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HomeMy WebLinkAboutTraffic Signals on Colorado Street, Colorado Place and Huntington Drive l TRAFFIC SIGNALS ON COLORADO STREET, COLORADO DT A('D L TITTTTTTTT1'rn T TT?TUD • V V March 3, 1981 TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD ACTING CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: CALTRANS AGREEMENT TO MODIFY TRAFFIC SIGNALS ON COLORADO STREET, COLORADO PLACE, AND HUNTINGTON DRIVE Prior to relinquishment of Route 248 to the City, Caltrans proposed to upgrade traffic signals on the above mentioned streets to current standards. Modifications costs will be paid for from Federal Aid Urban Funds, but the City will be required to contribute up to $4400 as its share of functional administrative overhead as provided for in the agreement. The project will include modification of the signals at Huntington Drive and Santa Anita to provide for left turn phasing in the north/south direction. It is anticipated that the work will begin in early summer of this year. It is recommended that the City Council approve the agreement and authorize the Mayor and City Clerk to execute same. Respectfully submitted, ikY r.?`t CHESTER N. HOWARD Director of Public Works APPROVED: ��/ Acting C' y Manager CNH:EB:ms Attachment 6 a. • 07-LA-248 5. 6/8 . 6 07390 - 052491 Michillinda Avenue to 5th Avenue T-4597 (HB44 ) District Agreement No. 3561 THIS AGREEMENT, ENTERED INTO ON , 19 IS BETWEEN CITY OF ARCADIA, a body politic and a municipal corporation, referred to herein as "CITY" AND STATE OF CALIFORNIA, acting by and through its Department of Transportation , referred to herein as "STATE" RECITALS ( I ) STATE and CITY contemplate modifying trat `ic control signal systems and safety lighting at the i.Ztet 3ectio n o' Michillinda Avenue, Baldwin Avenue , Colorado Boulevard, riun ngtnn Drive , Santa Clara Streek , Santa Anita Avenue, First AYenoe, anj Second Avenue with State Aighway Route 248 (C, lyrado Colorado (-'lace/Huntington Dri qe ) , referred to herein as "PROJECT ", and desire to specify th t errs and condit � ons unC systems are to be installed , r inar, ed ( 2 ) It is anticipated that ; ederal-el I riroan kends wi ' be allocated for financing 100% of the construction , construction engineering and design engineering costs which ir:e eligible Lor Federal-Aid participation, and STATE and CITY will tear the remainder 01_ the costs as set forth herein. SECTION I STATE AGREES: ( 1 ) To provide plans czn,.ti specifications 1: ,i.. a71 necessary constr-ucLion engineering see ..,1 the 1? O - T and -2- to bear STATE ' S share of the expense thereof , as shown in Exhibit "A" , which is attached and made a part of this Agreement. STATE ' S share consisting of all Federally non-participating overhead assessments, excepting CITY 'S share as provided in Section II , Articles (3 ) and (4 ) . ( 2 ) To construct the PROJECT by contract in accordance with the plans and specifications of STATE. ( 3 ) To bear STATE ' S proportionate share of construction costs required to complete the modification referred to herein, such share to be a sum bearing the same proportion to the total cost of the above-mentioned construction as the number of legs of highways under jurisdiction of STATE at the intersection involved bears to the total number of legs of highways at such inter- section. STATE ' S share of the modifications and the related costs as mentioned above is estimated to be $5 , 000 as shown in Exhibit "A" . The actual amount of STATE ' S share will be determined after the modifications are completed, but in no event shall STATE' S share exceed $5, 750 unless authorized prior to the obligation of such cost in a subsequent Agreement between CITY and STATE. ( 4 ) To maintain and operate the entire traffic control -3- signal systems and safety lighting as installed and pay STATE ' S proportionate share of the total costs. SECTION II CITY AGREES: (1 ) To deposit with STATE prior to award of a con- struction contract for PROJECT, the amcunt of $4, 000 , which figure represents CITY ' S estimated share of the expense o4. preparation of plans and specifications, construction engineering, and construc- tion costs required to complete PROJECT, as shown in Exhibit "A" . In no event shall CITY ' S total obligation for said costs under this contract exceed the amount of $4 ,600; provided that CITY may , at its sole discretion, in writing , authorize a greater amount . ( 2 ) The actual amount of CITY ' S share of the construction costs will be determined after completion of work and a financial settlement made upon final accounting of costs. Said share will be a sum bearing the same proportion to the total cost of the above-mentioned construction as the number of legs of • highways under jurisdiction of CITY at the intersection involved bears to the total number of legs of highways at such intersection. -4- t j r (3 ) CITY' S share of the expense of preparing plans and specifications, consists of CITY ' S proportionate share of the Federally non-participating overhead assessment and shall be computed as an amount equal to 5. 4% of CITY ' S share of the actual final construction cost prior to any FAU payment. (4 ) CITY ' S share of the expense of construction engineering consists of CITY ' S proportionate share of the Federally non-participating overhead assessment and shall be com- puted as an amount equal to 5. 5% of CITY ' S share of the actual final construction cost prior to any FAU payment. (5 ) To reimburse STATE for CITY ' S proportionate share of the cost of maintenance and operation of said traffic control signal systems and/or safety lighting, such share to be determined in the manner provided in that Agreement for Maintenance of State highways within the CITY which is in effect at the time said costs are incurred, or if no such Agreement exists, such share to be a sum bearing the same proportion to the total cost of maintenance and operation of said traffic control signal systems and/or safety lighting as the number of legs of highways under jurisdiction of the CITY bears to the total number of legs of highways at such intersection. -5- 10Lt (6 ) To waive the ninety (90 ) days notice of "Intention to Relinquish" requirement contained in Section 73 of the California Streets and Highways Code. SECTION III IT IS MUTUALLY AGREED AS FOLLOWS: (1 ) All obligations of STATE under the terms of this Agreement are contingent upon the appropriation of resources by the Legislature and the allocation of resources by the California Transportation Commission. (2 ) STATE shall not award a contract for the work until after receipt of CITY ' S deposit required in Section II (1 ) . (3 ) Neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also agreed that, pursuant to Government Code Section 895. 4, CITY shall fully indemnify and hold STATE harmless from any liability imposed for injury (as defined by Government Code Section 810. 0 ) occurring by reason of anything -6- h,„ done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. (4 ) Neither CITY nor any officer or employee thereof , is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in con- nection with any work, authority or jurisdiction not delegated to CITY under this Agreement. It is also agreed that, pursuant to Government Code Section 895. 4, STATE shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810. 8 ) occurring by reason of anything done or omitted to be done by STATE under or in con- nection with any work, authority or jurisdiction not delegated to CITY under this Agreement. (5 ) State contractor shall provide liability insurance as set forth in Section 7-1. 12 of State standard specifications and shall provide that the CITY shall be named as an additional insured. (6 ) Should any portion of the PROJECT be financed with federal funds or State gas tax funds all applicable procedures and policies relating to the use of such funds shall apply notwith- standing other provisions of this Agreement. -7- t!" (7 ) The costs referred to herein are only "matching funds " based on the assumption that Federal-Aid Urban Funds will be allocated for financing approximately 100% of the costs. In the event that Federal-Aid participation is not secured this Agreement may be terminated by either party at any time prior to the award of a construction contract, or alternatively, each party ' s participation may be renegotiated to "make up" for the loss of federal funds. (8 ) If upon opening of bids, it is found the amount deposited by CITY is in excess of the cost of the work on the basis of bid prices plus contingency items , expense of preparation of plans and specifications, construction engineering, admin- istration and overhead costs, the balance remaining shall be promptly refunded by STATE to CITY. If however, the cost of the work exceeds the amount deposited by CITY, CITY will promptly, upon receipt of claim therefor, pay its portion of the amount of said excess to STATE. If the excess in either case is less than one thousand dollars ($1, 000 ) , no refund or demand for additional deposit will be made until final accounting. ( 9 ) After opening bids for the PROJECT and if bids in- dicate a cost overrun of no more than 13% of the estimate, STATE -8- , may award the contract. (10 ) If , upon opening of bids, it is found that a cost overrun exceeding 15% of the estimate will occur, STATE and CITY shall endeavor to agree upon an alternative course of action. (11 ) Prior to advertising for bids for the PROJECT, CITY may terminate this Agreement in writing, provided that CITY pays STATE for all costs incurred by STATE. (12 ) If termination of this Agreement is by mutual agreement, the full amount of all costs incurred prior to termination shall be shared jointly in direct proportion to the number of legs of the intersections under jurisdiction of each respective party. (13 ) Upon completion of all work under this Agreement, ownership and title to all traffic signal and highway safety lighting materials, equipment and appurtenances installed at each intersection will be jointly shared in the same ratio as the number of legs of highways under jurisdiction of each agency at the intersection involveed bears to the total number of legs of highways at such intersection. (14 ) That if existing public and private utilities conflict with the construction of the PROJECT, STATE will make all -9- necessary arrangements with the owners of said utilities for their protection, relocation or removal. STATE will inspect the protection, relocation or removal of said utilities. If there are costs for such protection, relocation or removal which CITY and STATE must legally pay, STATE and CITY will share in the cost of said protection, relocation or removal for PROJECT in the same ratio as the number of legs of highways under jurisdiction of each agency at the intersection involved bears to the total number of legs of highways at such intersection. (15 ) STATE' S obligation under this Agreement shall terminate upon completion of PROJECT to the satisfaction of the STATE and CITY or on December 31, 1982, whichever is earlier in time; however, the ownership and maintenance clauses remain in effect until terminated in writing by mutual agreement. (16 ) The cost of any engineering or maintenance referred to herein shall include all direct and indirect costs (functional and administrative overhead assessment ) attributable to such work, applied in accordance with STATE' S standard accounting procedures. However, STATE ' S share is accounted for in a statewide account -10- • and is not shown separately on each project ' s cost breakdown. STATE OF CALIFORNIA CITY OF ARCADIA Department of Transportation By ADRIANA GIANTURCO Mayor Director of Transportation By Attest: District Director City Clerk -11- ki ' rr► . - _ 07-LA-248 5. 6/8 . 6 Michillinda Avenue to5th Avenue T-4597 07390 - 052491 EXHIBIT 'A' ESTIMATE OF COST Traffic Signal and Safety Lighting Modification City of Location Total State Arcadia LA-248 at: 1. Michillinda Avenue* $ 2,500 $ 1 , 875 $ 625 2. Baldwin Avenue 14, 000 9, 333 4, 667 3. Colorado Boulevard 6,000 4,000 2, 000 4. Huntington Drive 5 , 000 3, 333 1, 667 5. Santa Clara Street 5, 000 2, 500 2 , 500 6. Santa Anita Avenue 27, 000 13, 500 13 , 500 7. First Avenue* 2,000 1,000 1 ,000 8. Second Avenue 4, 500 2 , 250 2, 250 Subtotal $66 , 000 $37 , 791 $28 , 209 Contingencies ( 20% ) 13 , 200 7 , 558 5 , 642 Total Construction Cost $79 , 200 $45 , 349 $33 ,851 CALL $80, 000 $46, 000 $34, 000 Urban System Funds (100% ) $80 ,000 $46 ,000 $34 ,000 Design Engineering ( 9.6% of Construction Costs ) 7 ,680 4, 416 3, 264 Construction Engineering (12. 5% of Construction Costs 10,000 5, 750 4, 250 Total Appl. to FAU $97, 680 $56, 166 $41, 514 Total Urban System Funds (100% ) $97 , 680 $56 ,166 $41 ,514 Functional and Admin. Overhead Design Engineering ( 5 . 4% of Const. ) $ 2 , 484 $ 1 , 836 Construction Engineering (5. 5% of Const. ) 2, 530 1,870 Total Agency Share $ 5 , 014 $ 3, 706 CALL $ 5 ,000 $ 4,000 *Safety Lighting Modification only. I)