void or
voidable by a court, the remaining provisions shall remain in full force and
effect.
I ,
e. This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
f. All notices required or permitted under this Agreement shall be deemed to
have been given if and when deposited in the United States mail, properly
stamped and addressed to the party for whom intended at such party's
address listed below, or when delivered personally to such party. A party
may change its address for notice hereunder by giving written notice to the
other party.
Wherefore, the parties have entered into this Agreement as of the later of the dates stated
below.
Approved:
Dated: September 15, 2011 Bob Murray & Associates
By:
Title: President
1677 Eureka Road, Suite 202
Roseville, CA 95661
Dated: q2:1'7 , 2011 City of Arcadia
Title: C; j Mg✓ Str