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Home My WebLink AboutCost Sharing of Utilities with Caltrans - Traffic Signals and Safety Lighting l ANS AGREEMENT FOR SHARING COST OF UTILITIES WITH CALTRANS - TRAFFIC SIGNALS & SAFETY LIGHTING RESOLUTION NO. 5465 • f= G V .J February 7, 1989 TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: RECOMMENDATION FOR APPROVAL OF AGREEMENT FOR SHARING COST OF UTILITIES WITH CALIFORNIA DEPARTMENT OF TRANSPORTATION - TRAFFIC SIGNALS AND SAFETY LIGHTING RESOLUTION NO. 5465 Historically, local jurisdictions, Los Angeles County and CALTRANS have shared in the cost of power and maintenance of street lighting and traffic signal facilities located on roadways and intersections under joint jurisdiction. In the case of such joint financing with CALTRANS, the authorization for such participation is broadly covered in a maintenance agreement approved by the City in 1972. CALTRANS recently concluded that the present procedure is too informal and does not clearly define joint responsibilities in this regard. Attached hereto is a letter of request and an Agreement which defines more precisely our respective responsibilities regarding the proration of power and maintenance for the facilities that are listed on Exhibit A. Based on current billing, the approximate cost to the City is between $900 and $1 ,000 and as stated above, the City has been paying a prorata share consistent with the cost distribution as indicated on Exhibit A. It is therefore recommended that the City Council adopt Resolution No. 5465 approving said Agreement and authorizing the Mayor and City Clerk to execute same in a form approved by the City Attorney. Respectfully submitted, 4444 /KilvAr// CHESTER N.4 Director of Public Works APPROVED: e,v , Iee CNH:rk Attachments RESOLUTION NO. 5465 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, APPROVING AGREEMENT FOR COST-SHARING OF STATE HIGHWAYS IN THE CITY OF ARCADIA WHEREAS, the State of California, through its Department of Transportation has presented an Agreement for cost sharing of the State highways in the City of Arcadia effective as of , 1989 and to remain in effect until amended or terminated. WHEREAS, the City Council has heard/read said Agreement in full and is familiar with the contents thereof: NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1 . •That said Agreement for Cost Sharing of the State Highways in the City of Arcadia is hereby approved and the Mayor and the City Clerk are directed to sign the same on behalf of said City. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution. Passed, approved and adopted this day of , 1989. MAYOR OF THE CITY OF ARCADIA City Clerk of the City of Arcadia 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ss: CITY OF ARCADIA I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certify that the foregoing Resolution No. 5465 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the day of February 1989, and that said Resolution was adopted by the following vote, to-wit: AYES: NOES: ABSENT: • City Clerk of the City of Arcadia j STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY GEORGE DEUKMEJIAN, Gomm, DEPARTMENT OF TRANSPORTATION DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051 ; TDD (213) 6204550 4) (213) 620-3818 January 10, 1989 File: 510 RECEIVED Mr. Chester N. Howard JAN 17 1989 Director of Public Works City of Arcadia CAPT. KS CRY Of ARCADIA 240 W. Huntington Drive P.O. Box 60 Arcadia, CA 91006 Dear Mr. Howard: Attached are two copies of an agreement for sharing cost of utilities between the City and State on a pro-rata basis. Please have the City officials execute their portion of the Agreement and attach an adopted resolution approving the Agreement. Upon completion, please return both copies of the Agreement to the District for final processing. When the Agreement has been signed by the State, we will return a fully executed 'copy for your files. If you have any questions please contact Jim Ishiki at (213 ) 620-3818. Thank you for your cooperation in this matter. Sincerely, / . . OX Senior Maintenance Engineer District 7 Attach. AGAligMENT FOR SHARING COST OF UPILIl" S CITY OF ARCADIA THIS AGREEMENT, made and executed in duplicate this day of ,19 , by and between the State of California, acting by and through the Department of Transportaton, hereinafter referred to as "STATE" and the CITY of ARCADIA hereinafter referred to as "CITY". W I T N E S S E T H : AGREEMENT This Agreement shall supersede any previous AGREEMENT FOR SHARING COST IN THE CITY OF ARCADIA and/or AMENDMENTS thereto with the CITY. ELFX.'TRICAL This includes all STATE operation and maintenance work performed on highway electrical facilities including flashing beacons, traffic signals, traffic-signal systems, safety lighting and sign lighting. Basis for billing: It is agreed that monthly billings for flashing beacons, traffic signals and traffic-signal systems shall be established as follows: o Labor (plus overhead assessment), other expense, and electrical energy will be based on actual intersection cost. o Equipment and Materials will be made on a pro rate basis by type of installation; flashing beacons; fixed-time signals; traffic-actuated signals. It is agreed that monthly billings for safety lighting and sign lighting shall be established as follows: o Labor (plus overhead assessment), other expense, and electrical energy will be based on calculated unit costs. o Equipment and materials will be based on calculated unit costs. It is agreed that monthly billings for utility-owned and maintained lighting will be based on calculated unit costs derived from utility company billings. The cost of operating and maintaining flashing beacons, traffic signals, traffic-signal systems, safety lighting, and sign lighting now in place at the intersection of any State highway route and any CITY street/road shall be shared as shown on Exhibit A. Exhibit A will be amended as necessary to reflect changes to the system. • Rev.4/83 1 D10 , • EXHIBIT "A" twr/ CITY OF AR ADIA Effective ELECTRICAL FACILITIES OPERATION AND MAINTENANCE COST DISTRIBUTION Billed and Maintained by the STATE "E"Number Type of Units Cost Distr. Post Mi. Rte. Location Facility (Acct) State/City SIGNALS E 0710 210R 210 Fray. W/B Type "P" 50 50 31.04 Baldwin SAFETY LIGHTS 4 lights (310 W -SV) 4.0 50 50 SIGNALS E30048 210R 22110 Fwy. E/B Type "P" 50 50 SAFETY LIGHTS 5 lights (100 W - SV) 2.5 50 50 SIGNALS E 0765 210R 210 Fwy. W/B Type "P" 50 50 31.91 Santa Anita SAFETY LIGHTS 2 lights (200 W - SV) 1.0 50 50 SIGNALS E 0766 210R 210 Fwy. E/B Type "P" 50 50 32.09 Santa Anita SAFETY LIGHTS 2 lights (200 W - SV) 1.0 50 50 2 EXHIBIT "A" CITY OF ARCADIA Effective ELECTRICAL FACILITIES OPERATION AND MAINTENANCE ODST DISI'RIBUrION Billed and Maintained by the STATE "E"NUmber Type of Units Cost Distr. Post Mi. Rte. Location Facility (Acct) State/City SIGNALS E 0318 248 Colorado and Type "P" 50 25 5.59 Michillinda SAFETY LIGHTS 5 lights (310 W - SV) 5.0 50 25 ILLUMINATED SIGNS 4 Type G-S signs (132 W - SNB) 8.0 50 25 3 Nave *441010 This Agreement shall become effective and shall remain in full force and effect until amended or terminated. The Agreement as above may be amended or terminated at any time upon mutual consent of the parties thereto. This Agreement may also be terminated by either party upon thirty (30) days' notice to the other party. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (CITY) OF AR ADIA BY Mayor City Clerk STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION LEO T}DMBA1ORE Director of Transportation BY City Attorney District Director BY 4 W)