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HomeMy WebLinkAboutItem 1h: Revised Classification Specifications for Library Aide 1 (Part-time) and Library Aide II (Part-time) °FAR° 0,1-11"`"tv,9•q - 1.4 1ua IY) , -4nity of tioce STAFF REPORT Administrative Services Department DATE: October 18, 2011 TO: Mayor and City Council FROM: Hue Quach, Administrative Services Director 41---6 Michael A. Casalou, Human Resources Administrator Prepared by: Jeannette Flores, Senior Human Resources Analyst SUBJECT: REVISED CLASSIFICATION SPECIFICATIONS FOR LIBRARY AIDE I (PART-TIME) AND LIBRARY AIDE II (PART-TIME). Recommendation: Approve SUMMARY It is recommended the City Council approve the revisions to the existing classification specifications of Library Aide I (Part-Time) and Library Aide II (Part-Time). BACKGROUND At the request of the Director of Library and Museum Services, a classification audit was conducted on two separate classifications. The class specifications reviewed were Library Aide I (Part-Time) and Library Aide II (Part-Time). As a result of the classification audit, minor changes were recommended to both of these specifications to insure a more accurate description of the duties and experience requirements and to assist with employee retention efforts. Additionally, staff has recommended these positions be combined into one classification specification and added to the City's Flexible Staffing series. The classification specifications were approved by the Human Resources Commission on July 14, 2011. DISCUSSION Library Aide I (Part-Time) The Library Aide I is a part-time entry level classification with primary responsibilities in performing a variety of routine library duties. The proposed job description reflects a few minor updates to the class specification so that it more accurately reflects the essential duties of the position. Mayor and City Council October 18, 2011 Page 2 of 2 Library Aide II (Part-Time) The Library Aide II classification is a part-time journey level position that performs support functions for various sections of the library, processes library materials, checks materials in and out of the library, assists patrons with the use of technology and provides general assistance. The proposed job description reflects a few minor updates to the class specification to more accurately reflect the essential duties of the position and aid in employee retention efforts. The Director of Library and Museum Services has requested the requirement to have one year of experience as a Library Aide I and be classified as a flexible staffing position. Flexible staffing allows a department head the discretion to advance an incumbent to a higher level position in the same classification series if the following criteria are all met: 1. There is a need in the department operations that warrants the filling of the higher-level flexible staffing classification. 2. There are sufficient funds in the department budget to fund the additional costs related to filling of the higher-level flexible staffing classification. 3. The employee in the entry-level classification in the flexible staffing series meets all of the requirements for the higher-level classification. 4. The employee in the entry level classification in the flexible staffing series has received sufficient training to prepare the employee to be assigned the duties and responsibilities of the higher-level classification. 5. The employee in the entry-level classification in the flexible staffing series has successfully completed a probationary period (one year of employment for "At will" employees) and has received successful performance reviews. Over the last few years, incumbents in the Library Aide I position have shown tremendous professional growth and the department would like to maintain access to these qualified individuals by promoting these incumbents. FISCAL IMPACT There is no fiscal impact. RECOMMENDATION It is recommended that the City Council: Approve the attached classification specifications for Library Aide I (Part- Time) and Library Aide II (Part-Time). APPROVED: Donald Penman, City Manager CITY OF ARCADIA LIBRARY AIDE I(PART TIME) LIBRARY AIDE II(PART-TIME) DEFINITION Under peri r-at-it_nmedi rte supervision (Library Aide I), or general supervision (Library Aide II), to perform a wide_variety of routine. technical, and clerical library duties in support of the various sections of the library; process library materials; check materials in and out of the library:-: assist patrons w ith the use of technology and provide general assistance. DISTINGUISHING CHARACTERISTICS • Library_fide I This is thu irt._tirne entry level_position in the Library-Aide class series. Positions at this level perform a variety of routine general library duties. This classification is distinguished from the next higher cl ossification or I.ibr try Aide 11 inthat the latter. refluirts a biottd and more del pled understanding of libr ziyotptrttionsandperfitrma.duties i_nvoly ing...t higher level of support, Library Aide iI- This is the part-time journey level position in the library Aide class series. Positions at this level perform support functions.._for various sections of the library, process library provide check mat:chills rill ttssistanceinI"Ibis classification cation is �t iltxiblc tst>tfing position,enormally filled and by� advancement from the Library Aide I level with one year of experience, succe+s ful perrfitimancc reviews cross training different sections Library...__.. . ._-_. _.._.. the _.. {utnt SecUOns of the Lehi ire When filled from the outside, (h employee is required to have prior related experience which allows the employee to meet the qualification standards for the Library Aide 11 level. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES LIBRARY AIDE I Vtovide customer service by assisting p,ilronS.. Sort and use books alphabetically and numerically for different sections including fiction, non- fiction, new books, videos, CD's, 1)V D's, audio books, oversize books, large print books, international language books,and paperbacks;straighten shelves and loose books. Sort and-file imcrufichc- and-m ierof-Ain; Shelve magazines and newspapers for reference and circulation. Operate office machines. City of Arcadia Library Aide I-II—Part Time(Continued) Assist patrons with general directions.. Assist with library programs including setting up_cl;iairs and tables. Pick up and deliver library materials from bins to Library;empty book trucks. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. LIBRARY AIDE II Provide customer service by assisting_ptt_rons with use of computers and related equipment. including egpiers scanner and printers, Maintain eguipmcnt by providing basic-level troubleshootin re-supplying and cleaning. Report technical problems to appropriate Iibrary_personnel, Assist patrons with use of software,particularly automated computer reservation system.Microsoft Office programs. and various_interactive online teams,. E.m orge. ity_ppli i s l ides and reguI ltit',Tlts. ' i Formatted:Indent:Left: 0 'Train volunteers for computer assistance.. Assist in processing current library materials;evaluate and maintain orderliness of shelved materials;pull and route materials in need of mending,binding,repairing,or discarding. Assist in preparing print and non-print materials for introduction into the library collection;apply labels,pocket and property stamps;file according to established procedures;add new materials to library database. Check in and check out books and other library materials;register patrons and issue library cards; collect fines and process transactions. Provide assistance to library patrons in using stored periodicals and microfilm reader and other equipment. Perform general clerical duties;assist in preparing program materials. ;eft Lind-dist+ibtrte}nail,correspondenee,and oti r-n ttefi : Prepare materials for delivery;receive and distribute library items. City of Arcadia Library Aide I-II—Part Time(Continued) Perform routine bibliographic functions; check reading lists and bibliographies. Make posters;prepare materials for laminating and photocopying. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS ,I_,ibrary ride:1 • `Formatted:Font Bold,Underline Knowledge of: I Formatted:Centered The English alphabet. Basic mathematical principles. Basic filing procedures. Skill to: Operate routine library equipment. Ability to: Learn the Dewey Decimal and Classification Systems. Learn basic library services and functions. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Oualifications: Experience: No experience is required. Training: mow City of Arcadia Library Aide I-II—Part Time(Continued) Equivalent to the completion of the twelfth grade or current enrollment in high school. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit,stand,walk,kneel,crouch,stoop,squat,reach,twist,lift and carry 30 lbs.;and push/pull 120 lbs.;availability for shift work. ,l.ihrary Aide LI Formatted:Font:Bold,Underline Formatted:Centered In addition to the Qualifications for library Aide l: i Formatted Font:Bold,Underline Knowledge of: Library services and functions. Library circulation process and procedures. Dewey Decimal and Classification Systems. Modem office procedures,methods,and equipment. Principles of basic mathematics. Cashierintl andlor cash h_lndl l _proccd Tres ............................. Mpdern orrice cullpint licYOtiQ10,in r 1lp Formatted:Indent:First line: 0" Skill to: Operate modem office equipment including computer equipment. Formatted:Indent:First line: 0" Type at a speed necessary for successful job performance. Ability to: Follow oral and written instructions. Troubleshoot ccLtnpinent asncedcd. Perform clerical library work with speed and accuracy. Learn and adapt to new and ChanginL,technolottits. City of Arcadia Library Aide I-II—Part Time(Continued) Perform routine arithmetic calculations. Communicate clearly and concisely,both orally and in writingyith patron;and staff. Establish,maintain,and foster positive and harmonious working relationships with those contacted in the course of work Minimum Qualifications: Experience: One year of experience as a Library Aide is dcsirable. Training:. Equivalent to the completion of the twelfth grade or current enrollment in high school. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit,stand,walk,kneel,crouch,stoop, squat,reach,twist, lift and carry 30 lbs.,and push/pull 120 lbs.;availability for shift work.