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HomeMy WebLinkAboutItem 2a: Minutes of September 6, 2011 53:0161 CITY COUNCIL/REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 6, 2011 CALL TO ORDER - Mayor Kovacic called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS : PRESENT: Council/Agency Member Amundson, Chandler, Segal and Kovacic ABSENT: Council/Agency Member Harbicht It was moved by Council/Agency Member Chandler seconded by Council/Agency Member Segal to excuse Council/Agency Member Harbicht. CLOSED SESSION PUBLIC COMMENTS –No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Douglas Luis Hall v. City of Arcadia, et al. (Los Angeles County (Pasadena) Superior Court Case No. GC045121). b. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the case of Alex Spencer, Kristy Reed, Sondra Berry-Young, Barbara Irving, Jeffrey Fee, Marlyne St. Justin, Donald Mundt, Antoinette Raines and Ismael Alonso, collectively and on behalf of themselves v. HVM L.L.C. Management Company d/b/a Extended Stay Hotels, a corporation, City of Arcadia, and Does 1- 100, inclusive (Los Angeles County (Pasadena) Superior Court Case No. GC047629. c. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding the workers compensation case of Harvey Lozar. THE CITY COUNCIL/REDEVELOPMENT AGENCY CONVENED TO OPEN SESSION Mayor/Agency Chair Kovacic called the regular meeting to order at 7:00 p.m. INVOCATION – Council Member Peter Amundson PLEDGE OF ALLEGIANCE – Floretta Lauber, Former City of Arcadia Mayor ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Council/Agency Member Amundson, Chandler, Segal and Kovacic ABSENT: Council/Agency Member Harbicht It was moved by Council/Agency Member Chandler seconded by Council/Agency Member Amundson to excuse Council/Agency Member Harbicht. 09-06-11 53:0162 REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS City Attorney Stephen Deitsch reported that prior to the regular meeting, the City Council met in Closed Session to consider the three (3) items listed on the posted agenda, no reportable action was taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Mr. Penman announcedthat an e-mail from the Pasadena POPS and a letter from the Santa Anita Park was distributed as supplemental information regarding public hearing item 1.a. which will be discussed in open session. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Segal to read all ordinances and resolutions by title only and waive the reading in full. 1. PUBLIC HEARINGS a. Consideration of Text Amendment No. TA 11-01 to expand the permitted use list in the Special Use (S-1) Zone to allow more temporary special uses and events at the race track and in the adjacent parking lot areas. Ordinance No. 2288 amending Article IX, Chapter 2, Part 7, Division 3 of the Arcadia Municipal Code to expand the permitted use list in the Special Use (S-1) Zone for temporary special uses and events at the racetrack and in the adjacent parking lot areas. Recommended Action: Introduce Jason Kruckeberg, Assistant City Manager/Development Services Director reported that the Los Angeles Turf Club, Inc., who is the applicant and property owner of Santa Anita Park, requested a text amendment to expand the permitted use list in the S-1, Special Use Zone for temporary special uses and events at the racetrack and the parking lot areas currently zoned R-1, Single-Family Residential; he noted that changes in the horseracing industry have caused attendance to decline and that it is no longer necessary to reserve the large parking areas for daily horseracing events; that the Municipal Code currently limits events by non-profit organizations to ten (10) days per year and to five (5) consecutive days; that the proposed text amendment would expand the uses that are allowed and will clarify the review process for special events and temporary uses; that many of the activities held on racetrack property are permitted through a special event permit that is handled through the business license process and the proposed amendments would eliminate the need for a separate permit for most current temporary activities and would remove the limits on events by non-profit organizations. Mr. Kruckeberg stated that the proposed new special permit process would allow the Development Services Director to impose conditions of approval or refer any application to the City Council for consideration at a public hearing; that conditions of approval and special uses including events of five (5) or more days would be subject to City Council approval through a noticed public hearing; and he commented on the e-mail from Pasadena POPS and letter from Santa Anita Park which was distributed to the City Council prior to the meeting. Mayor Kovacic opened the public hearing. 09-06-11 53:0163 Pete Siberell representing Santa Anita Race Track appeared and explained that the proposed amendments would allow the race track to consider other options and would streamline the permit process. David Medina, an Arcadia resident appeared and spoke in support of Santa Anita’s proposal and noted that he felt Santa Anita has gone above and beyond what is necessary to minimize any inconvenience to the neighbors. Steven P. Byrne, an Arcadia resident appeared and noted that he supports Santa Anita Park’s proposal but expressed concern regarding traffic along Colorado and hoped that the City would have adequate control over traffic so that residents who live in the area would not experience traffic congestion or be inconvenienced prior to or after any event. Vince Foley, an Arcadia resident and member of the Arcadia Historical Museum Commission appeared and stated that he is more interested in preserving the history of the Race Track and feels that the proposed text amendment would have a positive effect on the City and urged the City Council to support and approve Santa Anita’s proposal. John T. Kirages, an Arcadia resident appeared and expressed his concerns regarding events at the north parking lot that would carry noise to his neighborhood and requested the north parking lot be excluded from the proposed text amendment. In response to the noise issue raised by Mr. Kirages, Mr. Siberell responded that most of the events will be held in the south parking lot and the north parking lot would only be used occasionally; and that Santa Anita does not have any intentions to book events at the north parking lot that would carry noise to surrounding neighborhoods. A motion to close the public hearing was made by Council Member Segal, seconded by Council Member Amundson and seeing no further objection, Mayor Kovacic declared the public hearing closed. It was moved by Council Member Segal, seconded by Council Member Chandler and carried on roll call vote to accept the CEQA exemption determination and approve Text Amendment No. TA 11- 01; and introduce Ordinance No. 2288 amending Article IX, Chapter 2, Part 7, Division 3 of the Arcadia Municipal Code to expand the permitted use list in the Special Use (S-1) Zone for temporary special uses and events at the race track and in the adjacent parking lot areas. AYES: Council Member Segal, Chandler, Amundson and Kovacic NOES: None ABSENT: Council Member Harbicht PUBLIC COMMENTS John Wuo introduced Mr. Yang Long who donated an autographed calligraphy book to the Library. Mayor Kovacic presented Mr. Long with a Mayor’s Certificate of Appreciation for his generosity. Scott Hettrick, Chamber of Commerce Executive Director appeared and provided information and dates regarding upcoming events and activities in the community. 09-06-11 53:0164 th Floretta Lauber appeared and invited the City Council to attend the 10 anniversary of the Historical th Museum on October 9 and encouraged the public to attend and announced that tickets are available at the Museum. Daniel Luong, an Arcadia resident appeared and requested they be allowed to change the address of their home; that since the passing of his father they are having difficulties selling their home because of address number superstitions which has created a financial hardship on his family. Mayor Kovacic advised that Council Member Harbicht is absent and will read his remarks in the minutes and in order for this matter to be heard, 3 Council Members would have to request the matter be agendized. REPORTS FROM THE CITY COUNCIL AND CITY CLERK th Council Member Amundson reflected on the 10 Anniversary of 9/11 and read an excerpt from comments made by President Bush a few days after 9/11. Council Member Chandler had no announcements. Council Member Segal reported that he discussed the possibility of putting spending limits on campaigns with Mr. Penman and determined that in order to obtain an answer to his question, it would require some research and spending some City money; Mr. Segal then requested City Council support to agendize this matter and have the City Attorney provide a report back to the City Council. For purposes of finding out if a cap can even be placed on campaign spending, Council Members Chandler and Amundson concurred. City Clerk Barrows announced that school is back in session and urged everyone to be extra careful when school kids are present; he acknowledged what Council Member Amundson said about 9/11 and asked everyone to remember and thank all the public service employees who put their lives on the line every day to keep everyone safe. th Mayor Kovacic also reflected on the upcoming 10 anniversary of 9/11 and announced that on th Sunday, September 11 at 6:45 a.m. at Station 106 at Baldwin Avenue and Huntington Drive, the Arcadia Police and Fire Associations will have a remembrance event; he noted that the United States Senate unanimously passed a resolution calling on all Americans to participate in a moment th of remembrance on September 11; and that for one minute, first responders, houses of worship, towns and others throughout the country will sound sirens and bells in a signal for everyone to stop th and remember the 10 anniversary of the tragedies of September 11, 2001; he noted that he signed a Proclamation designating the moment of remembrance at 10:00 a.m.; and that all City flags will fly at half staff and that at 11:00 a.m. on September 11, 2001 a memorial will be dedicated at the corner of New York Drive and Bradley Street in Pasadena; and that a special posting of colors will take place at the Von’s Headquarters on September 12, 2011 and encouraged everyone to attend an event. 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. Approve the Regular Meeting Minutes of July 19, 2011. Recommended Action: Approve 09-06-11 53:0165 CITY COUNCIL ITEMS: b. Approve the Regular Meeting Minutes of July 19, 2011, August 2, 2011 and August 16, 2011. Recommended Action: Approve c. Adopt Ordinance No. 2289 authorizing an amendment to the contract between the City Council of the City of Arcadia and the Board of Administration of the California Public Employees’ Retirement System. Recommended Action: Adopt d. Authorize the City Manager to execute a one (1) year extension to the Professional Services Agreement between the City of Arcadia and Joe A Gonsalves and Son for State Legislative Advocacy Services in the amount of $36,180. Recommended Action: Approve e. Authorize the City Manager to execute a one (1) year contract extension with Republic ITS for extraordinary maintenance services of traffic signals in the amount of $47,695. Recommended Action: Approve f. Adopt Resolution No. 6795 amending Resolution No. 6788 establishing compensation and related benefits for City Council, Executive Management and other unrepresented employees to include the City Manager and unrepresented non- benefitted part-time employees eligible for CalPERS retirement. Recommended Action: Adopt g. Adopt Resolution No. 6794 declaring the City’s intention to grant to Golden State Water Company a franchise to use or to lay and use pipes, conduits and appurtenances for transmitting and distributing water for any and all purposes in, along, across, upon and under the public streets, ways, alleys and places within the City of Arcadia (per Article XIII of the Arcadia City Charter); and set a Public Hearing for October 4, 2011. Recommended Action: Adopt and set Public Hearing It was moved by Council Member Amundson, seconded by Council Member Segal and carried on roll call vote to approve Consent Calendar items 2.a through 2.g. AYES: Council Member Amundson, Segal, Chandler and Kovacic NOES: None ABSENT: Council Member Harbicht 3. CITY MANAGER/AGENCY DIRECTOR ITEMS: a. Request by the Arcadia Historical Museum Foundation to use the City’s Hot Sheet Publication at no charge to solicit funds. Recommended Action: Provide Direction Linda Garcia, Communications, Marketing and Special Projects Manager reported that in 2009 the City Council approved the use of water bills for a fundraising project by the Arcadia Historical Museum Foundation; that the previous approval was given with the understanding that money 09-06-11 53:0166 raised would go toward construction of an Education Center adjacent to the Museum and that the Foundation would be responsible for all costs associated with the project; that the project has yet to be initiated and the Foundation now has requested that they be allowed to use the Hot Sheet (a City publication mailed with the water bills) to promote the program at no charge with the funds raised to be used at the Foundation’s discretion. She explained that an informational flyer explaining the Foundation’s purpose and need for fundraising would be included in the water bills and customers would have the opportunity to sign up for ongoing donations to the Museum Foundation when paying their water bills; that donations would be tracked by the City and a check would be issued on a periodic basis to the Museum Foundation; she explained the additional cost would carry a .13 per bill postage and processing fee ($1,820 for 14,000 customers); that if approved, the cost of the Hot Sheet would be covered by the current budget and there would be less space available for those two months for City use; that if approved, staff would prepare an informational flyer about the Museum Foundation and its need to raise funds; that the flyer would include a form which customers can sign up for one-time or ongoing donations to the Foundation; that the donations are intended for general use by the Museum Foundation and while the Museum Education Center is currently the Foundation's main priority, money raised through the water bills is not intended to be project specific; she explained the fiscal impact to the City to allow the Museum Foundation to use one side of the Hot Sheet for two months is $561.00 and would come from the Communication and Marketing Division's operating budget; that the money raised through this program goes to the Historical Museum Foundation; that the City ultimately benefits from the financial assistance provided to the Museum by the Foundation either to fund construction of a Museum Education Center or to help pay for other supplies and activities. It was moved by Council Member Segal, seconded by Council Member Chandler and carried on roll call vote to allow the Arcadia Historical Museum Foundation use the City’s Hot Sheet Publication at no charge to solicit funds. AYES: Council Member Segal, Chandler, Amundson, Chandler, and Kovacic NOES: None ABSENT: Council Member Harbicht ADJOURNMENT The City Council/Redevelopment Agency adjourned this meeting at 8:15 p.m. in memory of Arcadia resident Lucille Marie Kettell and in memory of those who died 10 years ago on 9/11 to Tuesday, September 20, 2011, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk By: __________________________________ Lisa Mussenden Chief Deputy City Clerk/Records Manager 09-06-11