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HomeMy WebLinkAboutItem 2c: Street Closures for Annual Festival of Bands on Saturday, November 19, 2011 ti 4 OF oF R.vc'9,d 1:=7,17O3 1903 ,' �ua,tyatev. STAFF REPORT Police Department DATE: November 1, 2011 TO: Mayor and Members of the City Council FROM: Robert Guthrie, Chief of Police. By: Nancy Chik, Senior Manage if nalys . SUBJECT: Street Closures for the 58th Annual Festival of Bands on Saturday, November 19, 2011 Recommendation: Approve SUMMARY This report requests the City Council approve the closure of specific City streets for the Arcadia High School Music Club's 58t Annual Festival of Bands that will be held on Saturday, November 19, 2011. DISCUSSION Approximately 40 of the top California high school bands have been invited to attend and participate in the 58th annual Festival of Bands. We have confirmed with the City Attorney that the appropriate insurance binders have been issued to properly protect the City. The proposed route will have the bands exit Gate 1 from the Racetrack onto westbound Huntington Drive to southbound on Baldwin Avenue to eastbound Duarte Road to northbound El Monte to eastbound Campus. Parade awards are given at the High School and then the bands move to Citrus College in Glendora for the field competition. Arrangements have been made for the temporary posting of no parking signs on the parade route and other areas near the parade. Posting will occur several days before the event. The Police Department provides parade route security for the event and Public Works Services supplies barricades and assistance in preparation for street closure and traffic diversion. IMPACT AREA The request covers the closure of Baldwin Avenue from Huntington Drive to Duarte Road and Duarte Road from Baldwin Avenue to El Monte Avenue. The closure will be from 8:00 a.m. to approximately 1:00 p.m. Closure of Campus Drive from Santa Anita to Park is also required from 6:00 a.m. until 4:00 p.m. Additionally, traffic will be disrupted intermittently between Huntington Drive between Baldwin and Gate 1 for bands to exit the staging area. This year's parade route will be the same as last year, and the Arcadia High School Music Club will notify the businesses, as well as the affected residential area by delivering letters to all who are impacted by this event. FISCAL IMPACT The Police Department budgeted $9,500 in overtime expenses for this activity. Additionally, Public Works Department anticipates a cost of $2,290 for barricade set up, boarding of storm drains, clear trash bins, and clean up after the event. RECOMMENDATION Approve the closure of certain City streets for the 58th Annual Festival of Bands on Saturday, November 19, 2011. Approved: Don Penman, City Manager