HomeMy WebLinkAboutBaldwin Avenue Gate 7 to Camino Real 00/f ‘11,01.
AGREEMENT
07-LA-0-ADA M-L365 (7)
Baldwin Av. Gate 7 to Camino Real
Baldwin Av. Gate 7 to Camino R.
r
i CITY COUNCIL
•
o y A • CHARLES E.GILB
4 ,.� I� �/y MAYOR
! JACK SAELID
Y '•; , MAYOR PRO TEMPORE
ARCADIA JEFFREY A. DRING
240 WEST HUNTINGTON DRIVE RICHARD A. HALTOM
• ARCADIA, CALIFORNIA 91006 DONALD D. PELLEGRINO
GEORGE J.WATTS (213) 446-4471 • 681-0276 CHRISTINE VAN MAANEN
ACTING CITY MANAGER CITY CLERK
CERTIFICATION rj‘
I , Christine Van Maanen, the duly elected, qualified and
acting City Clerk of the City of Arcadia, California, do
hereby certify that the following is a full , true and cor-
rect copy of a Minute Motion that the Arcadia City Council
took the following action on January 5, 1982 with relation
to the Agreement 07-LA-0-ADA M-L365(7) Baldwin Avenue Gate
7 to Camino Real .
"It was MOVED by Councilman Haltom, seconded by
Councilman Pellegrino and carried on roll call
vote as follows that the City Council approve
Agreement 07-LA-0-ADA M-L365 (7) between the City
of Arcadia and the State of California and that
the Mayor and City Clerk be authorized to execute
same in form approved by the City Attorney.
AYES : Councilmen Dring, Haltom, Pellegrino, Saelid
NOES : None
ABSENT: Mayor Gilb"
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND AND AFFIXED
THE SEAL OF THE CITY OF ARCADIA THIS 7TH DAY OF JANUARY 1982.
Christine an M anen
City Clerk
(7 °-////
4 /
SERVICE AGREEMENT
Contract No.
07-LA-0-Ada
M-L365 (7 )
THIS AGREEMENT, made and entered into on this 14th day of
December, 1981, by and between the CITY OF ARCADIA, a body politic
and a municipal corporation of the State of California, hereinafter
referred to as "LOCAL AGENCY" , and the STATE OF CALIFORNIA, acting
by and through the Department of Transportation, hereinafter
referred to as "STATE" .
WITNESSETH:
WHEREAS, LOCAL AGENCY contemplates improvement of Baldwin
Avenue from Gate 7 to Camino Real referred to as "PROJECT" ; and
WHEREAS, LOCAL AGENCY has requested and STATE is willing to
furnish engineering services for said PROJECT provided all costs
incurred by STATE on behalf of LOCAL AGENCY are borne at the
expense of LOCAL AGENCY; and
WHEREAS , LOCAL AGENCY and STATE desire to specify herein the
conditions under which STATE services are to be provided for and
financed.
NOW THEREFORE, in consideration of the covenants and conditions
herein contained, the parties hereto agree as follows:
NI
SECTION I
STATE AGREES:
1. To perform the following engineering services as
authorized by Section 822. 5 of the Streets and Highways Code;
provide controller and cabinet assembly testing for the
construction phase of PROJECT.
2. Prior to commencement of engineering work by STATE
personnel, to establish a special account to accumulate all
related expenses and charges for all work performed on behalf
of LOCAL AGENCY pursuant to this Agreement.
3 . Immediately following execution of this Agreement,
to submit to LOCAL AGENCY, billing in the amount of $7 ,000 . 00
which figure represents LOCAL AGENCY 'S advance deposit to finance
the total estimated cost of engineering services to be performed
by STATE on behalf of LOCAL AGENCY pursuant to this Agreement.
4 . Upon completion of the PROJECT to furnish LOCAL AGENCY
with a final detailed statement of the accumulated costs, identi-
fying actual hours worked and related expenses in connection with
the services provided pursuant to this Agreement.
SECTION II
LOCAL AGENCY AGREES:
1. To do all work necessary for the successful completion
of the PROJECT except for that work which STATE has agreed to
perform in Section I of this Agreement or by separate agreement.
-2-
2. To deposit with STATE, in advance and within 14 days of
receipt of billing therefor, the amount of $7 ,000 . 00 which figure
represents the total estimated cost of engineering services to be
performed by STATE on behalf of LOCAL AGENCY pursuant to this
Agreement.
3 . Upon completion by STATE of all engineering services
performed on behalf of LOCAL AGENCY and upon receipt of a detailed
statement and billing therefor, to reimburse STATE promptly, any
amount over and above funds deposited by LOCAL AGENCY as defined
hereinabove, required to complete LOCAL AGENCY ' s cost pursuant to
this Agreement. Actual cost to LOCAL AGENCY for work performed by
STATE on behalf of LOCAL AGENCY as defined hereinabove in Section I,
Article (4 ) will be determined upon completion of all such work and
final accounting of all related charges, and shall be a sum of the
following:
a. Salary costs computed in accordance with STATE' s
standard accounting procedures.
b. Travel and per diem expenses including charges for the
use by such employees of STATE vehicles, if required,
in accordance with rates set up by the State Board of
Control Rules under Title 2 , Section 706.
c. Functional indirect and administrative overhead costs
computed in accordance with STATE' s Accounting Manual
Chapter 11 , Table 6-2 .
-3-
lborrape `04100.0,
SECTION III
IT IS MUTUALLY UNDERSTOOD AND AGREED:
1. That, LOCAL AGENCY may, at any time, or for any reason,
terminate STATE' s services immediately and shall notify STATE in
writing of such termination.
2. That LOCAL AGENCY will indemnify and save STATE, its
officers, agents and employees harmless from any and all liability
for injuries to persons or damage to property caused or resulting in
any manner from the performance of any services by STATE personnel
within the scope of this Agreement.
3 . That should any portion of the PROJECT be financed with
Federal Funds or Gas Tax Funds, all applicable procedures and
policies relating to the use of such funds shall apply, notwith-
standing other provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused
this Agreement to be executed by their respective officers, duly
authorized, the provisions of which Agreement are effective as of
the day, month and year first hereinabove written.
STATE OF CALIFORNIA CITY • " Al
/
Department of Transportation - ,
//
ADRIANA GIANTURCO ; .`� _ AVIAi /�'
Director of Transportation Mayor
By Attest:
City Clerk
-4-
1
a c
STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY EDMUND G. BROWN JR.,Governor
DEPARTMENT OF TRANSPORTATION RECEIVED
DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051y
(213) 620-2+00 DEC 21 1981
DEPT. OF PUBLIC WORI(3
CITY nr tnr.trr%
December 16, 1981
07-LA-0-Ada
M-L365(7)
Baldwin Ave. : Gate 7
to Camino Real
Mr. Chester N. Howard
Director of Public Works
City of Arcadia
P. 0. Box 60
Arcadia, CA 91006
Dear Mr. Howard :
Attached is a Service Agreement which will, upon execution by
both the City of Arcadia and the State of California, allow
us to perform the testing work requested in your letter to us
dated December 2, 1981.
Please have this agreement executed and returned to our office
as soon as possible, along with a copy of the authorizing
resolution.
Upon execution of the agreement by the State, a copy will be
sent to you along with information on who to contact for the
actual testing work.
Sincerely,
C . B. APABLASA, Chief
Local Assistance Branch
Attachment
•
January 5, 1981
TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD
CITY MANAGER DIRECTOR OF PUBLIC WORKS
SUBJECT: RECOMMENDATION TO ENTER INTO AN AGREEMENT WITH CALTRANS
FOR ENGINEERING SERVICES ON FEDERAL AID PROJECTS
A Caltrans policy limits engineering services performed for others to the minimum
level required to meet the Department's legal obligations and responsibilities to
serve the public.
In the past, the City has obtained reimbursable services from the State for material
testing which are required by FHWA but beyond this Department's capability. In
order to have this work performed by Caltrans , it is necessary to have a formal
agreement approved by the City Council and executed by the Mayor and City Clerk.
The estimated cost if $7,000; and the work consists of traffic signal controller
and cabinet testing for the modernization and computer control of Baldwin Avenue
traffic signals between Gate 7 and Camino Real .
It is recommended that the City Council approve the agreement and authorize the
Mayor and City Clerk to execute same in a form approved by the City Attorney.
Respectfully submitted,
'ice
CHESTER N. HOWARD
Director of Public Works
APPROVED: «,. ,41'
y M.r}ager
CNH:ms
Attachments