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HomeMy WebLinkAboutRelinqueshment of State Route 248 SIS Relinquishment of State Route 248 - Huntington Drive, Colorado Place and Colorado Street. Co-op. Agreemnet 07-3860 i A I ' State route 248 Nal. c1-14M4 February 2, 1988 TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVAL OF COOPERATIVE AGREEMENT 07-3860 - RELINQUISHMENT OF STATE ROUTE 248 - HUNTINGTON DRIVE, COLORADO PLACE PLACE AND COLORADO STREET An Atchison, Topeka and Santa Fe Railroad bridge sustained minor damage due to the October 1, 1987 earthquake. The damage is located at the southwest abutment at the southeast corner of the intersection of Huntington Drive and Second Avenue. Pursuant to an agreement between the Railroad and the California Department of Transportation, the maintenance of bridge abutments is the responsibility of the State. However, on relinquishment, said responsibility is transferred to the City of Arcadia. In October of 1987, the State was advised by the City of the damage and it was requested that they proceed immediately with repairs acceptable to the Santa Fe Railway. CALTRANS bridge engineers have investigated the damage and have prepared and submitted a recommendation for repairs to the Railroad. The Railroad has not replied concerning the proposed repairs, the cost of which according to CALTRANS is in the amount of $2,500 to $3,000. Subject Agreement does not provide financing for said repairs. CALTRANS has stated that they accept responsibility and have given verbal assurance that said repairs will be completed at no cost to the City. However, at this time, the City has no irrevocable assurance that should the repairs be delayed until after relinquishment of jurisdiction, that the State will perform this work. Once relinquishment of jurisdiction is consummated, the State technically ceases to have jurisdiction to perform the work and could in fact refuse to preform and consequently, the repairs would be the sole responsibility of the If City... It is therefore recommended that the City Council approve Cooperative w; Agreement 07-3860 by the following motion: ,' That Cooperative Agreement 07-3860 be approved and that the Mayor and lt ` City Clerk be authorized to execute same in a form approved by the City Attorney subject to California Department of Transportation providing to the City acceptable written assurance that CALTRANS will complete t required repairs to the southwest abutment of the grade separation structure located at Second Avenue and Huntington Drive prior to or after ' the relinquishment of State Route 248. Respectfully submitted, hitlz CHESTER N. HOWARD Director of Public Works `L.' / t APPROVED: r ,&< T• CNH:rk • "ire sold February 2, 1988 TO: GEORGE J. WATTS FROM: CHESTER N. HOWARD CITY MANAGER DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVAL OF COOPERATIVE AGREEMENT 07-3860 - RELINQUISHMENT OF STATE ROUTE 248 - HUNTINGTON DRIVE, COLORADO PLACE PLACE AND COLORADO STREET The Arcadia City Council approved a Freeway Agreement on October 4, 1964 that resulted in the construction of the Foothill Freeway. Said Agreement acknowledged that certain roadways would be eliminated and/or reconstructed and further that existing State highways would be relinquished to City jurisdiction. In addition, Section 73 of the California Streets and Highways Code further provides for relinquishment of any State highway which has been superseded by relocation as has occurred by the construction of the Foothill Freeway. Relinquishment normally occurs only after the roadway is placed in a "state of good repair". Old Route 210, Foothill Boulevard, was relinquished in two sections and the total relinquishment process was completed in 1977. However, relinquishment of that roadway in the City of Pasadena did not occur until February of 1987. Stipulated in the relinquishment agreement for old Route 210 was the requirement that that Route be totally relinquished prior to the relinquishment of State Route 248. Consequently, this requirement resulted in many years of delay inasmuch as Route 248 otherwise could have been relinquished on the order of 10 years ago. Attached hereto is a letter of transmittal and a copy of subject Agreement which on approval by the City Council, the California Transportation Commission and recordation with the County Recorder will complete the relinquishment of Route 248 to City jurisdiction. Said Agreement provides for a financial contribution to the City in lieu of a State administered contract to put this roadway into a condition of "state of good repair". For reasons cited in the Agreement, it is recommended that the financial contribution in the amount of $330,000 be approved in lieu of a State repair project. In addition to the flexibility that the City has for performing the repair work, the City would have total local control of the project which will assure better coordination with other City projects, redevelopment work and the operation of the Santa Anita Race Track. The State completed a project in 1979 to do the required repairs, however, since completion of that project, serious roadway deterioration has occurred on Huntington Drive between Santa Clara and Fifth Avenue which will necessitate the removal of the existing pavement surface and the installation of a stress absorbing membrane interlayer and resurfacing comparable to our annual street rehabilitation projects. That portion of the roadway lying westerly of Santa Clara Street is considered to be in a state of good repair with the exception of minor pavement corrections, the cost of which is provided for in the State contribution. The cost estimate for all required work has been reviewed and found to be very favorable to the City. 420( It is therefore recommended that the City Council approve Cooperative Agreement 07-3860 and authorize the Mayor and City Clerk to execute same in a form approved by the City Attorney. Respectfully submitted, CHESTER N. HOWARD Director of Public Works APPROVED: CNH:rk Attachment STATE OF CALIFORNIA—BUSINESS AND TRANATION AGENCY GEORGE DEUKMEJIAN, Governor ■ DEPARTMENT OF TRANSPORTATION , ..,'_ • DISTRICT 7, P.O. BOX 2304, LOS ANGELES 90051 TDD (213) 620-3550 'v Telephone ( 213 ) 620-3170 December 30, 1987 7-LA-248 5 . 6/8 . 6 Colorado St, Colorado P1, Huntington Dr from Michillinda Ave to 5th Ave 07204 - 020630 Mr. Chester Howard Category: 350 Director of Public Works 240 W. Huntington Drive Arcadia, CA 91006 Dear Mr. Howard: Enclosed in triplicate for your execution is Cooperative Agree- ment No. 3860 between the State of California and the City of Arcadia covering Colorado Street, Colorado Place, Huntington Drive (LA-248 5. 6/8 . 6 ) . Please arrange for the formal execution of this Agreement and return the signed original and the signed duplicate copy, together with two certified copies of the City Council Minute Motion authorizing the execution of this Agreement. The triplicate is for your files pending return to you of one fully executed copy of this Agreement. If you have further questions , please telephone Mr. Ken Nelson at the above number. Sincerely, J. E. HALLIN Chief, Project Development Branch C Attachments 40e/ i I 3 =RE'CEtVED . t APR 131988 7"LA �^ t3 x'1/8 d©5 :n$t, 'Colorado P1 , U©n untoin1tgtro$n Drive from : r _.` - __. Mictiillinda.;Avenue _to 5th Awe * 0 del tt u tti nt :x. .863 _ r District Agreelm��t No*. 3860 Z Dear efl • 9n ,• s A EN TE l .X�. ON ✓ and through its fHI8 G iE T, CAIaIFO tll ac _',gag br Fas S ATL and btwe an t"ie STMT :Q taionreferr e to h r n emt ;Of wranSp t , CITY ELF, tCAL7IA W o c rid municipal . _ • corporation of the Mate of Cal:;if n .a, `refe�;rred to herein ." APR 1.4 1988 CITY OF ARCADIA CITY-CLERK i4 iom' Y-M � ,_ •t . .+, . . RECITALS 1. According to Section 548 of the;Streets and Highways , Code of the Statutes, =Route► 248 is from Route` 134 near Pasadena." to, , Route 210. near wMonr'ov�i8 �l is route: will cea ae to be a s tate< highway when Interstate Route `210 Freeway. is ` comple,ted:. and the,: California T ansgarta ion Coma ass .pn a elinquishes that ,portion ©f present Route 210 in the :County Los Angeles and the Cities of Pasadena I Arcadia, and .Monrovia. Xnterstate Route 210 Freeway has been 'comp eted .and the -Co fission .h-as relinquished all of Present Ratite 210 in the County- of Los Angeles .and the Cities of ,Pasadena, Arcadiai arid' nroviac. 2., i-0- 1:02:4,,,:e...0 re-linquishm ant,`:STATE,.is .obligated to place superseded Route 248 in a state .o _good ;repair.'. Hereinafter, that crrtian of superspded Route 248 within the City of Arcadia, �. consisting of Colorado Street, Colorado Place. and -SUntirigton Drive: is �eferefd:to as STREET. k _ 3. STATE and CITY ''have':reached an unders tanding- on the work necessary ;t© place STREET in a state -of good ,repair; said work to be hereinafter referred to ae REPAIR. ,. 4. STATE. i i s. �tiling to- make a financial contribution only to CITY' equal to the estimated construction: cost;, including . continc enc .es, ` lus agreed preliminary and construction engineering. costs of :the REPAIR required for the. relinquishment. 2= r - 5. CITY is willing to accept relinquishment of STREET upon receipt of lump sum payment from STATE, of the agreed estimated cost of REPAIR. 6. CITY is willing to accept STATE's contribution of $3301000 as described on Exhibit Bo attached and made a part of this Agreement and to do the repair work in a future CITY contract. 7. STATE would benefit from REPAIR because liability and continuing maintenance costs would immediately become responsibility of CITY. 8. CITY and the public would benefit from. REPAIR because CC, there would beyless disruption :to the traveling public and lower overall construction costs than if REPAIR and future. CITY contract were accomplished under separate, successive contracts . - 9. STATE and CITY mutually desire to cooperate and jointly participate in construction of REPAIR and desire to specify herein the terms and conditions under which said REPAIR shall be constructed and financed. -3_ SECTION I CITY AGREES s - 1� To accept relinquishment of STREET as set forth in u Re__irqui ent 'No. 863 'its. s#�own on ' �ibit A attached and made a 4 .. part 4o ` :this .Agreement, upon execution of this Agreement; uponi notif icatior by STA'P�fi �.ti aat the Califarn a +Transportaticxn Commission has allocated funds for: payment bi° STAT !,s cs ts<ibution, '_and upon p.. seq! ent' written , .ot ication, b STATE of r doption zf e.. ReIinqui$hment = teSOlut .nrl i the California rTrafl$Portnt'ior tz _ ' S t 4 Commie s©n. t�. 2. Tc pyre rare plans, • spe qi. tx ation�s eta d estimates; to• Mf trnish +all necessary construction engi eer rz serviced .and to adveztises and administer the cone truction contract for REPAIR :. - -} I s.: the/k eof'♦ - - -�F b y - Ir• 4T 9 _ l- y LL To make rill riecesx r7• arrasn.gemants wtth tine ownere ,off' existing public aril /or ;private u ilities that conflict with the coast action cif REPAIR„-fo : -''their protec ion, telocr�tion :o removal'. CITY:will inspect the- protean©n, relocation or emova . of such h ` utilities :at no cost .to STATE. • . � ,.... '� a .+ s,. 5,. .�t _, `.. 72,',. . ... .... .. v ._. :..t. _ • 4. To apply for any necessary"encroachment permits for- construction of STREET until STREET has bbeen- relinquished to CITY, in accordance with. STATE's standard permit procedures. 5. To acquire .any easement's and-.obtain" any permits necessary for the construction of .REPAIR.: To` bear ,the entire, expense of REPAIR excepting STATE'S- REPAIR`contribution -as_ stipulated in Section` XI, Article 2 - 7. That the .l final, cost..to;. STATE of REPAIR is as presented an Exhibit B. Said negotiated .-_I,, n_,...,,1p -Sum 'contribution was determined by multiplying- tl e. agreed-to qu.3ant, ,ties by 'the agreed-to 'unit prices Par the various ,`item s -of'-work. Cost .to. STATE was , -determined to include-a 5%, contingency pluss -a- fixed 8% of the agreed-to construction ortion of .STATE'S ,. g P REPAIR . ;for prelmin�irlr - - engineering ( including functional and administrative overhead assessment) plus •a fixed 14% of the agreed-to construction portion,; of STATE'$ REPAIR for construction engineering :.(including functional :{and administrative overhead assessment) . • - ` . 8 . To retain , or cause to be retained, for audit by STATE or other government auditors, for a period of three ( 3) years from date of completion of REPAIR, all records and accounts relating to construction of REPAIR. 9. To waive the ninety -(90) days ' notice of "Intention to Relinquish" requirement contained in Section "73 of the Streets and Highways Code of the Statutes relating to .thee.California Department of Transportation for the superseded STREET. : 10. That upon deposit to CITY by STATE, as directed in Section II, Article 1, and upon subsequent written notification by • STATE of, adoption of a Relinquishment Resolution by the California Taansportation Commission and. the filing of said Resolution with the County Recorder, to accept ovsnersbip` and maintenance without r reservation or claims, Relinquishment No. 863 as indicated on Exhibit A. SECTION II STATE AGREES: 1. To deposit with CITY upon execution of this Agreement, after allocation of funds by the California Transportation Commission and within 30 days after receipt of billing therefore, the. sum of $330,000, which figure represents STATE's final and only contribution _6-� '''''''- . - ' -toward 'the 'construction; preliminary, -engineering and con ruction engineering costs 'required. or. completion of REPAIR. as provided in Section I, Article 7. 2 STATE's ,total ob ,igation for said costs `under this '., "-,.,a- _-..Agreement shall: not= exceed `they .yamount, of ;$3..,„. 0,_00 as set forth, in Exhibit B, consisting of the, preliminary `engineering, ?construction and con9t u�ctio n engineering c aats "04-s' ,. ,REPAIR,, including , continget ciea _ 3 Ta grant :all required encroachment permits to CI ` C upon C.ITY's ,app .ice ons to the" Department of `Try nsportation, District 7, . § . Permit- engineer, and-°successful :compliance with standard .permit procecuress. 4. To process- Relinqu_ shment 1 0, -_. upon_ payme t. of. STATE':s de po s i to CITY as stipulated in Article 1 above. of this Sectfon tL 3, To transfer to the =CITY, upon relinquishment ©f superseded; S' tEET all records and. files ,far the -relinquished .highway, includinc ,' but not necessarily limiting'.tO, 'plans, survey data and right=-of-way. information. -7-; SECTION III.: ,. IT IS 'MUTUALLY AGREE : . l .. Th at S TE's contribution under they terms -roe'sis _ : Agreement are contingent upon the, apgrop ieetiean of resources by the Legislature, ani the allocation of resources by .the California ' sion. . a :' 2. Tkat neither .STATE.:nor° any officer'or' employee thereof st a .l bey respga i.ble� fc .*n.y a ee -or liability occurring b. .reason of: an thine done ar omitted :to donee t by CITY tinder ar in: icon nection with any work, ,-authority or 'jurisdiction delegated to pursuant :to � Go#ernmeent`'Codee Section 895.4, CITE' shall; fully indemnify_ a td hold STATE harmless from any.- iabi. -.-- .imposed for jury t as def ireed by Government Code Seection' 81(3.8) : .occurring. -- -_ 'reason of anything done 2. - or a ai.tted `to be�� donee .,by .CITY under or in connection 'with any word, author ity or jurisdiction delegated to.CITY under this Agre +e ►ent. 3,. 1,h- at neither .CITY nor any officer or a iploye a thereof is responsible for, any •damage or liability occurring ' .or in of* ,_ anything done or, omitted to be done by STATE under or in connection with' any.work, authority or jurisdiction not :delegated t© CITY under this Agreement. I is aiso understood and agreed that, pursuant to Government -Codes: Section 895,4, STATE shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by i•Gove:rnment`Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE, its .officers, agents and .employees under or in connection with any work, authority or jurisdiction not delegated to CITY under this -Agreement. • 4.. ;1,111' hat this Agreement may be terminated and proofsicans contained `herein may be ai.tered, changed, or_ amended in writing by mutual: consent- of the-'parties hereto. ''' ''' ' - ''''''''' - '''::'' ' .. ''' ' '''. . '''''. ''''' r - : ".' ' s*'-'_..-' ''...'.-''':.''.-.'-'''.-''.''-•''''.. ---.'---.---..:--...-...'--.H'-.'':' '''-'''''':L-'::-'-'.':,'.''".:-.'5'''''''.''.".;:--:'.::''_-1.-7''-.- That payment of -STATE'S final contribution of 3 4. >Q0a 7 to CITY fully meets the. STATE'S ' espoa sibility to pla ce STREET in a' ,vM estate of good repair and CITY will.. accept rel.inquisshment and all C rights, title and interest "in at nd -ta STREET;without many additional _• ; - r 6. CITY wil,l.'.make., .at nee caret tea STATF�, ell necessary .. arrangements with than ,owners cf existing public and/or private utilities .that conflict>with the construction :of REPAIR far their ` pro t coon, relocation or removal. CITY will inspect the pre tecztion, relocation or removal of such utilities at no cost ta. -STATE. . 7. That .should any portion, of REPAIR be financed with Federal f nds or Mate Gas Tam funds , all -applicable procedures and poliezies relating ;•to the use of such funds shall apply notwithstanding other provisions of_ this .Agreement» _g� 1111111., • • r• 8 . That obligations 'of STATE. and CITY under this Agreement shall terminate upon final payment to CITY of STATE'S financial contribution as provided in Section I, Article 10 and -Section' II, Article 1, or June 01, 1988, whichever is first in time. However . provisions for audit of records in Section I, Article 8 shall remain in effect. STATE-OF CALIFORNIA CITY OF ARCADIA. Department of Transportation LEO J. TROMBA`T'ORE �P % I • •a� Director of Transportation BY' Mayor A By: ' may., d/ � .BAXTER City Clerk In Distr=ict Director • 'APPROV AS " FORM AND,:PR000EDURE. APPROVED 'AS TO FORM: Attorney - " Ci y A for '.y Department of Traneportation CERTIFIED AS 'TO FUNDS "AND PROCEDURE: District Accounting Officer .' ! L1 • • JatE ITEM C1IA its~ �j` jl •. /. _ • � , `:.�, EXHIBIT A �_ v1AO_NON ;i d0 J _ ALIJ _ lam_ gi1Y Nl�i� -- ■ zf`43 j W Q s-r..• 7 CO � i J CO 7 _ _ � . - -- x CO Z as • J �r l & cu •"-I 1 = -IC vy, Jtf i .'-1 IU N I . \ ,. __.17„,r, ; 1 ,.;.. ).. . ,2f?,\>' 1 .d D .4"&‘..NN.,,,,,,/ /I ' .. '''' II V •11...\ 4-_-_------,-,' I AL 773 ' . -11: ,-, \ LI1 ,•4, C^ / .- i � I '\-_.-/ I i \J� 0 S o 11 4s7 I H 1 1 _ j . �-• 'mac II,I ' E a a 9 • !I I 1 b s� ; -1----In • ':i • •7 . J 1 -1 ---.-._�......._. )) I - 1 - Iy�., \ N, 0 _ ;b / +) G:�I l� �Ipi \ 1 O 4 it ' i7 _1`-' -'' I 1 /L,________, , . of , • . . ,___,„,_-„- , , , F� ,,, , ;,„. , ,,,. i-_-, ________ ___ ,,,,, ,c7,v,77,....____ AlIJ d0 MOJ--c----- 3 0Vtid 1 jK °T+ I eN 7/�'1 1 1 I LLfiI SlYl} -...._ II Il EXHIBIT B COST ESTIMATE FOR REPAIR. QUANTITY ESTIMATE ITEM 1. Coldplane AC 30,890 Sq Yd $ 71,040 2. Place Asphalt Concrete 4,170 Ton 116,760. 3. Place Stress Absorbing Membrane 30,320 Sq Yd 60,640 Interlayer (SAMI) 16,000 LF 6,400 4. Place Traffic Striping 16, 500 5. Place Pavement Markers 210 Sq Ft 420 Ea 1,700 6. Place Pavement Markings 4 2,200 7. Adjust Manholes to Grade 10 Ea 8. Minor Concrete 2 Cu Yd 500 Subtotal $259,740 Cn 5% Contingencies 12,990 8% Preliminary Engineering 20,780 CC 14% Construction Engineering 36,360 TOTAL 329,870 CALL 330,000