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HomeMy WebLinkAboutJuly 18, 2006F AR : ~ `~'F~~"k CITY OF ARCADIA ~ :~~; CITY COUNCIL/REDEVELOPMENT AGENCY °o_ a REGULAR MEETWG TUESDAY, JULY 18, 2006 AGENDA 5:00 p.m. Location: City Councif Chamber Conference Room, 240 W. Huntington Drive CALL T.O ORDER ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: Roger Chandler, Mayor/Agency Chair Mickey Segal, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Bob Harbicht, Council/Agency Member John Wuo, Council/Agency Member CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (S minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the Closed Session/Study Session. In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding the case of Patrick and Susannah Howard v. City of Arcadia (Pasadena Superior Court Case No. GC037061). b. Conference with real property negotiators (Government Code Section 54956.8) Property: 55 W. Huntington Dr 21 Morlan PI. 28 W. Santa Clara 41 W. Huntington Dr 35 W. Huntington Dr 27 W. Huntington Dr Property Owner: Paul Rusnak Wendy Doo (Church in Arcadia) Don and Ray Dahlgren Manuel De Jesus Romero Gary and Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Negotiating Parties -Agency Deputy Executive Director and Economic Development Manager Under Negotiation - Price and terms of payment c. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding the case of Peck Entertainment Adventure, Inc., and Taboo Gentlemen's Club, et al. v. City of Arcadia (Los Angeles Superior Court Case No. BC354558). d. Pursuant to GovernmenY Code Section 54956.9(c) to confer with legal counsel regarding potential litigation - one (1) case. e. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees (City negotiators: William W. Floyd and Tracey Hause). 7:00 p.m., City Council Chamber RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY ME~TING TO OPEN SESSION INVOCATION Reverend Brenda Simonds, Arcadia Methodist Hospital Chaplain PLEDGE OF ALLEGIANCE ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: Chandler, Segal, Amundson, Harbicht, and Wuo REPORT FROM CITY ATTORNEYIAGENCY COUNSEL ON ~ CLOSED SESSION/STUDY SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIQNS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS AND PROCLAMATIONS a. Administration of the Oath of Office to newly appointed Boards and Commission Members and presentations to outgoing Members. 1. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to any Public Hearing item on this agenda, you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. CITY COUNCIL ITEMS: a. ANNUAL WEEDABATEMENT CHARGE LIST HEARING. Recommended Action: Approve PUBLIC COMMENTS (5 minutes per person) Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a"Public Comments" card available in the Council Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary prior to the start of the 7:00 p.m. Open Session. . In order to concluct a fimely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment Agency from discussing topics or issues unless they appear on the posted Agenda. REPORTS FROM ELECTED OFFICIALS 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the.City Council/Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES. JUNE 20, 2006 Recommended Action: Approve CITY COUNCIL ITEMS: b. REGUCAR MEETING MINUTES. JUNE 20, 2006. - Recommended Action: Approve a Action: Approve d. Recommended Action: Approve e. Recommended.Action: Approve f 9~ AT 57 ALICE STREET. - Recommended Action: Approve h. FINAL MAP 63552 FOR A 5 LOT SUBDIVISION AT 1221 AND 1225 SECOND AVENUE AND 150 E;4ST LA SIERRA DRIVE: Recommended Action: Approve ~" MEDICAL SERVICES BILLING AND COLLECTION SERVICES. Recommended Action: Approve k. EROSION REPAIR PROJECT IN THE AMOUNT OF $124.923.64. Recommended Action: Approve m. FACILITIES IN THE AMOUNT OF $508,359. Recommended Action: Approve n. 130 000. Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve . ~ ~ o. AND JACKSON LEWIS. LLP UNDER CURRENT LETTER AGREEMENTS. Recommended Action: Approve p. ACCEPT ALL WORK PERFORMED BY OAK ENGINEERING INC. FOR THE TRAFFIC SIGNAL MODIFICATION AT SANTA ANITA AVENUE AND CAMPUS Action: Approve Action: Approve AUTHORIZE THE CITY MANAGER TO RENEW THE ANNUAL PROFESSIONAL SERVICES AGREEMENT WITH EXECUTIVE INFORMATION SERVICES (EISI FOR PS.NET PUBLIC SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT OF $18.000. Recommended Action: Approve s. MATERIALS AND DIRECT STAFF TO RE-BID THE CONTRACT. Recommended Action: Approve t. 3. CITY MANAGER a. AND DIRECT CITY STAFF TO RECORD THE QUITCLAIM DEED IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER UPON RECEIPT OF THE PURCHASE PRICE FROM THE BUYER. Recommended Action: Approve FOR ELECTION SERVICES. Recommended Action: Approve _'1 b. REQUEST FOR DUES INCREASE FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Provide direction ADJOURNMENT The Ciry Council/Redevelopment Agency will adjourn this meeting in memory of Dick Young and Chuck Bertolini to August 1, 2006 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626) 574-5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE MEETING. ~ CITY COUNCIUREDEVELOPMENT AGENCY MEETING ANNOTATED AGENDA JULY 18, 2006 CLOSED SESSION a. b. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel NO REPORTABLE regarding the case of Patrick and Susannah Howard v. City of Arcadia (Pasadena ACTION Superior Court Case No. GC037061). Conference with real property negotiators (Government Code Section 54956.8) NO REPORTABLE ACTION Property: 55 W. Huntington Dr 21 Morlan PI. 28 W. Santa Clara 41 W. Huntington Dr 35 W. Huntington Dr 27 W. Huntington Dr Property Owner: Paul Rusnak Wendy Doo (Church in Arcadia) Don and Ray Dahlgren Manuel De Jesus Romero Gary and Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Negotiating Parties - Agency Deputy Executive Director and Economic Development Manager Under Negotiation - Price and terms of payment c. d. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel NO REPORTABLE regarding the case of Peck Entertainment Adventure, Inc., and Taboo Gentlemen's ACTION Club, et al. v. City of Arcadia (Los Angeles Superior Court Case No. BC354558). ?ursuant to Government Code Section 54956.9(c) to confer with legal counsel NO REPORTABLE regarding potential litigation - one (1) case. ACTION e. Pursuant to Government Code Section 54957.6 to confer about labor contract NO REPORTABLE negotiations - Arcadia Public Works Employees Association, Arcadia City ACTION Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees (City negotiators: William W. Floyd and Tracey Hause). 1. PUBLIC HEARING CITY COUNCIL ITEM: a. ANNUAL WEED ABATEMENT CHARGE LIST HEARING. APPROVED Recommended Action: Approve 5- 0 2. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: a. REGULAR MEETING MINUTES. JUNE 20 2006 APPROVED RecommendedAction: Approve 5-0 CITY COUNCIL ITEMS: a. REGULAR MEETING MINUTES. JUNE 20. 2006. APPROVED Recommended Action: Approve 5- 0 b. ACCEPT GIFT OF $50.000 FROM THE FRIENDS OF THE ARCADIA PUBLIC APPROVE~ LIBRARY FOR PROGRAMS AND MATERIALS FOR THE LIBRARY. 5- 0 Recommended Action: Approve c. ACCEPT CALIFORNIA STATE LIBRARY GRANT OF $5.000 FOR LOCAL APPROVED' HISTORY DIGITAL RESOURCES PROJECT. 5-0 Recammended Action: Approve d. ACCEPT GETTY FOUNDATION GRANT OF $4.000 TO RUTH AND CHARLES APPROVED GILB ARCADIA HISTORICAL MUSEUM FOR A SUMMER INTERN. 5- 0 Recommended Action`. Approve e. f. FINAL MAP 62342 FOR AN 8-UNIT RESIDENTIAL CONDOMINIUM AND 1 COMMERCIAL UNIT PROJECT (MIXED-USE COMMERCIALlRESIDENTIALI AT 57 ALICE STREET. Recommended Action: Approve 9 h. k. FINAL MAP 63552 FOR A 5 LOT SUBDIVISION AT 1221 AND 1225 SECOND AVENUE AND 150 EAST LA SIERRA DRIVE. Recommended Action: Approve Recommended Action: Approve m. AWARD A CONTRACT EXTENSION TO TRAFFIC OPERATIONS INC FOR STREET STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT OF $75.704. Recommended Action: Approve n. APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 Recommended Action: Approve Recommended Action: Approve 2006-07. Recommended Action: Approve o. P 9 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 APPROVED 5-0 Recommended Action: Approve s. " APPROVE THE SALE BY QUITCLAIM DEED OF SURPLUS CITY APPROVED PROPERTY. CONSISTING OF APPROXIMATELY 2.000 SQUARE FEET 5-0 GENERALLY LOCATED ON THE SOUTHEAST CORNER OF LOS ALTOS AVENUE AND FLORENCE AVENUE. FOR THE SALES PRICE OF $15.000: AND AUTHORIZE AND DIRECT CITY STAFF TO RECORD THE QUITCLAIM DEED IN THE OFFICE OF THE LOS ANGELES COUNTY RECORDER UPON RECEIPT OF THE PURCHASE PRICE FROM THE BUYER. Recommended Action: Approve 3. CITY MANAGER a. APPROVED 5-0 to adopt Resolutions 6531, 6532, 6533, and 6534 calling for special elections regarding the proposed ordinances (signs and parking), consolidation with the November 7, 2006 Statewide General Election, and setting priorities far written arguments; appropriate $75,000 from the Fiscal Year 06-07 unappropriated General Fund balance and to enter into a professional services agreement with Martin Chapman Co., to provide special election consulting services. Recommended Action: Approve SERVICES. Recommended Action: Approve b. REQUEST FOR DUES INCREASE FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Provide direction APPROVED 5-0 to direct Council Member Harbicht, or his alternate, to vote for a dues increase at the next COG meeting 48:0065 CITY COUNCIUREDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JULY 18, 2006 CALL TO ORDER The meeting was called to order at 6:00 p.m. by Mayor Chandler ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo ABSENT: None. CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) None. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding the case of Patrick and Susannah Howard v. City of Arcadia (Pasadena Superior Court Case No. GC037061). b. Conference with real property negotiators (Govemment Code Section 54956.8) Property: 55 W. Huntington Dr 21 Morlan PI. 28 W. Santa Clara 41 W. Huntington Dr 35 W. Huntington Dr 27 W. Huntington Dr. Property Owner: Paul Rusnak Wendy Doo (Church in Arcadia) Don and Ray Dahlgren Manuel De Jesus Romero Gary and Dan Braun (35 W. Huntington Partners) Richard Fisher (Tempelkadian) Negotiating Parties - Agency Deputy Executive Director and Economic Development Manager Under Negotiation - Price and terms of payment c. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding the case of Peck Entertainment Adventure, Inc., and Taboo Gentlemen's Club, et al. v. City of Arcadia (Los Angeles Superior Court Case No. BC354558). Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding potential litigation - one (1) case. e. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time employees (City negotiators: William W. Floyd and Tracey Hause). . 07-18-2006 48:0066 RECONVENE CITY COUNCIUREDEVELOPMENT AGENCY MEETING TO OPEN SESSION Mayor Chandler reconvened the meeting at 7:00 p.m. INVOCATION Reverend Brenda Simonds, Arcadia Methodist Hospital Chaplain PLEDGE OF ALLEGIANCE Jerry Selmer, Library Board of Trustees ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS: PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo ABSENT: None. REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY SESSION ITEMS Steve Deitsch, City Attorney, reported that the City Council/Agency met in closed session to discuss items a., c., d., and e. on the Closed Session Agenda. No reportable action was taken on any of those items. He further reported that the Council/Redevelopment Agency would be reconvening into closed session aker the regular meeting to discuss item b. SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR REGARDING AGENDA ITEMS Bill Kelly, City Manager, noted that new public comments timer system implemented by the City Clerk's office. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL It was moved by Council/Agency Memher Amundson, seconded by Council/Agency Member Harbicht, and carried by unanimous vote to read all Ordinance and Resolutions by title only and waive the reading in full. PRESENTATIONS AND PROCLAMATIONS a. Administration of the Oath of Office to newly appointed Boards and Commission Members and presentations to outgoing Members. Craig Lucas (Planning Commission), Elizabeth Rochefort and Jerry Selmer (Library Board), Christine Mead (Recreation Commission), and Carol Curtis (Senior Citizen's Commission) were presented with plaques for their years of volunteer service. Jim Barrows, City Clerk, administered the Oath of Office to incoming Members Dorothy Denne and Anne Joseph (Library Board), Anthony Parille (Planning Commission), John Curtis (Recreation Commission), and Bee Hsu (Senior Citizens Commission). 07-18-2006 48:0067 PUBLIC HEARING CITY COUNCIL ITEMS: a. ANNUAL WEED ABATEMENT CHARGE LIST HEARING. Recommended Action: Approve The Mayor opened the public hearing. There were no members of the public appearing to provide testimony. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Wuo, and seeing no objection the Mayor closed the public hearing. A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency Member Segal, and carried on roll call vote to approve the charge list so that the County Auditor may enter the amounts of the respective assessment against the respective parcels of land as they appear on the current assessment roll. AYES: Harbicht, Segal, Amundson, Wuo and Chandler NOES: None. PUBLIC COMMENTS (5 minutes per person) Mike Ali, appeared to speak regarding options for Arcadia's preferential parking sticker program. Bill Kelly, City Manager, noted that the City will look at the options and will get back to Mr. Ali. REPORTS FROM ELECTED OFFICtALS Council Member Amundson noted that he attended the annual Independent Cities Association conference; encouraged residents to volunteer for as code enforcement volunteers with the Development Services Department. Council Member Segal encouraged residents to be energy conscious during the hot summer months; he welcomed Mayor Chandler back from his recent surgery. Council Member Harbicht noted that he attended the annual Independent Cities Association Conference; he welcomed the incoming Board and Commission Members and thanked the outgoing Members for tfieir service. Council Member Wuo, noted that he attei conference and commented that Arcadia w updated their Emergency Action Plan; he ~ Members and thanked the outgoing Membei Arcadia Public Library from (Land) who dons patrons use the computers at the Library; Lindsey, was born and raised in the County attend a future Council meeting. ded the annual Independent Cities Association is one of the few cities in attendance who had ~elcomed the incoming Boards and Commission s for their service; he noted a contribution to the :ed a system to assist blind and visually impaired ie noted that Space Shuttle Commander Steve part of Arcadia and hoped the Mr. Lindsey could 07-15-2006 48:0068 City Clerk Jim Barrows gave his best wishes to Mayor Chandler and Mayor Pro Tempore Segal who are both recovering from medical procedures; he noted that he represented the City Council at the recent 15`" anniversary of the Community Center and the dedication of the small dog park. Mayor Chandler noted his recent surgery and thanked everyone who sent their best wishes; he also thanked his wife Jane for all of her support. CONSENT CALENDAR REDEVELOPMENT AGENCY ITEMS: REGULAR MEETING MINUTES. JUNE 20. 2006 Recommended Action: Approve ~ CITY COUNCIL ITEMS: b. REGULAR MEETING MINUTES. JUNE 20. 2006. Recommended Action: Approve c. ACCEPT GIFT OF $50.000 FROM THE FRIENDS OF THE ARCADIA PUBLIC LIBRARY FOR PROGRAMS AND MATERIALS FOR THE LIBRARY. Recommended Action: Approve d. Recommended Action: Approve e. f. AUTHORIZE THE CITY MANAGER TO AWARD A PURCHASE ORDER CONTRACT TO BAKER & TAYLOR FOR THE PURCHASE OF BOOKS. VIDEOS AND MUSIC PRODUCTS FOR THE LIBRARY IN THE AMOUNT OF 130 000. Recommended Action: Approve 9• h. FINAL MAP 63552 FOR A 5 LOT SUBDIVISION AT 1221 AND 1225 SECOND AVENUE AND 150 EAST LA SIERRA DRIVE. Recommended Action: Approve 07-18-2006 Recommended Action: Approve Recommended Action: Approve 48:0069 APPROVE A CHANGE ORDER TO A PURCHASE ORDER FOR TEMPORARY k. m. FACILITIES IN THE AMOUNT OF $508.359. Recommended Action: Approve n. OF $75,704. Recommended Action: Approve o. P• Q~ r. 5 07-18-2006 AMOUNT NOT TO EXCEED $25.000 FOR FISCAL YEAR 2006-07. Recommended Action: Approve Recommended Action: Approve THE AMOUNT OF $80.346. Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve Recommended Action: Approve 48:0070 s. Regarding item k., the Council discussed various options, liability impacts, and legal ramifications for repair of the Santa Anita Canyon Road as it related to the various jurisdictions which are impacted by the access way. Mr. Kelly noted that staff would participate in negotiations with Los Angeles County to determine future land use/ownership options for this paRicular access way and report back to the Council. No separate action was taken on item k. Council Member Harbicht noted that although the donation by the Friends of the Public Library appeared on the Council's Consent Calendar (item c.), it should be publicly noted that the donation represents a significant dedication of funds by a volunteer organization. A motion was made Council/Agency Member Harbicht, seconded by Council/Agency Member Segal, and was carried on roll call vote to approve Consent Calendar items 2.a. through 2. t. AYES: Harbicht, Segal, Amundson, Wuo and Chandler NOES: None. 3. CITY MANAGER a. Steve Deitsch, City Attorney, Don Penman, Assistant City Manager/Development Services Director, and Jason Kruckeberg, Community Development Administrator, presented the staff repoR. 07-18-2006 Recommended Action: Approve THE PURCHASE PRICE FROM THE BUYER. Recommended Action: Approve Recommended Action: Approve 48:0071 Mr. Deitsch noted that two proposed ordinances have qualified for a special election; he reviewed the Council's options under the California Elections code in respect to the ordinances: 1) adopt the ordinance or 2) place one or both of the ordinances on the November 7, 2006 Statewide General Election to place the questions to the voters; he further noted that staff had prepared a report as to the impact of the two ordinances; Mr. Penman and Mr. Kruckeberg, noted the various impacts of the proposed ordinances including: the curtailing of the City's ability to negotiate sign design elements of specific properties, therefore inhibiting the City's power to negotiate aspects of development projects; staff also noted the potentially prohibitive nature of the proposed parking ordinance; Council Member Harbicht suggested that these proposed initiatives, funded by the Westfield Corporation, were carefully crafted to prohibit the flexibility of the City to work with business people to ensure that they are as successful as possible; he further noted that he felt the offer by Westfield Corporation to pay for the special election was a manipulation tactic that would imply that the City's vote on issues "was for sale;" he stated that he was in favor of rejecting the offer from Westfield Corporation. Mayor Chandler and Council Member Segal voiced their opposition to the proposed initiatives. The Council Members deferred comment on the proposal by Wes~eld to reimburse the City for the special election until staff could provide analysis and recommendations on such an action. This item may appear on a future agenda for further discussion, if necessary. Mr. Kelly noted that the appropriation amount should be raised to $75,000 in consideration of the revised estimate from the County for the provision of election services, and to cover the expenses related to specialized consulting services by Ma~tin Chapman Co. He also noted that Westfield Corporation had offered to reimburse the City for the entire cost of the special election. A motion was made Council/Agency Member Segal, seconded by Council/Agency Member Harbicht, and was carried on roll call vote to adopt Resolutions 6531, 6532, 6533, and 6534 which in effect called for special elections regarding the proposed ordinances (signs and parking at large retail developments), requesting consolidation with the November 7, 2006 Statewide General Election, and setting priorities for written arguments; to appropriate $75,000 from the Fiscal Year 2006-2007 unappropriated General Fund balance in order to conduct a special election; and to enter into a professional services agreement with Martin Chapman Co., to provide special election consulting services. AYES: Segal, Harbicht, Amundson, Wuo and Chandler NOES: None. b. REQUEST FOR DUES INCREASE FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. Recommended Action: Provide direction As the City's representative to the San Gabriel Council of Governments (COG), Council Member Harbicht summarized the issues surrounding the potential need to vote for a COG annual dues increase; several options for closing the COG's budget deficit were discussed. Mr. Kelly noted that staff would send a letter to the COG discussing the Council's action. 07-18-2006 48:0072 A motion was made Council/Agency Member Segal, seconded by Council/Agency Member Harbicht, and was carried on roll call vote to direct Council Member Harbicht or his alternate, as Arcadia's representative to the COG, to submit a vote at the July 20, 2006 meeting to increase the annual dues for each COG member City and to have the City Manager send a letter to the COG advising them of the City Council vote. AYES: Segal, Harbicht, Amundson, Wuo and Chandler NOES: None. ADJOURNMENT The Regular Meeting adjourned at 8:45 p.m. in memory of Dick Young and Chuck Bertolina. The City Council/Redevelopment Agency reconvened the previously scheduled Closed Session in order to discuss item b. on the Closed Session Agenda. The Council/Agency reconvened in Closed Session at 8:45 p.m. to discuss item b. on the Closed Session agenda. The Closed Session adjourned at 9:15 p.m. The Open Session was reconvened at 9:15p.m. at which time Steve Deitsch, City Attorney, announced that the City Council/Redevelopment Agency took no reportable action on this item. The Regular Meeting adjourned at 9:16 p.m. The next Regular City Council/Redevelopment Agency meeting will be held on August 1, 2006 at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk V~,~,e~. By: Vida Tolman Chief Deputy City Clerk 07-18-2006 ,_ ,. n1iC ' ~ i STAFF REPORT Office of the City Clerk DATE: July 18, 2006 TO: Honorable Mayor and City Council FROM: Vida Tolman, Chief Deputy City Clerk/Records Manag~J Prepared by: Marina Simonian, Deputy City Clerk R~~ , ' ~ ! SUBJECT: COUNTY OF LOS ANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER/WEIGHTS AND MEASURES ANNUAL WEED ABATEMENT CHARGE LIST PUBLIC HEARING Recommendation: Approve SUMMARY• The County of Los Angeles (County) annually abates weeds, rubbish, and refuse upon certain properties located within the City of Arcadia. This public hearing has been scheduled to provide Arcadia residents, who have been charged inspection and/or abatement service fees by the County, an opportuniry to protest the Weed Abatement charge list. on July 10, 2006 the Los Angeles County (County) Agricultural Commissioner's OfFice delivered a list of private properties within Arcadia city limits upon which the Counry abated weeds and assessed charges (Attachment I). A second list shows the same properties listed by location and owner (Attachment II). Each property listed on the charge list has been posted and noticed of tonighYs public hearing. If a property owner lodges an objection to the assessed charges during tonight's public hearing, the City Council may elect to have the matter investigated by the Arcadia Fire Department or overrule the objection. Otherwise, the Council may elect to approve the charge list as submitted. FISCAL IMPACT: There is no fiscal impact to the City in regard to the City Council's action on this item. Page 1 of 2 ~~. 7 RECOMMENDATION: Staff recommends that the City Council review testimony from listed property owners, if any, and take appropriate action. Otherwise, staff recommends that the City Council approve the attached charge list so that the County Auditor may enter the amounts of the respective assessment against the respective parcels of land as they appear on the current assessment roll. Approved: ~'" "--= =1 William R. Kelly, City Manager /Attachments Vr:MS:ms Page 2 of 2 MG65 WEED ABATEMENT CHARGES BY WEED KEY 07/07/06 PAGE CITY OF ARCADIA ' WEED ' KEY ~ 7 7 7 7 7 ~ MAPBOOK -31-,~T- 5383 5765 5765 5765 5765 57T1 PAGE 11~5 030 002 002 011 030 Q~ ~ PARCEL 0~(1 016 012 013 011 010 2 0~ ZONE 0.~ 06 06 O6 06 D6 Of CITY CODE -Aw 035 035 035 035 035 9'~ TOTAL CHARGES -- ~96~8 36.65 36.65 36.65 36.65 36.65 3& ~ ~ -- 7 5771 - 032 - 002 06 - 035 ~ 36.65 7 5771 032 008 06 035 36.65 7 5771 032 013 O6 035 742.28 7 5771 032 015 06 035 36.65 7 5771 033 015 06 035 757.94 7 5771 033 016 06 035 734.45 7 5771 033 017 06 035 726.62 7 5773 007 009 06 035 36.65 7 5775 025 025 06 035 36.65 7 5777 036 002 06 035 36.65 7 5779 013 012 06 035 36.65 7 5779 015 002 D6 035 36.65 7 5779 015 004 06 035 36.65 7 5779 015 005 O6 035 36.65 7 5779 015 006 06 035 36.65 7 5779 015 007 06 035 36.65 7 5779 D18 040 06 035 36.65 ,- 7 5784 020 014 06 035 36.65 ~ 7 5788 014 013 06 035 36.65 7 ~~0~ "^~ C`~`~ F 7 5790 5864 027 031 032 01 1 06 06 035 035 36.65 1, 407. 83 tZccor~g 7 8532 016 001 06 035 36.65 not~ 7 8532 016 004 O6 035 36.65 ~~~~{ 7 8532 016 022 06 035 36.65 7 8532 018 005 O6 035 36.65 7 8532 018 011 06 035 36.65 7 6532 018 021 06 035 36.65 ~ v oc~o n~~ nn~ nc n~G oc cc 7~ 573 023 007 D6 035 7 8 24 005 06 03 36.65 7 8573 0 6 0 35 36.65 7 8573 024 00 6 035 36.65 7 8573 08 06 5 36.65 7 024 026 06 035 36.65 8573 035 021 06 035 . 32 $5,358.67 TOTAL PARCELS = -~2-~TOTAL CHARGES = -r-9$~:-~{~ TOTAL IMPROVED PARCELS = /TOTAL CHARGES = 4,369.12 TOTAL UNIMPROVED PARCELS = 5 fr/TOTAL CHARGES = -Q-,~'r6rr.~$- TDTAL INSPECTION FEE ONLY PCLS= 36-/TOTAL CHARGES= -9,~~9:-44- 2~ 989.55 CITY OF ARCADIA ATfACHMENTI WEED ABATEMENT CHARGES BY ADDRESS , 1725 S. Baldwin John M Laraway & Tsu-Ling $36.65 Santa Anita Cyn Rd. Navis Capital LLC $36.65 Santa Anita Cyn Rd. Navis Capital LLC $36.65 Highland Vista Dr. Virginia Brown Trust $36.65 Highland Oaks Dr. Helen Vida Trust $36.65 Monterey Pines Dr. J Jaska & B Kilbourne $36.65 Torrey Pines Dr. Zheng Bao H& Mel L $36.65 Whispering Pines Dr. Charles Bluth Trust $742.28 Whispering Pines Dr. Victor Wang $36.65 Torrey Pines Dr. Nicholas Pokrajac $757.94 Torrey Pines Dr. Nicholas Pokrajac $734.45 Torrey Pines Dr. Nicholas,Pokrajac $726.62 153 E Santa Clara St. Josef & Inge Koeper $36.65 Santa Clara St. Elsworth Dahlgren Trust $36.65 1045 W. Huntington Dr. PBR Realty LLC $36.65 58 Genoa St. Sung Sum Chan $36.65 3 E Duarte Rd. Raymond & Helen Myers $36.65 Duarte Rd. Mitzie Hartzler $36.65 23 E Duarte Rd. Mitzie Hartzler $36.65 25 E Duarte Rd. Mitrie Hartzler $36.65 Duarte Rd. Mitzie Hartzler $36.65 201 E. Duarte Rd. Meilon Investment & Development LLC $36.65 LeRoy Avenue George Kolovos Trust $36.65 Norman Avenue Louise E. Nassaney $36.65 Live Oaks Avenue Orient Retreat Inc. $36.65 Clark St. Livingston Graham Inc. $36.65 Clark St. Livingston Graham Inc. $36.65 Clark St. Livingston Graham Inc. $36.65 Goldring Rd. Samuel Kardashian $36.65 Goldring Rd. Samuel-Kardashian $36.65 Goldring Rd. Wang Association $36.65 ATTACHMENT II ` ~ ;. REPORT ON THE COST OF WEED ABATEMENT TO THE CITY COUNCIL OF THE CITY OF ARCADIA Council Member. Pursuant to an order heretofore made by your Honorable Body instructing this Department to abate noxious or dangerous weeds and rubbish under the provisions of the Government Code, we respectFully submit the following report on the cost of abating such noxious weeds on each separate lot or parcel of land, showing the cost of removing such weeds on each separate lot or parcel of land, or in front the~eof, or both, to-wit (see attached) :. July 18, 2006 The foregoing report was submitted to the City Council of the City of Arcadia on the 18th day of July, 2006, for confirmation and was with all objections thereto duly received and considered, and was by said City Counci~ confirmed, and the County Auditor is hereby ordered and instructed to enter the amounts of the respective assessment against the respective parcels of land as they appear on the current assessment roll. CITY COUNCIL OF THE CITY OF ARCADIA By or ATTEST: ~ By City Clerk STATE OF CALIFORNIA ) ) COUNTY OF LOS ANGELES ) SS ) CITY OF ARCADIA ) Raymond B. Smith, Deputy Director, Agricultural Commissioner/Weights and Measures, Weed Abatement Division of the Agricultural Commissioner/Weights and Measures o~ce, of the Counry of Los Angeles, first being sworn, on oath states: That on or before the 13th day of July, 2006, he posted or caused to be posted, on or near the chamber door of the City Council of the City of Arcadia, a copy of his report of the cost of noxious weed abatement on each and all of the properties described in the list hereto attached, of which the annexed is a true copy thereof, setting the 1 Sth day of July, 2006, as the date upon which said report is to be submitted to the City Council of the City of Arcadia for SUBSCRIBED AND SWORN TO BEFORE ME 13th day,pf July, 2006 City ~lerk of City of Arcadia State of California ~aw•~ ' +~ Ll~)~ ~ ~ ` Guw.~~' Kurt E. Floren Agricultural Commissioned Director of Weights and Measures July 10, 2006 The Honorable City Council City of Arcadia 240 West Huntington Drive Arcadia, CA 91007 Council Members: COUNTY OF LOS ANGELES Department of Agricultural Commissioner/ Weights and Measures 12300 LowerAwsa Road Arcadia, Cnlfjornia 97006-5872 htlp://acwm.co.[a ca us Ro6ert G. Afkins Chief Deputy RECEIVED JUL 10 2006 CITY OF ARCADIA CITY CLERK 2005-2006 REPORT ON THE COST OF WEED ABATEMENT Pursuant to State law, a report on the cost of weed abatement (attached) is being submitted to your Honorable Body for confirmation, by motion or resolution, on the 18th day of July, 2006 at the hour of 7:00 p.m. A copy of the report shall be posted on or near the chamber door of the Ciry Council at least three days prior to its submission to your Honorable Body, with a notice of the time of submission. It is my recommendation that your Honorable Body confirm these charges. Respec Ily yours, KURT E. FLOREN Agricultural Commissioner/ Director of Weights and Measures KEF:RGA:RBS:cm C ityConfi rm2006RSchange.frm Attachments Protecting Consumers and the Environment Since 1881 To Enrich Lives Through Effective and Caring Service BS/31/2006 0B:20 626-350-7077 LACACwht wAD/PM PAGE 01/01 f ~ ~ ~: . ' Kurt E, Flo~en a~~n,~ co~,~ss;o„e~ ~uector c1 Welphta and Measures May 30, 2006 the Hono~able City Council City of Arcadia 240 W. Huntington Drive Arcadia, CA 91007 Robert G. Atkins Chie/ Depu(y Post-i~e Fax Note 767~ °aia5 0 ae°9 •~ T ~Mes ct~ro "°'" C1or,ns, Manavr„~t ca.rosp~. C~ ~ ~ co. .~.a.,..~r uf~t-M D P~aneN r'~'~~:'~ ~lrl~~w Phon6 I ~ (a "T ~. • e u (, ~o . ~ ~{4n~')r~Y ATTENTION: CITY CLERK Llsted below are the proposed dates for the delivery and protest hearing for our annual Weed Abatement Charge List 7he hearing dates wUl appear on our letter, Report on Cost and Confirmadon of Posting, Delivery Date: July 10, 2006 Posting Date: July 13, 2006 Report on Cost must be posted outside r,ouncfl chambers at least three (3) days prior to hearing (CA Gov. Code Section 39575). Protest Nearing Date: July 18, 2006 If you find these dates to be agreeable with your council and calendar, please sign, date and mail or fax (628~30.7p77) this letter by June 15, 2006. Any consideration in placing our item early on your agenda wpuld be appreciated. If you have any questlons, please contact Corina Monsivaiz or Jo Anne Benavidez at (626) 575-5487. Very truly yours, KURT E. FLOREN KEF: RBS:cmlcvco„F,,.o,,, c: City File City Manager COUNTYDFLOSANGEL'ES Departinenr of .lgricukrtrol Commissioner/ Weights pxd Measures 11300COwaA~ytn Rocd .~.~.~, catr~.A:, 9roo~-se~a I~ypJ/acwm.co.laca.rr ~ , CONFI MATION - PLEqS SIC,~N ~ " S~ ` v~ Print Name -~-~a~~~l~..~ Protecting Consumers and tite EnvironmeM Since 1881 To Enrich Lives Through EHective and Caring Se-vice Weed HazBrd and Pest Management Bureau ~ ~ ~ , . ~ ,..~ . d. n.rv.~ f, i~e~ '~4a1ty ~t~o~`' S~TAFF REP~ORT Library and Museum Services Department July 18, 2006 TO: Mayor and City Council FROM: Janet Sporleder, Director of Librazy and Museum Services By Carolyn Garner-Reagan, Library Services Manager SUBJECT: Gift of $50,000 from the Friends of the Arcadia Public Library for programs and materials for the Library. Recommendation: Accept the donation Summarv: The Friends of the Arcadia Public Library are offering the Arcadia Public Library a donation of $50,000 for the purchase of books and other materials and for prograzns for the public at the Library. Discussion: The Friends of the Arcadia Public Library, as part of its ongoing mission to support the Library's goals and objectives, is donating a total of $50,000 to the Library. For many years now, funds from the Friends have been supporting the Summer Reading Program in the Children's Services Division of the Library. Three yeazs ago, the Librazy began offering a Teen Summer Reading Program as well. This donation will be used for supplies, entertainers and books for the summer programs. Funds will also be used to support other programs throughout the year for cluldren, teens and adults. There is considerable demand in the Library for new audiovisual materials, including books on tape and on CD, music on CD, videos and DVD's. These funds will enable the Library to purchase new audiovisual materials for both the adult and children's collections. Funds will also be used to purchase online databases that will be available to people either in the Librazy or from their personal computer at home or elsewhere. Subscriptions supported with this donation include Los Angeles Times Online, which includes full text articles, Heritage Quest, which offers access to genealogy and old census records, Novelist which provides reader's advisory, and Grolier Databases for children. All gi8s to the Library are subject to approval by the City Council pursuant to City Charter article VIII section 809 (d). ~ Fiscal Imaact: The Library will experience an added $50,000.00 to its budget allocation. Recommendation: Accept the donation of $50,000 to the Arcadia Public Library from the Friends of t6e Arcadia Public Library for the purchase of library materials aud for programs f'or children, teens and adults. Approved by: ~- ~----~ William R. Kelly, City Manager '-^- ._; a V~ - ~ ~ ~.•.n...w - e.n•~ f. ~wo c°~~°~~~y~{~°~`~ STAFF REP~RT Library and Museum Services Department July 18, 2006 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services ~ Prepared by: Jackie Faust-Moreno, Library Services Manager ~`'~~ SUBJECT: California State Librarv erant of $5,000 for Local Historv Di2ital Resources Proiect Recommendation: Accept Summarv Staff is recommending that the Ciry Council accept a Library Services and Technology Act (LSTA) grant in the amount of ~5,000, which the Library will use to digitize 200 items from the Arcadia history photography collection. The Library applied to the State Library for this grant and received word on June 5, 2006 that the grant had been awarded. Backeround Libraries in California collect a wide range of matecials conceming the local history of their communities. Many of these items are historic photographs that illustrate the diverse nature of their citizenry and record many of the tremendous changes that have taken place in their community. Using Federal LSTA funds, the California State Library initiated the Local History Digital Project program in order to assist California public librazies in addressing the information needs of the communiry. The Preservation / Digitization Arcadia (PDA) Committee was formed in June 2005. Its mission is to "create for the Arcadia community a comprehensive digital program to provide a powerful, useful, and exciting environmen[ for preserving and digitizing information and knowledge." In applying for the project grant, the Library wil] digitize and preserve 200 historical photographs of interest to the Arcadia community from the Arcadia Public Library collection and make this material widely accessible. Under the terms of the grant, the Library will survey members of the community to determine what subjects are of most interest, attend training sessions, send graphic materials to vendor for digitizing, create metadata for each image, allow access to these images via the City's website, The Online Archive of California, and Califomia Digital Library. All gifts and grants to the Library aze subject to approval by the City Council pursuant to City Charter article VIII section 809(d). Fiscal Imaact The Library will experience an added $5000 to its budget allocation. Recommendation It is recommended that the City Council accept the grant of $5000 to the Arcadia Public Library from the California State Library LSTA Local History Digital Resources Project. Approved by: " "__._~~ William R. Kelly, City Manager ~. ~- ~cen ~RI'a8ATE9'~OOA STAFF REPORT Library and Museum Services Deparhnent July 18, 2Q06 TO: Mayor and City Council FROM: Janet Sporleder, Director of Library and Museum Services ~ Prepazed by Alycia Wood, Museum Curator SUBJECT: Gettv Foundation Grant to Ruth and Charles Gilb Arcadia Historical Museum Recommendation: Accept the $4,000 grant funds SUMNIARY: The Ruth and Chazles Gilb Arcadia Historical Museum applied for and has been awazded a Multicultural Undergraduate Summer Intemship Grant from the Getty Foundation. The $4,000 grant will cover the intern's salary plus administrative costs. DISCUSSION: The Getty Foundation offers Multicultural Undergaduate Internship grants to enable students to gain broad exposure to cazeer possibilities at the Getty Center and at other museums and visual arts organizations in Los Angeles. The internships are designed for outstanding undergraduate students who are members of groups currently undenepresented in museum professions and fields related to the visual arts and humanities. The Ruth and Chules Gilb Arcadia Historical Museum has received internship grants from the Getty Foundation for the past four summers. During the previous internships, the Museum received essential assistance with program planning, visitor services, collections organization, and exhibit installation. In what will be the fifth year of working with the Getty Foundation, the Museum will receive programmatic support from the intern and provide the intern with "real life" skills and a better understanding of the museum field. FISCAL IMPACT: The Ruth and Charles Gilb Arcadia Historical Museum will experience an added $4,000 to its budget allocation. RECOMMENDATION: Accept the grant funds. Approved by: 1'~ William R. Kelly, City Manager ~- ~ ~" "~ ,....,.~d. w.n•• ~. um c°0~°n,~y~t~°~`' STAFF REPORT Library and Museum Services Department July 18, 2006 TO: Mayor and City Council ~~ FROM: Janet Sporleder, Director of Librazy and Museum Services ~ Prepazed by Jackie Faust-Moreno, Library Services Manager SUBJECT: Authorize the Citv Manaeer to award a aurchase order contract to Baker & Tavlor for the ourchase of books, videos and music products for the Librarv in the amount of $130.000 Recommendation: Approve SUMMARY Staff is recommending the City Council award a sole source purchase order contract with Baker & Taylor, a supplier of library materials, for the purchase of books, videos and music products in the amount $130,000. Sufficient funds are available in the 2006-2007 FY budget. DISCUSSION In order to facilitate and expedite the acquisition of new library materials, the Library has been utilizing the services of Baker & Taylor, a supplier of book, video and music products to libraries. Baker & Taylor's two-million record database of book and audiovisual titles is maintained continuously, with more than one million updates each yeaz from 65,000 publishers and the Library of Congress. Ordering through the Baker & Taylor web site improves efficiency and expedites delivery in a timely fashion. As a member of the Metropolitan Cooperative Librazy System, the Library is eligible for discounts averaging about 40% per title. Baker & Taylor services include: receipt of in-stock materials within rivo working days; free MARC (a library standard for bibliographic records in machine readable form) downloads into our library automation system; collection development tools; automatic services for best sellers, specia] collections, and new editions of reference works; free shipping from their primary service center. In June 2002, the Library conducted an informal evaluation process, including in-person interviews with three materials vendors: Baker & Taylor, Brodart and Ingram. It was determined that certain services of vital interest to the Library are only available through Baker & Taylor. These include: ~ Audio-visual materials (Brodart does not supply AV items and Ingram does so only through a third party, which would require additional shipping charges) • Extensive foreign language collection (Brodart does not supply non-English materials and Ingram has fewer titles available) • Complete MARC-formatted bibliographic records for materials (both Brodart and Ingram supply brief MARC records; full MARC records are available only for an additional per record chazge) • Free downloading of bibliographic records for materials not purchased from B&T (neither BrodaR or Ingram offers this service, which is essential for donations and items ordered from other vendors) • Duplicate checking, allowing staff to prevent double-ordering of materials, both in the current order and across the costumer's previous ordering history (Brodart's system will only check the current order; Ingram does not offer this feature) • Faster delivery of new items (Baker and Taylor materials often amve the next day; Brodart and Ingram require 3-5 working days, primarily because their shipping centers aze farther away) • Very liberal returns policy, even if the mistake is made by the customer (Brodart and Ingram have complicated returns policies and will not accept returned materials if the customer mistakenly orders an item) In addition, the Library had approximately twelve staff inembers undergo extensive training in the use of Baker & Taylor's electronic services, including acquisitions and collection development options for reviewing and selecting new materials on different subjects. Switching to another vendor would result in extensive re-training and significant loss of staff productivity. Starting in mid-yeaz 2006, Baker and Taylor will be collaborating with OCLC, a vendor that the Library uses for bibliographic information for the online catalog. This collaboration will allow a potential streamlining of our services. This service will only be available through Baker and Taylor. New books and other library materials are purchased d'uectly from publishers and other sources when they are not available through Baker & Taylor or if additional.discounts are available by ordering direct. But using a distributor to coordinate and expedite the acquisition process is the most efficient and cost- efficient procedure, and staff will utilize Baker &Taylor's services whenever possible. FISCAL IMPACT A total of $221,000 has been budgeted in the 2006-2007 Operating Budget for the purchase of new library materials for adults and children, providing adequate funds for the proposed purchases through the services of Baker & Taylor. RECOMMENDATION Authorize the City Manager to award a purchase order contract to Baker & Taylor for the purchase of books, videos and music products in the amount of $130,000. Approved by: ~"~ William R. Kelly, City Manager ~~ ~Gwv....ary~4~~,0 4 . - ~~ ~ ~~ ~'7 . . .~.~ ~ine . ~~~niryoSH °°~ ~°`~ STAFF REPORT Development Services Department July 18, 2006 . TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ By: Jason Kruckeberg, Community Development Administrator7~.~ Prepared By: Andrew A. Gonzales, Assistant Planner SUBJECT: CONSIDERATION OF A FINAL MAP NO. 62342 FOR A MIXED USE COMMERCIAL/RESIDIENTIAL SUBDIVISION WITH 8 RESIDENTIAL UNITS AND 1 COMMERCIAL UNIT AT 57 ALICE STREET. Recommendation: Approve Final Map SUMMARY Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. The City Council shail approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. 62342 for a mixed use commercial/residential subdivision with 8 residential units and 1 commercial unit at 57 Alice Street. DISCUSSION The evaluation of environmental impacts as set forth in the Initial Environmental Study required by the California Environmental Quality Act determined that Tract Map No. 62342 would not have a significant effect on the environment, and therefore a Negative Declaration was adopted by the Planning Commission on January 11, 2005. Final Map No. 62342 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as approved by the Planning Commission on January 11, 2005, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 62342. Attachments: 1. Land use map 2. Letter of compliance from Los Angeles County 3. Final Map No. 62342 Approved: ~u~` ~'-.J William R. Kelly, City Manager ~ N ~~ o ~oa ~r G2 PR-3 H Subject 57 Alice Streef TM 62342 ~p~i~~ i~~y~ / \ (6f9) I (622) ~~J N I I ~o0 0 100 Feet ~fi2$~ ~s2a~ ~ 113 (117) GENOA ST ~ ~ W ~„4i ~„a~ ~~~ ~40~ ~42~ ~as~ ~SO~ r 1 I no,~ ' ~oo~ i Posl ~ ~osJ ~„~ ~ ~ ~ ~ (3~) (41) ~51~ ALICE ST (3fi) ~42j ~4fij ~$~~ (~~ (803) j (N2) (118) (~) (48) ~ ~ (805) (8}5) (813J N (810) II (811) ~i (817) ~ ~g~7~ (816) (823) I (820) (35~37) 55) I (33) 45 (1) ~ (824) ~F~ ~ ! ~~ 57 Alice Street Developmenf Services Departmem ~, ~ A~A - TM 6234 2 Engineenng D'Nision .~,~ eo+ Preparedby: R.S.Gonzabz, December, N1D4 ~RPORATS~ COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS Zo eR,id, Wos nwo~sb E9eCOve ane caring servioe' DO\'ALD G N'OLFL~ Direcmr May 22.2006 90D SOUfH FRHAOM AVQfGH ~qMgg~,~p~,}FWtNlp 918(13-1331 iefaphox: (6M)1 f&5100 wwn'.LdpW.oa6 ADDAE55 ALLCORR6'SPONDENCE IO: P.O. BOX 1~60 ALFIAUIDRA, C AL60RNIA 91801~ I~LO W REPIY PL6L^E REFER70FILE: LD'~L Mr. Phillip Wray City Engineer City of Arcadia P.O. Box 6002~ Arcadia, CA 91006-6021 Dear Mr. Wray: TRACT NO. 062342 'fhe enclosed sub{ect final map has been reviewed by Public Works for mathematical accuracy, survey analysis, title infortnation, and for compliance with the Subdivision Map Act. It is ready for your examination and oertfication as to oomplianoe with the oonditional approval and applicable City Ordinanoes. The City Council or Ad~isory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approva! and the approval of the City Councif or Advisory Agency, the final map should be retumed to Land Development Division, Subdivision Mapping Section, for filing with the Regsstrar-RecorderfCounty Clerk's Office. 1f you have any questions, please contact Ms. Anait Pogesyan of our Subdivision Mapping Section at {626) 458-4915. Very truly yours, DOIVAtD L. WOLFE Director of Public Works ~~~ ~S. ~a.~..s- ROSSANA D'ANTONIO Assistant Division Engineer Land Developrnent Division AP:ca P:LLPDPUBL4l~DN5NNMPPlNGLFOR6K17 W1CT Enc. LOT &,253 S0. FT. SHEET 1 OF 2 SHEEiS TRACT NO. 062342 M THE CITY OF ARCADIA COUNTY OF LOS ANGELS, STATE OF CALIFORNIA BEING A SUBDIVISION OF PORTIONS OF LDT 18, 19 AND 20 IN BLOCK 1 0~ TRACT N0. 101, AS PER MAP RECORDED IN BOOK 13 PAGE 52 0= MAPS, IN THE OF=1CE 0~ THE COUNTY RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES OWNER'S STATEMEN7 ML HEREBT SfA1E 1NAT ME YIE 1ME 0'M~EPS Of W ME WlERESIED W iME lANDS W0.UDE~ M1HN TIE SIROIN9p! 511bIM W TKs 11M MMIN 111E pI511NCTK BONDER UNES AND WE CplSENi TO Tff PREPMATW !WD i1LING Of Sn10 YAP IJlU SUBqN510N. iIR$T ~VENUE PLAU. LLL.. A CAllfdiNlA LIYIIFD llAB1UlY LdIPNlT (OMNEA) BY: (YINAQNG MEYBER) STnIE OG GLGdMU CWHIY OF LOS ~Nf^ r` ON BEidfE ME ~ NOTMY PUBIIC IN AND fql SAID STAIF. 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I1/REO J. TIFLMELL LS 899Y EMPIPES: B/]0/O1 CI1Y ENGMEER'S CERIIFICATE 1 MEHFBY GfltM' 1HAT I N~VE Elf/JtlMED 1MI5 MM; M~T IT CWfORYS 51BSfl~NTI~LLY TD TIE IENTAIRE MI.P AND ALL AFPROVE- /~LIEAAlIONS TIEPEOf; 1HAT ALL PRONSIONS Of SUBDIN90N di~INNICES 6 TIE q1Y OF MCMIA MPIJCA9l£ AT ME 1WE 0( APPPOVAL OF TIE IENTAII~E YM HAVE BEEN LOMPIIm MTI ~ND T1AT I ~Y SATSIIm 1H~T T115 NM IS 1EClIMCALLY Wpq[GT MA1H NEEPELT R1 tltt RECORDS YY COYY1590N IX%RES: _ (NAYE PRNIFD) NY C0IWISSION NUNBER: _ f125T Ld1YEApAL B~N( (USA). IS BENEi10MY UNOEP ~ OECD Of iRUST RECORUm YARG1 31. R006 AS NSiiWYFNT N0. OB-OB]]DVI. OI OfF1GAL n[couos. T~ T~ ST~IE Of LWfONMIA ) ) S LOUNIY Of IAS AHCELES ) pl BEio1E 4E ~ NOT~RY PVAIC N AND FM SND STATE, PQi50NALLY ~PPEMED PFRSON~ILY NNOMN TO YE (qt %tOVFD TO YE ON TME BA515 Of SATSfACTdtY EN~ENCE) i0 BE TIE Vpt5011(S) MAOS NAYE(5) IS/ME 9105CNBE~ TO 1HE M11111N NSiF11YENT /J10 A(XNOMIIDCm TO YE T1AT HE/SHE/T~Y ElIEQ11ED TIE SN1E W XR/NER/M1IDR I.UT10112m GPAqiT(ES)• IJ10 T1I.T BY HIS/11FA/iHER SICNANXE(5J ON 1ME INSiRWENi TIE PEIt50N(5), OR T1E ENTtt IIPdI BEHIiIF OF W11CN TIE PERSON(5) ACIFD. EI~G11E0 T1E INSIRUYENT. M1NCA YY XNID: y~~ W PWN~k RA6 6 BU9[SS IS NOtMY A9K x/xD itlt YD Sf1h M CNIIY MY COMNISSION EXPIRES, _ (N~YE PPoNTED) MY LOMYISSION NUMBQt: ~ CONDOMINIUM NOTE TIIS AIBOIV90N IS APPROKD AS 1 COMMERPAL UNIT M!~ fi RE4DENTAL pYlD.MIWIUY UNI15. YMEW~Y TIE MM~ERS Oi TIE E UMITS CG ~IR ~Af£ ~1LL HOID AN UNDMDm NlEAESi N TIE COMMOH MEAS IMiCN MLL N NRN. PPON~E T1E NECESSARY ACCESS ANO UIIUTY FASE4EN15 IOR TIC uw}s. BA515 DF BEARINGS: TIC BFARINGS 910YM XFREON A0.E BnSED ON ME fENIEMLIME OF LLICE S1PEEi AXOMI AS Nl076'W'f ON IRACT N0. ]180.5. N.B. Y~9-l3-N SIGNAiURE OMMIiION NOTES: TIE SIOMI.NRE Of Tl1E WAIRANCE IHO TPUSf CdIPNlY, A CORPORAMM! SUGCESSOR IN INIEREST TD E J. BMDMN, EASEYENT HOLOEA f'OR UTlltt PIlRPO5E5 BT OEF- RECqNF-0 IN BOOK ~BB PAGE 33, OG DEEDS HAS BEEN 0111T1EU U~DER lNC PRONSION ~f SEL110M 66A1E (n7 JA(I-WI) 0~ T1E SVBdM901! YM .1CT. /5 MEI0. INIEREST IS AILN iHAi R UW10T %VEII INTO A iFE NiD lNE 9filANRE IS NOT REOUIRm BT TIE LOCAL AGENCY SND EASEYENT IS INUEILRMINAIE IN N1NRE DAIE pTT ENtlNEER, PNtt1P MNAT LS )]0.5 E%ARF4 IZ/]1/]006 QTY TREASUR R'S CERTIFICATE I HQt~Y CEPI&Y 1N~T ALL SPEtlAL ASSE591EN15 LENm 11M0ER ME ,upl~~Lll(N1 p( 1H[ q11' pf APLI~DIA TO NMIO1 ME L~IID M0.UDEU IN TIE NT11N SUBdN4W W N1Y P1MT 1MEPEOf ~5 SIIB.ELT. NO MHICM YAY Y PAN M NLL, NAYE BEEN PAIp IN NLL. DAIE G1Y 1REASUFEM - tliY Of ARLIipA PLANNING COMMISSIDN CERTIFICATE Ttl5 IS T[I LFAilil' 1MAT T1E 1ENTAT~E MM Of 111ACT N0. p82N2 WAS AYPRUVED Ai l. YEENlG HEID ON 1HE IIM O~Y Of J.WU~PY, ~WS. I IIEqEBY CERTFY TI~T Tf15 Y~P SUBS1ANTiLLLY LOMPl16 WIT1 ME YRENW~Y APPROVEO IENTATVE MM. DAIE SECNEfMT OG ME PLAHNiNG Cd1YLS510N - CITY Cf ARCAGA FINANCE DIRECTJR'S CERTIFICATE I HFA~T L4ATFY T1~T T1E iEE REWIRfD BY SELTd Y116.~ Of TIE ' MIINIpPAL COOE HAS B@l PAN 10 T1E Cltt Of MCMIA o~re ~u~a uw[cmrt - cix a u~cwu CITY CLERK'S CFRTIFIChTE I HER~Y CERNY M~i T1E Cltt LOUNqL OF T1E tltt Ot ARCMIA BY YOIqN iASSED ON ~P%IDVED TIE hTTAOIm MAG. DAiE tliY QFAM - Ch' Oi MCIJII.~ S~AIE: i"= 20' IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES, STATE 0~ CALIFORNIA SHEET 2 0' 2 51=ET5 TRACT NO. 062342 FOR CONDOMINIUM PURPOSES w ~ Z w > a 4L GlI0l.51RFEf. ES1~B.BY EL. ANQE iWY M51 ~1£ PW M MQ ]Jf65. IL& N6-61-N ~ N. ~ WIC WL . N. NOllk 41 MOMIG S1P,165 PFA m~a er xm~cna w w. a~a PYB.]W-}1 GENOA STREET .,,,,. - 'rne ~~ot - ___-'____nr.o~~ _-_-_-_~ I I ~ ~~~ ~ :, ^ R ~ o ~ ~ R o I ~ uenonr~ _ _ _ _ unw_ _ _ _ ~ x - ~ S y I ~ ~MLY IIIE OF IOL 11 Po% 1, I 11 ~, I~ 1 z m xa im. ua ~rss I ~ °° a ~ [ir uc rc~ms ie m ~ ~ ~ .° a Q 2 ~"~ u ac u~& 'i%ax .I i aN a I ~ I ,,, ~~ NOT A PART OF THIS SUBDIV1510N - ~ ~ q i ~~ 6, I 6, I• 40' i ~~~` ~z' . I ~~~~ I Iw ~, ~ J S111~E 6 lDl R EIK 1. ~~+ ~ I I J ~g M Mn Im. YH. I.1-52 ~ ~~ 6TAfl BY P0.(RAIYI ~ a r Z Q Q H Z Q N i ~6~~ ~~ i p ' o ° II ~- 5 ¢o am I N I ~ a ~ I ~ ~ I ~ I ~ ~ I ~B I ~ ~ ~ S~ ~§ I I _~N I ~5~~ ~ rt I ~g~ I ; I Q ~Pfl1 5.1~ iRACI g ~~.~.,, ,,.os. e Ir -.~ . ,vm ~Ig 6' 6' g~2q I' ~~„ I `A~ ~ I £;~ ~ I _p ;~= ~ ~ "I 00 ~ N K S Q O I d m 6 !=n ~ ~ I o- Z ~ J ~d~~ ~'s a~~~ '~ ~ i~e.os' Zi Mti LS WN wiwrca~e xssvxt am' mo~ PxR. rax 1 1B,253 SO.FT. ~ I I 3c~~ 6' 6' ~' ~ o i ~~~ ~ ~~ I p° ~ I rt _ I ~ ,~,~ „ i ~ ~ seo'~s'm^~ ¢i Yhi Lt tWY 1 ~d toP Oi alRB R ~ 1 ~ '4 mP1TxT ).tT I I ~ ma~ PVYIP. CGR _~~'~ ~_ . . m ea' I. I xne ' ~ n~.on~ -$___ _-_ $-_ i°~~RE1°° ALICE SIREET w xa mm, „ ^ rra ~oe-a-ss , = b.m ?' w 8 ~~ z I o I W ~ ~ I Q I ~- R I ~ I ~ I ~ Ia ~ ~ I ~ I I I ~ ~ ~ S ~ ~ ~ p~~ T ~ i ~o ~ .aool ~ I s ,.~• III 8 s.>o• _ :,.~ ~ i ~ noe' ~o' ~o• wanx' 1 ' {A ~ 01NC NM SIR.1M~ pm a xn snss, ua iat-ii-u INqC~lES TVE BOUN~MY OF 1ME W!D BEINE WBDINDE~ BT 1NI5 MM. ~ - " ~,~ ,.: Au~v~i 5.~19W ~~~~a~~y oC~~A` S TAFF REP ORT Development Services Department July 18, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ By: Jason Kruckeberg, Community Development AdministratorT~~ Prepared By: Thomas Li, Associate Planner ~ SUBJECT: SIERRA DRIVE Recommendation: Approve Final Map SUMMARY Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. The City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. 63552 for a five-lot subdivision at 1221 and 1225 S. Second Avenue and 150 E. La Sierra Drive. DISCUSSION The evaluation of environmental impacts as set forth in the Initial Environmental Study required by the California Environmental Quality Act determined that Tract Map No. 63552 would not have a significant effect on the environment, and therefore a Negative Declaration was adopted by the City Council on January 3, 2006. Final Map No. 63552 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as approved by the City Council on January 3, 2006, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 63552. Attachments: 1. Land use map 2. Letter of compliance from Los Angeles County 3. Final Map No. 63552 ~~ , Approved: " "--~ William R. Kelly, City Manager ~ N f00 0 100 200 Feet C 0 1221 8 25 S Second Ave Q Arcadia R-~ Zone s ~Z.. , S Development Services Depariment Engineenng Division Prepared6y: R.S.Gonzalez, June 2006 ~~Y~ RN~n 9 1221 & 1225 S Second Avenue - 150 E La Sierra Drive °w~~~~r~~~~s~ TM 63552 ~ N I 100 100 Feet (1135J (1201) (1Y09) ~ ~ts~o~ ) (1215J Q 0 ~,z2,~ W ~ Z W ~~sz~~ ~ ~ (131) DR -1 ~,30~ ~ (t32t) ~tzo3) Q LA SIERRA C p ~zos~ O ~sos~ C~ W ~ '~~ ~~^,,FOA,,,, v pF AR 9 ~221 & 1225 S Second Avenue S 150 E La Sierra Drive Development Services DepaRment Engineenng Division , ^••Y.' ~ '•o, Prepaedby: R.S.Gonza'ez, SePfember, 2005 myuo"r o(N°sL TM 63552 ~~2as) (213) ILENE DR I (151) I (157) ~ ~ LA SIERRA DR COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS "To Ennch Lives Through Effecfive and Canng Service" DONAI.D L. WOLFF., Direcror June 21, 2006 9~0 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORiJIA 91803-1331 Telephone'.(626)458-510~ . www.ledpw.org qpDRE55 ALLCORRESPONDENCE 70: P.O. BOX 1460 ALHAMHRA, CALIFORNIA 9I802-1460 IN REPLY PLEASE REFERTOFILE: LD'2 Mr. Phillip Wray City Engineer City of Arcadia P.O. Box 60021 Arcadia, CA 91006-6021 Dear Mr. Wray: TRACT NO. 63552 The enclosed subject final map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar-Recorder/County Clerk's Office. If you have any questions, please contact Mr. Allan Chan of our Subdivision Mapping Section at (626) 458-4915. Very truly yours, DONALD L. WOLFE Director of Public W.or s i (' ~~~_ ~ o ~_.h~~.tu~~- ROSSANA D'ANTONIO Assistant.Division Engineer Land Development Division AC:ca P9LP~P UBiS U B D NSN\MAP PIN G1F0 R MSVTRACT Enc. 5 LJTS E5,2[7 SC. FT. SHE=T 1 GF 2 SHEETS TRACT NO. 63552 iN THE CITY GF ARCADIA COUNTY G~ LOS ANGELE~. STATE OF CALIFGRNIA UwNEP.'S STnTEMENT 9EWG A SUBGIV!=10PI OF A PCRIIOId OF LGT 20 OP TRACT N0. 808. AS 'ER ~dAP RECOP,DED IN BOOK 16, FAGES E2 AND &'S OF MAPS, IN THE GFFICE GF THE COUNTY RECORUER OF Sv.ID COUN~~'!. ME HEREBY ST/.lE 1N~i NF MF iHE OYMERS OG OP APE iNiERESiE~ IN ME tA~q51NCWDEO WTIIN TIE SIIBMN90N SMONN ON THiS YAP MMiN iHE qS1tllCll~E BCYmQi (1NE5. .WO NE CIX14Hi TO T1E YRlPMNi1CN AND iIING Of SND MAP NiD 9JB~INSM. ME HENE9Y DfdCAIE N iHE VU&lt IISE ALL SIHEETS, HICNWATS aND OiNfR PU&IC W~K 910'W W SND MM. JCNN 5. BMKFP 4U F/JtEN 0. 9ARRlR: DANIEL 5. 0'&t1EM IND JUNE D. O'BPoEH, 1NUS1EE5 W 1NE 0'BPoEN F/.MILY 1FUST; 0'BPIEN IAWLY LINOED PMINERSNV, A CMIFOPoIIP IlY11ED PMiNEPSMIP (ONNERS) JOWI 5. BMIQP ONIIEL 5. D'BRIEN NAREN D. BMNfR .~1NE D. 0'BRIEN ~AMEL 5. 0 BPIEN: GENERAL PIJiTVEN ~ O~BRIfN fIMILT LOIIiE~ GAPINER$XIP SiAIE Of CAUfIXINIA Ll'UNTY Cf LOS ~NLEIES ON__ BEFORE NE,_ _. e NOi~RY PUBOC IN N1p Gqt SAID Si~iE, PfRSCNALLT APPEARED , PFRSq1~LLY NNOMN LO ME (IXV PFOYED i0 Mf CN TIE B~YIS Of SATSfACTOiv ENOFIlCEJ i0 9E iNE PEP5011(5) NNOSE NUIE(SJ IS/ME SUBSCRIBFO TO THE WTIM iN51HUMENi eHD ALxNOFImGED i0 YE MAL ME/SxE/MET E[EWLCO 1NE S.WE IX NIS/MCR/MEIR .WMOR2E0 CMAOIYQES), HIU MAT BY H5/NEft/M0R Slpl~IURE(5) M ME INSiRU4fNT ME VERSON(5). OR ME EN11lY IIPIX1 iXE BEHNF ~G W1NLH 1HF PEPS(tll(5) ALim, E%EGUIED TIE INSIRUMENi. M11ESS 4T H.WO: 9CN.1MC _ 4Y WMOPk RAlf OI BIILK415 MIMV IV~1C IM IXD f(R YD S1AR N CpAVtt __ NY COMM1550N NUM9EP: (N~ME GRINIED) MY CqAM1550N E%PIpES: WASHINGICN M11N/d BANM, f.A.. A fEOEFQ ASSOPAPON. BENEFlbAflT UNCEft A OEEO 6 iPUST P£COHOE~ MAPCH 18, 3005, AS INSLH04EN~ N0. OS-O6R5P01 Ci OiT1q~L NECCRUS sr~iE a c~uroaHU 77 m~wtt a ws ANGELES I ~ CN BEPoRE ME.__ _ A NOTMY PIIBLIC IN MID fIXV SAIO SLAiE, PEPSONILLT APPEAf6D ____ FFHSONI.LLY I(NOMN TO ME (OR PROrcp TO ME ON IHE 6~95 Of SAtISf~LiORY ENDENCE) ttI BE iHE RASON(5) NHOSE NIHE(5) IS/~RE SUBSCPo9Ep 10 1HE N1TYN NSiRUMENi N~0 WcNO`/M1IDGED 10 ME 1N~1 K/SME/MEY EXE0.ITE0 ME SNAE iN NiSMER/MfIH AUiHIXUIEp CAnAqMiES), NID TNAi Bv Ni5/HEP/iMpR 4GNAIDPE(5) OH ME INSiRUNfNT 1NE PERSQV(5). w n~c wnn uva1 irve erHUr ov xww niE arxxsa+(s) ~cirn, cx[nirm t1E WSIRUYENi. 9MATA 4Y VNKPM RKC 6 BY4N65IS XOIW Y%91[ M Alb fQ SNY SII.IC ~M MMIY _ YY CONW5510.V XUUBER: ____ (NIL( RiW1E0) MY CO.OAI590M E%PIRES _ BA515 OF BEARINGS iHf BEIRNR SHOIM XEREpI MF 9~4D IX1 ME BEAfiNC N09'JB'29'E Of ME CENiERLWE OG L~ 9ERRA AVENUE AS R10YM OIV iP~Ci MAP NO. 2]1~6 M.O. ]]5-39 =UkVE'!OR'S STATE'dENT iH15 MAP WAS PREPMED BT ME OP UNOEfl MT OIRECTON AN~ IS BASED ~PW a fIFID SMYET IN CWlORMNICE MiH ME REWIHENEHIS p TIE SUBqNSION NAP ALT IND LOC11 OROINNICE AT lllE REWESi Of .qHN S. BIRItQt, KMEN 0. BAflNpV, O~NIEL 5 O'BIdEN, JI1NE 0. 0'WIICN. .WD 0'BPoEN ~WLLT l1NIlE0 PAFINER911P, ~ G4fIXiNl~ IIMIIEp p~R1NFR$MIp ON MPo4 30a5. 1 NEPEBY STPiE MAT ALL iHE Mq1UMENiS APE OF TIE pIMACIEfl ANO OCCLPT iHE POSIPplS WMC~IED, AND 1HE TIE MONUMfNiS AFE SUffIqENi i0 ENABI£ iNE SURKT TO 9E REiR~CfO. MID T11S i1NI1 uM SUBSTHITI.LLi CONfORYS 10 I~ CQAl110NALLY APPNOKO lE1AT~F NM. AlFRE0J.1HFIWFLL 156889 `~" * E%PiRES: 09/!0/0] GT'i ENGINEER'S C=RTIRCATE ~~`'~ I NEHE6Y fEFPiT LH~i I NAYE E%NHIED LWS YM nur rt casaws AIBSTNIIINLY LO 1HE RNiAIIVE 4.M ANp ALL IPPRO'iED PLIEAALION$ MEPEOF: iH~T ALL PRONSIONS Of 91BOiN5i0N OpOiNNICES OF ME OTT pf APCAOIA APPIICABLE Q 1HE -ME Of APPROVR Of THE iENTA-~E YeP MAYE BEEN CqAPIlEO MiX /J1D MAT I NA SATSIE~ TIAi 1WS NM 15 IEtlINILALLY IXMRECT WM flESPECT i0 qTT NENNOS OA1E GTT ENGNEER. %IRIP NA~T L5. ],N15 EMPIRES: iR/]1/Ra06 CIT'! TkEASURER'S CEkTIFICATE i HEREBY CER-~T TPT ALL SPELIAL e55E59.1ENT5 LEN[p UlAEF iHE LRImICTON CF lHE qiT Cf MiCP01A TO MNI<H TIE L.W~ INQ.110E0 IN ME M1NN SUBOINSION IXV ANT PART MEREOG IS SU&ECT, NID NWM M~r BE FNO IN NLL N~K BFEN YNO IN NLL. DF1E O1Y 1REASIIREfl - qiY 0~ PRCA01~ PLANNING COlAMISSION CERTIFICATE MIS IS TO CEHiIFY WA~ 1NE lEN1~TVE MM Of TiAM MM N0. 63552 WAS ~PPROVE~ ~i A YEEiWC HFN ON iHE B1H DAY Cf DECEN6ER, 2005. I HENEBY CERP~Y TIAi iMli NAP W95TINlIALLY CtlIPpES MTM ME PPENW4Y MPROHD 1FN1~11VE MM. U~1F SCCRFiMY Of RIE PLANNIXC GUY41$AOH - qiv of nNCw~/. FII~ANCF DIHEC70R'S CFP,TIFICATE I NEREBT CENtIFT 1NAT RIE GEE flE%IIRE~ BT YC-ON p116.{ Of ME MUXICIGAL CmE M0.5 BfEN PIJD i0 TIE qtt OF MCAOIA ~ OAIE FWNILE qRELTqi - tlh 6 ~NCIDIA CITY CLERK'S CERTIFICNfF I HEREBT CERIIGY MAT TIE tl~l' CCUNCI Cf ME GIY Of MCMIA BT MOipN PASSED M MPPOKD 1NC ALT~WEO N~V N1D ACCEFIED TnE pEplCAiION Of nLL SiREETS, MGMMAYS ~ND ORIER PUBl1C WATS SHONN CN SN~ MAP. D~ - A SI,NATURE OMISSION 10TE5 TIE SICNANflE$ C~ 1HE PMTfS NAMEO NEPFJNAf1EP AS GANFA Of TIE INIERESi SEt fpiM, HAYE BEQi OMITLEO UNpEP i11E RtONgpNS OG SUBOINSION NM ~Li $FClION BB~]0 (u) 3A (I-WI) A$ TIER NIFAEST IS SUG1 h1Ai IT GNNOT PoPEN INTO A FEE TRF ANO SAID 9WANRES ME NOT REOUIRm BT ME LOCA ACENCY SCUMEflN CKIYOftX1A Cd50N CdAPN1T HfIDEfl Ci A11 EAYLENi fIX1 PU&IC UIILiiIES /ND WQ~ENTAL PLFPOSLS BT DEEO REfAROE~ JLNE Ig, IBSY AS INS1PlINENT N0. 2580, OfiIqNL PCCOPDS ~ SOUIHEPN CKIFqtNIA mI50N COYP~NT NONFN OG M' EPSEMENT fOP PIIBIIC IITLIIIES AND INCIOENTi1L WPPOSES BY pFFO IECpNE~ Y/~Y B, 1961 /5 W5111UMDIi N0. ]800, OfFWIL RECOflDS SCALE: ~1"= 30' SHEE? 2 OF 2 SHEtTS I~ TIRACT NO. 63552 IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES, STATE OF CALIFORNIA O M1IpiV2S^BYMEWL YFlli PFCPE-IQ 5i~ S~WSI~NOCINO. O.R. R GIlBI1C UIYIIY ~ RRP045 BYEMCWFJII FFC. 0-Y-61aA5 NS~ N~U. AU] oRNR RI&K UNtt • 1RLL'i Iq. tllp 4B 10-~R-65 I ~ f0.5tlMM1.4 IA SX fP R MI NI~CIpl64 4 9fR~ O~If 40 TO)l. Y8 ((f-S)-9 aon.ua,wn_n~ n.nmvnru[unrnaon .°~ 'y eafn-nm.xuacrosnawl LA SIERRA DRIVE o_n.r+' - ivou ammo nnr m wo irxr ~ rm:u'Nr _$ _ ~ - ~_ _ ~ _ !)i.iY - ~_ _ _~ ro ir.uiorm~ 'i 1 ~ iaW e L "~a~ro~r.~m~ m.rz~ ~ ? ~ ? ^e wne:vx _ _vxm._~ I n. n. -1 1~ rm x_isa' ~ 10.11 I l~A}5]' > ~ nnr<wn 3 . nm .-wmor ~p.~, ~~ ° - w. Q umwawn. • w W W-I)-m Q 6[16 ~l A6 1lVL ~T~ ~ '°~~~`d'~ ~ e B 3 ~r u~[ Nt sw ~cr p ^ ~ ~ p YIIIIlSM LYd#~I. ~r" 1 W f f ~Y~ 6 ~y. W I 8 rj 5~ _ ~.S. ~ M /6fPM6~10 ~ ~ c~ A.,.v ~ 1. ~ I l om ~ w rm~k n~m' ~ uurmti opy' i . w o'~m w non, ~y.ypT 1 ~ ~ yZj ~ ra we-n-x a > ~ Z mn u rc eer . y~ U¢~l MOIAWl4 b ~5 5 - /~ I a R~ suu[uusv. F 1 G p 6 a~vrtxvnwcr ' I' ~ _ ,' ,~.m,~,~ „~~ m~, ~ 4 ~ 1 o i o c~m~. o 0 nrvoawrsi, I . N U tMnJwmM W lNII. rB fY-Il-H ~/) 6Iµ AI. RC U~I &.. iE~bD M.ICI ~ Ibf3YHT II1W ~2• ~L~ ~p' ~ ]T~~ JO '^~ ~G I G h ~ 5 ~~' swvn. s ,z ~ ~~ ~ yr ' ~ I 1 '" -J- ~ ~ ,1- ~ --~ -- J _ -~m y _n~ 1 9lll ~ ~~ ' '' U~' ' }All ~ ~ LI.II' ~ p~y. gcY~lY mie er _ ~~,:~ nr ue a~m m~.w xi. uu s wr s Q~~~~~ I0.AqAl14Y&J1fA[SfµAI~P.G 4IMIIISIHO ' ~ ~ ~ NiIGRXIIlMYWI ~I.(XI}S)44S[LYCW YIIYFW M.tl B I 4ZQGl'A' IPl(MD~IR[AqLM /IMIM1.Wl SIO R~CI M LNf iP GT ~ d ~ HtY ~ PA'UY YI.II' ^ DETAIL 'A' xor m uu[ m~wt I~ nsww win. (@1FD AS CL N2S4CYM ( ~ PAMELA ROAD WMCAlES lHE BWtl~ART OF iYE LNID BFING SUBDiN0E0 BY MS NM. , -,.~1 1 J*c~RpO$~T69"~~ob STAFF REPORT Administrative Services Department DATE: July 18, 2006 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Direct~ SUBJECT: P_ rofe_ssional Services Apreement - emerqencv medical services billin Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Wittman Enterprises for emergency medical services billing and collection services from August 1, 2006 through June 30, 2007. SUMMARY In August 2001, the Administrative Services Department eliminated in-house ambulance billing and coliection services and outsourced this function to Wittman Enterprises (Wittman). The term of this agreement was for one year, with an option for two one- year extensions. Wittman submitted a written offer to extend the existing agreement for an additional two years and the City Council approved this extension in June 2004. The current eMension will expire July 31, 2006 and Wittman has one again submitted an offer for an extension with the same conditions of the agreement including no changes in compensation. Staff is recommending the City Council authorize the City Manager to exercise the option to extend the contract with Wittman Enterprises from August 31, 2006 through June 30, 2007. Staff is recommending this revised term for two reasons. With this revised term, the contract will coincide with the City's fiscal year. In addition, staff anticipates requesting proposals for these services ne~ year since a proposal process has not been completed since 2001. DiSCUSSION Due to frequent and complex changes in the law, and particularly with Medicare, the in- house function of ambulance billing and collection senrices was outsourced to a private company specializing in this area. Wittman is currently approaching the end of their extension and has submitted a written offer to extend the term of this agreement. The offer indicates no changes in compensation or the conditions of the existing agreement. Wittman has provided excellent and affordable service during the terms of the agreement. The work assigned to Wittman is always performed in a timely, efficient manner. Staff concludes that extending the existing agreement will ensure that the excellent quality service being performed by Wittman will continue. Wittman has once again submitted a request for extension and staff is recommending the City extend the contract from August 1, 2006 through June 30, 2007. The revised term is being proposed for two reasons. With this revised term, the contract will coincide with the City's fiscal year. In addition, staff anticipates requesting proposals for these services next fiscal year since a proposal process has not been completed since 2001. FISCAL IMPACT The existing agreement provides Wittman to receive 6.3% of net collections. Since revenues for ambulance services for the 2006-07 FY are estimated to be $875,000, staff does not anticipate compensation to exceed $56,000.00. Adequate funds have been inciuded in the operating budget for fiscal year 2006-07. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with Wittman Enterprises for emergency medical services billing and coliection services from August 1, 2006 through June 30, 2007. Approved: ~ 4~ William R. Kelly, City Manager TLH: ~LPy'" ' "`.q I O ~ ~ n. ...iw L" s. vn °~~~~~Y~ft~°~`• STAFF REPORT Administrative Services Department DATE: July 18, 2006 TO: Mayor and City Council FROM: Tracey L. Hause, Administrative Services Dire or SUBJECT: Aparove a chanae order to a ourchase order f~ into a contract for temoorarv clerical services with Exoress Personnel Services in an amount not to exceed $25,000 for fiscal vear 2006-07 Recommended Action: Approve SUMMARY From time to time, various departments in the City require temporary clerical staffing services. Staff is recommending the City Council authorize the City Manager to enter into a contract for temporary clerical services for fiscal year 2006-07. DISCUSSION The City has utilized several temporary staffing agencies for clerical senrices. During the 2005-06 fiscal year, several Departments required extended services due to vacancies. In addition, the election process required additional temporary sta~ng. As a result, temporary clerical services for 2005-06 fiscal year exceeded the contract amount of $15,000 by $4,000, for a total annual cost of $19,000. In accordance with the City's Purchasing Code, City Council action is required for a change to a purchase order for professional services that exceeds $15,000. Due to the timing of recruitments, the need for the additional services up until June 30 was not originally anticipated. However, due to delayed staffing decisions, staff is now requesting an amendment. In order to streamline this process for the 2006-07 fiscal year, staff is requesting the City Council to authorize the City Manager to enter into a contract for temporary clerical services with Express Personnel Services in an amount not to exceed $25,000. As needs arise throughout the year, the contract will be in place and returning to the City Council for an amendment will not be necessary unless temporary services far exceed what is anticipated at this time. 4 J The City has worked with a variety of temporary staffing agencies over the last few years, and Express Personnel Services is the vendor of choice for several reasons. Mayor and City Council July 18, 2006 Page 2 of 2 Express Personnel Services offers the City a competitive price with a billing rate of $14 per hour, and unlike the other agencies utilized, Express Personnel Services gives the City the option to interview temporary candidates prior to their appointment. Other agencies utilized by the City have offered a higher minimum billing rate of $15.20 per hour for general clerical positions. FISCAL IMPACT Sufficient funds are remaining in the 2005-06 FY Budget for the proposed amendment as the Departments have experienced salary savings due to vacancies. In addition, sufficient funds will be available in the 2006-07 FY Budget as temporary services will only be required if vacancies exist or additional resources are made available for temporary services. RECOMMENDATION Approve a change order to a purchase order for temporary clerical services in an amount of $4,000 and authorize the City Manager to enter into a contract for temporary clerical services with Express Personnel Services in an amount not to exceed $25,000 for fiscal year 2006-07. Approved: ~-'~"~='~='7 William R. Kelly, City Manager -_-~ , ~.., ~ ~ w,..~°.~,;,;:, c°°~°°tty°~~°~~' STAFF REPORT Public Works Services Department July 18, 2006 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direc r ~ Prepared by: Lubomir Tomaier, Principal Civil Eng eer Mark Rynkiewicz, Associate Civil Engineer SUBJECT: Award of Contract - Santa Anita Canvon Road Erosion Reoair Recommendation: Authorize the City Manager to enter into a contract with EC Construction Company in the amount of $124,923.64 for the Santa Anita Canyon Road Erosion Repair Project and authorize an appropriation of $143,663 from the Emergency Fund SUMMARY: The March and April rainstorms damaged Santa Anita Canyon Road (A.K.A. Chantry Flats Road) 1.0 mile north of Arno Drive within the City of Arcadia boundaries (see map attachment). The Road experienced considerable erosion and the loss of approximately 30 percent of its travel-way leaving only one lane open to traffic. A new earth retaining wall along with road repairs is warranted. Staff recommends that the City Council award a contract in the amount of $124,923.64 to EC Construction Company for Santa Anita Canyon Road Erosion Repair Project and appropriate $143,663 from the Emergency Fund to cover the cost of construction and_ provide a 15% contingency for unforeseen costs (extra soil tests, extra material, unseen conditions) associated with the project. DISCUSSION: Chantry Flats Road has experienced considerable damage from excessive erosion, mudflows and flooding in recent years contributed by the Santa Anita and Arno Fires in1999 and 2002, the January 2005 rainstorms, and recent March and April heavy rains of 2006. Major geologic, drainage, and mudflow issues have resulted in erosion damage to a portion of the roadway in the City of Arcadia. The most recent road damage occurred last April. The roadway embankment 1.0 mile north of Arno Drive has been severely damaged and traffic has been delineated and reduced to one (1) lane due to erosion damage. The road and supporting hillside must be repaired to restore the road to fivo (2) lanes of traffic. Mayor and City Council July 18, 2006 Page 2 Notices inviting bids were published in distributed to area contractors. Three however; only one bid was received in Company located in the City of South EI the adjudicated paper and bid packages were (3) contractors attended a pre-bid site meeting the amount of $124,923 from EC Construction Monte. Staff has reviewed the bid documents for content and has investigated the Contractor's background and recent projects for competency. While EC Construction submitted the sole bid, their bid price is within four percent (4%) of the Engineer's construction estimate of $119,855. Because of escalating construction costs and the road is reduced to one traffic lane, staff recommends proceeding with the project without further delay. It is staffs opinion that EC Construction Company can satisfactorily perform the work required and recommends that the City Council award a contract in the amount of $124,923.64 to EC Construction Company for the Santa Anita Canyon Road Erosion Repair Project. ENVIRONMENTAL ANALYSIS: This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act. FISCAL IMPACT: Staff recommends that the City Council authorize an appropriation of $143,663 from the Emergency Fund for this project. The following is a breakdown of this appropriation request: 1. Roadway construction $124,924 2. Project contingencies 15% 18 739 Total Appropriation $143,663 RECOMMENDATIONS: 1. Appropriate $143,663 from the Emergency Fund to cover the costs of the road repair. 2. Award a contract to EC Construction Company in the amount of $124,923.64 for the Santa Anita Canyon Road Erosion Repair Project. 3. Waive any informalities in the bid•or bidding process. 4. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:MR:dw Attachment Approved: "~'"~ William R. Kelly, City Manager ~ CITY OF ARCADIA `~ SANTA ANITA CANYON ROAD w., . -~ EROSION REPAIR PROJECT LOCATION MAP LOCATION NORTH s.m .m. ~-~ II S ~ ~~' ~ ~ ; Development Services Deparhnent DATE: July 18, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City anager/Development Services Director ~ Philip A. Wray, City Engineer~Q~1 Prepared by: Rafael Fajardq Assistant Engineer lZf~ SUBJECT: Award Contract - Traffic Signal Mast Arm and Pole Replacement at Santa Anita Avenue and Foothill Boulevard. Recommendation: That the City Council authorize the City Manager to enter into a contract with Freeway Electric in the amount of $80,346.00 for the Traffic Signal Mast Arm & Pole Replacement at Santa Anita Avenue and Footliill Boulevard SUMMARY As part of the City's on going traffic signal modification program, the Development Services Department/Engineering Division prepared a traffic signal pole and mast arm inventory and replacement list. From the inventory and replacement list, staff annually budgets for the replacement of signal equipment at one location. Staff has selected the intersection of Santa Anita Avenue and Foothill Boulevard as the highest priority for fiscal year 2006-07. A location map of the project area is attached for reference. The project was advertised and bids were opened on June 26, 2006. Freeway Electric submitted the successful low bid in the amount of $80,346.00. Staff recommends that the City Council award a contract for the Traffic Signal Mast Arm and Pole Replacement at Santa Anita Avenue and Foothill Boulevard to Freeway Electric. BACKGROUND In the 2002-03 fiscal year, staff undertook an inventory of all traffic signals to identify poles and mast arms needing replacement. Several intersections were found to be equipped with old poles and mast arms, most with old brace supports that have reached their useful life. Some intersections have signal equipment attached to poles other than for traffic signals. The mast arms will not support additional features such as traffic signs and street name signs. Staff developed a list of locations for a replacement program. Staff Report July 18, 2006 Page 2 The 2006-07 Capital Improvement Program included a project to replace poles at one intersection. The Santa Anita Avenue and Foothill Boulevard intersection was selected as the top candidate for replacement. This intersection is in need of several replacement poles and the existence of the poles on the raised medians does not conform to current traffic safety standards. Since the opening of the Foothill Freeway Extension, Foothill Boulevard has experienced a dramatic growth in traffic. The removal of the median poles constitutes a proactive approach toward traffic safety. DISCUSSION The project will bring the subject intersection and traffic signal into conformity with present standards. The proposed improvement consists of the installation of four (4) mast arm poles for the north/south and easUwest bound traffic movements. The proposed improvements will also improve the safety of the intersection by compiying with the current traffic engineering standards of providing a mast arm and pole mounted indications for traffic movements consisting of two or more lanes. The benefits of this project will include improvirig traffic safety, reduced maintenance costs and improving aesthetics. Eight (8) prospective contractors purchased plans and specifications and qualified bids were received with the following results`. BIDDER AMOUNT Freewa Electric $80,346 Christo her R. Morales Inc. $86,839 D nalectric $90,900 Oak En ineering $91,085 TDS En ineerin $104,439 Terno Inc. $118,573 Staff has reviewed the bid documents for content, and has investigated the low bidder's background and recent projects for competency. Staff has determined that Freeway Electric can satisfactorily perform the required work. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(d) from the requirements of California Environmental Quality Act (CEQA). Staff Report July 18, 2006 _ - - Page 3 FISCAL IMPACT Funds were budgeted in the 2006-07 Capital Improvement Program in the amount of $85,000 for this Traffic Signal Mast Arm and Pole Replacement at Santa Anita Avenue and Foothill Boulevard. Funds are available to cover the contract cost, inspections, and contingencies. RECOMMENDATION That the City Council authorize the City Manager to enter into a contract with Freeway Electric in the amount of $80,346.00 for the Traffic Signal Mast Arm and Pole Replacement at Santa Anita Avenue and Foothill Boulevard. Approved By: DP:PAW:RF:pa `-==_~"'-''J" WILLIAM R. KELLY City Manager Attachment ,~, CITY OF ARCADIA TRAFFIC SIGNAL MAST ARM & POLE REPLACEMENT SANTA ANITA AVE. & FOOTHILL BLVD. NO SCALE ~~ .._,_ . ww~ ~. iw~ b~4a1ry ~=A~e~ ~ STAFF REPORT Public Works Services Department July 18, 2006 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directdr ~ Prepared by: Tom Tait, Deputy Public Works Selrvices irector Denise Weaver, Public Works Technician Subject: Landscaue Maintenance Services Recommendation: Award a one-year contract extension to CLS Landscape Management, Inc. for landscape maintenance services at City facilities in the amount of $508,359 SUMMARY On November 21, 2000, the City Council awarded a one (1) year Agreernent with optional contract extensions to CLS Landscape Management, Inc. (CLS) for landscape maintenance services at City facilities. CLS is reaching the end of their current contract extension and has submitted a written offer to extend the existing contract for an additional one (1) year in accordance with the existing agreement. The contractor's offer of e~ension reflects a 4% cost of living increase, raising the base contract from $442,653 to $460,359; in addition, based on past experience, staff has concluded that an additional $1,000 is needed each year for extraordinary maintenance and is increasing the extraordinary maintenance work needed annually for unplanned repairs, accidents and weather related damage from $25,000 to $26,000. All other conditions of the Agreement are to remain in effect. The total contract cost also includes $22,000 for the 210 freeway on & off ramp maintenance which was approved by the City Council on October 5, 2004. Based on the excellent service provide recommends that the City Council award Landscape Management, Inc. for routine throughout the City; including 210 freeway of $508,359. DISCUSSION d by CLS during the previous years, staff a one (1) year contract extension to CLS scheduled landscape maintenance services on and off ramp maintenance in the amount The Public Works Services Department is responsible for the maintenance of all City owned landscaped areas. These public properties typically include medians, parkways, parks, water facilities, parking districts, and City owned facilities (e.g., Civic Center, Library, Community Center, etc). ~~ , Mayor and City Council July 18, 2006 Page 2 On November 21, 2000, the City Council awarded the Landscape Maintenance Contract with optional annual extensions to CLS Landscape Management, Inc. (CLS) for routine, day-to-day, maintenance and care of all landscaped areas on City property. On October 5, 2004, the Council:also approved the inclusion of the 210 freeway on and off ramp maintenance to their contract. Additionally, the contract provides for extraordinary maintenance on a time and material basis whenever landscape is damaged from a traffic accident, vandalism, storms, or for services not specified in the Agreement. These services may also include the replacement of old plant material, minor upgrades to irrigation systems, and other improvements that will enhance the look of the landscaping. Based on past experience with this type of work, staff has concluded that approximatety $26,000 is needed each year for extraordinary maintenance. CLS has submitted a written offer to extend the contract an additional one (1) year in accordance with the existing Agreement and the consideration of a 4% cost-of-living increase. The actual April-to-April change in the CPI is 4.7%. All other conditions of the Agreement are to remain the same. Extending the existing Agreement will ensure a continued quality maintenance service of landscape maintenance at City facilities throughout the next year. Staff recommends that the City Council award a one (1) year contract extension in the amount of $508,359 to CLS Landscape Management, Inc. for Landscape Maintenance services at City facilities, extraordinary work, and for the 210 freeway on and off ramp maintenance. FISCAL IMPACT Sufficient funds are budgeted in the 2006-2007 Operating Budget for this contract. 1. Award a one (1) year contract extension in the amount of $508,359 to CLS Landscape Management, Inc., for Landscape Maintenance Services at City Facilities. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney. Approved by: ~ William R. Kelly, City Manager PM:TT:dw ~. . r'~'1 , `"°°~~$-T~~-~°°' STAFF REPORT Pubiic Works Services Departrnent July 18, 2006 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire or I Prepared by: Tom Tait, Deputy Director of Pij lic orks Dave Thompson, Street Supe~intendent SUBJECT: Street Stripins~ and Pavement Markinq Services Recommendation: Award a one (1) year contract extension in the amount of $75,704 to Traffic Operations, Inc. for street striping and pavement marking services. SUMMARY On July 1, 2003, the City Council approved a one (1) year agreement with optional contract extensions to Traffic Operations, Inc. for citywide street striping and pavement marking services. Traffic Operations, Inc. is reaching the end of their current contract extension and has submitted a written offer to extend the existing contract for an additional one (1) year. The contractor's current offer of extension includes a 2.0% Cost Of Living Adjustment (COLA) of $2,574 to help offset the rising fuel costs. To ensure that the City continues to receive the outstanding service provided by the contractor, staff recommends that the City Council approve a one (1) year contract extension in the amount of $75,704 to Traffic Operations, Inc. for street striping and pavement marking services. DISCUSSION The existing street striping and pavement marking program includes annual striping on all major arterial streets. Collector streets are painted once every two (2) years and commercial streets once every three (3) years. Residential streets are scheduled once every.three (3) years. Additionally, all yellow school markings will continue to be painted in August before school begins. Miscellaneous striping, seroice requests, and areas requiring more frequent painting will be handled on an as-needed basis. Mayor and City Council July 18, 2006 Page 2 The current Agreement provides for one (1) year contract extensions. Traffic Operations, Inc. is currently approaching the end of their contract and has submitted a written offer to extend the term of this contract for an additional one (1) year in accordance with the existing agreement and the consideration of a 2.0% COLA increase due to the rising costs of gas. The offer indicates no other changes in compensation or conditions of the existing Agreement. Staff believes that the one (1) year extension would be beneficial to the City, resulting in the continuance of outstanding street striping and pavement marking services from the contractor. Staff recommends that the City Council award a one (1) year contract extension in the amount of $75,704 to Traffic Operations, Inc. for Street striping and pavement marking services. FISCAL IMPACT Su~cient funds are budgeted in the 2006-2007 Operating Budget for this contract. RECOMMENDATION 1. Award a one (1) year contract extension in the amount of $75,704 to Traffic Operations, Inc. for the painting of street striping and pavement marking services for fiscal year 2006-2007. 2. Authorize the City Manager and City Clerk to execute a contract extension in a form approved by the City Attorney. Approved by: ~~ William R. Kelly, City Manager PM:TT:DT:dw ~~~ t'~ : ~ A r"°°Rp~$•T~9~~`~ STAFF REPORT Administrative Services Department DATE: July 1$, 2006 TO: Mayor and City Council ~ FROM: Tracey L. Hause, Administrative Services Director SUBJECT: WHITMORE AND JACKSON LEWIS. LLP UNDER CURRENT LETTER AGREEMENTS Recommendation: Approve SUMMARY Staff is recommending the City Council authorize staff to continue utilizing legal services for personnel related matters with Leibert Cassidy, Whitmore and Jackson ~ewis, LLP under current letter agreements and authorize new fiscal terms. BACKGROUND In January 2003, the City Manager, Assistant City Manager and Administrative Services Director interviewed several attorneys and firms primarily for the purpose of selecting a firm to represent the City during labor negotiations. After completing interoiews and as result of staff's recommendation, the City Council approved an agreement with Mr. William W. Floyd of Best Best & Krieger for labor relations and related legal services. Mr. Stephen Deitsch of Best Best & Krieger is also the City's general counsel. Under the terms of the agreement, Best Best & Krieger performs all necessary and reasonable services related to employer-employee relations, including the following: • Provision of expert advice to the City Council and City Manager or their designee(s), and the City Attomey relating to employer-employee relations; • Representing the City in negotiations with Police, Fire and Teamster employee , organizations as requested by the City, including impasse resolution procedures and drafting memoranda of understanding; . , • Attendance at planning and study sessions with City Management; • Attendance at closed session; . Assistance in administering memoranda of understanding Typically during negotiations, the City's legal counsel is the Chief Negotiator. There are occasions however, when it is more beneficial to the process to not have the City's attorney present and only City staff is participating. In those cases, the services provided in the contract also include the provision of an attorney to assist the City's designee when City staff is acting as Chief Negotiator. Mr. Floyd had been serving as the legai advisor to the Human Resource Commission since 1999. He continues to serve in this capacity for the City. He has e~ensive experience in the area of labor relations and negotiations, and currently serves the Cities of Corona, Azusa, Big Bear and a number of other public agencies and special districts in Southern California. In addition, staff also felt it was critical to have access to more than one attomey and firm when addressing issues in the area of personnel. Many times if an independent investigation into a personnel matter is necessary, it is imperative that the legal counsel who may ultimately defend the City if litigation occurs not be the one conducting the investigation. if this were to occur, it could be argued that the attorney had a conflict of interest and as a result either the investigation or the defense could be compromised. For the same reasons, it is extremely important to have an independent attorney represent the City in personnel hearings with the Human Resources Commission. As a result, it was suggested someone other that Mr. Floyd provide these personnel related services. As a result, the City reached agreement with Leibert Cassidy and Whitmore and Jackson Lewis, LLP, for independent personnel legal services on an as needed basis. The City Council was informed of this action in a staff report when the contract was approved with Mr. Floyd for employer-employee relations in March 2003. DISCUSSION Consistency in legal advice and stratifies is essentiai. Since there are on-going personnel issues that staff is addressing with these legal advisors, it is recommended the City continue with the current letter agreements during the 2006-07 FY. Both firms have provided excellent services in the past. Staff is projecting that personnel legal services costs will not exceed appropriation authority but will exceed previous City Council's authorization for these independent legal services under current letter agreements. As a result, staff is recommending the City Council authorize staff to continue utilizing personnel legal services under letter agreements that are in place and authorize a new contract fiscal amount with Liebert Cassidy Whitmore ($40,000) and Jackson Lewis, LLP ($60,000). 2 FISCAL IMPACT Adequate funds are available in the General Fund for the 2006/07 fiscal year. RECOMMENDATION ~t is recommended the City Council: Authorize staff to continue utilizing legal services for personnel related matters services with Leibert, Cassidy, Whitmore and Jackson Lewis, LLP under current letter agreements. Approved: - ~~""' rorl William R. Kelly, City Manager 3 ,:~~ 'ti ~. ~ A ,~c~R~'ORAT89~~00~ STAFF REPORT Development Services Department DATE: July 18, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City Ma ager/Development Services Directo~ Philip A. Wray, City EngineerQCo~~ Prepared by: Rafael Fajardo, Assistant Engineer ~ SUBJECT: Acceptance - Traffic Sianal Modification Santa Anita Avenue and Camous Drive Proiect Recommendation: Accept all work performed by Oak Engineering, Inc. for the Traffic Signal Modification Santa Anita Avenue and Campus Drive Project as complete and authorize the final payment to be made in accordance with the contract documents SUMMARY On May 2, 2006, the City Council awarded a contract to Oak Engineering, Inc. in the amount of $49,840.00 for the Traffic Signal Modification at Santa Anita Avenue and Campus Drive project. The terms and conditions of this project have been complied with and the work has been pertormed to staff's satisfaction for a total project cost of $53,058.37. This amount reflects the original amount of $49,840.00 plus one (1) contract change order (CCO) in the amount of $3,218.37 totaling $53,058.37. The contract change order reflects additional work performed to accommodate a new traffic signal controller at a new location. Staff recommends that the City Council accept all work performed by Oak Engineering, Inc. as complete and authorize one (1) change order totaling $3,218.37 and the final payment to be made in accordance with the contract documents, subject to retention of $5,305.84. DISCUSSION The project was proposed to bring the subject intersection and traffic signal into conformity with present standards. The improvements consist of the installation of four (4) mast arm poles for the north/south and easUwest bound traffic movements. The existing installations are mounted in the median, which constitutes a traffic hazard. The proposed improvements also improve the safety of the intersection by complying with the current traffic engineering practice of providing a mast arm and pole mounted indications for traffic movements consisting of two or more lanes. Staff Report Accept Traffic Signal July 18, 2006 Page 2 Modification Santa Anita Avenue and Campus Drive The terms and conditions of this contract have been complied with and the work has been pertormed to staff's satisfaction. In addition to the work originally covered by the contract, the contractor also performed the following work: CCO# Description Amount 1 Accommodate installation of a new traffic signal controller at intersection $3,218.37 The reason for the change order was that the Los Angeles County Department of Public Works provided a new controller to the City for this intersection at no cost to the City through the County's Traffic Signal Controller Replacement Program. The only cost to the City is for the installation. At the City's request, Oak Engineering provided an estimate to install the controller and City staff authorized the work. Staff recommends that the City Council accept all work performed by Oak Engineering, Inc. as complete and authorize one (1) change order totaling $3,218.37 and the final payment to be made in accordance with the contract documents, subject to retention of $5,305.84. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(d) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT The Traffic Signal Mast Arm and Pole Replacement Program has been budgeted in two past fiscal years at a total amount of $120,000. This program paid for the original inventory and some initial work. The project at Santa Anita Avenue and Campus Drive uses the remaining budget from the past fiscal years. RECOMMENDATION That the City Council accepts all work performed by Oak Engineering, Inc for the Traffic Signal Modification at Santa Anita Avenue and Campus Drive and authorize the final payment to be made in accordance with the contract documents. Approved By: ~ `~ WILLIAM R. KELLY City Manager DP:PAW:RF:pa `1 ~. ~"°°RP~$a=g9-~°~ STAFF REPORT Development Services Department July 18, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City ManagedDevelopment ~ervices Director~ By: Brian Saeki, Economic Development Manager ~ SUBJECT: Authorize the Citv Manaaer to enter into professional services aqreements with Converse Consultants for qeotechnical services in the amount of $22,210 and ARC Enpineerina for specialtv inspections services in the amount of $37,000 during the construction of Fire Station 105. Recommendation: Approve SUMMARY As part of the construction of the new Fire Station 105 facility, several types of specialty inspections are required that cannot be performed by City inspectors. These include geotechnical engineering services (soils compaction testing), structural, concrete, welding and masonry inspections. Converse Consultants was selected in September 2004 from a Request for Proposals (RFP) process to provide the City with the initial soils testing report for the existing site. A complete and thorough report was submitted by Converse in December 2004. Due to their familiarity with the project and site, staff is recommending that Converse be selected to perForm all subsequent geotechnical engineering related services only. For all other specialty inspections, the Development Services Department issued a RFP in June 2006. Three (3) firms responded to the proposal, ARC Engineering, K&R Consulting and Converse Consultants. Based upon previous experience, positive references and price, staff is recommending that ARC Engineering perForm all specialty inspections not including geotechnical services. DISCUSSION E~ , Geotechnical services and other specialty inspections are required during the construction of Fire Station 105. Geotechnical services include field testing and Mayor and City Council July 18, 2006 Page 2 monitoring earthwork construction and laboratory testing on fill soils and compaction. Converse Consultants was selected as part of an RFP process in September 2004 to prepare a soils report that provided the City with a detailed analysis of the existing soils condition at the site. This information was utilized as part of the structural design of the station. As part of preparing this report, Converse was required to familiarize themselves with the site and all historical activities and uses that would affect the soils condition. Because of this intimate familiarity with the site, staff is recommending that Converse Consultants be selected to perform the geotechnical work based upon their existing knowledge of the site and project. Other specialty inspections include concrete, welding, masonry, structural steel and structural observation to insure that the contractor is building the facility according to the approved plans and building code. ' Staff prepared and distributed a RFP for these services in June 2006. Three firms responded to the RFP; they included ARC Engineering, K&R Consulting and Converse Consultants. Based upon reference checks and relevant experience, staff is recommending that ARC Engineering be selected to perform all other specialty inspections. FISCAL IMPACT Converse Consultants and ARC Engineering have provided the City with estimates of costs to perform their work based upon the general contractors project schedule. They are $22,210 for geotechnical work and $37,Q00. for all other specialty inspections. However, these are estimates and final numbers could vary depending upon a number of circumstances. For instance, rain is a major contributor to delays and could subsequently require additional costs related to inspections that needed to be rescheduled. Therefore, staff is recommending that a 10% contingency be added to the estimates provided by Converse and ARC Engineering bringing the total contract amount for geotechnical work to $23,400 and $40,700 for all specialty inspections. On June 2, 2006, the City Council awarded the Fire Station project to the general contractor (G-2000 Inc.). As part of this approval, a budget was established based upon the contractor s bid and other costs including geotechnical work and specialty inspections. The costs as proposed by Converse and ARC Engineering, including the 10% contingency, are within this budgeted amount. ` ~Mayor and City Council July 18, 2006 Page 3 RECOMMENDATION Authorize the City Manager to enter into professional services agreements with Converse Consultants in the amount of $22,210.00 and ARC Engineering in the amount of $37,000 for geotechnical services and specialty inspections and approve a 10% contingency. Approved: --.------=~1 William R. Kelly, City Manager ~,t ,..a.....,.~ .....,,,,,o, °m~s~~Y~fN°s° , STAFF REPORT Police Department DATE: August 1, 2006 TO: Mayor and Members of the City Councii FROM: Robert P. Sanderson, Chief of Police`r'~~ By: Nancy Chik, Management Analy~~ SUBJECT: Renewal of Professional Services Aqreement-PS.NET Public Safetv Svstem Proiect Recommendation: Authorize the City Manager to renew the annual professional services agreement with Executive Information Services (EIS) for PS.NET public safety software system support services in the amount of $18,000. SUMMARY The City has a professional services agreement with Executive Information Services (EIS) for the PS.NET Public Safety System Support Project, and the current agreement expired on June 30, 2006. It is recommended that the City Council approve the professional services agreement renewal with EIS from July 1, 2006, through June 30, 2007, in the amount of $18,000. Since 2003, the City has had an agreement with EIS for public safety software system support. EIS has the proprietary rights/ownership to the law enforcement safety software programs used by the Police Department. The software programs include: Law Records Management, Computer Assisted Dispatch (CAD), Report Writing, Mobile Digital Communications, and the Los Angeles County Interface. All these software programs are used in the DepartmenYs daily operation for data management. FISCAL IMPACT For the term of the professional services agreement, from July 1, 2006, to June 30, 2007, the fees for EIS for public safety software system support services will be $18,000. This amount was budgeted in the City's Operating Budget for FY 2006- 2007. RECOMMENDATION Authorize the City Ilflanager to renew the annual professional services agreement with Executive Information Services (EIS) for PS.NET public safety software system support services, from July 1, 2006, to June 30, 2007, in the amount of $18,000. Approved: ~---~J William R. Kelly, City Manager c:,% ''; . /~ ~ ,.....~.ti. ...~~,.,,~, c°m~°a~~Y~t~°~`~ STAFF REPORT Public Works Services Department July 18, 2006 TO: Mayor and City Council FROM: Pat Malloy: Public Works Services Direc r ( Prepared by: Maria Aquino, Management Analyst Jim Brophy, Warehouse Manager SUBJECT: R~ect Bid - Purchase of brass valves, fittinqs, and water related materials Recommendation: Reject bid submitted by Western Water Works and direct staff to re-bid the contract SUMMARY The City warehouse maintains an inventory of brass valves and fittings to supply the water services section with needed repair parts. Bids were solicited in June 2006 for the purchase of copper pipe, brass valves and fittings, and other related parts stocked by the warehouse. Bids were sent out and on June 21, 2006, one day after the bids were due, only one (1) bid was received and therefore was disqualified per the City of Arcadia's Purchasing rules and regulations. Staff contacted the other vendors and determined that their no- bid response was due to manufacturers' inability to guarantee prices for more than thirty (30) days. Based on the single-late bid and the fluctuating manufacturing costs in this industry, it is recommended that City Council reject the bid and instruct staff to re-bid the contract. DISCUSSION The warehouse is responsible for purchasing and distributing all water valves, brass fittings, and other related parts used for water meter service repairs/installations. It is essential that the warehouse maintain the proper on-hand inventory levels to prevent an interruption to these important services. Most items used in conjunction with water service needs are considered a revolving inventory item, and should be replenished to continue a smooth day-to-day operation of the water services section. Mayor and City Council July 18, 2006 Page 2 Bids were solicited and bid packages were distributed to interested vendors. One (1) bid package was received late on June 21st, 2006 with the following results: BIDDER LOCATION BID AMOUNT Western Water Works Chino 116,394.17 Dangelo Company La Habra No Bid Hughes Supply San Marcos No Bid National Water Works Corona No Bid Western Water Works was the sole bidder but their bid was received after the due date and time specified. Hughes Supply, National Water Works and Dangelo Company, who was last year's successful bidder, declined to bid due to the price fluctuations of the current brass and copper market. " Based on the late bid received, staff is recommending that the City Council reject the bid and instruct staff to re-bid the contract for the purchase of brass valves, fittings, and water related materials for the Public Works Services Department's warehouse. FISCAL IMPACT $200,000 is budgeted in the 2006-07 operating budget for the Valve Replacement Program and Annual Meter Replacement Program. RECOMMENDATION Reject bid submitted by Western Water Works for the purchase of valves, brass fittings, and water related materials for the Public Works Services DepartmenYs warehouse and direct staff to re-bid the contract: Approved by: --- ~~-~"" William R. Kelly, City Manager PM: MA:JB:dw ~ ~4~~ A~i ~ ~RPORAT89'4 °" STAFF REPORT Development Services Deparhnent DATE: July 18, 2006 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director"~ Philip A. Wray, City Engineer/Engineering Services Administrator~~~ SUBJECT: Approve Sale of Surplus Citv Propertv Recommendation: Approve the sale by quitclaim deed of surplus City property, consisting of approximately 2,000 square feet, generally located on the southeast corner of Los Altos Avenue and Florence Avenue, for the sales price of $15,000; and authorize and direct City staff to record the quitclaim deed in the Office of the Los Angeles County Recorder upon receipt of the purchase price from the buyer SUMMARY The City owns a parcel of land, approximately 2,000 square feet in size, on the southeast corner of Florence Avenue and Los Altos Avenue. The parcel was granted to the City in 1968 as excess property from a street dedication. The parcel is too small to be developed on its own and the City has no use forthe parcel. Large oleander bushes currently occupy the property. The neighboring property owner to the south at 2500 Florence Avenue has offered to purchase the property from the City. Staff determined the value of the property to be $15,000 and offered it to the property owner. The property owner has accepted the offer and deposited the funds with the City. Staff recommends that the City Council approve the sale and authorize the documents to be filed with the County Recorder. BACKGROUND In or before 1967, a developer purchased Lot 7 of Tract No. 9610 on Florence Avenue in order to provide a connection from a large landlocked parcel east of the lot to Florence Avenue. The developer proceeded to subdivide the previously landlocked parcel and dedicate a public street connection over Lot 7 to Florence Avenue, known as Los Altos Avenue. The residential lot on Florence Avenue was eighty feet wide and after the dedication of Los Altos Avenue, the developer was left with a strip of land twenty feet wide, approximately 2,000 square feet, adjacent to Los Altos Avenue on the south. In 1968, the developer granted the twenty-foot wide parcel to the City at no cost. The City has owned Staff Report Approve Sale of Surplus City Property July 18, 2006 Page 2 the parcel in fee since that time and has no use for it. The parcel is covered with oleander bushes and is a maintenance liability. DISCUSSION In June of this year, the neighboring residential property owner to the south at 2500 Florence Avenue approached the City with an offer to purchase the City's property. Since the neighboring property owner is the only party that would conceivably be interested in buying and using the City-owned property, the City Attorney has advised that the City may enter into negotiations with that property owner alone, without the need for bidding or advertising, to sell it at a reasonable price. Staff evaluated the benefits to the adjacent property owner from the addition of the City's parcel. Because the neighboring property would become a corner lot with this addition, the setback would increase from seven and a one-half feet to twenty feet. The net gain in usable land is approximately seven and a one-half feet in lot width. Also the square footage of the lot would increase from approximately 7,875 to 9,875 square feet, increasing the allowable building footprint from 2,700 to 3,400 square feet. Based on these benefits and the cost for vacant land, staff valued the property at approximately $15,000. Staff negotiated with the neighboring property owner a sale price of $15,000 for the land and an additional $3,000 for document preparation and processing. The owner accepted the offer and has deposited the total amount with the City. Staff has proceeded to prepare certificate of compliance documents to merge the two into one parcel. If the City Council approves the sale, staff will accept the sale price and execute and file the necessary documents with the County Recorder. FISCAL IMPACT There is no cost to the City for this sale. The buyer has paid for the document preparation and processing. RECOMMENDATION Approve the sale by quitclaim deed of surplus City property, consisting of approximately 2,000 square feet, generally located on the southeast corner of Los Altos Avenue and Florence Avenue, for the sales price of $15,000; and authorize and direct City staff to record the quitclaim deed in the Office of the Los Angeles County Recorder upon receipt of the purchase price from the buyer. Approved: ""'" V~ William R. 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J 14.80 m J ~ _ 2io 59~so M.B, 7G9-92 ~93 ~ 00 ~ v ~ W io Z ~ ~ I~ I~I W ~ ~ ~ ~ , /D- O S~ D A - 60~ ``r e 150 e. WOODRU FF q ~,', o ~ ~ ~a 1+ ~~~ ~ N GO L' ~ 5 9'2 10 `~'~m° $ a ~ "I Por: ~Lot /~ 'n L~~I ° a IV N > N ~o p L IN ryIN NI I ~~ 2~0 ~~ ~ ~ ~ O ~ ~ Lt~ ~ ~ I ~ s~ I (So9 I ~ <5zs) ~z/ ~ lsis~ lsi~J I (soi~ 60 GO ~ Cu0 I Cc4 I 9'2 ~ 14N ~ ~ ~ [4B3) (~ 82~ ~5 L.~ ~ ~ 29 ~ ~ ~~o ~io~ .~ ~ ° ~ ~; AVE ° '75 ~602J ?5 (600J 75 ~ (53Gf '75 (516) ZS (522) zS - ~5/BJ~ SO 25 (5/.if I(30 25 50 (1 I (50 30 G2 ~ID'~482 G2 (tfyg; -~ -, _ _ II I I /. a ~.; i II~ V m~ :; . .- _ ; A AD A \ , . .. i ~ ~ ,, STAFF REPORT Development Services Department July 18, 2006 TO: Mayor and City Council FROM: Stephen P. Deitsch, City Attorney Don Penman, Assistant City Manager/Dev. Services Director~ Vida Tolman, Chief Deputy City Clerk/Records Manager~-~-~ SUBJECT: CONSIDERATION OF OPTIONS FOR TWO QUALIFIED INITIATIVE PETITIONS; EITHER ADOPTING THE PROPOSED ORDINANCES OR ADOPTING RESOLUTIONS CALLING FOR AND GIVINGNOTICE OF A SPECIAL MUNICIPAL ELECTION ON SUMMARY PARKING; CONSOLIDATING WITH THE COUNTY GENERAL ELECTION: SETTING PRIORITIES FOR FILING WRI7TEN ARGUMENTS AND DIRECTING THE CITY ATTORNEY TO Recommendation: Provide Direction Initiative petitions were filed regarding commercial sign standards on properties designated mixed use, horse racing and special use, and regarding the provision of free parking at commercial centers with over 200,000 square feet of gross leasable area. The City Clerk's Office has determined that the petitions have enough valid signatures to qualify for the ballot. The City Council may either adopt the proposed ordinances as outlined in the initiative petitions or call for a special municipal election and put the matters before the voters. Additionally should the City Council call for a special election, which would be consolidated with the countywide election of November 7, 2006, a budget appropriation of $40,000 will be required together with authorization for the City Manager to execute a Professional Services Agreement with Martin and Chapman for Elections Services. Mayor and City Council July 18, 2006 Page 2 BACKGROUND State Elections Code Section 9212 (Attachment 1) provides that the legislative body may refer a proposed initiative measure to any city agency or agencies for a report regarding impacts of the initiative on the community. The City Council on June 20, 2006 referred the matter to staff for this report. Attachment 1 lists those areas outlined in the Elections Code that can be included or addressed in the report. Generally they encompass fiscal impacts and issues related to zoning and general plan, housing, infrastructure, business attraction and retention, agricultural lands, open space, existing business districts and developed areas designated for revitalization, and uses of vacant parcels of land. Two initiatives have been filed with the City Clerk's Office, one amending the City's Municipsl Code regarding parking, and a second amending the City's General Plan regarding sign regulations. A summary and ballot title regarding the initiatives has been prepared by the City Attorney and is provided as Attachments 2 and 3. Parkinq Initiative This proposed initiative provides that for commercial establishments comprising more than 200,000 square feet of gross leasable area (G.L,A.) used for retail, restaurant, entertainment and movie theater purposes, free parking shall be provided without time limits to all patrons, visitors, employees and residents. Based on a review of existing and proposed projects in the City of Arcadia, three (3) centers could be impacted or potentially impacted by this initiative: WestField Santa Anita Mall, the Hub Shopping Center on the west side of Baldwin between Duarte Road and Naomi Avenue, and the proposed Shops at Santa Anita Race Track. The City Code is silent on the matter of "paid and valet parking": Passage of this initiative would prohibit paid parking fo~ centers that qualify and introduce a new section to the Municipal Code which would allow a property owner to designate no more than 10°/a of their Code required parking for valet and/or with validations. Currently Westfield has a valet parking system which would comply with these provisions. Other than the inclusion of language into the Code formally allowing valet parking to utilize up to 10% of the Code required spaces, the free parking provisions would not have any impact on the existing operations of either of the two existing centers that exceed the 200,000 square foot threshold. - ~ ~ Mayor and City Council • July 18, 2006 Page 3 The Santa Anita Specific Plan proposes a total of 829,250 square feet of commercial space, which would iriclude anchor stores, restaurants, in-line shops, cinema and fitness center and office space not-to-exceed 25,000 SF. The development is proposed on property owned by Magna Entertainment, which operates Santa Anita Racetrack on the site. The initiative would impact this proposed project as a paid/validation parking system is proposed. The management of the parking at the proposed Shops at Santa Anita will likely be more complicated due to the relationship of the proposed center to the Santa Anita Racetrack. The Racetrack currently charges $4 per vehicle for visitors to the Track. Additionally, Municipal Code Section 9273.2.10 (d) states that for events starting at the Racetrack after 6:00 PM there shall be no parking fee and the north parking lot shall not be utilized for patron parking. The Shops at Santa Anita Specific Plan proposes a pay parking system with validation for commercial/retail uses. Parking would be free for the first hour (with or without validation) and would be $12 after the first hour without validation. With validation, the first two hours for restaurant customers wouid be free (one hour for retail customers) and would be $2.00 for the 2"d and 3rd hours, with $1.00 per each half hour after three hours. Arcadia residents with proper proof of residency would park for free. Likely the most significant potential issue with the initiative relative to the Santa Anita property is the requirement for free parking'for the proposed Shops at Santa Anita, which would provide an opportunity for Racetrack patrons to attempt to park for free in the Shops rather than pay for Racetrack parking. In the past, the owners of the Santa Anita Mall have indicated that some Racetrack patrons park in the Mall lot, which is free, and walk to the Racetrack rather than pay the $4.00 parking fee. Staff has also noticed that some patrons of the Racetrack wili park on public streets and at the County Park to avoid paying the parking fee. However this does not seem to be a significant issue since the walking distance from these "free" parking areas is considerable. Without a pay or validation parking system at the Shops, some Racetrack patrons would likely attempt to park in the areas designated for the Shops. Since Racetrack patrons typically stay at the track for several hours, this would affect the availability of spaces for customers of the retail center, particularly on race day weekends when attendance at the Racetrack is greater. A pay and validation parking system at the Shops may provide a financial disincentive for Racetrack patrons to park in the Shops area because it would be more expensive than Racetrack parking. Mayor and City Council July 18, 2006 Page 4 However, much of this is speculative as it depends on customer habits and willingness to walk longer distances if required to pay for parking. The City's General Plan states that "patrons of the Racetrack, Mall and new commercial development at the Racetrack shall be able to walk between these uses, and automobile traffic between these uses not be forced to use the external public roadway system as the only means of access between them." Staff believes that these goals can be achieved under either -a pay/validation parking system or a free parking system through an appropriately designed site plan and close monitoring of parking in these areas. From a fiscal standpoint, there is the potential loss of parking revenue to the Racetrack if their patrons were able to park for free at the Shops. Staff is unable to calculate that amount because Racetrack parking revenues are not required to be reported to the City. . Additionally, requiring free parking for the Shops will also eliminate a revenue source to the developer of the center, and possibly the owner of the Racetrack depending on the financial agreement between these iwo parties. Also, Arcadia residents as proposed in the Specific Plan would have free parking. Overall, staff is unable to calculate how this might impact the developer's economics and ultimate feasibility of the project, including some of the upgraded amenities proposed in the project (i.e. lake). It is also possible though not known by City staff whether some or all of these parking revenues would be needed to finance the parking structures or parking security and/or maintenance, or how this might impact the develope~'s financial arrangement with Magna. The Notice of Intent to Circulate Petition by the initiative proponents indicates that free parking would lessen the likelihood that Shops patrons would seek free parking at. adjacent businesses such as the Westfield Mall, and/or on public streets near the center. While this is posgible, it is uncertain how far customers will walk in order to not pay for parking. Staff is also unable to say whether the provision of paid or free parking will have an impact on the community's ability to attract and retain business and employment. Individual retail businesses that Caruso Affiliated might attempt to attract would have to consider this, and these potential tenants would still have the alternative by locating in the Westfield Santa Anita Mall, where customer:parking is free, should that be an issue for them. Siqn Initiative % The proposed initiative would prohibit any sign from being developed in the Mixed Use, Horse Racing or Special Use land use designations unless such sign Mayor and City Council ~ July 18, 2006 Page 5 is specifically permitted under the Municipal Code for use in areas designated as commercial. The term commercial as used in the initiative would mean, for example the C-O, C-1, C-2, C-3, C-M, C-C, CPD-1 and CBD zones. Furthermore, it provides that no specific plan or development agreement could permit a sign unless the sign type is specifically allowed under the Municipal Code within commercial use zones. The proposed initiative would also amend the City's General Plan by establishing a City goal of prohibiting off premise roof top advertising or off premise advertising board signs, and also animated signs. The City has a limited number of properties that are designated Mixed Use in the General Plan, and they are primarily located along First Avenue near Huntington Drive. It should be noted that under the initial Specific Plan application submitted by Caruso Affiliated in 2005, the proposed land use zoning designation for the commercial portion of the property was Mixed Use. Therefore this initiative and the language regarding mixed use was likely intended to address the Racetrack property, not the limited number of Mixed Use properties along First Avenue. The initiative also addresses Horse Racing or Speciai Use designations, which would directly impact Santa Anita Racetrack, as it is the only property in Arcadia with those designations. (General Plan designation is Horse Racing and the zoning is Special Use.) The proposed zoning for the new commercial center at Santa Anita Racetrack is C-E (commercial entertainment). The initiative states that any project that would have a specific plan or development agreement must have a sign program that complies with commercial zoning sign standards within the City. Since a Specific Plan is required for development of the Racetrack property and a development agreement is also proposed, the provisions of the initiative would apply to this property. However there are some ambiguities within the initiative. Within the commercial zoning sign standards of the City there are some variations. The C-O zone only allows wall signs, while the C-1, C-2, C-M and CPD-1 all allow more sign types. So it is unclear which standards would apply to the new C-E proposed zone; presumably the C-E zone would have to be consistent with sign regulations in at least one other commercial zone. The initiative states that only those sign types specificaliy allowed within commercial zones are allowed within the mixed-use, horse racing and special use designated areas. The proposed Santa Anita Park Specific Plan lists a number of sign types that are not mentioned in the existing City Code, including off-premise wall signs; theatre marquee signs; promotional kiosks/sign panels; temporary construction graphics; and center identifications signs. (Center Mayor and City Council July 18, 2006 Page 6 identification signs could be classified as freestanding signs, which are allowed under the Code). Therefore these sign types could potentially be prohibited based on this initiative, unless sign regulations governing other commercial zones are later amended to allow such signs. As an aside, WestField Santa Anita Mall was aliowed some of these sign types under their City Council approved sign program. Specifically they were allowed off-premise wall signs on their parking structures and temporary construction signs. Additionally Westfield has two freestanding signs on both Huntington Drive and Baldwin Avenue and also freestanding center identification signs on these same streets. Specific plans are a planning tool provided for under State law that allow for unique approaches to land use development on certain properties. Certainly the Santa Anita Racetrack property is quite unique not just to Arcadia but to the region and this was recognized by the City and a Specific Plan overlay was placed on the property that allows for a flexible approach to land use planning including the provision of appropriate signage. The initiative will remove any flexibility to allow for unique signage approaches for the property. Interestingly the City uses a flexible approach when reviewing signage at the adjacent Westfield Santa Anita Mall. The City Council approved resolutions regulating development of the Westfield mall, and along with the City Code, provide the general parameters for the sign types allowed at the Westfield Mall. A specific sign program, consistent with the parameters in the resolutions and the City Code, is submitted to staff for review and approval. Staff believes this flexible approach to signage that recognizes the uniqueness of the Mall property is appropriate and the same approach would be appropriate for a property such as the Racetrack, contrary to the proposed ballot measure. It would be speculative to say whether this loss of flexibility in a signage program would impact the City and Racetrack developer's ability to attract new business. However there is little question some flexibility to allow for the unique needs of tenants when dealing with a property of the size of the Racetrack would be advantageous. As an example, Westfield requested permission as part of the review process to be allowed new signage including a four tenant monument sign, and the City Council approved these requests. Westfield subsequently came back to the City and requested additional signage for up to six (6) tenants on the monument sign based on the needs of the tenants and the City Council approved this request. For a large property such as the Westfield Mall, and the Racetrack, this type of flexibility is important. :~ - Mayor and City Council ' July 18, 2006 Page 7 Finally, based on the language in the initiative, the provisions of the initiative would cover the Racetrack property itself. That would result in the two (2) message board signs the Racetrack has in place on Baldwin Avenue and Huntington and Colorado becoming legal non-conforming signs. What this would mean is that the signs can remain where they are but no changes could be made to the signs other than maintenance and repair. Election Alternatives The City Clerk's Office submitted the petitions to the Los Angeles County Registrar-Recorder/County Clerk for signature verification. The County has determined that the initiative petitions had enough valid signatures to qualify for placement on the ballot. The City Council has finro options, either placing the proposed ordinances on the ballot or adopting the ordinances as submitted by the petitioners. Should the City Council determine to call for a special election, the measures would appear on the countywide election of November 7, 2006. It is estimated at this time, though the County has not provided an official estimate to the City of Arcadia for a special election, that consolidating with the countywide election would cost approximately $40,000, which includes the estimated cost for the Martin and Chapman services. Should the City Council opt to place the initiatives on the November 7 ballot, a number of resolutions will require adoption. They include two resolutions (one for each initiative) calling for and giving notice of the special election; one resolution calling for consolidation of the special municipal election with the Countywide election; and one resolution setting priorities for the filing of written arguments regarding the measure and directing the City Attorney to prepare an impartial analysis for each of the measures. If the City Council chooses to adopt the ordinances, then they should be introduced and adopted at tonighYs meeting. ENVIRONMENTAL Initiative measures such as these are deemed to not constitute a"projecY' under the provisions of CEQA, and thus not subject to its other provisions. Mayor and City Council July 18, 2006 Page 8 BUDGET As noted above, the City of Arcadia's cost for a special municipal election, consolidated with the countywide election of November 7, 2006, is estimated at $40,000, though staff has not received any official estimate from the County yet. These costs include: temporary election workers, payment of poll workers and inspectors, printing and translation costs, and work of the City elections consultant, Martin and Chapman. Since there were no regular City elections scheduled for FY 2006-07, no funds have been appropriated for this purpose. Therefore an appropriation of $40,000 is needed at this time. RECOMMENDATION The City Council has two options regarding the two initiatives: A. Adopt the two initiatives tonight: Should the City Council wish to adopt one or both of the proposed measures the Council should introduce and adopt each of (or whichever o~ the ordinances the Council desires to adopt, as follows: 1. An ordinance of the City of Arcadia Governing Signs in Commercial Areas; 2. An ordinance of the City of Arcadia Governing Parking in Large Retail Developments B. Adopt the four (4) attached resolutions calling for the election; consolidating with the Countywide election; and setting priorities for filing written augments and directing the City Attorney to prepare an impartial analysis for each written measure; and approve an appropriation of $40,000 and authorize the City Manager to execute a Professionai Services Agreement with Martin and Chapman for elections services. Should the City Council wish to place the measure before the voters the following specific resolutions require adoption: o t . . Resolution No. 6531, A Resolution of the City Council of the City of Arcadia, California calling and giving notice of the holding of a special municipal election on Tuesday, November , : , ~ ~ Mayor and City Council ' July 18, 2006 Page 9 Approved 7, 2006, for submission of a proposed ordinance concerning signs • Resolution No. 6532, A Resolution of the City Council of the City of Arcadia, California calling and giving notice of holding of a special municipal election on Tuesday, November 7, 2006, for the submission o a proposed ordinance concerning parking in large retail developments • Resolution No. 6533, a Resolution of the City Council of the City of Arcadia, California, requesting the Board of Supervisors of the County of Los Angeles to consolidate a special municipal election to be held on Tuesday, November 7, 2006, with the statewide general election to be held on that date pursuant to Section 10403 of the Elections Code • Resolution No, 6534, a Resolution of the City Council of the City of Arcadia, California setting priorities for filing written arguments regarding city measures and direction the City Attorney to prepare an impartial analysis for each of the measures. Additionally, the City Council will need to approve an appropriation of $40,000 to pay the cost of the Special election and authorize the City Manager to execute a Professional Services Agreement with Martin and Chapman for Election Services. "'~-'~•-i William R. Kelly, City Manager Attachments 1- California Elections Code 9212 2- City Attorney Ballot Title and Summary of Parking Initiative 3- City Attorney Ballot Title and Summary of Sign Initiative 4 - Resolution No. 6531 5 - Resolutian No. 6532 6 - Resolution No. 6533 7 - Resolution No. 6534 ATTACHMENT I CALIFORNIA ELECTIONS CODE SECTION 9212. (a) During the circulation of the petition, or before taking either action described in subdivisions (a) and (b) of Section 9214, or Section 9215, the legislative body may refer the proposed initiative measure to any city agency or agencies for a report on any or all of the following: (1) Its fiscal impact. (2) Its effect on the internal consistency of the city's general and specific plans, including the housing element, the consistency between planning and zoning, and the limitations on city actions under Section 65008 of the Government Code and Chapters 4.2 (commencing with Section 65913) and 4.3 (commencing with Section 65915) of Division 1 of Title 7 of the Government Code. (3) Its effect on the use of land, the impact on the availability and location of housing, and the ability of the city to meet its regional housing needs. (4) its impact on funding for infrastructure of all types, including; but not limited to, transportation, schools, parks, and open space. The report may also discuss whetherthe measure would be likely to result in increased infrastructure costs or savings, including the costs of infrastructure maintenance, to current residents and businesses. (5) Its impact on the community's ability to attract and retain business and employment. (6) Its impact on the uses of vacant parcels of land. (7) Its impact on agricultural lands, open space, traffic congestion, existing business districts, and developed areas designated for revitalization. ~ (8) Any other matters the legislative body requests to 6e in the report. (b) The report shall be presented to the legislative body within the time prescribed by the legislative body, 6ut no later than 30 days after the elections official certifies to the legisiative body the sufficiency of the petition. .. ~ ~ . ~ ~ LAW OFFICES OF ,,. ' , ,' BEST BEST 8~ KRIEGER , LLP MEMORANDUM ATTACHMENT II February 16, 2006 RECENED FEB 16 2006 To: VIDA TOLMAN, DEPUTY CITY CLERK CITY O'r ARCADIA CITY CLERK Fxomt: STEPHEN P. DEITSCH, CITY ATTORNEY RE: BALLOT TITLE AND SUMMARY FOR PROPOSED INITIATIVE SUBMITTED BY PROPONENTS MEREDEITH B. BRUCKNER AND ERIC YN, CYNTH7?, NG MONJE RE OFF STREET PARKING FOR LARGE RETAII.DEVELOPMENTS Pursuant to Califomia Elections Code Section 9203(a), I have prepazed the following ballot title and summary for the initiative petition that has been filed with the City. The City Clerk has deemed complete the Request for Ballot Title and Summary as of February 1, 2006. The ballot title and sunmiary are as follows. BALLOT TITLE An Initiative Measure to Amend the Off-Street Parking Requirements for Large Retail Developments BALLOT SUMMARY This initiative measttre would amend the City of Arcadia Zoning Code to require "Lazge Retail Developments" to provide free selfpazking. One exception to this free parking requirement would exist for valet parking, which would be allowed, including for a chazge, for up to ten percent (10%) of the off-street parking required by the City of Arcadia Zoning Code. A"Lazge Retail DevelopmenY' would be defined as any development that includes a planned integrated commercial development (as that term is defined in Section 9220.50.1 of the City of Arcadia Zoning Code) comprising more than two hundred thousand (200,000) square feet of gross leasable area for retail, restaurant, entertainment, and movie theater purposes. The initiative measwe would also prohibit the City from ganting any development rights to any development that does not comply with this off-street pazking requirement. cc: William R. Kelly Don Penman R V P l1B~SDEITSCI-6706254.1 LAW OFFICES OF BEST BEST & KRIEGER LLP MEMORANDUM To: VIDA TOLMAN, DEPUTY CITY CLERK Feor~: STEPHEN P. DEITSCH, CTTY ATTORNEY RECEIVED FEB 1 !~ 7006 CIiY OF ARCADIA CITY CLERK RE: BALLOT TITLE AND SUMMARY FOR PROPOSED INITIATIVE SUBMITTED BY PROPONENTS MEREDEITH B. BRUCKNER AND ERIC YN, CYNTHIA NG MONJE RE GENERAL PLAN SIGN REGULATIONS Pursuant to Califomia Elections Code Section 9203(a), I have prepazed the following ballot title and.summary for the inikative petition that has been filed with the City. The City Clerk has deemed complete the.Request for Ballot TiUe and Summary as of February 1, 2006. The ballot title and summary are as follows. BALLOT TITLE An Initiative Measure to Amend the General Plan Regarding Sign Regulations BALLOT SUMMARY This initiative measure would amend the City of Arcadia General Plan to specify that it is a goal of the City to maintain the community's unique aesthetic and scenic beauty by prohibiting signs that aze not commensurate with commercial uses as determined by the Municipal Code of the City of Arcadia. This initiative would also prohibit any sign from being developed in the Mixed Use, Horse Racing or Special Use land use designations unless such sign is specifically permitted under the Municipal Code for land use areas designated as "commercial". For purposes of this iniriative, the term "commercial" would mean the C-0, Cl, C-2, C-3, C-M GC, CPD-1 and CPD zones. The initiative would also require any specific plan or development agreement to conform to, and be consistent with, the Arcadia Municipal Code in effect at the time the specific plan or development ag~eement is developed. The initiative would also provide that no specific plan or development agreement could permit a sign unless the sign type is specifically allowed under the Municipal Code within "commercial" use zones. The irutiative measure would also prohibit the City from granting any development riahts to any development that does not comply with this initiative's sign regulations. ATTACHMENT III , : February 16, 2006 R V P[7BlSDE ITSCI-N08255.1 RESOLUTION NO. 6531 A RESOLUTION OF TF~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA CALLING AND GMNG NOTICE OF THE HOLDING OF A SPECIAL MUrTICIPAL ELECTION ON 'I'UESDAY, NOVEMBER 7, 2006, FOR THE SUBMISSION OF A PROPOSED ORDINANCE CONCERNING SIGNS VVHEREAS, pursuant to authority provided by statute peritions have been filed with the legislative body of the City of Arcadia, signed by at least fifteen (15%) percent of the number of registered voters of the City to submit a proposed ordinance amending the Arcadia General Plan Regarding Commercial Sign Regularions and Signs in Areas Zoned Mixed Use, Horse Racing, or Special Use; and WHEREAS, the City Clerk examined the records of regisisation and ascertained that the petition is signed by the requisite number of voters, and has so certified; and WHEREAS, the City Council has not voted in favor of the adoption of the foregoing ordinance; and WHEREAS, the City Council is authorized and directed by statute to submit the proposed ordinance to the voters. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY, FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. Pursuant to the requirements of the Arcadia City Charter, there is called and ordered to be held in the City of Arcadia, California, on Tuesday, November 7, 2006, a Special Municipal Elecrion for the purpose of submitting the following proposed ordinance: Shall the initiative ordinance of the People of Arcadia Y amending the Arcadia General Plan to specify a goal of prohibibng signs not commensurate with commercial uses as determined bythe Municipal Code (such as off premise advertising sign boards or rooftop signs, or animated signs), and to restrict signs in the areas zoned as mixed use, horse N racing, or special use to sign types specifically permitted in commercial zones, be approved? SECTION 2. The text of the ordinance submitted to the voters is attached hereto as Exhibit "A". SECTION 3. Approval of this Ordinance shall require a majority vote of the total number of valid ballots cast and counted. SECTION 4. The ballots to be used at the election shall be in form and content as required by law. SECTION 5. The City Clerk is authorized; instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphemalia that may be necessary in order to properly and lawfully conduct the election. 2 SECTION 6. T`he polls shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that rime until eight o'clock p.m. of the same day when the polls shall be closed. SECTION 7. That in all particulars not recited in this Resolurion, the elecrion shail be held and conducted as provided by law for holding municipal elections. SECTION 8. That notice of the time and place of holding the election is given and the City Clerk is authorized; instructed and directed to give further or addirional notice of the elecrion, in time, form and manner as required by law. SECTION 9. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this lstt, day of .ruly , 2006. ~~sr ~~~~~ c~~~ ~ ~~ Mayor of the City of Arcadia ATTEST: /S! dA~ES ~1. ~~,RRO~S Ciry Clerk APPROVED AS TO FORM: < ~ ~,,, ~ ~~-~r,~~;' City Attomey 3 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6531 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of July, 2006 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None /S/ JAMES H. ~ARR~~IVS City Clerk of the City of Arcadia 4 EXHIBIT A PROPOSED MEASUREI The People of the City of.Areadia do ordain as follows: SECTION 1. STATEMENT OF FINDINGS The People of the City of Arcadia hereby 6nd and declare the following: A. Arcadia is a picturesque, primarily residential community with features and characteristics long protected by a weil plarmed and effective sign ordinance which has reduced ar~d lunitecl visual bli~ht B. 'llte Arcadia General Plan requires that future development in Arcadia preserve important community views ofthe existuig race track giandstands so t}rat the gr~rdstands remain r~eni~able from ]ocations along Huntin~ton Drive. C. SpeciSc plans, mning changes, and developmen[ aQreements sought by developers should confortn tn the existine si~ ordmances of the City in order to maintain the feahazs and characteristics that mal:e Arcadia picturesque. D. Any prolifemtion in number, size and maru~er of signs; paricul~ iy siens used for outdoor off-premise advertising, unreasonably distracts operators of moter vehicls and promotes confision with reeazd to tra~c IiohL, si~ns, or si~nals or orher inte;:eren~°, w~th the enecrivenus of ha~c regulations and is therefore hazardous W motorists. E. Fxcessive and inadequately controlled proliferabon ofsi~s ~isible from pubiic roads endangers the uniqueness of o~s community, our scenic beauty, and our mountain si~tlines. F. RegulaYed direr.tional si~vs o$~er businesses more effective mearLS of ~noimcin~ their pres.nce to motoriscs w~th far less harm to our scenic lxauty and community chaiacter. G. "Ihe less ofthe community's uniqueness, character and scenic beauty will dQecdy harm ihe City's tourist trade and economy. H. Prohibition ofoff-premise advertisin~ si~s, anunated si~s, offpr~nise advertising rooftop sig~s, and billboards is both-a necessaryand narrowlytailored means to protect the public welfare, including safety on public str~eets, the preservation of the community's scenic beauty, chaiacter and distinctiveness, and the City's economic welfare. SECTION 2. STAT'EMENT OF PURPOSE A. The purpose of this Act is to promote and protect the public health, safety and welfare by regulating e~cisting and proposed signs of all types within the city in order to assure that they are: (1) Legible in the circumstar~ces in which they are seen; (2) Compatible with their surroundings; (3) Appropriate to the type of activity to which they pertain; (4) Expressive of the identity of individual properties or ofthe community as a whole; and (~) Constructed, altered and repaired according to accepted and approved standards. B. _ As part of its purpose to promote and protect pub(ic health, tttis Act is desi~ned to promote tra~c safety. To advance this interest, the Act includes several provisions rere~din~ the placemerd of directional si~s, and it limits the use of si;ns which may interfere wiih trafiic safety. C. A second purpose of this Act is to preserve and protect the scenic beauty and distuictive-community character ofthe City ofArcadia fi-om the blieht caus~l by unregulated, uncoordinated conshuction of billboards and si~s throul~out the municipa[ity. D. A third purpose of this Act is to protect the economy of the Cirv of Arcadia from the loss of tourist and related revenue that will be caused as the result of urban bli~ht resulrin~ from unrz~ulated, uncoordinated consmiction of oiliboards and signs throuohout the municipality. SECTION 3. GENER4L PLAN AMEND~;N1'S A. The Arcadia General Plan, Chapter 2.0, Community Development, Secfion titled General Plan Approach, Subsection titled Community Development Goals beginning on page 2-2 and endine on page 2-3 shall be amended as set forth below to add the folloa~ng underlined sentence at page 2-3: GENERAI. PL.AN APPROAC73 Community Developmerrt Goa1s It is the goal ofthe City ofArcadia to: - direct the amount and location of land uses in a manner which enhances the environmental, social, physical, and economic well-being of Arcadia; - define and preserve the specific ath-ibutes which comprise Arcadia's identity as a"Commimity of Homes" and provides for their long-term protection; - provide housing opportunities for all economic segnents ofthe commimiq; - protect the integrity and quality of existing residential neighborhoods; - ensure that issues of open space protection, environmentai resowces, public health and safety, and provision of municipal services a~d faci&ties are reflected in the locaYion, intensity, style, and quality of development witl~in the Ciry; - provide for the retail and commereial service needs of Atcadia residents; - provide appropriate opportwiities for employment-generating office and industrial uses in a manner consistent with. the overall character of the community; aad - reserve adequate land for the provision of public and quasi-public services and facilifies for Arcadia residents and businesses; - ensure an adequate supply of lands which can generate a municipal reverme sti~eam which fiunishes the City w~ith d~e long-term ability to continue prvviding a high level of services to its residents and businesses: and - maintain the communitv's unique aesthetic and scenic beautv bv prohibitine siens that are not commensurate with commercial uses as determined bv the Mimicipal Code of Arcadia. such as offpremise advertisins rooftop si~s. animated sims and_off-premise advertisine si~ boazds. B. The Arcadia General Plan, Chapter 6.0, Implementation and D4oniforing, Subsection Development Re~~ew and General Plan Consisteucy, shall be amended to add the follo~r~ne underlined parae aph at the end of the section at Pa~e 6-25: Si~aQe ~4. Si~ase nrooosed in ares zoned as A7ixed lise. Horse Racino. or Soecia] Use under either this Genernl Plan or the Municipal Code shall be limited to sien h~oes s~ifi~ll~ nermitted under the Municinal Code in those land ase zones desi~ated under the General Plan or the Munici~al Code as "cornmercial" (e.e.. C-O. G 1. G2. C-3. C-M. GC. CPl}1 and CBD zone;l. All Soecific Plans and Development Ageements between the Citv and anv develoner sha11 confonn to and be consistent with the Arcadia Mimicipal Code si~ ord'mances in effect az the ume a Specific Plan or a Develonment Aareement is adopted. ?~TO Soecific Plan or Development A~ment mav permit a sien unless such sian twe is srrxificallv allowed ~mder the Municipal Code w~thin those ]and ~, zon~ desi~ated under the General Plan or the Municipa] Code as "commercial" (e.e.. C-O_ C-1. G2. C-3. GM. GC. CPD-1 and CBD zonesl. SECITON 4. IIvIPLEMENTATION OF THIS MEASURE E$'ective Date: A_ This measui~e shall be effective on the day that the vote is declared by the le~islative body, and shall go into effect 10 days after that date, pursuant to Elections Code section 9217. However, pursuant to Govemment Code section 65358, if the General Plan ofthe City ofArcadia has been previously amended fo~ or more times in the calendar year m which tlus measure takes effec~ the amendments to the General Plan enacted by this measure shall take effect and be the first amendment to the General Plan in the subsequent calendaz year. B. Upon the effective date of this measure, the City and its departments, boards, commissions, officers and empIoyees, shall not grant, or by inaction allow to be approved by operation of law, any general plan amendmen~ zone change, specific plan, tentative or final subdivision map, conditional use permit building permit, certificate of occupancy, business license or any other ministerial or discretionary permit or approval which is inconsistent with this measure. Seveiahility: The provisions of this measure are severable. If any provision ofthis measure or its application is held invalid, that invalidity shall not affect other provisions or applications that can be a ven effect without the irrvalid provision orapplication: I~TO RepeaI or Amendment This measure shall not be amendetl nor repealed except by a subsequent vote ofthe voters ofthe City of.Arcadia Conflicting Measures A. It is the intent of the People that in the event thaz this measure and another initiaiive measura or measurzs relating to the same subject sha11 appear on the same cin~ election ballot, the provi;ions of the other measure or measures shal] be deemed to be in conflic[ «ith tnis measure. In the event that this measure shall r~ ive a~rater mnnber of a$~irmalive votes, the pra~nsions of this measure shall prevail in theff entirety, and all provisions of the other meanue or measures shall be null and void B. If this meastue is approved by votecs but supeiseded by law or by any other contlicting balIot measure approved by the voters at the same election, and the conflicring law, ballot measure, or interpretauon thereof barring this measure from taking effect is later held invalid, this measure shall be s[f-execu$n; and ~~en fu1l forre of law. RESOLUTION NO. 6532 A RE50LUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA CALLING AND GIVING NO'ITCE OF THE HOLDING OF A SPECIAL MUMCIPAL ELECTION ON TUESDAY, NOVEMBER 7, 2006, FOR THE SUBMISSION OF A PROPOSED ORDINANCE CONCERNING PARKING IN LARGE RETAIL DEVELOPMENTS WHEREAS, pursuant to authority provided by statute petirions have been filed with the legislarive body of the City of Arcadia, signed by at least fifteen (15%) percent of the number of registered voters of the City to submit a proposed ordinance amending the Arcadia Municipal Code Concerning Off-Sireet Parking for Large Retail Developments; and WIIEREA5, the City Clerk examined the records of registration and ascertained that the petirion is signed by the requisite number of voters, and has so certified; and WHEREAS, the City Council has not voted in favor of the adoption of the foregoing ordinance; and WHEREAS, the City Council is authorized and directed by statute to submit the proposed ordinance to the voters. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFOR.IVIA, DOES HEREBY, FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1 SECTION 1. Pursuant to the requirements of the Arcadia City Charter, there is called and ordered to be held in the City of Arcadia, California, on Tuesday, November 7, 2006, a Special Municipal Elecrion for the purpose of submitting the following proposed ordinance: Shalt the initiative ordinance of the People of Arcadia Y amending Arcadia's Municipal Code to require "Large Retail Developments" Yo provide 100% of the totai number of off- street parking spaces free of charge without time limits or validation, except for up to 1D% of the total number of off N street parking spaces for which fees may be charged or validation allowed for valet parking, be approved? SECTION 2. The text of the ordinance submitted to the voters is attached hereto as Exhibit "A". SECTION 3. Approval of this Ordinance shall require a majority vote of the total number of valid ballots cast and counted_ SECTION 4. The ballots to be used at the elecrion shall be in form and content as required by law. SECTION 5. The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphemalia that may be necessary in order to properly and lawfully conduct the election. 2 SECTION 6. The polls shall be open at seven o'clock a.m. of the day of the elecrion and shall remain open continuously from that rime until eight o'clock p.m. of the same day when the polls shall be closed. SECTION 7. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 8. That norice of the rime and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional norice of the elecrion, in time, form and manner as required by law SECTION 9. The City Clerk shall certify to the adoption of this Resolution. Passed, approved, and adopted this isen day of .ruiy , 2006. I~1 ~OCER ~~,~6~~~~~ Mayor of the City of Arcadia ATTEST: /S/ JA~~S Ho ~:~~~~~~~~ City Clerk APPROVED AS TO FORM: ~~~,~.... ~ - ~.~~.-~ City Attorney 3 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6532 was passed and adopted by the City Council of the City of Arcadia,_signed byiheMayor_and-attesfedto by.the City Clerk at a regular meeting of said Council held on the 18th day of July, 2006 and that said Resolution was adopted by the following vote, to wit: AI'ES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None ~ ~A~ES 6~q ~ARR~~ City Clerk of the City of Arcadia 4 EXHIBIT A . PROPOSED MEASURE2 The People of the City ofArcadia do ordain as follows: SECTION I: PURPOSES AND INTENT We, the peop]e of the City of Arcadia, find that off-sireet self parking for large retail developments in the Ciry of Arcadia historically has been provided free of chazge. We believe that providing free off-street self pazking for patrons, visitors, employees, and residents of lazge retail deveIopments protects the health and welfaze ofthe citizens of the City of Arcadia because it encourages them to use pazking spaces provided at the retail developments, and reduces hazmful impacts on neighboring City and residential streets. We support a policy thaY requires large retail developments to provide off.-street self parking for their patrons, visitors, employees, a~d residents free of charge for any length of time and without any restriction or requirement to obtain parking validation ofany kind from a retail establishment in the development. SECTION II: AMENDMENTS TO ORDINANCE A_ Article IX, Chapter 2, Part 2, entitIed "Definitions,' of the Arcadia Municspal Code is amended to add section 922030.0~ to read: 9220.30.05. L~RGERETAILDEVELOPME\T planned inte~rated commercial develooment (as used in Municipal Code Section 9220.50.11 comorisine more than two hundred thousa~d (200.000) sauare feet of Gross Leasable Area to be used for retail. restaurant. entertainmenC and movie theaterpurooses B. Article IX, Ctapter 2, Part 8, Division 4, entided'Parkin, and Loadin~ Areas," of the Arcadia Municipal Code is amended to add new Secvons 9284.6, 9284.6.1; and 9284.6.2 to read: all Laree Retail Developments in the Citv, reeardless of the zonine of the Lazee Retail residents without time limits, and thev shall not be required to obtain pazkinE validation fri commercial establishmerrt within the Larae Retail Development in order to eniov free self pazkin~ at the Laree Retail Development nronertv. Pazkin2 validation from a commercial establishment or charee a fee for Valet Parkin~ as lone as the Valet Parkine service uses no more than 10% of the total number of off street oarkine snaces of the Lar~ Retail Develonment required under the Municipal Code, Article IX. Chapter 2, Part 6, Division 9. SECTION III: IMPLEMENTATION OF THI5 MEASURE Effective Date: A. This measure shall be effective on the day that the vote is dedared by the legisla6ve body, and shall go into effect 10 days after that date, pursuant to Elections Code section 9217. B. Upon the effective date of this measure, the Citv and irs depamnenu, boards, commissions, officers and employees, shall not erant, or 6y inaction allew to be approved by operation of law, any general plan amendmen~ zone change, specific plzn, tentative or nnal subdivision map, conditional we permit, building per,nit, certificate of o~cupancy, business license or any other ministerial or discretionary permit or approval which is inconsistent with this measure. Severability: a~v genera] plan amendment, zone chanee, specific plan, tentative or final subdivision mao conditionaI use permiL buildine permiG certificate of occupancv, business license or anv other ministerial or discretionarv permit or aporoval which is inconsistent with Section 9284.6 and 9284.6.1. , .. The provisions of this measure are severable. If any pro~~ision of this measure or its application is held invaIid, that invalidity shall not affect other provisions or applications that can be given effect without the invalid provision or application. Na Repeal or,4mendment. This measure shall not be amended nor repealed except by a subsequent vote of the voten of the City of Arcadia. Conflicting Measures A. It is the intent of the People.that in the event that this measure and another iniriarive measure or measures relating to the same subject shall appear on the same city election ballot, the provisions of the other measure or measures shall be deemed to be in conflict with this measure. In the event that this measure shaIl receive a greater number of affirmative votes, the provisions of this measure shall prevail in their entirety, and all provisions of the other measure or measures shall be null and void. B. Ifthis measure is approved by voters but superseded by law or by any other conflicting ballot measure approved by the voters at the same election, and the conflicting law, ballot measure, or interpretation thereof barring this measure from taking effect is later held invalid, this measure shall be self-executing and given fiall force of law. RESOLUTION NO. 6533 A RESOLUTION OF TI~ CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, REQUESTING THE BOAR.D OF SUPERVISORS OF TI~ COUNTY OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7, 2006, WITH THE STATEWIDE GEI`iERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Arcadia called a Special Municipal Election to be held on Tuesday, November 7, 2006, for the purpose of submitting to the voters quesrions related to PROPOSED MEASIJRE "1" amending the Arcadia General Pian Regarding Commercial Sign Regulations and Signs in Areas Zoned Mixed Use, Harse Racing, or Special Use and PROPOSED MEASURE "2" amending the Arcadia Municipal Code Concerning Off-Street Parking for Large Retail Developments; and WIIEREAS, it is desirable that the Special Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places and elecrion officers of the rivo elecrions be the same, and that the county election deparrinent of the County of Los An~eles canvass the retums of the Special Municipal Elecrion and that the election be held in all respects as if there «~ere only one election. 1 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION l. Pursuant to the requirements of Secrion 10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requeste~to cansent and agree to the consolidation of a Special Municipal Elecrion with the Statewide General elecrion on Tuesday, November 7, 2006, for the purpose of subrnitting to the voters questions relatmg to PROPOSED MEASURE "1" amending the Arcadia General Plan Regarding Commercial Sign Regularions and Signs in Areas Zoned Mixed Use, Horse Racing, or Special Use and PROPOSED MEASURE "2" amending the Arcadia Municipal Code Concerning Off-Street Self-Parking for Large Retail Developments; and SECTION 2. Two separate measures are to appear on the ballot as follows: Proposed Measure "1" Shall the initiative ordinance of the People of Arcadia Y amending the Arcadia General Plan to spedfy a goal of prohibiting signs not mmmensurate with mmmercial uses as determined by the Municipai Code (such as off premise advertising sign boards or rooftop signs, or animated signs), and to restrict signs in the areas zoned as mixed use, horse j~j racing, or spedal use to sign types specmcalty permitted in commercial zones, be approved? 2 Proposed Measure "2" Y Shail the inidative ordinance of the Peopie of Arcadia amending Arcadia's Munidpal Code to require "Large Retail Developments" to provide 100% of the total number of off- street parking spaces free of charge without time limits or N validation, except for up to 10% of the total number of off street parking spaces for which fees may be charged or validation allowed for valet parking, be approved? SECTION 3. Approval of this Ordinance shali require a majority vote of the total number of valid ballots cast and counted. SECTION 4. The county elecrion deparhnent is authorized to canvass the returns of the Special Municipal Election. The elecrion shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 5. The Board of Supervisors is requested to issue instrucrions to the county election department to take any and all steps necessary for the holding of the consolidated elecrion. SECTION 6. The City of Arcadia recognizes that additional casts will be incurred by the County by reason of this consolidarion and agrees to reimburse the County for any costs. SECTION 7. The City Clerk is hereby directed to file a certified copy of this Resolurion with the Board of Supervisors and the county election department of the County of Los Angeles. 3 SECTION 8. The City Clerk shall certify to the adoprion of this Resolurion. Passed, approved and adopted this lath day of Juiy , 2006. i~l R~~~~ ~~~.~~~L~~ Mayor of the City of Arcadia ATTEST: I~i ~~~~~ ~m ~~~~~~9~~~ City Clerk APPROVED AS TO FORM: ~lQ~„ ~ ICT~-2-Yir City Attorney 4 ,. ~ :. ,;- ; STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that ihe foregoing Resolution No. 6533 was passed and adopted by the City Council of the City_of Arcadia, si~ecLby_the Mayorandattested to by the City Clerk at a regular meeting of said Council held on the 18th day of July, 2006 and that said Resolurion was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None ~~ ~~~~~ ~~ ~a~~~~?~~~~ City Clerk of the City of Arcadia 5 , .; RESOLUTION NO. 6534 A RESOLUTION OF THE CITY COUNCII, OF THE CITY OF ARCADIA, CALIFOI2NIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING CITY MEASURES AND DIRECTING THE CITY ATTORNEY TO PREPt1RE AN Il~IPARTIAL ANALYSIS FOR EACH OF THE MEASURES WHEREAS, a Special Municipal Elecrion is to be held in the City of Arcadia, Califomia, on November 7, 2006 at which there will be submitted to the voters the following ballot measures: Proposed Measure 1: Regarding Commercial Sign Regulations Shall the initiative ordinance of the People of Arcadia amending the Arcadia General Plan to specify a goal of prohibiting signs not commensurate with commercial uses as determined by the Municipal Code (such as off premise advertising sign boards or rooftop signs, or animated signs), and to restrict signs in the areas zoned as mixed use, horse racing, or special use to sign types specifically permitted in commercial zones, be approved? Proposed Measure 2: Regarding Off-Street Parking at Large Retail Developments Shall the iniYiative ordinance of the People of Arcadia amending Arcadia's Municipal Code to require "Large Retail Developments" to provide 100% of the total number of ofE-street parking spaces free of charge without time limits or validation, except for up to 10% of the tolal number of off street parking spaces far which fees may be charged or validation allowed for valet parking, be approved? WHEREAS, the Elections Code allows the City Council, or a member or members of the City Council authorized by the City Council, to submit an argument in for or against ballot measures; and 1 WIIEREAS, the Elections Code mandates that the City Clerk, as the City Elecrion Official, when selecting arguments to print in the official elechon materials must give priority to the following arguments in the following order: (1) the Ciry Council or member(s) of the City Council authorized by the City Council to submit an argument; (2) the individual voter, or bona fide association of citizens, or combination of voters and associarions, who are the bona fide sponsors or proponents of the ballot measure; (3) bona fide associations of cirizens; and (4) individual voters who are eligible to vote on the measures; and WI~REAS, the Elecrions Code also authorizes the City Council to direct the City Attorney to prepare an "Impartial Analysis" of any measure submitted to the voters. NOW, THEREFORE, THE CITY COLTNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Written Areument. The City Council authorizes any and all members of the City Council to file a written argument In Favor of or Against each of the City measures as specified above, in accordance with Article 4, Chapter 3, Division 9 of the Elecrions Code of the State of California and to change the arguments unril and including the date fixed by the City Clerk for filinj primary 2 ; arguments, after which no arguments for or against the City measure may be submitted to the City Clerk, pursuant to Secrion 9286 of the Elections Code of the State of Califomia. SECTION 2. Format of Written Areument. The arguments shall be filed with the City Clerk, si~ed, with the printed names and signatures of the authors submitting them, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument. The arguments shall be accompanied by the Form of Statement To Be Filed By Authors of Argument. SECTION 3. Prioritv of Ar uments. The City council directs the City Clerk to abide by Section 9287 of the Elecrions Code when selecting arguments in favor of and against each measure by giving preference and first priority to arguments by the City Council or the member(s) of the City Council authorized by the City Council to submit arguments. SECTTON 4. Impartial Analvsis. The City Council directs the City Clerk to h-ansmit a copy of each of the measures to the City Attomey. The City Attomey shall prepare an impartial analysis of each of the measures showing the effect of the measures on the exisrin~ law and the operarion of the measures. The 3 . impartial analysis shall 6e filed by the date set by the City Clerk for the filing of primary arguments. SECTION ~. The City Clerk shall certify to the adoption of this Resolurion. Passed, approved and adopted this latn day of suiy , 2006. ~~~ ~~~~~ ~~~~~s'~~ ~~ Mayor of the City of Arcadia ATTEST: /~ ~~ ~~ ~~ ~.~,.~~~'~~~s~ City Clerk APPROVED AS TO FORM: f~.~ n ~~-e~.~~ City Attorney 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolurion No. 6534 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of July, 2006 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Segal, Wuo and Chandler NOES: None ABSENT: None /~ ~~ ~4 ~~~~~~~ City Clerk of the City of Arcadia ~ ~ ~~ , ~'081T'9~ '~°~ ~ •°°° STAFF REPORT Office of the City Manager DATE: July 18, 2006 TO: Mayor and City Council FROM: William R. Kelly, City Manager ~ By: Linda Garcia, Communica ions, keting and Special Projects Manager SUBJECT: REQUEST FOR DUES INCREASE FROM THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS Recommendation: Provide direction SUMMARY The San Gabriel Valley Council of Governments (COG) is facing a budget deficit that needs to be resolved in the near future in order for the organization to continue to operate. As the City of Arcadia's Delegate to the COG, Council Member Harbicht prepared the attached report discussing the COG'S current position and the various options that are being considered to resolve the financial problem. Due to the unique nature of this request with regard to the financial difficulties of the COG, it is recommended that the Council provide direction as to how Mr. Harbicht should vote on the request for a dues increase. DISCUSSION As stated in the attached report, the COG was formed as a way for cities in the San Gabriel Valley to work together on matters of joint interest (i.e. as a unified and therefore more powerful group), most specifically land use and transportation issues. The COG has been of some benefit to its member cities although it is difficult to quantify this benefit in specific terms or be absolutely positive that this "benefiY' would not have been achieved without the COG. Nonetheless, there is something to be said for and accomplished by cities working together on common goals. In the attached report, Council Member Harbicht presents the options that are currently on the table to resolve the COG's financial situation. Of note is that Mr. Harbicht will need to vote for Arcadia on this matter on Thursday, July 20. Also of note is that according to information presented by the COG, with an estimated deficit of over $80,000, if even one member drops out in the coming year, the organization may not be able to stay in business even if a dues increased is approved. Mayor and City Council - proposed dues increase for COG July 18, 2006 Page 2 FISCAC IMPACT The ultimate cost to the City depends on which of the four proposals is approved by the COG Goveming Board. As a point of reference, our dues forthe 2005-2006 fiscal year were $15,766.80, split as follows: $2,250 General City (General Fund) $6,758.40 Proposition A $6,758.40 AQMD RECOMMENDATION It is recommended that the City Council provide direction as to how Council Member Harbicht should vote on the proposed dues increase for the San Gabriel Valley Council of Governments. Attachment: Memorandum from Council Member Bob Harbicht . _ Robert C. Harbicht 663 Gloria Road, Arcadia, Califomia 91006 626-355-8942 •Cell: 626-484-4214 • harbicht~a verizon.net June 16, 2006 To: City Council From: Bob Harbicht RE: San Gabriel Valley Council of Govemments (COG) Arcadia is a member of a 31 city consortium calied the San Gabriel Valley Council of Govemmerrts. It was formed about 10 years ago to address matters of regional interest to the cities of the valley. To familiarize everyone with the organization's purpose I preserrt the following: Mission Statement: The San Gabriel Valley Council of Governments is a unified voice to maximize resources and advocate for regional and member interests to improve the quality of life in the San Gabriel Valley. Three•year goais: S Obtain additionai local, state and federal funding S lmprove regional transportation S improve relationships and trust among members and improve the finar~cial condition of the COG $ Establish and implement the Housing Trust Fu~d S Improve trauma care and the environment The COC~ is primarily financed by dues paid by the member cities. The dues for each city are based on a formula that is largely based on population. Based on the formula currently used, the total dues for 2006-07 would be $420, 400. Arcadia's share of that is $15,725. The dues over the past eight years have tataled from $419,Q~ to $447,000. Other than population changes, there has been no change in the dues structure. That is, there have been no cost-of-living adjustmerrts or other changes. Costs, however, have been climbing and the COG finds itself faang a d~at situatiort. Projected cost for nest year are $513,000, meaning a d~cit of $88,000. / There are several prpposals of ways to close the budget gap. S Raise the citv dues bv $.06 ~ oerson. This would be an increase for Arcada of $3,368, to $19,093. This would raise about $44,000 additionaL S Eliminate the cap on dues. When the COG was established it was deaded that no city wouid p~y more than $30,000, which was more than any city was paying at that time. Three cities - Pasadena, Pomona and EI Monte - are now paying less than their share because of this cap. Instead of paying $30,000, each of fhem woutd pay from $40,000 to $51,000. This would raise an addi6onal $68,000. The willingness of these cities to agree to this is up in the air. EI Monte, for example has a severe budget deficit. Make the minimum dues $5.000. Three cities, because of their smatl pvpulations, currerrtly pay less than $5,000 a year. This would result in a small increase for SieRa Madre. It would result in a major increase for Bradbury (from $1,725 to $5,000). This would raise an additional ~4,000. S COG. Each of them would pay about $30,000. This would raise 590,000. Ar~tonovich has indiqted his i~erest in being inGuded. The other two Supervisors haven't been heard from yet. For them to come in, however, would require a change in the enabling legislation which formed the COG. Thus this is only a lonA- term solution. Something needs to be done in the ahort tam. I feel the first two actions outlined above are the best solution. The third one raises very little and i feel is unfair to Bradbury. The fourth will take too long. One problem: if raising the duea cavses any city(s) to drop out of the COG, it will all be for nought. The COG members at the last meeting voted to forego the monthly stipend paid to directors and the food served at the meetings. This will save about $30,000 annually. I nced to vote on this on July 20 and would like the Council's direction.