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�ua,tyatev. STAFF REPORT
Police Department
DATE: November 1, 2011
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police.
By: Nancy Chik, Senior Manage if nalys .
SUBJECT: Street Closures for the 58th Annual Festival of Bands on Saturday,
November 19, 2011
Recommendation: Approve
SUMMARY
This report requests the City Council approve the closure of specific City streets for the
Arcadia High School Music Club's 58t Annual Festival of Bands that will be held on
Saturday, November 19, 2011.
DISCUSSION
Approximately 40 of the top California high school bands have been invited to attend and
participate in the 58th annual Festival of Bands. We have confirmed with the City Attorney
that the appropriate insurance binders have been issued to properly protect the City.
The proposed route will have the bands exit Gate 1 from the Racetrack onto westbound
Huntington Drive to southbound on Baldwin Avenue to eastbound Duarte Road to
northbound El Monte to eastbound Campus. Parade awards are given at the High School
and then the bands move to Citrus College in Glendora for the field competition.
Arrangements have been made for the temporary posting of no parking signs on the
parade route and other areas near the parade. Posting will occur several days before the
event.
The Police Department provides parade route security for the event and Public Works
Services supplies barricades and assistance in preparation for street closure and traffic
diversion.
IMPACT AREA
The request covers the closure of Baldwin Avenue from Huntington Drive to Duarte Road
and Duarte Road from Baldwin Avenue to El Monte Avenue. The closure will be from 8:00
a.m. to approximately 1:00 p.m. Closure of Campus Drive from Santa Anita to Park is also
required from 6:00 a.m. until 4:00 p.m. Additionally, traffic will be disrupted intermittently
between Huntington Drive between Baldwin and Gate 1 for bands to exit the staging area.
This year's parade route will be the same as last year, and the Arcadia High School Music
Club will notify the businesses, as well as the affected residential area by delivering letters
to all who are impacted by this event.
FISCAL IMPACT
The Police Department budgeted $9,500 in overtime expenses for this activity.
Additionally, Public Works Department anticipates a cost of $2,290 for barricade set up,
boarding of storm drains, clear trash bins, and clean up after the event.
RECOMMENDATION
Approve the closure of certain City streets for the 58th Annual Festival of Bands on
Saturday, November 19, 2011.
Approved:
Don Penman, City Manager