HomeMy WebLinkAboutStaff Reports October 3, 1969
TO: Mayor and Members of the City Council
FROM: City Manager and Arcadia Firemen' s Relief Association
SUBJECT: Hours of work for 24-hour shift personnel, Fire Department
The City Manager, Director of Personnel, Fire Chief and Assistant Fire
Chief and the Arcadia Firemen' s Relief Association have been meeting and
conferring and have reached agreement. We jointly recommend to the City
Council the following:
1 . Duty hours of 24-hour shift Fire Department positions be
reduced to 60 hours per week (130 per year, effective January 1,
1970).
2. The annual review of salaries for Fire personnel preceding
July 1, 1970 will result in recommendations that the City of
Arcadia meet the average salary of the 16 cities surveyed.
3. The same 1970 review will include hours and if the average
duty week is 58. 5 hours or less, we will recommend a 58-hour
duty week, effective the following January 1 for the City of
Arcadia.
4. As a part of the above, all employees of the Department
will continue to analyze and make suggestions for better and
faster public service at the lowest cost to the taxpayer. We
are pledged to be open to ideas which may depart from the
traditional and to review any suggestions regardless of their
source.
5. Prior to any recommendations to the City Council the
management will inform the Association of such recommendation.
LHC:jh
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.4 ead a 'i'iemeit t 'eel AldeCieteelUt
710 SOUTH SANTA ANITA AVENUE
ARCADIA. CALIFORNIA
September 16, 1969
To: Mayor and Members of the City Council
From: Arcadia Firemen's Relief Association Wages and Benefits Committee
The members of this committee have been instructed to inform you of the requests
which were made prior to the adoption of the 1969-70 budget.
We asked that the city bring the salary of all ranks in line with the average
shown in the 16 city survey, and that the hours of service assignments be reduced
to 60 hours in 1969, to 58 in 1970, and to 56 in 1971. We further requested that
we be granted two additional holidays.
Of the aforementioned requests, the city manager proposed that a 72% increase be
granted to uniformed personnel and a 5% increase be given to the dispatchers, and
that we would continue to study a reduction in hours.
This committee accepted the salary recommendation, with the offer to continue
negotiations for the reduction of hours.
Respectfully,
Wages and Benefits Committee
Gerald Gardner
Dorsey Caldwell
Charles Snyder
Sir 'err/ Nor PS �..
October 31, 1969
Honorable Mayor and Members
of the City Council
Arcadia, California
Re: Recommendation for transfer of funds to cover overtime
in Fire Department
Gentlemen:
One position in the Fire Department has been vacant due to the upcoming
disability retirement of an employee who has been off duty for some time.
Four additional vacancies will occur between the 8th and 10th of November
due to resignations of recently appointed men who are accepting positions
in the County Fire Department.
The City faces the question of whether these vacancies should be replaced
by the use of regular members on an overtime basis during the time required
to fill the vacancies and to train the new men. It would be impossible to
accomplish this through the funds available in the regular salary accounts.
The Council did budget an extra$12, 000 to Council Contingency Account for
the purchase of additional rescue equipment. We have mw found it possible
to meet this objective by a substantially smaller expenditure, approximately
$1, 800. It is, therefore, recommended that the Council authorize the transfer
of $6, 000 from the Council Contingency Account to the Fire Department's
Temporary and Overtime Personal Services Account so that we may maintain
our crews at full strength during this period.
Respectfully submitted,
,LYMN H./OZAD
City Manager
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January 30, 1970
Honorable Mayor and Members
of the City Council
Arcadia, California
Re: Proposal from Arcadia Firemen's Relief Assn.
to purchase surplus 1937 Reo Fire Truck
Gentlemen:
We attach a memo from the Arcadia Firemen's Relief Association on
this subject.
May I strongly recommend that their proposal be accepted. We had
hoped for a price of $100 to $150 from other fire departments. Finan-
cially there is no loss in accepting their offer, and in terms of goodwill
between communities, this should result in a great gain.
Respectfully submitted,
/LYMAN v �fr H. (OZAD
City Manager
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Attachme t
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,1frca&4 7aestota gset.r.4 riftwoceatiose
710 SOUTH SANTA ANITA AVENUE r,ITY OF ARCADIA
ARCADIA, CALIFORNIA 91006
January 27, 1970 JAN 28 19701
CITY. MANAGER
To: Lyman H. Cozad, City Manager
From: Gerald R. Gardner, President, Arcadia Firemen's Relief Association
Subject: Proposal to Purchase Surplus 1937 Reo Fire Truck
As you know, each year Mexican bomberos (firemen) participate in a
training seminar here in the Southern California area. The knowledge
imparted to our friends and brother fire fighters from the south is of
inestimable value in their role as protectors of their communities against
the ever present danger of fire.
Our Firemen's Association has unanimously voted to make an offer to
the City of Arcadia for the purchase of the now surplus 1937 Reo fire truck,
and if successful in this offer, intends to donate this equipment to one of
the smaller Mexican communities to be placed in active service for continued
fire protection there. As of this writing, a city has not been selected,
but it is our intention to study the smaller border villages and communities
with this purpose in mind.
I know I need not dwell on the tremendous value this project can have,
both from the actual protection afforded and the increased good will between
the City of Arcadia and the recipient.
As President of the Arcadia Firemen's Relief Association, please accept
this letter from the undersigned as a formal bid of one hundred fifty-two
dollars ($152) by our organization for the purchase of the surplus 1937 Reo
fire truck.
Sincerely,
Gerald R. Gardner, President
Arcadia Firemen's Relief Association
18:7640
Councilman Helms stated in part that there is a great deal of signi-
ficance in the historical background of the matter, of which he was not
aware until explored at this meeting; that he did not realize beer was
permitted on the concourse, that he sympathized with the owners and
operators but that the position of the City had been made clear to them
in the beginning; that it is a matter which becomes quite personal and
emotional, , .drinking is a serious problem with society today. He
expressed a high degree of respect for those speaking against the
request and has given their opposing viewpoints a great deal of thought
because they do represent a substantial part of the community; that
MOTION TO he was swayed in part by their presentations. He then MOVED to DENY
DENY REQUEST the request. Alcoholic beverages are not to be served on the concourse
or in other areas currently restricted. MOTION seconded by Councilman
Considine and carried on roll call vote as follows:
AYES: Councilmen Considine, Helms, Butterworth
NOES: Councilmen Arth, Hage
ABSENT: None
Councilman Hage once more observed that he cannot see the difference
between beer and hard liquor and MOVED to ban the sale and serving of
beer on the concourse. No second to the motion.
Mayor Butterworth asked the City Manager to consider placing the
matter on the next agenda.
HEARING A public hearing was scheduled for July 7 on the recommendation of the
SCHEDULED Planning Commission concerning changes in the zoning and subdivision
ordinances relative to Planned Unit Developments, (Resolution No. 703) .
MEETING On MOTION by Councilman Arth, seconded by Councilman Considine and
TIME carried unanimously the time the Planning Commission convenes its
CHANGE meetings will be changed from 8 PM -until 7 :45 PM, The City Attorney
was instructed to prepare the appropriate ordinance to effect this
PERSONNEL On MOTION by Councilman Considine, seconded by Councilman Hage and
BOARD carried unanimously the recommendation of the Personnel Board was
(Fireman approved and the City Attorney was instructed to prepare an amendment
age) to the Municipal Code, Section 2322.2 to permit the employment of
persons through 34 years of age for the position of Fireman. It was
noted that this change will increase the ability of the City to employ
\ experienced men, including those whose career decisions and service
records are more firm. ___a ..__ M. _w.r,__;.
PROPOSED - ert Bonsack, 541 Valido Road, speaking on behalf of the local
TEEN CENTER Coordinating Council, stated in part that the report prepared by the
former assistant city manager was by far the best he has ever seen,
it is both factual and unemotional; that many of its conclusions were
substantiated by his experience with the Teen Center. This report has
been referred by Council to both the Recreation and Youth Commissions
for study and recommendation.
Mr. Bonsack explored the lack of suitable facilities for events and
functions and paraphrased four primary recommendations in the report
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LIBRARY REVISIONS - COMMENTS
460-3 Reduced the request for compensating Pages from $11,384 to $11,000, •
Substitute Clerk Typist from $2,265 to $2,165, Substitute Circulation
Clerks from $10,576 to $10,276 and Substitute Librarian from $3,734
to $3,610.. Total of $908. Total expenditure for period July - May
is $22,221.30 and total for current year is estimated at $24,321.30.
460-10 Reduced request by $400, based on experience for prior and current
years. Total for July - May is $4,316.59, including purchase
orders encumbered, and full year total expense is estimated at $4,566.
460-22b Reduced request by $100.00. Expenditures for period July - May,
including encumbrances , total $1,274.13 and full year total is
estimated at $1,424.00.
460-22c Reduced film purchase request from $6,000 to $4,000. Total expense
for period July - May, including encumbrances, is $3,024.50. Entire
budget appropriation has been expended.
460-31 No change made in original request submitted to City Manager.
460-34 Reduced request from $1,876 to $1,105, total of $771. Maintenance
of sprinklers should be charged to 460-38. Eliminated regular
maintenance contract on manual typewriters. Transfered request for
two new turntable motors to 460-70, Capital Outlay.
460-38 Increased request to provide for painting for exterior and interior
annex of building. Revised request does not provide for painting
of exterior trim.
460-70 Revised request does not provide for carpeting Reference Area -
$3,200 or cash register - $400. '
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Acct. No.
46J. 33
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Maintenance- Building & Grounds $16,550
Grounds Maintenance $4,800.00
Interior Maintenance Service 5,400.00
Disposal Service 360.00
Elevator Contract 273.00
Air Conditioning Contract 4,200.00
Telefire Sprinkler alarm system 325.00
Telephone for above 24.00
Roof Inspection 50.00
Service fire extinguishers 16 @ $4.00 ea. 64.00
Redi-dust 41.00
Painting interior 513.00
Emergency repairs 500.00
$ 16,550.00
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Acct. No. •
460. 34
Office Equipment Service $1 ,305.00
Electric Typewriters 3 $35.00 ea. $ 105.00
Monroe Calculator 60.00
Olivetti Calculator 58.00
Recordak 1 $ 95.00
1 n 102.00 197.00
Pitney-Bowes Stamp machine 110.00
Harwalu Film Unit (3 inspections & Cleanings) 150.00
Cleaning and overhaul 2 projectors 125.00
Parts & emergencies 500.00
$1 ,305.00
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Acct. No. 70
Capital Outlay - Furniture & equipment $4, 161 .00
Amt. incl . tax �I
Automatic Splicer $ 262.00
ld" Table top laminator 1045.00
IBM Electric typewriter & stand 540.00
' Stage Curtain (Replacement) 388.00
Record Bins (Reyno l ds (4)-25-D 312 :($62.00
j}-25-D 312-545 @ $71 .00 335.00
Knock out wall from old phone booth
and cork for replacement 270.00
Recordak ;;310 reader for overdues
(automatic control) 719.00
Desk for Reference office & poster cabinet 50.00
Plastic drawer card cabinet for T.S.
(27 drawers) High Smith Cat. /160-530 84.00
Plastic covers for lights (long)
2 dz. @ $73.00 ea. 163.00
One Steelmaster file 90.00
Canister Type Vacuum cleaner 65.00
2 Motors for turn tables 150.00
$4, 161 .00
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°411111e *404
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June 11, 1970
Honorable Mayor and Members
of the City Council
Arcadia, California
Re: Tentative budget for 1970-71 including Firemen's Relief
Association communication and other recommendations
Gentlemen:
This is the time and place fixed by the City Council for the public hearing on
a budget for the next fiscal year.
The changes made by the City Council in the original document have been sum-
marized in a memo from this office dated June 1. The Council also asked the
Library Board whether they wish to recommend a different use of the total
funds made available to them, and asked for their reaction during the week of
June 1. The following week we received the attached response from the Board
which we forward to the Council together with the comments from staff which
are attached. The Council also requested the Youth Commission to submit a
budget. The response of the Youth Commission has been forwarded to the
Council. We have requested a more specific program of activities for which
the Commission desires funds.
The principal remaining item to be considered at this time would be the final-
izing of salaries and supplemental wage benefits for employees. As this is
written, negotiations continue with the four employee organizations, and we
cannot say which, if any, will join with the staff in making a joint recommen-
dation on the subject and the requests which they submitted.
The Firemen's Relief Association has requested an opportunity to discuss a
prior agreement with the Council. It should be expected that other employee
tlor
%MO `411110"
Mayor and City Council - Page 2 June 11, 1970
organizations, if any, that have declined to sign a joint recommendation will
also be present and wish to explain their unwillingness to agree. We shall
forward to the Council as promptly as we can joint recommendations where
they can be agreed to or recommendations from this office where no agreement
was reached.
Respectfully submitted,
.
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/
LYMAN H.#OZAD
City Manager
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Attachments
June 11 , 1970
Honorable Mayor and Members
of the City Council
Arcadia, California
Re: Proposed Library Budget
Gentlemen:
The proposal of the Library Board for a different use of the funds recommended
for the Library is attached. I also attach a page of comments by Mr. Reiman.
I should like to mention some of the major aspects. The major reduction is
accomplished by eliminating any funds for carpeting, painting of the exterior
or a new cash register. Each of these items, however, is a necessary expen-
diture for the coming year.
As was discussed with the City Council, carpeting replacement is necessary
and should be scheduled in a way to keep the appearance and condition of the
carpeting in a satisfactory condition. Postponing the item would only increase
the expenditure needed in a future year and permit another year to go by while
the condition of the carpeting in the most needed area was unsatisfactory.
The removal of funds for painting the exterior trim is of the same type. The
trim should be painted now and postponement would present an undesirable
appearance, contribute to faster deterioration and lead to a request for the
following year, perhaps at a higher cost. The cash register was recommended
by the Auditor and is in our opinion highly desirable.
It is our feeling that the Library Board still has some hope of covering these
needs during the coming year from sources other than their own budget. This
would not be proper budgeting. It is incumbent upon us to budget for all of
the foreseeable necessary expenditures. We think a subsequent request would
Mayor and City Council - Page 2 June 11, 1970
ask that these be paid for from the Capital Improvements budget, for which
they are not eligible, or to be paid for from some accumulated surplus. This
is unbusinesslike; the items are needed and financial provision should be made
for them. Leaving them in the budget would represent an increase of some
$4, 000. It would seem much more appropriate to not only leave these items
in, but to provide for more painting of the exterior than contained in the Pre-
liminary Budget.
If these funds, $4, 000, are not omitted, then the Library Board would not be
following the Council's direction to rearrange items within the total recommended,
but would be increasing their budget.
I suggest that the Council, therefore, approve the budget recommended by this
office plus any amount added for painting the exterior with communication to
the Library Board of a willingness to readjust within the total, but an unwill-
ingness to drop necessary maintenance items such as carpeting, painting and
the new cash register.
Respectfully submitted,
YMAN H. • AD
City Manager
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710 SOUTH SANTA ANITA AVENUE
ARCADIA. CALIFORNIA 91006
June 15, 1970
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To: The City Council of Arcadia
From: Wages and Hours Committee
Subject: Wage and Benefit Negotiations
Attached are copies of our original proposal, dated
May 19, 1970, with copies of minutes kept of each meeting
between ourselves and Kermit Francis, Director of Personnel.
We are certain that, after studying this material, you
will feel that our requests are no more than fair.
Wages and Hours Committee
A.F.R.A.
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7(,
710 SOUTH SANTA ANITA AVENUE
ARCADIA. CALIFORNIA 91006 •
May 19, 1970
To: Lyman H. Cozad, City Manager
From: Arcadia Firemen's Relief Association
Subject: Annual Salary and Fringe Benefits Review
It is the request of the members of this organization that the following
changes be made in order that the Arcadia Fire Department may remain equal
to and competitive with fire personnel in the sixteen city survey.
1. Salary scale
. Commensurate with our joint agreement dated October 3, 1969, we request
that all fire positions be paid the average salary indicated by the
sixteen city survey. To implement this, there must be a foolproof plan
to insure accuracy. We offer the following as two possible solutions
to this problem, and are certainly willing to entertain any other
possibilities which may be developed.
a. Set up .a 57, contingency fund to be used only to correct an
error, if necessary, after July 1, 1970.
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b. Survey the sixteen cities during July, compute the adjustments
necessary, and effect them on August 1, retroactive to July 1.
2. Dispatchers' salary
The salary of dispatchers assigned to the fire department is requested
to be set and maintained so that dispatchers' top salary is equivalent
to the starting salary for a fireman.
3. Clothing allowance
This is a necessary and needed benefit, due to the expense of maintaining
and replacing required uniforms. The majority of the sixteen cities
surveyed are provided a clothing allowance, and other departments in our
own city enjoy this benefit. In view of this, we are requesting an
annual amount of $150 per man.
4. Emergency recall duty
In the event of an emergency where additional men and equipment are
needed, fire personnel are recalled to duty to handle the situation,
and are released as soon as the immediate danger is over. In view of
this, we request that each member recalled be compensated on a 40 hour
basis or time and one half with a 4 hour minimum payment.
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2 - 1400
5. Brush fire duty on C.D. fire truck
This is emergency duty, and involves the same risks, hazards, and
. duties as emergency recall. In addition, our personnel are placed
alongside men from other departments earning higher salaries. To
provide for this, we request that C.D. duty be compensated on a
40 hour basis or time and one half.
6. Standby duty - Section 503, Fire Department Rules and Regulations
During the brush fire season, when low humidity causes the fire danger
index to rise, fire personnel are occasionally placed on standby alert
status without compensation. Often the men are working every other day
for vacation relief at this time of year, and when the entire department
• is placed on standby, it creates a hardship.
We are requesting an alternative to this policy, which is to place one
crew on standby status with compensation at $20 per man for this duty.
Our department is the only one of the sixteen surveyed with standby
duty.
7. . Inspector Specialist and Rescue Specialist
We request, that specialist pay be placed at 5% above fireman's pay for
both positions. At the time inspector specialist pay was enacted, $20
was approximately a 5% increase, as was the $40 later given to rescue
specialist. Due to inflation, the inspector specialist pay has lost
most of its meaning, and the same thing will happen to rescue specialist
if this is not corrected now.
8. Sick leave
We request that the following changes be made in our sick leave plan:
a. Unlimited accrual of sick leave.
b. At time of retirement, payment for one half accumulated sick
leave, to a maximum of 90 days.
9. Paid holidays
We receive fewer holidays than all but two of the sixteen cities surveyed.
Other departments in our own city receive more, and we feel that this
'should be corrected. We request twelve paid holidays.
10. Stability pay
Stability pay does not count toward our retirement, as it is not included
in our salary. Due to inflation, it is losing much of its intended sig-
nificance. We feel that a longevity pay program is more modern, and would
help toward our retirement.
We request a 22% increase at 5, 10, 15, and 20 years service.
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11. Modification of E.I.I, plan
We have many members who have credit for fire science and job related
courses, but due to their age an A.A. degree would be impractical to
obtain. We request that these members be given credit for these units
on a prorated basis @ 60 per unit.
57.
12. Modification of insurance plan
a. City pays all hospital insurance after 5 years service.
b. Post retirement hospital plan.
c. Dental care to be included in present plan.
d. Insurance kept in effect until age 65 for fire personnel retiring
at age 55 or after.
There has been a great deal of progress toward making the Arcadia Fire
Department attractive to the young recruit, and here Arcadia is competitive.
However, the rate of turnover is almost 1007. for these men. They arrive
here, and in a few months leave us for greener pastures, after being trained
at our expense. After the age of 30, a fireman cannot transfer to another
department, but must remain here or leave the fire service. Men in this
category are the backbone of this department, and it is on them you depend
for this city's fine fire protection.
In the last several years, salaries in the higher ranks have become increasingly
diverse from other departments, to a point which is shameful. It is our earnest
desire to work with you on this situation in the hope of building an even
stronger fire department for the people of Arcadia.
Wages and Hours Committee
Dorsey Caldwell
David Wilson
Jerry Broadwell
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• ,ice 7remte..ea Re144 Arddoczateem
710 SOUTH SANTA ANITA AVENUE
ARCADIA. CALIFORNIA 91006
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WAGES AND HOURS COMMITTEE
April 13, 1970 8:45 A.M. to 10:30 A.M.
The committee met with Kermit Francis to submit items to be considered for
• negotiations outside of the wages and hours covered by the memorandum of
understanding.
It is Mr. Francis' opinion that our dispatchers have better than average
conditions. We have an item asking for reclassification of dispatchers to
make them members of the department, rather than miscellaneous clerk employees.
He stated that dispatchers have no risk and are not sworn employees, they are
not required to have the level of education, classroom experience, or physical
requirements of firemen, and his recolitiendation would be to let the dispatchers
drop out of the association and have the City Employees Association represent
them.
We discussed the clothing allowance, brush fire duty, recall pay, 5% pay for
all fire specialists, provision for unused sick leave, change in stability pay
to recognize the long time employee, insurance for retirees, dental care
insurance, additional vacation time for employees in the fire service for over
20 years, and contingency fund to cover salary inequities.
The consideration of the highest one year in computing retirement is non-
negotiable, as this comes under state jurisdiction. The same is true of the
C.H.P. plan.
Nothing transpired in the area of negotiation or agreement; only presentation,
and with"a minimum of justification at this time. Kermit asked us to consider
having a full formal presentation possibly by mid-May.
Chairman Caldwell announced intentions of going before the city council, and
inquired into the protocol of this step. The council meets the first and third
Tuesdays, and two weeks notice is sufficient.
It is Kermit Francis' opinion that the county raise was not based on need,
justification, danger or risk to employees, result of survey; it was granted
solely because of the coming election.
It appears that we have a good committee which is interested in the welfare of
us all, so let's stand behind them, support them, and encourage them. If you
have any ideas or requests, please let them be known to the committee, and if
there is something in the negotiations that you do not understand, ask them.
They want you to know what is happening, and why.
Wages and Hours Committee
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E4,101 *110
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ARCADIA FIREMEN'S RELIEF ASSOCIATION
Wages and Hours
May 19, 1970 •
The Wages and Hours Committee, Chief Way, Chief Moore, and Kermit Francis met
for discussion on the items selected by the membership for negotiation.
The first item to be discussed was salaries. Kermit stated that he had eval-
uated the 16 cities for supplemental salary benefits, and in our negotiations
wants to figure our stability pay and educational incentive increment as part
of our salary. It is the opinion of the committee that if this occurs, then
they are no longer benefits; that we are paying for these items in less salary
overall. In other words, if this occurs, the people enjoying stability and
are penalizing the members who are not participating in them by an
overall salary reduction. It is the committee's opinion that these items were
instituted as true fringe benefits, offered as an incentive to remain with the
city and to obtain an education, and that they should enjoy a separate and
diverse status from actual wages.
Item 1 (a) The contingency fund. This will be considered, according to Kermit.
Item 2. Dispatchers' salary. Kermit again informed us of the communications
committee study and the possibility of the city going to a more sophisticated
system, etc. He asks us to compare our dispatcher with other dispatchers. We
stated that our request to install dispatchers at the bottom step fireman's
wage is not unreasonable, and that there are too few comparisors possible in
the 16 cities since many of them use firemen, etc.
Item 3. Kermit stated that he agreed with our survey on clothing allowance
(his figures are the same as ours) and that he surveyed in three areas:
whether supplied, maintained, or plain clothing allowance.
Item 5. Recall for C.D. duty. We were informed by the Chief that the funding
of C.D. duty is, under the new program, the responsibility of the city, and
that reimbursement is only possible if the fire is in a state or national forest;
that the city has adopted a policy not to submit a claim for reimbursement at
this time. Any negotiation in respect to this item will be directly with the
city,' also.
All 12 items were discussed so that an understanding of terms and meaning could
be achieved. Most of the items are self-explanatory, so if members refer to
the committee's letter to the City Manager, they will have all the basic infor-
mation discussed at this meeting.
There are several points of information to be acquired to implement our stand
on the negotiation on the memorandum. Our next meeting is next Monday, May 25,
at 3:00 P.M. , so if you have any questions or suggestions, contact a committee
member prior to this time. Your support in these negotiations is critical, and
becomes even more important as the finalization of the terms is approached.
Wages and Hours Committee
•
ARCADIA FIREMEN'S RELIEF ASSOCIATION
WAGES AND HOURS
May 25, 1970
The Wages and Hours Committee members Caldwell, Broadwell, and Povero met
with Chief Way and Kermit Francis for a follow-up on the meeting which left
us with the question of whether we were to figure E.I.I. and stability pay
as a part of the base salary. Mr. Reiman, Director of Finance for the City
of Arcadia, was invited by Kermit to be present as an expert on salaries.
Mr. Reiman stated, "We consider these payments (E.I.I. and stability pay) as -
a part of your salary." When pressed for a reason why these items would be
considered as base salary instead of as a benefit,Mr. Francis said that this
is cash money paid directly into our pockets and should, in his opinion, be
constituted as direct salary rather than supplemental.
The committee declared that we would like to stick to the intent of the
memorandum of understanding, and at the time the memorandum was agreed upon
there was no provision to alter or modify the base salary by including
benefits. Committeeman Broadwell suggested that if we were not going to stick
to the intent, we should dissolve the memorandum and go with the average of
all the departments in Los Angeles County. He also stated that Monterey Park
settled for 7% and 60 hours, retroactive to September 1 on salary and January 1
for hours. San Marino settled for an adjustment of 7z/ for hosemen and 10%
for engineers, captains, and assistant chief. Broadwell cited many statistics,
all pointing up the fact that we are last in every phase except, perhaps,
and longevity.
Kermit said, "We will look at hours after July 1, and if it is indicated, we
shall take that into consideration." We explained that the memorandum indicated
that the adjustment was predicated on the survey made prior to July 1, and
Kermit emphatically assured us that if a change in hours is indicated, we, will
make the consideration after July 1 and before January 1. If shorter hours
are attained this year, it is up to the Chief to fund the change, according to
Kermit. Chief Way questioned the validity of this, and it was ascertained that
this must be budgeted prior to July 1. The Chief stated that if shorter hours
come, funding depends on the situation, and that a fireman's eligible list
should, be established prior to the hours cut; otherwise, an examination must
be held to establish a list, and this could delay the change. We will establish
a valid list in the near future to cover this year, the Chief stated, but the
situation could present a problem in the future, and bears consideration.
(If we work men on overtime instead of hiring three new men, there is no problem)
Chairman Caldwell stated that no one was given credit for more than five years
longevity on the stability program, and suggested going to longevity pay rather
than stability. Kermit requested that we hold off on this until his proposal is
ready.
•
•
- 2 -
Evidence, through newspaper clippings, was introduced to show that the cost
of living increased 6.1% in 1969, and has been on a record rise so far for
1970. Kermit still insists that a 4.4% cost of living increase from March,
1969 to March, 1970 is correct. This may be so, but it leaves a very large
discrepancy unaccounted for.
Kermit asked us to state what other agencies are doing that Arcadia is not
doing; that Arcadia has the E.I.I. and stability pay items, and other cities
have not. Kermit stated, "As I understand it, what we (Arcadia) are attempting
to do is to follow prevailing practice." Discussion of our lack of benefits
as compared to other departments brought forth the statement by a committee
member that we would like to be tied to the County (for wages, benefits, and
hours) ; we were told that it was an inappropriate time to discuss this, and
to save it for next year. They are right on this point, of course.
It was suggested by Kermit that the committee get together and decide what
we really want, as there seemed to be some difference of opinion. It was
also suggested by the committee chairman that we proceed in the face of dis-
agreements, and perhaps leave the subject (E.I.I. and stability as part of
base salary) for a bargaining point, rather than close the door. We tenta-
tively agreed to meet on Thursday, when we will be given the city's package
proposal, promised by Kermit.
Note: Since this meeting, Chairman Caldwell had a phone conversation with
Kermit Francis, and advised him that the committee has been instructed to
cease negotiations until this point is settled. 'Mr. Francis replied that he
may be willing to reconsider his stand on E.I.I. and stability pay if we can
provide some opinion from another city to support our stand. This opinion
must be from a qualified person such as a personnel director.
It is the feeling of the association president that we should not be required
to offer proof of legality or illegality of Mr. Francis ' opinion, but merely 1
to represent our position as it really is--down, way down, on the bottom of
the 16 city survey.
Wages and Hours Committee
•
ARIA FIREMEN'S RELIEF ASSOCIATICI
•
•
WAGES AND HOURS COMMITTEE
•
June 2, 1970
Members Caldwell, Gardner, and Povero met with Chief Way and Kermit Francis
to present our counter proposal.
Kermit set the trend of the meeting in his opening statement, "As far as
salaries are concerned, what the (survey) increases look like they are going
to be, we have every intention of meeting the average." And, "Even though
our present surrey doesn't indicate this, if such is the case, we have no
qualms that we will recommend the changes indicated."
• Our basis for computing salaries in the counter proposal was to take the
difference between our department and the average (what we are behind other
departments in the survey) and add 727 to stay in line with the projected
average of everyone else in the cities surveyed. We also said we wanted to
establish the 122/ spread between ranks, as was promised last year.
Kermit stated that the figures they use to make recouuuendations are based on
average, and that they are trying to sell the Council on salaries higher than
they have been accustomed to for a long, long time.
Dorsey asked why the reluctance to establish a contingency fund. Kermit replied
that it gets into something that doesn't have anything to do with us, but rather
to do with all the departments. This means that the Council negotiates all
salaries once a year, and if they didn't, they would be negotiating salaries
all year long. He said that they have adjusted salaries on a temporary basis
after July, but the rule is to bargain once and•have it over with, so let's
wrap it up by July.
Kermit also indicated that it appeared to him that the Council was trying to
upgrade everyone or move everyone up, trying to keep the high ones up and bring
the not so high ones up to them.
Kermit,stated that on the hours deal we are in good shape. He still says,
sincerely, that if indicated in the post July period and prior to the end of
the calendar year, the hours would be cut at the time agreed upon, which is
January 1.
Chief Way informed the committee and Kermit that he had discussed the shorter
hours .with Lyman Cozad to "make him aware of the possibility that we might cut
hours this year." Lyman thanked him, but otherwise made no indication of what
he would do. The committee tried to recommend an automatic contingency to
provide funds to allow for cut if indicated, but met with no approval. We are
aware that this must be funded in this budget session, and informed him (Kermit)
of this, as it requires about the equivalent of hiring two men, according to
the Chief.
Again, Kermit said, when questioned about the negotiations of hours after July 1,
"I don't see how we can escape from the terms of the agreement that says up to
January 1." When Dorsey asked for a letter to guarantee this, Kermit said that
it could be included in the agreement, provided we reach an agreement, that on
the basis of changes occurring after July 1 and prior to the beginning of the
calendar New Year, we will recommend changes."
NOW
- 2 -
When asked if he would or could put in our request for the five remaining
fringe benefits, with or without a recoimiendation, Kermit stated that this
was not reasonable; that it should be agreed upon in negotiations in one •
single package that is agreeable to both sides before going to the Council,.
Kermit asked us about E.I.I. , and we talked at some length about it. We
agreed that the program had much value to both the employee and the city,
and that it was an important adjunct to the individual in salary and incen-
tive; that we were against making it mandatory for us to have an A.A. before
taking an engineer's or captain's exam, as it was unfair to demand that a
department with average or below average pay and benefits be asked to be
above average in education. We like the program, but wish the city to keep
it 'in its proper perspective, and to at least allow for a period of normal
attrition.
We then discussed at some length the last paragraph, which does not allow us
to appeal as individuals or as a group to any other legislative body on any
matters concerning wages, hours, or other conditions of employment. The
committee took the position that this was very undesirable from our point of
view, that it was an encroachment on our constitutional rights to pursue
unsatisfactory issues lawfully, and that it was an effort to aubvert our
organization's might by disallowing us to seek aid or assistance from the
outside.
Kermit defended the proposal by stating that the intent was merely to preclude
our bargaining the same issues on different levels. If we elected to go to
the state for shorter hours, great; but if we failed, not to expect to come
to the city and try again with the same issue. We maintain that this is not
what the paragraph says; and in any event, we don't want it, as it limits
our freedoms
Time was short, as Kermit had another meeting, so we said that we would not
negotiate any further unless the city was willing to remove the last paragraph
of their package and to reconsider our five proposed benefits; because if they
were so interested in keeping us average, these things must be considered, as
we are below average.
Kermit will notify President Gardner of any counter proposals or of the next
meeting date.
Wages and Hours Committee
•
•
1 '
June 11, 1970
WAGES AND HOURS
Committee members Caldwell, Wilson, Broadwell, and Povero, with President •
Gardner met with Kermit Francis and Chief Way in what appears to be our last
attempt at an equitable settlement before going to the City Council with our
proposals.
Committee Chairman Caldwell opened the meeting by saying that we had discussed
the situation just prior to the meeting and that we considered that we had
pared our demands down to the bone; that none of our demands were unreasonable
and that we could not honestly find any place to cut further; that we had
reached our limit.
We reproposed as equitable:
Firemen 10%
Engineers 10%
Captains 122%
Battalion Chief 20%
Inspector 20%
Assistant Chief 173g.
Dispatcher 172%
On firemen, engineers, and captains, Kermit agrees, if the survey shows this
figure.
Regarding the position of battalion chief, Kermit says there are a number of
things that must be figured in. He had computed this step at a minimum of
10%, but still hadn't met with the city manager.
He offered the fire inspector 122%.
Kermit talked to the chief about the assistant chief's position, but can't
even tell us the minimum until he has talked to the city manager.
He offered 72% for dispatchers, and we say at least 10%. We discussed the
dispatcher's position and salary at length again, and came up with the same
answers. We say they are underpaid, in view of the fact that El Monte and
other departments use hosemen, and our own police department uses patrolmen.
Kermit says that, compared to other miscellaneous employee dispatchers, they
are well paid. We brought up the point of long hours and having to buy their
own uniforms, and that other miscellaneous employees got uniforms furnished;
ours don't. We will not settle for less than 10%.
We asked for an agreement of hours cut in writing. Also, we want in writing
a guarantee of the availability of funds if we do get shorter hours, as it
appears we will. Kermit said he saw no problem here.
•
•
- 2 •
In discussing the E.I.I, and stability pay, we stated it was the prerogative •
of the city to change the status of these, but not at this time. Kermit stated,
"On this idea our position is firm; that this is a part of salary. It is not
our intention to do anyone a disservice, and we will work with the chief on
this matter." We said that we will include this as a special item to the Council
on June 16. These items will not be included in salary computations, as they
were not in the original proposal--not in the content of the memorandum of under-
standing nor in the discussion leading to the agreement of the memorandum, and
we will not permit them to be used this year.
We pointed out again that we cut our fringe benefits proposals to rock bottom,
and we couldn't cut any further.
We asked for a renegotiation on the holiday pay proposal. We would like to have
the same as other city employees; why should we enjoy less? Kermit says that
they would be willing to add two days to the over ten year men, and that it would
be given as one more shift of vacation.
Kermit says, in regard to uniform allowance, "We are attempting to pay a salary
that will let you pay for your own uniforms."
Premium pay: Kermit says that any circumstance under which a member of the fire
service is asked to work, other than regular shift work, should qualify him for
some type of premium pay. He wants to figure it out, and implement it January 1.
We say emergency recall should be time and one half, and instituted on July 1.
The other items of standby and brush fire duty on C.D. 137 could be outlined and
instituted in January, if necessary.
On the 5% for specialists, Kermit says, "We will adjust both to $40 flat rate."
We say no; it should be 5% to maintain the meaning throughout future economic
conditions, and to prevent what. happened before--the flat rate losing its meaning
through inflation.
We suggested to Kermit that we felt it was time that we were more frank about
the direction of the negotiations, and that we would appreciate some indication
that they were willing to reveal what they wanted and what they expected, all
open and above board. We say that the city should offer some recommendations
or changes, and that we are negotiating, but they don't appear to be.
Kermit offered us 120 days sick leave.
In dealing with the paragraph about our going to any other legislative body,
Kermit said he didn't care about the wording, but just didn't want us negotiating
separate items with two bodies at the same time, just from July, 1970 to July,
1971 for this time. We disagreed, as it would affect our next year's negotiations,
and we feel it is unconstitutional.
Kermit had to take a short recess, and we discussed the proposal among the
committee members. We came up with the decision that was put forth to Kermit
with a little regret.
- 3 -
Dorsey said, "We have decided to stick to our guns. We are at rock bottom,
and will give up nothing else. We will be glad to discuss implementation
such as an "as needed clothing allowance", etc. , but we feel that our proposals
are all in good taste and up to date; they are all just and fair, and we won't
give them up."
Kermit said, "O.K. All right, let me have one more talk with my people and
tell them that this is your firm and unswerving feeling." We assured him that
this was the case.
We closed by saying that if we go to the Council, we will open negotiations
with the entire original package, and go on as if this meeting had never taken
place.
Wages and Hours Committee
•
•
•
T
rheadzig. 7e4e.xe40:1 Rell4 /444aedattia c
710 SOUTH SANTA ANITA AVENUE
•
ARCADIA, CALIFORNIA 91006
Gentlemen:
The Fire Department is not, as you know, in the habit of coming directly to
the City Council, but the situation has grown serious enough to warrant it.
Our questions fall into two main categories; namely:
a. Salaries and benefits
b. Departmental operation
The first is a request for clarification of our joint memorandum of last year.
We have been unable to reach agreement with the city manager's office on a few
points.
1. By including E.I.I. and stability pay in computing average wages,
where some employees receive them and some do not, those who don't
are penalized. No mention was made of this last year when the agree-
ment was drawn up, and to include it now indicates bad faith on the
city's part. These two items are clearly fringe benefits which come
to those who are here over five years in the case of stability pay,
or who have earned an A.A. degree in the case of E. I.I. To average
this throughout the whole department is unjust.
Also, the city has now announced that at the end of five years an
A.A. degree will become a part of the job requirement for all personnel
desiring a position above hoseman. Those who are in one of the grades
requiring the A.A. 'degree, and who have not met this requirement by
w
- 2 -
that time, will then suffer a 5% differential in pay from those who
have it. By doing this, the city is completely reversing the original
intent of the E.I.I. plan, where instead of rewarding the people who
make the extra effort to obtain an A.A. degree, they will be penalizing
those who don't or can't. For some, this effort would be completely
impractical, as they are near retirement. Why, then, do this to these
employees who have given long and faithful service to the city? We
further feel that it is unfair for the city to demand that a department
with below average pay and benefits be above average in educational
requirements.
Regarding stability pay, it was stated while Mr. Schone was here, at
the time of its inception, that it is a separate item from salary to
recognize years of service and to encourage stability of employment.
2. The city manager's office refuses to consider any method for correcting
possible errors in projecting the average. We made two suggestions for
this, both of which were rejected. If our memorandum is to have any
meaning at all, something like this must be included, or the same thing
could happen this year as did last year. The city manager apologized
for being low on his predictions, and promised to correct it next year,
but that hasn't helped pay the grocery bills this year.
3. Your request that we deal with no other legislative body than yourselves
regarding conditions of employment is, in our opinion, against public
policy. It is the right of all Americans to bring about change through
all legal means. We don't feel that the Arcadia firemen deserve fewer
rights than any other citizens.
- 3 -
4. Our memorandum further states that all members of the Fire Department
are to be paid the average salary. The city manager's office now is
attempting to exclude our Inspector, Battalion Chief, and Assistant
Chief from this agreement.
5. Finally, we came up with twelve requests for improvements in benefits
and working conditions, all of which were perfectly justified. The
city manager's office chose to give no consideration to these this
year. It boils down to where we can't get you to live up to last year's
agreement, much less make any much needed and long overdue improvements.
•
In summary, none of this information, nor any you will hear tonight from the
Fire Department, has been made public through the press. We come to you tonight
with an urgent request for a meeting of the minds, in the hope of avoiding an
unpleasant situation.
•
...___it.,_,24
.
► 1
/ s--- 7/
A F'7,101 STATEHE-.T F)bI F2:', ' P SOC i-AH- D'T IN mcT 1 R D'..11 B'?dALF
;� t (2/a) .ice ,
Gri+TTT,, ;T+iN 4 '
I c 01_11d, at this_ time,_ reread_laat _y_ears__ape_e.ah._I_presented-to__..th i s—ro s t
august body as the same conditions} even w_or.se__than those of last yea _r_a ttlrl--- --
prevail. I have gone over the minutes of last years council meetings and T find
.
recognition by council"rep that we are exceptional,
\i'Ll
are above average and we
are worthy of remuneration in excess of the level that this city now pays us ._
There is one point perhaps you can clarify of this time . On June 30th of last
year you stated that we would be based on the average of the 16 cities we were
allowed to survey and one week later you snow in your minutes that we were stet-
ting $934, 1069, and 1130. . In r�eality, we received, $919, 1038, and 111..5.
Ode ha mad ,at least 7 oronosals to Iir. Francis that we feel are in l _ne
with current prevailing practices and we were rejected out of hand. We feel that
it is his position to at least present t_nese pr000se1 s r.o ill.- akenpger or_to t..4_a
body instead of off handedl y disnisslnei._therl _as.__radicuu1s-,--absurd, end---nu-t -a =
line . Statist_-cal.ly we hove shown we are below averege an-1 we had IIr Frrncis 's
solemn t word the any defi
word + v� cienci e.. discovered would ue adjusted . This is we.at T.,-,
are seeking--bring us u ) to prevailing rote. and we will tnen negotiate the issue:
at hand for this year. I-lost of tee cities we nave talked to nave np pro'oler. in
negotiations becauset'1eir cities are open to negotiation ead con be shown stet-
istically where the denartr:ent is deficient and are interested enou_,h to raise
that denartent at least r ere in line wi :h ereveiling practices . This s city s :e. ...
to adopt the attitude of tE-ve then the least t' �t voL: con get then to acc_ut .
Even in statistical co 'ivari _:)ns , Hr Francis t' , s to nut as in the exact min fa _
percentile a _ ,311L-10 _m__ tnis is -Inee :e-Deels . .:s‘ will 1Dt be t ,eat I l_cse ,
men a.nd we ill _ no .. e _-et less ti_ _- 21'.. Yes .
As we s t t . r < - _ - Lee -
_� _c_V t; _ _- c� ., V l:.. r, .....__:� '_S1 eat a '.) ''J= i_ . �i i face C� 1 :lJ-_...
Qta;;StS rc rrte .-
satisfied w_ith les than g LOLJu1d 7i ';.-e to pres_aat- a few_statistics to
give irou, n visual picture that neYeals aur_status as _c_lose as we c )uld_comnute it
14. #
As a result of her suit,__MarazDyia did rot obtain beneftts last :year so she re-_
fleets low but this August it is antfcipated that she will go from her present
A„ Zv1/46114.A.41Z-4( t'A cr—itta--)- I N 4k3
position to the top of CZ— e list,1 a raise of over $4, 500 a year with a -60- -hettre-
reduction in the work week. We are rot asking this drastic a readjustment but
we are below average ---way below---. ( snow exarples )
Every Depart, ent is dissatisf' ed with years neotiations . We have
been in contact with all of them and they feel as stron. or stronger on some
issues _than we do. This to us is evi, ence of the lack of real negotiations, the
lack of a real interest in working toward a seItlement . Some departments have
not even been thought enough of to be given a written proposal . How are we to
ascertain what we are to expect if there are no concrete offers? I would sugeot
an Puija board to get an idea. . . . at least we w )uld know as much as we do now.
But, seriously, if all departments feel extremely strong that they are not being
bargained with fn good faith, that ..s:n-auld indicate toat too negotiator and the
agent or agency who establishes his criteria ald ±b--4e perimeters within which
the negotiator must endeavor to stay. are :LILF22,t4 ,71( fait:, and are ol
activly seeking the level of ne )tiatIo-is, in deed orqpirit, as outlined by t '
e r s Milias, brown act . We urge 7.)u at tgs time to either re-lace our pre, -..
negotiator with one who is willing to endeavor to net-,DtLate to the Sv:d_l'!_t,
letter of the law, or to set aside a period on t, e ne.:,1 a enda ad 'flrepeee yo .2-
selves to negotiate a just settle-L,..:nt with us . ;4—don ' t nci to indicate by L
rer;ue._s_t..,__an_y r&oal ob jecton tooi at in
opinion, nas cIl : ,,a , If :) , 0Yu 03 01, I.,00
would bee cr-)wded a, e_da as all denart: id w' nt "a .)1ece o;
men wit-h .t r - of ' e 11tOD0 too C1001, 00
take time out,__r im _a._rzus sn e_ul F4to_e .ntiate with t-.e-_dn—artrnents '-: ^ coz.-
prise that cities work forces morel: bcCau e t^e men that are naid_t o.__da _this _._job
A
( an well _-a -oo
) have not up__-tom t is t.i_me, dons Z
In summary, We would like to plead with you gentlen_en to assume this
responsibility that has been allowed to lapse, to legislate a decent salary and
hours )c onditions for all emnl oyees and restore the human element, the dignity, _
the pride, and the love of the erinloyees for their jobs and for this city.
—___. We r:Asnectfully thank you
•
'41410(
•
EMPLOYEE-EMPLOYER RELATION8
DON L. DONNELLY
ranOa&ani
2268 SOUTH CYNTHIA STREET
A A
POMONA, CALIFORNIA 91766
Bus. (213) 264-9536
RES. (714) 628-7458
June 14 , 1971
Honorable City Council
Arcadia City Hall
Arcadia, California
Dear Sirs :
Due to committments beyond my control , and the fact
that we hoped right to the last minute that your representative
might show some sign of good faith in the meeting and confer-
ring process , I cannot personally attend your Council meeting.
The Arcadia Fire Fighters now officia117 recuest a re-
presentative that is willing to shec tarrcih.le signs of inten-
tion, representing the Citv' s postion. Your nresent ronre-
sentative has used r:Iny pion to (7,-,17ly and dic.criracce our
honest atter-nt to Core to an ar:reel,ent.
This rerluest is in no way to ho construed as anything
personal with the parties involved. We seek only to find
a r.,eans in which agreement can ha found .
Due to the fact of the r'elays aforementioned, we
respectively recommend that the ultimate wage package agreed
upon in negotiations he eff-otiv2 July I , 1'71 , by your
motion prior to July 1 , since la- nr--Tc !-., the possibility of
passing said package .rtroactively.
Thank you for your consideration of this urgent ratter.
Sircerel",
Do L. r)enr -lly
co;-11114 -t and '1.1-1)-,2:=4:a(-47c,
of r4_17;
Association
4%5001 *0.04
LAW OFFICES
WILLIAM J. ZEUTZIUS
1000 EAST WALNUT STREET
PASADENA. CALIFORNIA G1106
SYCAMORE 6.4276
MURRAY 1.2426
October 4, 1971
The Honorable James R. Helms, Jr. , Mayor
and Members of the City Council
Messrs. Arth, Butterworth, Considine
and Hage
240 West Huntington Drive
Arcadia, California
Gentlemen:
Please be advised that the Arcadia Firefighters Association,
formerly known as Arcadia Firemen' s Relief Association, has re-
tained me to represent them in the matter of their salary contract
with you of October 3, 1969, wherein you agreed to pay to the
Arcadia Fire Department personnel the average salary shown by a
survey which was to cover the average fire department personnel' s
salary of 16 cities chosen jointly by the Arcadia Firemen and the
Arcadia City Personnel. Said survey was to show, among other
things, the average salary of the firemen of those 16 cities as
compared with the salary of the Arcadia Firemen.
My investigation of the contract, correspondence with the
Arcadia Firemen' s Relief Association , minutes of the City Council
of the City of Arcadia, as well as other pertinent information,
reveals that this City Council, on October 7, 1969, while in a
regular council meeting, discussed said agreement of October 3,
1969, and in particular, item 2 thereof stating:
"2. The annual review of salaries for fire personnel
preceding July 1, 1970 will result in recommendations
that the City of Arcadia meet the average salary of
the 16 cities surveyed. "
On that same evening, October 7, 1969, it was moved by Councilman
Hage and seconded by Councilman Helms, and carried unanimously,
that the October 3, 1969 agreement be accepted by the City.
Thereafter, at an adjourned regular meeting on June 25,
1970, under the audience participation portion of the meeting,
the then President of the Firemen' s Relief Association, Mr. Gerald
Gardner, addressed himself to the City Council, at which time
former Mayor Butterworth instructed the City Manager, Mr. Cozad,
to adhere to the October 3, 1969 agreement made with the Association.
RECarvika
OCT 5 1,971
Crrr of ARcAD,A
CITY CLERK
`rr
The Honorable James R. Helms, Jr. , Mayor October 4, 1971
-2-
Two weeks after the June 25, 1970 Arcadia City Council
Meeting, at its regular meeting on July 7, 1970, the item on
city personnel and firemen' s salaries was again discussed, at
which time City Councilman Hage requested that the Personnel
Director of the City of Arcadia recite the average salary found
to exist in the 16 bench mark city survey. The Personnel Director
then stated that the average salary of the 16 cities surveyed
for firemen was $935 per month; that the Arcadia City Firemen' s
monthly salary was $931; that the average of the 16 cities sur-
veyed for engineers ' salary was $1, 035; that the average salary
of the Arcadia City Engineer' s monthly salary was $1, 069; that
the average salary of the 16 cities surveyed for fire captains
was $1, 180 per month; that the fire captains ' salary at Arcadia
was $1, 180. Thereafter, former Mayor Butterworth asked the City
Personnel Director whether or not this survey was in substantial
compliance with the salary agreement, to which the City Personnel
Director stated that it was.
In truth and in fact, the Arcadia City Personnel Director,
Kermit Francis, was well aware at this July 7, 1970 meeting that
the survey was not in substantial compliance with the October 3,
1969 agreement, and that there was, and had been for at least
nine months prior thereto, a dispute as to the average salaries
reported in said survey with respect to the actual pay of the
Arcadia Firemen due to the fact that the 16 surveyed cities did
not include E.I. I. and stability payments in their reported
figure for income. However, the Arcadia City Personnel Director
did so include said figures for Arcadia firemen, resulting in a
higher monthly salary quoted for Arcadia firemen than that actually
paid to them.
The true facts were that the average firemen' s pay, from
the survey including a 7 1/2 per cent increase was $935, and the
average of Arcadia City Firemen' s salary including a 7 1/2 per
cent increase was $919. The difference amounted to $16 less per
month paid to each Arcadia fireman, or a total monthly difference
in pay for the 27 Arcadia Firemen of $432 or a total of $5, 184
a year for the 27 Arcadia Firemen alone.
The captain' s pay from the average cities surveyed was
$1, 180 per month and the Arcadia Captain' s pay was $1, 145 per
month or $35 less per month than the survey, making a total for
the 12 captains of $420 per month or $5, 040 a year for the 12
Arcadia Fire Department Captains. From these figures of $10, 224
a year less pay for Arcadia firemen and captains than the survey
salaries, Mr. Kermit Francis could not have possibly been able
to report that all was in substantial compliance with the survey
1140001 *4111,00
The Honorable James R. Helms, Jr. , Mayor October 4, 1971
-3-
as Mr. Francis so advised the City Council on July 7, 1970.
In view of the fact that the City Council of the City of
Arcadia expressly stated that they intended to live up to and
comply with their contract with the Arcadia Firemen' s Relief
Association made on October 3, 1969, and in view of the fact
that they obviously relied upon the representations made by Mr.
Kermit Francis, the City Personnel Director, on July 7, 1970,
there appears to have been a substantial mathematical error,
which error should be corrected immediately by the City Council.
It is respectfully submitted that the City Council remedy
said mathematical mistake and review their official activity of
July 7, 1970 as reflected by their minutes of that date on pages
6 and 7 thereof, so as to fulfill their contract. This duty is
not only one which each Councilman owes as a City Council member,
but one that each Councilman owes as an honest man.
In the event that this error is not corrected, we shall
have no alternative but to assume that the City Council never
had intentions to comply with their contract, which concluding
assumption will necessitate the filing of legal action seeking
appropriate mandamus relief.
I will make myself available at the next Council meeting
to answer any questions that this Council may have and/or meet
with the City Council in a duly authorized and constituted execu-
tive session. However, I will not participate in any private
meetings with our City Council in violation of the Brown Act.
Very truly yours,
rid, f C
l 1;/✓ try. : , .i.�
William J. Z¢ zit
WJZ:sg
INSOFAR AS DECIPHERABLE
TRANSCRIPTION
OF TEE PROCEEDINGS IN CONNECTION WITH THE NEARING ON FIREMEN'S
SALARY INCREASE
(REGULAR MEETING OF THE ARCADIA CITY COUNCIL October 19, 1971)
Hr. t;iiliam J. William Zeutsius, I live at 340 West Le Rey Avenue, Arcadia and
ius wy office is 1000 Walnut, Pasadena. Mr. Mayor, it is hard for an
attorney to say he will be brief, at any rate, I will try to be brief.
I believe you received my original letter of October 4th, 1971 to
you along with five copies, one for each of the City Councilmen.
d yol° helms They have been distributed to all the Councilmen and they have been
read, and we have considered them, so anything new that you have to
add to it I guess we can hear at this time.
s rilliam J. Fine, actually as I understand from my letter of October 4th, 1971,
Zeut. ius that our City Attorney, Mr. Ogle, doesn't see what I an talking
about a letter, from what I understand. Basically Gentlemen, I
wrote the letter to the City Council, to each of you individually,
five members, requesting that you review the letter, review your
actions in "the minutes and that you make a conclusion as to whether
or not there was a substantial mathematical error and the survey that
was made of the sixteen cities. I requested that you go ahead and
get the survey which originally was to be sixteen cities, eight to
be picked by the City, eight to be picked by the Firemen. what !apposed
the City picked sixteen cities, however, one of them was on the County
pay scale so they deleted that, -that left fifteen cities, One of the
Cities was Glendora and because the Glendore Fire Dept. was paid the
same rate that the Les Angeles County Fire Dept. was paid they deleted
Glendora from the survey, so although my letter talks about sixteen
city survey- although the four Minutes that I have certified copies of
refers to the sixteen city survey- actually it was fourteen city survey.
In the letter I brought forth the fact which I arrived at from reading
your minutes, Each of the minutes that I referred to in the letter were
approved at the next Council Meeting by the Councilmen. From the minutes,
I put the facts in the letter in the report to you five council members.
Mr. Butterworth is not here tonight, but the Council members that were
there then, five of you; Mr. Kermit Francis reported that the survey
showed that the Arcadia Firemen were paid $931.00 per swath, according
to the survey, but the average cities were paid $935.00. I also put
forth in the letter the fact that a week prior thereto the same City
Council voted that the Firemen should have a pay raise to $919.00 per
month. Thew of course I jumped in my letter from the fact that a survey
a week before showed that it was $919.00 a month....was a pay raise, and
a week later Kermit Francis advised the Council that it was $931.00 and
then when asked by the then Meyer Butterworth if this is ice substantial
cempliaace with the survey, Mr. Kermit Francis said, "Yes it was", so the
City Council then went ahead and said "Fine, we have complied with the
agreement". Now Gentlemen, I have been a litttla disappointed im-the)
in the letter and the reaction of the staff,('f should.say._.. o the letter,
Ci Staff. k First of all nj
. - telep i calls from anybody in the city. IEhave made several dcallls.
1.
Fi.r 's Salary Increase
Oct<: ?. ±r 19, 1971
*.r. `LIliam J, I made one telephone call to our city manager, Mr. Cozad, asking
zr 1.u3 what he had been doing on the letter. Mr. Ceased then advised me
that Mr. Francis was referred the letter. He then checked with
Mt. Francis, and Mr. Francis said that he had given it to Mr. Ogle.
Mr. Francis returned the telephone call of mine last Friday; I
asked him what he had done ea reviewing the letter and the facts
therein. He had stated that since it was from an attorney, and
since I indicated that there might be some possible legal action
that he referred it to the City Attorney, which is good. I then
talked to the City Attorney and the City Attorney advised me that
he referred it back to Mr. Kermit Francis to get the figures and
the facts so that he could analyse the letter. I am not individually
saying anything directly against anyone of our City Personnel people,
but the fact that it is is the letter, in the last paragraph, clearly
brought out the fact that the City Council on two occassisu has said
"We made an agreement with the Firemen", in fact you commended the
Firemen and staff. Mr. Butterworth directed the City Manager, Mr.
Cozad, to adhere to the requirements of the agreement. The City
Council then upon asking Mr. Francis whether there had been sub-
stantial compliance with the agreement, Mr. Francis said "Yes".
The City Council then said, "Okay, we will go ahead, this is the
raise". Now Gentlemen, in the letter I bring forth the fact that
the City Council apparently acted in good faith, and I believe that
you acted in good faith, but you acted on the basis and the facts
that were given to you by your staff, so I said in the letter,
would the City Council review this. Would the City Council then
see the fact that it was a mathematical error. Because if there
was, then in fact if they were acting in good faith, they are
going to remedy it. If they don't remedy the error, then I can
conclude that you are not acting in good faith.
I am a resident of Arcadia, I have been paying taxes here for quite
sometime, I don't mind paying the taxes but, I don't like to see the
City's money go into a law suit either. I don't like to see a law
suit result over this one reason is that if interest is paid upon
any debt that has been against the City, it is going to effect my
taxes. It is going to effect all of us. I requested the City Council
respectfully and I request the City Council tonight respectfully to
review the matter, to simply look in their awn minutes, at the facts
and figures that were put forth to them, that they approved. Turn to
whatever city staff member that you need to, Mr. Francis, Mr. Ogle or
Mt. Cozad, or anybody or all of the City, and say, Gentleman remedy
this mathematical error. I would like to keep it here at the City
Council; I would like to have this matter remedied. The other basic
point that I wish to make, sad I realize that we have our City Attorney
who directs you as to what the law is, but somehow or other in the
minutes, and I think the MayeTan understand this also, the concept of
substantial compliance with the agreement arose when Mr. Butterworth
said, "Was there substantial compliance with the agreeme:O. Now
Gentlemen, the law has usually been very clear and I think'it is very
clear new, and Mr. Ogle can correct ma if I am wro:13-. If a contract
2
S
!, a's Salary Increase
Oct..<:lyr 19, 1971
tlr, ?illiam J. is capable of being performed, fully performed, then it is full
n, sius compliance and full performance that is requested, subs Mini
comslianear-isSubstantial performance only comes into the picture
when it is incapable of having full compliance of the contracts
that is to say, the survey agreement was that the City would recommend
that the pay of the Arcadia Firemen will meet that of the survey. The
survey showed $870.00 per math for the Firemen as one example, the
average City survey. The average pay of the Arcadia Firemen was
$834.00. Nov the contract that the City made was that we will match
the survey, than we can go on from there on our raise. What happened
is after the survey was run Arcadia Firemen were not raised from
$854.00 to $870.00. Instead the Personnel Director went ahead,
added 71 per cent to the Arcadia average of $854. 00 making it $918.05.
No rounded it off„ lie reported $919.00 to the Arcadia survey, he added
73 per cent to the $870.00 and brought that out to $935.00. Than he
reported that there was substantial c mp liaaco because six of the 27
Firemen were receiving Z.I.I. (that means Educational Incentive increment)
because six of the men had an A A degree or better, they Sot 5%
additional pay per mouth. The Director then took the $919.00 a math
figure, he added 5% of six Firemen's pay to the over-all average, he
came to you people and he said, "The average City Firemen is making
$931.00 a swath. Gentlemen, this is not substantial compliance, it
is not compliance at all, so I respectfully, and I will answer any
questions that you have here tonight, respectfully request, although
I have great confidence in our staff, and I am not being factitious.
that you Councilmen yourselves look at this letter, you ask the
questions of the staff, bring me the minutes of 7-7-70, bring me the
minutes of 6-30-70, bring me the minutes of 10-7-69, and the minutes
of 6-25-70, but look at my letter, tell the staff to bring you those
minutes, than you look at what you said in the minutes and relate it
to what I said is the letter, then come up and decide whether or not
for yourselves a mathematical error was made. But don't take a
recommendation of the staff that a mathematical error was not made,
when you, yourselves are the ones that are responsible for it, if and
in the event any litigation results. There is the City Council that
was the acting party in this case.
iLiyo - helms Mr. Zeutzius, you are getting near the end of your time, can you
conclude new please.
:sir. .ei tzius All right, the conclusion is, if you have any questions, I will be
glad to answer it, I hope we can resolve this matter in a matter of
a week or two without having to go further on it. New, I will answer
any questions you have; records say you have said that all of you have
read the letter of mine.
£by. : delms Well, I don't have any questions at this time, but I would like to have
a report from staff based on your letter and based on your statements
here tonight, and perhaps returned to us for our meeting of *member
2nd. I think one comment should be made though, as I gather your
reasoning, that is the Council agrees that if it made • mathematical
error, than it acted in good faith, if it disagrees with you, then it
is in bad faith, and I think that is spurious reasoning. Frankly,
3.
New e
Salary Increase
Oct :". i• 19, 1971
;y 4. J;c:lms s I think the use of the term "mathematical error" is spurious
because, whatever we did, we did with full knowledge of the
facts and mathematical error to me means that you add two and
two and get five, and here whatever we did, was with great
deliberation and great consideration of the facts and if it
was_ an error in judgment or an error in law perhaps, but it
surely was not a mathematical error. So, if the Council has
nothing further that would be the recommendation,that staff
consider this and give us a report on it.
Par. .-;cutzius I would also request, Mr. Mayor, that you add to that, that
the staff then contact me.
Mayor aelme No, Mr. Zeutzius, they work for the City Council and they will
contact the City Council on this matter.
Mr. ::.utzius Can I have some idea as to when the answer will be decided upon?
Mayor Helms They will have a report for us Nov. 2nd.
Mr. .:eutzius Nov. 2nd, then I assume I will be hearing from them after that.
Mayor Yea, you can attend the meeting on Nov. 2nd because it vii be
on ikt agenda that night.
I•ir. ;; utzius Any other questions.
Mayor L-1 1ms Thank you very much.
4.
vara N444 'Soot t ty d. �` '
RS'fING A
MEMORANDUM OF UNDO and the
the Arcadia City Council,
ting t gird
r regen Arcadia City f.�;
el rep certain The Director of Personnel tit►g Cex �.
Association representing meeting and co-Firefighters Ass ted, have been
Acadia Firefig ter designated, of employtco-
loyees, hereinaf ... conditions
Department wages hours and other terms and a result of said "
and ho Act, As
ferring on wages s-Milias-Brown
the Myer nded to modify the
as provided for
under recommended t
modifications are the fiscal
the following mo employees for cea, in force for said emF
conferences, with said ,
now
a tion plan
compensation plan ensa
overall 1974, and said compensation i,
1973- 1974• i .
years 1972-1973 and through June 30,
effective
modifications
Shall be ��"v`a'y , ;
t Code shalt' . .
MODIFICATIONS: the Governmen /COI, ,
°f Section 21264 of Depattpt '`
t
1. provisions the Fire ;,°,ar; tk
The P t members of k applicable to all safety possible thereat
°' be made app ='0',"f....-.0'14:e '
or as soon as � �•: �� .t,
as of July 1, 1972 Public,Employees Aetr �
effective the Pu �, :
V and regulations of thg ''
the rules na are commonly referred to a® >.
under )
(Said provisiokx,.r
ment System.
"Widow's
Clausen) , ;
11 be an adjustment in the
As of July 1, 1972, there sha erce
2• step schedules equal to the P,
tion salary Lab
classification t of Labor, Bureau of
change in the tJ.S• Department
Warners and
Consumer Price in for Urban Wage Ur
Los Angeles/Long Beach, C, All
Items -- Series 1
referred to as the Consumer
Price Index) for t
. May , 1971 through May, 1972
ex
F - 2 -
3. As of January 1, 1973, there shall be an adjustment in the
classification salary step schedule equal to the percentage
change in the Consumer Price Index for the period of May,
1972 through November, 1972.
4. As of July 1, 1973, there shall be an adjustment in the > ,
classification salary step schedule equal to the percentage ` :;
change in the Consumer Price Index for the period of
November, 1972 through May, 1973.
5. As of January 1, 1974, there shall be an adjustment-in
classification salary step schedule equal to the percentage
change in the Consumer Price Index for the period of May, -
1973 through November, 1973. „�
There shall be no decrease in salary for any classification covered by tthis
agreement due to a decline in the Consumer Price Index; and further, each of
the pay adjustments based on increases in the Consumer Price Index shall'
have an upper limit of 5%. Any upward adjustments after July 1, 1972 shall
be based only on an increase in said Index above the highest index reported
for the month used in connection with any previous adjustment.
All percentage changes referred to in tills memorandum shall• be rounded to
the nearest tenth of 1%.
All individuals in the classifications of Fireman, Fire Engineer, Fire
Captain, Fire Inspector, battalion Chief and Fire Dispatcher are the employees
represented by said Association.
. y• .
} - ^' ..
3
Notwithstanding this memorandum, it is understood that the question of the
duty week hours of all Fire Department personnel is to be left open for
consideration of modifications prior to June 30, 1974, by the Fire Depart-
ment Chief or his appointed representative, and the City Manager. In the
event the Fire Department Chief retires before June 30, 1974, he shall
appoint as his representative a member of the Fire Department.
y
Dated 4
I �
FIREFIGHTERS ASSOCIATION
a„q,
t t 2
By
Kermit Francis Charles Snyder, Chairman • F z,, .
i Director of Personnel Wages & Hours Committee r",-y ,
,. a.
1 ' Gerald Gardner
i ..
Wages & Hours Committee ,
1 r By
Daniel Mann
F, Wages & Hours Committee
I
3
a
ti ,
it f
'� 1I
e
June 15, 1972
Honorable Mayor and Members .
of the City Council
Arcadia, California
Re: Negotiations with Employee Organizations
Gentlemen:
You received a report at the meeting of June 13 of the status of negotiations.
The changes since that time are these.
We have a written statement by the Arcadia Firemen's Association that the
revised resolution prepared by the City Attorney carries out the intent of
the Joint Memorandum of Understanding signed by the Association and the
Personnel Director.
The negotiating committee for AFSCME has indicated its willingness to
recommend approval of a set of changes which the Personnel Director has
indicated would be acceptable to the City Council. The meeting to secure
the confirmation of its membership is scheduled for June 15. We should
have a further report by the time of the Council meeting.
Negotiations continue with the other two employee organizations, but no
agreement can be reported. If agreements are reached, they will be pre-
sented to you as quickly as they can be.
If there are no agreements with one or more of the employee organizations
by June 20, the Council may wish to consider an adjourned meeting as late
in the month as possible to allow the maximum time possible for an agreement
to be reached.
Mayor and City Council
•
June 15, 1972
Page Two
The remaining items of the budget have been completed and salaries and
wages are the only items remaining.
Respectfully submitted,
wig //
•
/ LYMAN H. •ZAD
City Manager
LHC:jh
Attachment
1 (, t------- • „r CITY COUNCIL
�-, , emo'rand um OCT 2 b 1976
ARCADIA
CD P.RA00-
if))*)%* Date _____4__4 _r_ 13,,_ 1976 ________
TO: Lyman Cozad, City Manager
:V
FROM: Kermit Francis, Personnel Director, and Arcadia Fire Fighters Association
SUBJECT: Modification of Item Seven, Memorandum of Understanding and Agreement -
Fiscal 1975-76 and Fiscal 1976-77
The Director of Personnel , representing the Arcadia City Council , and the Arcadia Fire
Fighters Association, a formally recognized employee organization representing certain
classifications hereinafter designated, have been meeting and conferring relative to
the modification of the Memorandum of Understanding and Agreement as indicated above.
As a result of said meeting and conferring, an Understanding has been reached. The
following modification is recommended to be effective October 13, 1976:
Item seven of the aforementioned Memorandum of Understanding and Agreement which states,
"As of July 1, 1975, there shall be a uniform replacement program for the fol-
lowing items:
A. Shirts
B. Trousers
C. Shoes
i The program shall be administered by, and at the discretion of the City, for
the purpose of providing replacement of worn items only. In regards to shoes, .
a purchase order of up to $25.00 shall be granted for the purchase of a pair
of regulation shoes"
i shall be modified as follows : item C - "Shoes" - shall be stricken from the paragraph.
The line, "In regards to shoes, a purchase order of up to $25.00 shall be granted for
the purchase of a pair of regulation shoes" shall be stricken from the paragraph. A new
paragraph shall be added to item seven which states:
1 The City of Arcadia shall set standards for footwear in the Arcadia Fire De-
partment. The City shall provide a safety boot for each member of the Fire
Department who is involved in the suppression of fires. This boot will be
required footwear for the department. The total cost of the safety boot
shall be borne by the City. Increases in cost for the safety boot shall also
be absorbed by the City. The only footwear cost the City will pay is for the
safety boot. Responsibility for standards of footwear are the Cities alone.
Classifications covered by the Memorandum are Fire Fighter, Fire Fighters acting as Para
medics, Engineer and Captain.
1
'
Kermit L. Francis, Director of Personnel Raymond E. Lock, President, Fire Fighters Assoc. '
Date Date i
1
r, iI ,
CITY COUNCIL
DR. ALTON E. SCOTT I C City of r c a d i a
MAOR
CHARLES E. GILB
MAYOR PRO TEMPORE 240 WEST HUNTINGTON DRIVE
JAMES R. HELMS.JR. ARCADIA, CALIFORNIA
FLORETTA K. LAUBER
JACK SAELID
LYMAN H. COZAD CHRISTINE VAN MAANEN
CITY MANAGER' CITY CLERK
January 2 , 1975
The Honorable Mayor and Members
of the City Council
Arcadia, California
RE: Reduction of Minimum Age Requirements
Dear Council Members :
Acting on a request from Fire Chief, Gene Mahoney, the Personnel Board
at its regularly scheduled meeting of December 12, 1974, as an agenda
item, considered a request to change the minimum age for appointment to
the position of Fireman from 21 years to 18 years.
The Personnel Board, on a majority vote, recommends your approval of this
change. I have attached a copy of the memorandum from Fire Chief Mahoney.
Respectfully submitted,
Kermit L. Francis,
Director of Personnel
for The Personnel Board
APPROVED: - A,,li � � /
City Mange
KLF:jm
attachment
Fl.r',A \
fi
R�
,)i .
MAILING ADDRESSES TELEPHONES _
• . CITY HALL P.O. BOX 60 91006 446-4471 • 681-0276
LIBRARY TO W. DUARTE ROAD 91006 446-7111
BOX
POLICE DEPARTMENT P.O. BOX 60 91006 447-2121
FIRE DEPARTMENT 710 S. SANTA ANITA AVE. 91006 446.2128 09.18.001...."
�.: •
�AR)C%1L11A
+•aKAt,<p Date M November 13, 1974
TO: Kermit Francis, Director of Personnel •.�,�-1��. .� �
FROM: Chief Mahoney L 19l4
SUBJECT: lire-man's I;I i};i b i I i L y List "'' `"
There is a strong possibility that there will he openings for
several firemen on January 1, 1975. The present list is one
converted from an Apprentice Fireman's list, at the department 's
request with the approval of the Personnel Board. At the present
time, the specifications for fireman require that an appointee
be a minimum age of twenty-one. Only three of the seven men on
the present list meet this requirement.
The Fire Department has had the opportunity to evaluate these can-
didates for approximately six months under both emergency and non-
emergency conditions . The conclusion by evaluating officers is
that age has had no bearing on a candidate 's ability to perform
the duties of a fireman. Many fire departments throughout Calif-
ornia have lowered the minimum age to eighteen. As a result of
our evaluation of the Apprentice Firemen, it is requested that
the minimum age for entrance fireman be reduced from twenty-one
to eighteen.
IT/)-4e
Chief
GM:es
)d/
March 15, 1973
Honorable Mayor and.Members
of the City Council
Arcadia, California
Re: Request for authority for extra payment
to employee performing in higher category
Gentlemen:
After the retirement of former Fire Chief Laurence Way, Assistant
Fire Chief Bruce Moore was asked to serve as Acting Chief. He did
so until his unfortunate illness on February 3. His service during
this period was excellent. No extra compensation was paid to Chief
Moore during this period.
It is recommended that in appreciation of this extra service Chief
Moore be paid $300 and that the City Manager be directed to express
the great appreciation of the City Council for his performance and
wish him a speedy recovery.
Respectfully submitted,
//YMAN H. /ZAD
City Manager
LHC:jh
/40g.
Sire Si;r-
Gentlemen:
•
We have sought an audience' with you tonight for what we hope will be a
mutual enlightenment. We seek enlightenment in the area of your sentiment
regarding the Memorandum of Understanding, and offer you enlightenment in
the sad state of affairs that prevails within the Fire Department.
Not being a public speaker, I am, with your permission, going to read
from this prepared statement, so that none of the essential facts will be
overlooked or forgotten. I would appreciate any statements, comments, or
questions on your part being withheld until the conclusion, and I will
endeavor at that time to clarify any points and answer your questions.
First, I must make one statement. I love my job, and I like this city
in which I work. In fact, I like this city so much that I feel a definite
loyalty to her, and it is out of this feeling of loyalty that I feel compelled
to speak.
Everyone feels, reacts, and is influenced by the forces that surround
him. I am surrounded, of late, by a force that I do not like. It is an 'aura
that is very obvious and inescapable; it is this feeling of mass discontent
and dissatisfaction, this feeling that seems to have been fostered and ertgen-
dered,by the attitude of the administrators of this city.
This city has been known as the "Queen of the Valley" for a long time,
and she truly has the attributes of her name. A beauty and reputation rare,
but this reputation is becoming besmirched by the mire of selfish officialdom.
Thousands of dollars are spent to mantle this queen in beauty by building
planted divider strips down her boulevards, building and improving her parks
and recreation areas and facilities; yet the loyal subjects who are expected
Soo' *40ie
to take care of these areas, the people who groom and pamper this queen are
paid less, far less in many cases, than their counterparts who labor in other
areas. We could possibly even accept this if our queen's coffers were, depleted I
or committed as alms for charity, but she is a financially sound and secure
entity, more solvent and prepossessing than almost any other community in this
area, and is reputed the fourth richest community per capita in the entire
state. We can see no possible justification for us to be trailing in wages and
benefits; and history shows that this is not just a contemporary problem, but a
situation that has been allowed for many years.
We have, in this department, always tried to deport ourselves in a manner
that would bring no shame, no dishonor, and no scandal to our city; and, gentle-
men; in a large measure we have succeeded. We have established a tradition of
helpful, courteous service that is unsurpassed anywhere, and denied to none of
the citizens fortunate enough to live here. You all know of our unselfish deeds
that go beyond the mere requirement of our job, that extra measure of good will
that makes us clean up a place to the nth degree, see that the owners have all
that is necessary, and do all we can to see that they get what they lack in
their time of need. We are the best trained fire units in the entire county,
in our opinion, thanks to aggressive leadership and spirited cooperation by all
the men in ranks. We prove this in all our intercity drills by being the "firstest
with the mostest," the sharpest and happiest group.
But this is changing; we are suffering from lapses, and we are having a
serious dropout problem. The morale of the group is extremely low; and men, good
men, are in their dissatisfaction seeking employment elsewhere. When we look
around for the reasons of our discontent, the destroyer of our morale, what do
we find? Whom do we blame?
- 3 -
We say, "Can we blame the captain; is he the cruel monster pushing us
beyond our endurance?" No, he is doing his job, and doing it well. "How
about the Chief? Aha--is he the culprit, is he the one who makes us work so
•
hard for less money than any firemen in the surrounding community?" No
The Chief has made this department; he has run it as astutely as humanly
possible, and even he is beset by our complaint--not enough to meet the
necessities, let alone to set the pace.
So we look beyond the Chief and find the upper level of administration,
the controllers and purveyors of the funds. Are these people to blame? Are
they swayed by facts, by the fact that all the departments are at minimum
average or below? Can a body of men appointed and elected by their peers
come before them with the facts; percentages and statistics by the ream that
show us below average and short in almost every item of benefit; can they sway
the judgment of these men?
So far, we have been almost totally unsuccessful. What has happened to
the caring, the honest concern for the plight of fellow men? Why must the
adjustments always be made in such a grudging manner, almost as if we didn't
deserve to be rewarded as well or as much as other people who do the same job,
take the same risks? Other cities that have us included in their surveys for
salary comparisons dread the fact; they say we are a millstone around their
necks, dragging them down, because we are on the rock bottom. How do you
think this makes us feel? Or to attend a convention far north of here and
have someone look at you with pity and say, "Arcadia? Aren't you the guys
that gave up their bed sheets and take their own trash to the dump so you
could cut your hours?" And they laugh--oh, how they laugh: This is the
reputation that this penny pinching is giving to our queens How can we hold
our, heads up? We can barely see daylight from way down here.
- 4 -
Sol 'tad
We were happy when, several years ago, a training facility was funded.
Do you know that we have no adequate place to drill; that we have to haunt
dead end streets and the like to drill, and then we must be careful with the
• water lest we damage someone's property and our reputation?
Our Chief is a very honorable man, not given to temper, and as fair in
all of his dealings with his men as is possible for him to be. He honestly
• budgets this department, and is even then ultra conservative. He knows better
than any man in this city what is required to run his department, yet this
year's budget cuts are leaving him almost helpless to do his job and execute
his responsibilities.
New helmets are on the market, far superior to anything we have ever known,
and offered to us at a good reasonable price as an introductory sale. Guess
what? We are only going to get half of the required number. Why, gentlemen?
Why? Is our safety so unimportant? I wonder who is going to pick the men who
are to be adequately protected, the half of the group that is to be rewarded.
On what premise is it to be established who is going to have a roof fall on him,
or some such hazard that we are all subject to? Is a captain more valuable than
a hoseman? Would you like to be the ones to tell a family their provider was
disabled or killed because he wasn't one of the chosen? All our safety equipment
needs reevaluation, our coats are becoming ragged and unsafe, and so on; but
this--this is almost too much. Perhaps you can help us and make us all as safe
as possible.
The budget doesn't allow for short manpower, and the record shows that
50 percent of last year we were undermanned and we ran short at least one man,
and sometimes more. During that period there were paybacks owed to the city,
but due to the hours cut of last January they are no longer a buffer; and yet
the 'budget is just as short.
•
- 5 -
Do you realize that under this circumstance you are being, in a large
part, protected by three-man companies in the north and west portions of the
city? If we have to leave one man with the inhalator at a call and respond to
•
a fire, we have no one--I mean no one--to lay a line, connect to the hydrant
and lead in to suppress a fire. This is a terrible situation, and the citizens
deserve more, in our opinion. If the American Insurance Association, the
people responsible for grading cities for fire defenses on which your insurance
rates are predicated, came here to reevaluate us at this time, in light of the
fact that we have no training facilities and no manpower, we would most likely
be downgraded, and at the expense of every businessman and citizen of this
community. It makes sense that it is less expensive to provide the funds for
adequate manpower, at least, than to face this very real jeopardy.
We in the fire force realize it is not our place or responsibility to
dictate policy, and this is not our intent; we only wish to apprise you of the
true situation, the conditions under which we are forced to try to fulfill our
responsibilities, and we know that when you realize this condition exists, you
will abate it for the good of the community.
We in the department feel we know from expe ex what is best for our
departmenta .p_ ation. We have a si Win, just mentioned ' with the inhalators
that is in . r opin on unsatisfactor Not only does°-. take a fire ew out of
service, b we hav- very finely t ained men of vast experienc ssigned to a
rescue th t is lim' ed to one ar a. Granted, we are - . 1 trained in the "'of
this equ •ment 4.410p rst ai , but there is no su. .titute for from five to
twenty • . s of a ost daily xpe ce. I •w om our point of view, we would
rather be attended in ou ime f need by thes- hig ained specialists than
by a very • st aider who hasp t had t, bene it background and
experience. We care about our peop'I`e_; .we want to do - best we can for them,
and we can do this very w eli- are allowed-to.
- 6
*0611•1 ,4110
Bad morale? Another reason: we finally got a very much needed truck,
and it is a beauty, a diesel, but they didn't provide a very important item
with it. An automatic t ansmission. Are e so lazy n't shift gears?
Or is it that we so u coord'nated? T e reasons th departure s given
that it was unnecp sary w t "We av aleiLyg ogram teach them
how to shift gear and f they can't s ift gears, we will get so can."
How to feel ne in one easy lesson.
• ' The man representing the manufacturer, the mechanic, stated in no un-
certain terms that this apparatus was primarily designed to operate with an
automatic transmis on, e reason being the piston clearance from the head
is so slight tha any overr- ing or underrevving or lugging would seriously
damage the eng' e. The automatic tran sion automatically selects the prop;
engine speed protect its lf, and v/n the be 'ver/can't do this in
every case. - have the , .d= es.824bil i of �ypubl'.;' sa d y in a response
where much o our att- do o safe egotia 'ntersections
and so on, - nill inadverte ly lose r the uipment is damaged,
you know who is going to be held responsible, and we fe its is not only
unjust, but unnecessary, and could have been easily avoided for a few dollars
There are more items, and we could go on ad infinitum and ad nauseam,
but we think you get the general picture; a picture of the department's
frustration, the key to the lowering morale. We feel like an undeserving
appendage, tolerated as a necessity, but just barely.
We feel that collective bargaining is the best way to settle an issue.
It has come down to almost collective begging, to borrow a phrase, and we will
go no lower--an explosion seems imminent. From the fallout of adverse publicity
(that we have shunned up to now) , from the ill feeling, and in order to protect
ourselves and to gain an honorable equity within the fire service will next come.
unionization and whatever other measures will be required for us to rise up
again to face the sun and walk among men proud, proud to be sworn to the
fealty of a kind and gracious queen. No longer will we be content with scraps
and bits that fall or are thrown to us. We wish just this once to be fed from
a clean plate by an open hand from our queen.
So tell us, gentlemen, are we to go on believing that you are honorable
men who care about their constituents? Are you still prepared to honor the
agreement, made last year and embodied in the Memorandum of Understanding, that
we shall be made equal to the 16 cities in the survey, and to cut the hours if
the survey shows that we have reached the predetermined point?
I hope you realize that we have tried mightily to be honest and reasonable
in our demands, and that the 16 cities in the survey were picked by the city
administrator, and that almost all of them were below the prevailing average on
a county wide basis. We accepted this fact, and now they want to change even
this; because one city is contracting service, they want it eliminated, since
the employees of this city are making more money than under the original regime.
They also want to change the base salary figure by including an educational
benefit and a stability benefit. This is so clearly chicanery and manipulation
that we are amazed they would have the nerve to do it.
Well, we are here to publicly denounce this practice and to ask you
gentlemen to honor the agreement, just this once, as it was originally estab-
lished, without alteration and dilution. We are far enough behind everyone
without any attempts to further the gap.
We come seeking fairness and justice, and we feel we are long overdue
on both counts. We leave it in your hands--what do you say?
emota�tclum
,ARCAb[AJ
o
Date December _7 , 1976____
TO: All Departments
FROM: Alice Taft , Safety Committee
SUBJECT: FIRE EXTINGUISHER DEMONSTRATION
There will be a fire extinguisher demonstration on
•
December 13 and another demonstration on December 15 , both
at 10 : 00 a.m. in the Council Chambers .
The demonstrations will be on how to operate the fire
extinguishers that are used in the City facilities and other
types of extinguishers that you may have to use while not at
work. The demonstration will consist of approximately one-half
hour of instruction in the Council Chambers and one-half hour
of actually putting out fires in the parking lot . In order
to insure that your car will not be used in the demonstration,
please plan to attend.
If you are interested, please sign up with me before
noon on Friday , December 10 .
•
)7:4AIX:741-
FIREFIGHTERS Staff advised that the Firefighters' Association and Director of
MEMORANDUM / Personnel had been meeting and conferring relative to the modification
AGREEMENT of Item Seven (7) of the Memorandum of Understanding and Agreement and
MODIFICATION that an understanding has been reached. The modification changes
Item C relating to footwear. The City will hence.forth' provide and
bear the cost of safety boots for each member of the Fire Department
who is involved in the suppression of fires. The classifications
covered by the Memorandum of Agreement are Firefighters acting as
Paramedics, Engineer and Captain. It was MOVED by Councilman Saelid,
seconded by Councilman Parry and carried on roll call vote as follows
that the revised Agreement be APPROVED.
AYES: Council Members Gilb, Margett, Parry, Saelid, Lauber
NOES: None
ABSENT: None
/7/
'4•201 (:5)
j/ /'-Pita
AMENDMENT TO CONTRACT
BETWEEN THE
BCARD OF ADMINISTRATION
OF THE
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
OF THE
CITY OF ARCADIA
The Board of Administration, Public Employees' Retirement System, hereinafter
referred to as Board, and the governing body of above public agency, herein-
after referred to as Public Agency, having entered into a contract effective
October 1, 1945, and witnessed September 24, 1945, and as amended effective
July 1, 1953, January 1, 1957, January 1, 1958, January 1, 1959, January 19,
1964, February 28, 1965, October 1, 1972, June 24, 1973, January 4, 1976,
April 10, 1977 and March 11, 1979, which provides for participation of Public
Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 10 are hereby stricken from said contract as executed
effective March 11, 1979, and hereby replaced by the following paragraphs
numbered 1 through 11 inclusive:
1, All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age"
shall mean age 60 for local miscellaneous members and age 50 for local
safety members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after October 1, 1945 making its employees as
hereinafter provided, members of said System subject to all provisions
of the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and
to all amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a
contracting agency.
3. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety
members);
c. Employees other than local safety members (herein referred to as
local miscellaneous members).
4. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not
become members of said Retirement System:
NO ADDITIONAL EXCLUSIONS
5. The fraction of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member
shall be determined in accordance with Section 21251. 1 of said
Retirement Law with all service prior to Federal Social Security
termination March 1, 1977, subject to the reduction provided by said
section (2% at age 60 Full and Modified).
6. The fraction of final compensation to be provided for each year of
credited prior and current service as a local safety member shall be
determined in accordance with Section 21252.01 of said Retirement Law
(2% at age 50 Full).
7. The following additional provisions of the Public Employees'
Retirement Law, which apply only upon election of a contracting
agency, shall apply to the Public Agency and its employees:
a. Sections 21380 - 21387 (1959 Survivor Program) excluding Section
21382.2 (Increased 1959 Survivor Benefits) and Section 21382.4
(Third Level of 1959 Survivor Benefits).
b. Section 20024.2 (One-Year Final Compensation).
c. Section 20862.8 (Unused Sick Leave Credit).
d. Sections 21263, 21263. 1 and 21263.3 (Post-Retirement, Survivor
Allowance) .
8. Public Agency, in accordance with Government Code Section 20740,
ceased to be an "employer" for purposes of Section 20759 effective on
April 10, 1977. Accumulated contributions of Public Agency shall be
fixed and determined as provided in Government Code Section 20759, and
accumulated contributions thereafter shall be held by the Board as
provided in Government Code Section 20759.
9. Public Agency shall contribute to said Retirement System as follows:
a. With respect to local miscellaneous members, the agency shall
contribute the following percentages of salaries earned as
members of said Retirement System:
(1 ) 0. 138 percent until June 30, 2000 on account of the
liability for prior service benefits. (Subject to annual
change.)
(2) 20.067 percent until June 30, 2000 on account of the
liablity for current service benefits. (subject to annual
change.)
i
•
A
b. With respect to local safety members, the agency shall contribute
the following percentages of salaries earned as members of said
Retirement System:
(1 ) 33.253 percent until June 30, 2C00 on account of the
liability for current service benefits. (Subject to annual
change.)
(2) 0.061 percent until June 30, 2000 on account of the
liability for the 1959 Survivor Program. (Subject to annual
change.)
10. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
11. Contributions required of Public Agency and its employees shall be
paid by Public Agency to the Retirement System within thirty days
after the end of the period to which said contributions refer or as
may be prescribed by Board regulation. If more or less than the
correct amount of contributions is paid for any period, proper
adjustment shall be made in connection with subsequent remittances.
Adjustments on account of errors in contributions required of any
employee may be made by direct payments between the employee and the
Board.
B. This amendment shall be effective on the 22nd day of
June , 19 86 .
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM OF THE
CITY OF ARCADIA
/ ///--- ) . /
BY 7I , . / BY de:C1 z c?/e f�lf j iZ/sl��
•Y C. MCCAUSLAND, PSiding Officer
�+---EXEC IVE OFFICER
March 5. 1 g RF
Witness Date
Approved as to form: Attest:
/ / ' I 14914-4/,
Legal Office, Date Clerk "` Date
APPROVED A T9 F') RM: 4 /
PERS-CON-702 (AMENDMENT) te- M J`
(Rev. 9/85) Ly - `"
CITY OF ARCADIA
and
ARCADIA FIREFIGHTERS ASSOCIATION
Fiscal 1975-76
and
Fiscal 1976-77
MEMORANDUM OF UNDERSTANDING AND AGREEMENT
The Director of Personnel , representing the Arcadia City Council , and the Arcadia
Firefighters Association, a formally recognized employee organization, represen-
ting certain classifications hereinafter designated, have been meeting and confer-
ing on wages, hours and other terms and conditions of employment as provided for
under the Meyers-Milias-Brown Act. As a result of said conferences, an understand-
ing has been reached. The following modifications are recommended to the overall
compensation plan now in force to be effective July 1, 1975, through June 30, 1977:
1. This non-binding memorandum is an agreed-upon recommendation of the afore-
mentioned representatives to be presented to the City Council , City of
Arcadia, for determination.
For the period July 1, 1975, through June 30, 1977, all currently ef-
fective provisions of the City Council , including without limitations,
ordinances, resolutions, mini-resolutions and budgets relating to any
and all economic or other considerations of employment without limit-
ations, cash payment to, or on behalf of employees, as currently ad-
ministered, shall remain in effect except as modified by this memorandum.
2. The following classifications are covered by this agreement:
Firefighter Firefighter, assigned as Paramedic
Fire Engineer Fire Captain
Dispatcher
3. As of July 1, 1975, there shall be an across-the-board salary increase
for all classifications herein designated of 5.0 percent.
4. As of January 1, 1976, there shall be an adjustment in the classification
salary step schedule equal to the percentage change in the U.S. Depart-
ment of Labor, Bureau of Labor Statistics, Consumer Price Index For Urban
Wage Earners and Clerical Workers, Los Angeles/Long Beach, C All Items --
Series A, hereinafter referred to as the Consumer Price Index, for the
period May 1975 through November 1975, determined as follows : there
shall be no decrease in the salaries for any classification covered by
this memorandum due to a decline in the Consumer Price Index, and further,
any pay adjustment based on an increase in the Consumer Price Index shall
have an upper limit of 4.5 percent. The percentage change shall be round-
ed to the nearest tenth of 1 percent, and the salary adjustment rounded
to the nearest dollar.
5. As of July 1, 1976, there shall be an across-the-board salary increase for
all classifications herein designated of 5.0 percent. Also, the classi-
Page 2
Agreement continued
7. As of July 1, 1975, there shall be a uniform replacement program for the
following items:
A. Shirts B. Trousers C. Shoes
The program shall be administered by, and at the discretion of, the City
for the purpose of providing replacement of worn items only. In regards
to shoes, a purchase order of up to $25.00 shall be granted for the pur-
chase of a pair of regulation shoes.
8. Increased insurance premium cost of the employee-only coverage portion of
the City' s Major Medical and Disability Income Insurance plans shall be
paid by the City during the term of this agreement.
9. The City of Arcadia shall provide a dental insurance plan effective July 1,
1975. The premium for the employee-only coverage portion of the dental
plan shall be paid for by the City. The dental plan shall provide for de-
pendent coverage at the option of the employee -- cost of dependent cover-
age to be paid for by the employee.
10. The City shall modify the Public Employees Retirement Program Benefits for
Fire Safety members by providing section 20024.2 -- one final year compen-
sation instead of three years. The Public Employees Retirement System
shall be notified immediately by the City of Arcadia to effect section
20024.2 as of January 1, 1976 (excluding Dispatcher) .
11. Departmental Board of Inquiry -- it is the mutual agreement of the parties
that greater use shall be made of the Departmental Board of Inquiry in
processing grievances which are related directly to Fire Department policy,
procedure or rules.
June
12. At the conclusion of this two-year Memorandum of Understanding, dailiaey 30,
1977, the salary step schedule for Fire Captain shall include the so-
called Educational Incentive Increment step as the new top step, and the
A-step existing at this time shall be deleted. Concurrent with this change,
the class specification for Fire Captain shall be modified so that the
educational requirements to receive the Educational Incentive Increment
pay are incorporated into the requirements to take examination for the posi-
tion. Those Captains not receiving education pay at the time of this change
shall continue to be paid at a salary that is one step below the top step
on the classification step schedule.
13. As of July 1, 1975, the duty week shall be 56 hours.
14. It is mutually agreed that the City will maintain its current policy of
payroll deductions for the Firefighters Association.
15. The City retains, solely and exclusively, all its rights, powers and au-
thority, except as specifically abridged by an express provision of this
Agreement.
Page 3
Agreement continued
18. If any sentence, clause or phrase of this Agreement is, for any reason,
held to be illegal , it shall not affect the validity of this Agreement.
Dated e -4,-c. // / ?7 (
Arcadia Firefighters Association
BY By
Kermit Francis Jerry Broadwe-1 , President
Director of Personnel
By 4.2 ��
\b. -
J y
Nof
ofte
CITY OF ARCADIA - AFFA
MEMORANDUM OF UNDERSTANDING AMENDMENT
The City of Arcadia and the Arcadia Fire Fighters Association do hereby agree to
amend provisions of the Memorandum of Understanding (MOU) dated July 1, 1991 -
June 30, 1994.
Article V. Section F., G. COMPENSATION
The effective dates for salary schedule adjustments shall be changed from June 27,
1993 to December 26, 1993 in Section F; and from December 26, 1993 to June 26,
1994 in Section G. The adjustment previously scheduled on June 27, 1993, will be
deferred until December 26, 1993.
Article V. New Section M. COMPENSATION
Future compensation for AFFA represented employees will be determined through the
use of a multi-agency salary survey. A benchmark position of Firefighter will be
surveyed and increases to all AFFA classifications will be the same percentage
increase as the Firefighter classification. The following agencies will be surveyed:
Alhambra, Burbank, Covina, El Monte, La Verne, Los Angeles County, Monrovia,
Monterey Park, Pasadena, South Pasadena and West Covina.
The City and the AFFA shall conduct a joint survey of the Firefighter classification.
The benchmark Firefighter classification shall be minimally compensated at a level
equal to the multi-agency survey arithmetic average. The AFFA will not experience
a reduction in salary as a result of the survey.
Article IX. Section C. HEALTH, DENTAL AND LIFE INSURANCE
From July 1, 1993 through December 31, 1993, unit employees out of pocket
expenses for health and dental expenses shall not increase unless 1) the employee
voluntarily elects to change the employee's health insurance coverage during an open
enrollment period to a more expensive plan, or 2) the employee decides to increase
the employee's level of coverage. Should the employee change coverage as outlined
above, the employee's out of pocket expense will be equal to other unit employees
out of pocket expense in similar plans or levels of coverage. On January 1, 1994, the
previously agreed to City's maximum contribution rate will be implemented. The new
contribution rates shall not exceed:
$267/month Employee Only
$495/month Employee + 1
$635/month Family
NIS
togyir,
City of Arcadia - AFFA
Letter of Agreement
Page 2
Article XX, New Section C. FULL UNDERSTANDING
In recognition of the salary and benefit deferral, the City agrees that no layoffs will
occur to AFFA represented employees through December 31, 1993. Further, if any
significant changes in manning and overtime status occur, the City will meet and
consult on these changes with AFFA representatives.
All other terms and conditions of the AFFA MOU shall remain in effect during the term
of this agreement.
11 I, :4 •
K:n Marston, President Donald R. Duckwort
AFFA City Manager
0175113
Date Dat
I
/ /C /49 o t Mentotandunt
Nr si
June 27, 1991
Date _..........____ -
TO: Mayor and Members of the City Council
FROM: Alex D. McIntyre, Assistant to the City Manage OV
S
(_--,
UBJECT: AFFA Settlement Summary
Pursuant to the Meyers-Milias-Brown Act, the City has meet-and-
conferred in good faith over wages, benefits and working conditions
with the Arcadia Firefighters' Association. Below is a summary of the
tentative agreement. All other issues in the existing memorandum of
understanding shall remain in full force and effect.
EFFECTIVE DATE PROPOSAL
Salary June 30, 1991 Fire Captain 7%
Deputy Fire Marshall 7%
Fire Engineer 6%
Firefighter/Paramedic 6%
Firefighter 5%
December 29, 1991 2%
June 28, 1992 4%
December 27, 1992 3%
June 27, 1993 3%
December 26, 1993 4%
Health Insurance
Contribution The City will contribute up to
the following amounts towards the
cost of health insurance premiums
for the employees' needs. The
City will discontinue any cash-
back or rebate program.
July 1, 1991 $221/month Employee Only Coverage
$409/month Employee + 1 Coverage
$500/month Family Coverage
July 1, 1992 $243/month Employee Only Coverage
$450/month Employee + 1 Coverage
$560/month Family Coverage
July 1, 1993 $267/month Employee Only Coverage
$495/month Employee + 1 Coverage
$635/month Family Coverage
LASER IMAGED ( v1--,, -.)
.1_ ,,, J
•."
AFFA Summary
June 27, 1991
Page Two
Education
Incentive Bonus June 30, 1991 Establishment of 2 .5% bonus for
an AA degree and 5% bonus for a
BA degree.
Residency
Requirement June 30, 1991 Employees are required to live
within a 50 mile radius of the
Fire Department.
No Smoking
Policy June 30, 1991 A part of the job requirement
will be a no-smoking provision
for new-hires.
Sick Leave
Policy June 30, 1991 Employees will be allowed to use
sick leave to attend to non-
emergency medical needs of their
dependents.
Physical Fitness
Program August 1, 1991 Fire Department Management and
the AFFA will discuss and
mutually agree upon physical
fitness standards and programs.
Recommendation
It is recommended that the City Council adopt Resolution No. 5595
ratifying the proposed agreement with the Arcadia Firefighters'
Association and direct staff to enter into a memorandum of
understanding outlining the terms and conditions of the settlement.
It is further recommended that the City Council deem the resolution
null and void should a memorandum of understanding not be completed
and signed by July 31, 1991.
Attachment
Approved: //
Oieo • ' J. , wa ts, City Manager
LASER IMAGED
1 � .t
' t emota um
1114 ke
March 31, 1993
To: Donald R. Duckworth, City Manager Na
From: Alex D. McIntyre, Assistant to the City Manager
Subject: Retiree Health Insurance Buy-Up Program -- AFFA
There is an inconsistency in the Memorandum of Understanding between
the City and the Arcadia Firefighters Association concerning retiree
health insurance.
Background
Prior to 1991, all City employees with 125 days of sick leave at the
time of retirement were eligible to receive city paid retiree-only
health benefits. AFSCME and APRA-represented employees who lacked the
125 days of sick leave at the time of retirement enjoyed the
additional benefit of being able to purchase up to 125 days of sick
leave in order to obtain the benefit.
In 1991, AFFA negotiated for a similar buy-up benefit. This benefit
was conditionally granted in the MOU and extended to General and
Management employees in the Fringe Benefits Resolution. Specifically,
retirees must be 55 years old as a condition of accessing this buy-up
provision.
Although this age condition is consistent for General and Management
employees, extending such a condition to the AFFA-represented
employees is inconsistent with the PERS Safety retirement provisions
of 2% @ 50. In order to exercise this benefit, AFFA-represented
employees can not enjoy their retirement benefits granted them.
Recommendation
It is recommended that the City Council approve the modification to
the MOU with AFFA reducing the age 55 buy-up condition for retiree
health insurance to age 50, as indicated in the attached.
Staff has reviewed this modification with representatives from the
AFFA who concur in the recommendation.
Attachment 1
Approval 1rk--
Dona d R. Duckwo th, City Manager
LASER IMA t i�
14
ARTICLE IX continued
Section E. RETIRED HEALTH INSURANCE
The City agrees to pay the employee-only health insurance premium for eligible retirees
from the classifications of sworn personnel represented by this agreement who retire
after July 1, 1985. Such payment shall cease the day prior to the employee's sixty-fifth
(65) birthday. If the retired employee has other group medical coverage available to
him/her, then this other group insurance shall be primary and the City's health insurance
plan shall function as secondary co-insurance.
An eligible retiree is a sworn unit member who retires on a SERVICE retirement and has
1500 hours of accumulated sick leave at the date of retirement. An employee who has
fewer than 1500 hours of accumulated sick leave at the date of retirement may become
eligible for coverage for employee only health insurance premium by paying the City an
amount equal to his hourly pay rate at the time of retirement times the number of hours
needed to meet the 1500 hours of accumulated sick leave requirement. There are three
conditions for employees to be eligible to exercise this buyback provision.
1. The employee must be at least $1 50 years old;
2. The employee has worked full-time continuosly for the City of Arcadia for a
minimum of 15 years; and
3. The employee is limited to purchasing a maximum of 60 days (720 hours) of sick
leave.
In addition,the eligible employee must apply prior to retirement for such coverage through
the City Personnel Department. The Association shall notify the City Personnel
Department in the event of the death of a retired member. During the month of June
each year, insured retired employees must contact the City Personnel Department in
order to maintain coverage. In the absence of such contact, coverage shall cease on the
following July 1.
Section F. LIFE INSURANCE
During the life of this agreement the City shall provide each employee with life insurance
in the amount of $7,500.00.
14
LASER II GED
15
&Z-7 O
NitiMe f.,
CITY OF ARCADIA
MEMORANDUM
To: Honorable Mayor and Members of the City Council
From: Gary W. Rogers, Administrative Assistant��
Date: June 29, 1993 �J
Subject: SALARY AND BENEFIT DEFERRALS - RELATED ISSUES
RESOLUTION NO. 5741
In order to formally implement the salary and benefit deferrals of the Arcadia
Firefighters' Association (AFFA) and the American Federation of State, County and
Municipal Employees (AFSCME) AFL-CIO Local 2264, and to make related benefit
adjustments to General and Management Employees,a number of City Council actions
are required.
Memorandum of Understanding Amendment - AFFA
The City of Arcadia and the AFFA have agreed to amend the current Memorandum of
Understanding. The changes to the MOU include: moving salary adjustments
scheduled for June 27, 1993 and December 26, 1993 to December 26, 1993 and
June 26, 1994 respectfully; deferring the scheduled increase for health and dental
insurance and assuring that employees experience no additional out-of-pocket health
and dental expenses until January 1, 1994; establishing a survey framework to
determine future compensation for AFFA represented employees; assuring that no
layoffs will occur to AFFA represented employees through December 31, 1993; and
agreeing to meet and consult with AFFA representatives if there are any significant
changes to manning and overtime status. A copy of the MOU amendment is
attached.
Memorandum of Understanding Amendment - AFSCME
The City of Arcadia and the AFSCME unit have also agreed to amend the current
Memorandum of Understanding. The changes to the MOU include: moving salary
adjustments scheduled for June 27, 1993, December 26, 1993 and June 26, 1994
to December 26, 1993, June 26, 1994, and December 25, 1994 respectfully;
deferring the scheduled increase for health and dental insurance and assuring that
employees experience no additional out-of pocket health and dental expenses until
January 1, 1994; and assuring that no layoffs will occur to AFSCME represented
employees through December 31, 1993. A copy of the signed MOU amendment is
attached.
sone
Honorable Mayor and Members of the City Council
June 29, 1993
Page 3
(4) Adopt Resolution No. 5741 amending Resolution No. 5515 relating to
the establishment of salary for the General Employee classification of
Law Enforcement Recruit.
(5) Request staff to take the necessary steps to implement the
recommendations presented in this staff report, including modification
to existing resolution provisions, as required.fAi44-44
APPROVED: Irk
Donald R. uckworth, ;ity Manager
Attachments
Now
CITY OF ARCADIA — AFFA
MEMORANDUM OF UNDERSTANDING AMENDMENT
The City of Arcadia and the Arcadia Fire Fighters Association do hereby agree to
amend provisions of the Memorandum of Understanding (MOU) dated July 1, 1991 -
June 30, 1994.
Article V. Section F.. G. COMPENSATION
The effective dates for salary schedule adjustments shall be changed from June 27,
1993 to December 26, 1993 in Section F; and from December 26, 1993 to June 26,
1994 in Section G. The adjustment previously scheduled on June 27, 1993, will be
deferred until December 26, 1993.
Article V. New Section M. COMPENSATION
Future compensation for AFFA represented employees will be determined through the
use of a multi-agency salary survey. A benchmark position of Firefighter will be
surveyed and increases to all AFFA classifications will be the same percentage
increase as the Firefighter classification. The following agencies will be surveyed:
Alhambra, Burbank, Covina, El Monte, La Verne, Los Angeles County, Monrovia,
Monterey Park, Pasadena, South Pasadena and West Covina.
The City and the AFFA shall conduct a joint survey of the Firefighter classification.
The benchmark Firefighter classification shall be minimally compensated at a level
equal to the multi-agency survey arithmetic average. The AFFA will not experience
a reduction in salary as a result of the survey.
Article IX. Section C. HEALTH, DENTAL AND LIFE INSURANCE
From July 1, 1993 through December 31, 1993, unit employees out of pocket
expenses for health and dental expenses shall not increase unless 1) the employee
voluntarily elects to change the employee's health insurance coverage during an open
enrollment period to a more expensive plan, or 2) the employee decides to increase
the employee's level of coverage. Should the employee change coverage as outlined
above, the employee's out of pocket expense will be equal to other unit employees
out of pocket expense in similar plans or levels of coverage. On January 1, 1994, the
previously agreed to City's maximum contribution rate will be implemented. The new
contribution rates shall not exceed:
$267/month Employee Only
$495/month Employee + 1
$635/month Family
leo
CITY OF ARCADIA - AFSCME
MEMORANDUM OF UNDERSTANDING AMENDMENT
The City of Arcadia and the American Federation of State, County and Municipal
Employees AFL-CIO LOCAL 2264 do hereby agree to amend provisions of the
Memorandum of Understanding (MOU) dated July 1, 1992 - June 30, 1995, as
follows:
Article V. Section D.. E.. F. COMPENSATION
The effective dates for salary schedule adjustments shall be changed from June 27,
1993 to December 26, 1993 in Section D; from December 26, 1993 to June 26,
1994 in Section E.; and from June 26, 1994 to December 25, 1994 in Section F.
The salary adjustment scheduled for June 27, 1993, shall be deferred to December
26, 1993.
Article X. Section B. HEALTH. DENTAL AND LIFE INSURANCE
From July 1, 1993 through December 31, 1993, unit employees out of pocket
expenses for health and dental expenses shall not increase unless 1) the employee
voluntarily elects to change the employee's health insurance coverage during an open
enrollment period to a more expensive plan, or 2) the employee decides to increase
the employee's level of coverage. Should the employee change coverage as outlined
above, the employee's out of pocket expense will be equal to other unit employees
out of pocket expense in similar plans or levels of coverage. On January 1, 1994, the
previously agreed to City's contribution rate of $462 will be implemented.
Article XVII. New Section D. LAYOFFS
In recognition of the salary and benefit deferral, the City agrees that no layoffs will
occur to AFSCME represented employees through December 31, 1993.
All other terms and conditions of the AFSCME LOCAL 2264 MOU shall remain in
effect during the term of this agreement.
Terance La Croix, President Donald R. Duckworth
AFSCME Local 2264 City Manager
6/25/93
Date Date
A P1 P ? 1 R
._j i_
oowa�tso.wes STAFF REPORT
'
ADMINISTRATIVE SERVICES DEPARTMENT
AUGUST 3, 1999
TO: Mayor and City Council
FROM: James Dale, Director Administrative Servic
BY: David T. Bell, Assistant Human Resources Manager/Risk Manager
SUBJECT: Report and Recommend to Adopt Resolution Nd. 6133 a Resolution
Approving an Amendment to the Contract for the Public Employees'
Retirement System Forth Level of 1959 Survivor Benefits for Local
Fire Members Only and Introduce Ordinance No. 2113, an ordinance
of the City Council of the City of Arcadia Authorizing an Amendment
to the Contract between the City of Arcadia and the Board of
Administration of the California Public Employees' Retirement
System.
SUMMARY
Adoption of Resolution No. 6113 and Ordinance No. 2113 is required by the
Government Code. This resolution and ordinance allows the City to contract with the
Public Employees Retirement System to provide local fire members level 4 survival
benefits.
DISCUSSION
On June 1, 1999, Resolution No. 6116 was passed which established compensation
and related benefits for employees represented by the Arcadia Firefighters' Association
(AFFA) for fiscal year 1998-1999. One of the items that was included in Resolution No.
6116 was a provision to contract with the Public Employees Retirement System for the
option to provide Level 4 Survivor Benefits. This benefit provides a monthly allowance
to survivors of a PERS member who dies prior to retirement. Currently, the City offers
Level 3 benefits to Fire Members. The main difference between Level 3 and Level 4
benefits are the dollar amount that the beneficiary receives from PERS are higher with
Level 4 Benefits.
FISCAL IMPACT
The actuarial analysis performed by PERS dated 1998 indicates no present or future
additional costs to the City associated with Level 4 Survivor Benefits. There are no
fiscal impacts associated with Ordinance No. 2113.
LASER ° A , r7n
Copy .
August 3, 1999
Page Two
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 6133 a
Resolution of Intention to Approve an Amendment to the Contract for the Public
Employees' Retirement System Forth Level of 1959 Survivor Benefits for Local
Fire Members Only and Introduce Ordinance No. 2113, an ordinance of the City
Council of the City of Arcadia Authorizing an Amendment to the Contract
between the City Council of the City of Arcadia and the Board of Administration
of the California Public Employees' Retirement System.
APPROVED: --- _4 L(
William R. Kelly, City Manager
cc. Michael Miller, City Attorney
}
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IP Frail", 50
.
�ker�� STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
AUGUST 3, 1999
TO: Mayor and City Council
FROM: . James Dale, Director Administrative Servic
BY: David T. Bell, Assistant Human Resources Manager/Risk Manager's
SUBJECT: Report and Recommend to Adopt Resolution Nab 6133. a Resolution
Approving an Amendment to the Contract for the Public Employees'
Retirement System Forth Level of 1959 Survivor Benefits for Local
Fire Members Only and Introduce Ordinance No. 2113, an ordinance
of the City Council of the City of Arcadia Authorizing an Amendment
to the Contract between the City of Arcadia and the Board of
Administration of the California Public Employees' Retirement
System.
SUMMARY
Adoption of Resolution No. 6113 and Ordinance No. 2113 is required by the
Government Code. This resolution and ordinance allows the City to contract with the
Public Employees Retirement System to provide local fire members level 4 survival
benefits.
DISCUSSION
On June 1, 1999, Resolution No. 6116 was passed which established compensation
and related benefits for employees represented by the Arcadia Firefighters' Association
{ (AFFA) for fiscal year 1998-1999. One of the items that was included in Resolution No.
6116 was a provision to contract with the Public Employees Retirement System for the
option to provide Level 4 Survivor Benefits. This benefit provides a monthly allowance
to survivors of a PERS member who dies prior to retirement. Currently, the City offers
Level 3 benefits to Fire Members. The main difference between Level 3 and Level 4
benefits are the dollar amount that the beneficiary receives from PERS are higher with
Level 4 Benefits.
FISCAL IMPACT
The actuarial analysis performed by PERS dated 1998 indicates no present or future
additional costs to the City associated with Level 4 Survivor Benefits. There are no
t
fiscal impacts associated with Ordinance No. 2113.
LASER , ..+,, , s _, .
cow . �o.,�
S
August 3, 1999
Page Two
RECOMMENDATION
It is recommended that the City Council approve Resolution No. 6133 a
Resolution of Intention to Approve an Amendment to the Contract for the Public
Employees' Retirement System Forth Level of 1959 Survivor Benefits for Local
Fire Members Only and Introduce Ordinance No. 2113, an ordinance of the City
Council of the City of Arcadia Authorizing an Amendment to the Contract
between the City Council of the City of Arcadia and the Board of Administration
of the California Public Employees' Retirement System.
APPROVED:
William R. Kelly, City Manager
cc. Michael Miller, City Attorney
o
•
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Sae *rrii
'°°R•°�=��' STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
June 15, 1999
TO: MAYOR AND CITY COUNCIL
FROM: JAMES DALE, ADMINISTRATIVE SERVICES DIRECTOR
PREPARED BY: CAROL PRZYBYCIEN, HUMAN RESOURCES N
MANAGER
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6123
ESTABLISHING COMPENSATION AND RELATED BENEFITS FOR
EMPLOYEES REPRESENTED BY ARCADIA FIREFIGHTERS'
ASSOCIATION FOR THE FOR THE FISCAL YEARS 1999-2000 AND
2000-2001
SUMMARY
Resolution No. 6123 establishes terms of employment and compensation for City
employees represented by the Arcadia Firefighters' Association. Pursuant to the Meyers-
Milias-Brown Act,the City has met and conferred in good faith concerning wages,
benefits and working conditions with the Arcadia Firefighters' Association. City Council
ratification of the agreed upon Memorandum of Understanding (MOU) is required.
DISCUSSION
City staff and the labor negotiator representing the City Council have completed
discussions with the negotiating committee of the Arcadia Firefighters' Association. The
Memorandum of Understanding presented for ratification reflects a continuation of past
compensation of benefits and new items of agreement. Described below are several
changes to the terms and conditions of employment. Other issues not presented below
shall remain in full force and effect as set forth in the new Memorandum of
Understanding. The proposed term of the contract is through June 30, 2001.
The City conducted a classification and compensation study which was completed by
Personnel Concepts, Inc. in March, 1999. This MOU reflects the implementation of that
study. This is accomplished by the placement of employees on the step of the new 10
step salary schedule which is closest to that individual's base rate as of July 3, 1999. As
described in the MOU, employees in certain categories will be advanced one or two
salary ranges effective July 4, 1999. Similar adjustments will occur the following year on
July 2, 2000.
LASER !$,RAGED
111.0 41110
June 15, 1999
Recommendation to Adopt Resolution No.6123
Page 2
Effective January 2, 2000 the salary schedule shall be improved by 2.5%. Effective July
2, 2000 the salary schedule will be improved 3.0% for the represented employees.
Educational Incentive Compensation has been revised to require an Associate's degree to
receive the additional salary rather than equivalent coursework.
FISCAL IMPACT
Sufficient funds are available to implement the salary changes detailed in the
Memorandum of Understanding.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6123 a Resolution of the
City Council of the City of Arcadia, California, approving a Memorandum of
Understanding establishing compensation and related benefits for employees
represented by the Arcadia Firefighter's Association for fiscal years 1999-2000 and
2000-2001.
APPROVED: t nA
William R. Kelly, City Manager
Attachment
•
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B
POaµS60�ar " STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
JUNE 1, 1999
TO: MAYOR AND CITY COUNCIL
FROM: JAMES DALE, ADMINISTATIVE SERVICE DIRECTOR
PREPARED BY CAROL A. PRZYBYCIEN, HUMAN RESOURCES G �
MANAGER
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6116 ESTABLISHING
COMPENSATION AND RELATED BENEFITS FOR EMPLOYEES
REPRESENTED BY THE ARCADIA FIREFIGHTERS' ASSOCIATION
(AFFA) FOR THE FISCAL YEAR 1998-99
SUMMARY
Resolution No. 6116 establishes terms of employment and compensation for City employees
represented by the Arcadia Firefighters' Association (AFFA). Pursuant to the Meyers-Milias-
Brown Act, the City has met and conferred in good faith concerning wages, benefits and working
conditions with the AFFA. City Council ratification of the agreed upon addendum to the
Memorandum of Understanding (MOU) is required.
DISCUSSION
City staff and the labor negotiator representing the City Council have completed discussions with
the negotiating committee of the AFFA. The Resolution presented for ratification reflects a
continuation of past compensation of benefits and two new compensation items of agreement.
Other issues not presented below shall remain in full force and effect as set forth in the existing
Memorandum of Understanding. The proposed term of the agreement is through June 30, 1999.
The conditions of the agreement were approved by the AFFA on May 5, 1999.
Compensation
Each represented employee shall receive a one-time payment equal to 2.0% of annual gross
salary less applicable deductions, as specified in the Resolution.
The City will contract with PERS to provide for the option to provide Level 4 Survivor Benefits.
The effective date of this benefit shall be the date approved by PERS subsequent to waiting
periods for administrative handling.
LASER IMAGED
CO Al. / 3--C
June 1, 1999
Recommendation to Adopt Resolution No. 6116
Page 2
FISCAL IMPACT
Funding for the proposed one time compensation is available in the medical reserve
account, as previously approved by City Council in closed session. The actuarial analysis
performed by PERS dated 1998 indicates no present or future additional costs to the City
associated with Level 4 Survivor Benefits.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6116 ratifying the
proposed agreement with the Arcadia Firefighters' Association and authorize the
City Manager to execute the terms of the Resolution outlining the terms and
conditions of settlement, make the necessary budget adjustments to implement the
agreement, and prepare the Resolution and Ordinance to enact Level 4 Survivor
Benefits.
APPROVED:
William R. Kelly, City Manager
Attachment
7.,io-Y d <�w
1ti1oy t2,
Memorandum
RPORATLo
June 10, 1994
TO: Mayor and City Council
FROM: Gary W. Rogers, Human Resources Manage •
SUBJECT: RECOMMENDATION TO AMEND AFFA, APRA MEMORANDUM OF
UNDERSTANDINGS
In order to facilitate the negotiations process it is proposed that the terms and
conditions of the Arcadia Police Relief Association and the Arcadia Fire Fighters'
Association memorandums of understandings be extended until September 30, 1994.
It is anticipated that this extension will enable staff and the Associations to meet and
confer and reach an agreement on wages, hours and working conditions for the next
contract period.
Attached are executed extensions of the proposed contract amendments. Included
in the amendments are the provisions that any increase in the City's health and dental
. insurance premiums during the extension, shall be paid by the City.
FISCAL IMPACT
It is anticipated that the proposed contract amendment will have no fiscal impact on
the City of Arcadia.
RECOMMENDATION
It is recommended that the City Council take the following actions:
(1) Approve the amendment to the Memorandum of Understanding between
the Arcadia Fire Fighters' Association and the City of Arcadia dated July
1 , 1991 - September 30, 1994;
(2) Approve the amendment to the Memorandum of Understanding between
the Arcadia Police Relief Association and the City of Arcadia dated July
1 , 1991 - September 30, 1994; and
° LASER
IMAGED
%✓
MAYOR AND CITY COUNCIL
JUNE 10, 1994
PAGE 2
(3) Request staff to modify existing resolution provisions, as required.
APPROVED: --Maq
William R. Kelly, Acting City Manager
Attachments
*0600 N.00
CITY OF ARCADIA
AND
ARCADIA POLICE RELIEF ASSOCIATION
MEMORANDUM OF UNDERSTANDING
JULY 1 , 1991 - JUNE 30, 1994
AMENDMENT (CONTRACT EXTENSION)
The City of Arcadia and the Arcadia Police Relief Association desire to delay
negotiations for a successor Memorandum of Understanding (MOU) to the MOU dated
July 1 , 1991 -June 30, 1994, as follows:
(1 ) Negotiations shall be resumed between July 8, 1994 and August 15, 1994.
(2) Except as provided below all of the terms and conditions of the 1991-94 MOU
shall remain in effect until September 30, 1994.
(3) Article IX, Section F (HEALTH, DENTAL AND LIFE INSURANCE) shall be
amended to provide that between July 1, 1994 and September 30, 1994, unit
employees' out of pocket expenses for health and dental premiums shall not
increase unless 1 ) the employee voluntarily elects to change the employee's
health insurance coverage during an open enrollment period to a more
expensive plan, or 2) the employee decides to increase the employee's level of
coverage by adding dependents. Should the employee change coverage as
outlined above, the employee's out of pocket expense will be equal to other
unit employees' out of pocket expenses in similar plans or levels of coverage.
Any resulting increase in the City's contribution rates will be subject to
renegotiations if so proposed by either party during the ensuing negotiations.
2A' ')a,-2,5 /1/(f K -Vey ,y, President William R. Kelly
APRA Acting City Manager
V/c - /
Date Date
CITY OF ARCADIA
•
AND
ARCADIA FIRE FIGHTERS' ASSOCIATION
MEMORANDUM OF UNDERSTANDING
JULY 1 , 1991 - JUNE 30, 1994
AMENDMENT (CONTRACT EXTENSION)
The City of Arcadia and the Arcadia Fire Fighters' Association desire to delay
negotiations for a successor Memorandum of Understanding (MOU) to the MOU dated
July 1, 1991 -June 30, 1994, as follows:
(1) Negotiations shall be resumed between July 8, 1994 and August 15, 1994.
(2) Except as provided below all of the terms and conditions of the 1991-94 MOU
shall remain in effect until September 30, 1994.
(3) Article IX, Section F (HEALTH, DENTAL AND LIFE INSURANCE) shall be
amended to provide that between July 1, 1994 and September 30, 1994, unit
employees' out of pocket expenses for health and dental premiums shall not
increase unless 1) the employee voluntarily elects to change the employee's
health insurance coverage during an open enrollment period to a more
expensive plan, or 2) the employee decides to increase the employee's level of
coverage by adding dependents. Should the employee change coverage as
outlined above, the employee's out of pocket expense will be equal to other
unit employees' out of pocket expenses in similar plans or levels of coverage.
Any resulting increase in the City's contribution rates will be subject to
renegotiations if so proposed by either party during the ensuing negotiations.
14 I
iv uzgg
ti-----, en Mar ..n,-President William R. Kelly
4- -- ..6-- , Acting City Manager
• 1
(-) (_,- - '-7Lf
D\ato `, Date
'} 4� !.� Nkily Memotan
Date -2/5/94_
Mayor and City Council
FROM: Gerald R. Gardner, Assistant City Manager/Fire Chief
SUBJECT: Request for temporary closure of Alice Street on March 12,
1994 for Fire Department Pancake Breakfast
Summary
The Arcadia Firefighters ' Association is planning to host the
3rd Annual Firefighters Pancake Breakfast on Saturday, March
12, 1994 from 7 a.m. to 12 noon at Fire Station No . 1, 710 S .
Santa Anita Avenue. To facilitate this event, it is requested
that a portion of Alice Street, South of the fire station be
temporarily closed.
Discussion
As per the streets and highway code, Council approval is
required to temporarily close a public street. The reason for
the closure is that neighboring fire departments will be
participating at the pancake breakfast . To accommodate
parking of emergency vehicles a designated area for fire
apparatus is needed from 6 a.m. - 12 noon adjacent to the fire
station. This procedure was used last year and worked very
well . Alice Street was closed from Santa Anita Avenue,
easterly to mid block and all residents in the closed area
were personally contacted, invited to the pancake breakfast,
and no problems were encountered.
Due to the location of this street, traffic is primarily
residential . It is anticipated that temporary closure will
not create an unreasonable inconvenience to the public. It
will be necessary to barricade the street in an approved
manner to warn traffic of the closure and prevent the creation
of a hazardous condition to the participants of the pancake
breakfast. The Public Works Department will provide
sufficient barricades to provide safe closure and the fire
department will be responsible for placing the barricades and
subsequently removing them from the street .
LASER IMAGED
Page 2
RE : Request for temporary closure of Alice Street
February 5, 1994
Recommendation
It is recommended that Council authorize the closure of a
portion of Alice Street (see attached map) from 6 a.m. - 12
noon on March 12, 1994 .
Approved by:
erlaq
William R. Kelly
Acting City Manager
cc: Captain Harvy Lozar, Event Coordinator
Attachment
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MEMORANDUM
HUMAN RESOURCES DEPARTMENT
December 5, 1995
TO: Mayor and City Council
FROM: Gary W. Rogers, Assistant to the City Manager
Human Resources Manager -.----
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5900
ESTABLISHING COMPENSATION AND RELATED BENEFITS FOR
AFFA REPRESENTED EMPLOYEES FOR FISCAL YEARS 1995-96 AND
1996-97.
SUMMARY
Pursuant to the Meyers-Milias-Brown Act, the City has meet and conferred in good faith
concerning wages, benefits and working conditions with the Arcadia Fire Fighters
Association (AFFA). Council ratification of the agreed upon memorandum of
understanding is required.
DISCUSSION
City staff and legal counsel representing the City Council, have completed discussions
with the negotiating committee of the AFFA. Listed below is a summary of the tentative
agreement. All other issues in the previous memorandum of understanding shall remain
in full force and effect.
TERM
When ratified, through June 30, 1997.
1995-1996
SALARY
The first pay period following ratification, each represented employee shall receive a one-
time payment of$200.00, less applicable deductions.
RESPONSE TIME
AFFA employee shall be expected to return to work as soon as possible when called to
respond to local emergencies.
LASER "" D
Ceo'V. i z
AFFA MOU
DECEMBER 5, 1995
PAGE 2
1996-1997
COMPENSATION
1. Effective June 23, 1996, the salary schedules for AFFA represented employees
shall be improved by 2.0%.
2. Effective December 22, 1996, the salary schedules for AFFA represented
employees shall be improved by 2.0%, unless either of the following conditions
occur:
a. At the end of fiscal year 1995-96 the actual combined revenue of the four
(4) major General Fund revenue sources (i.e. Sales Tax, Utility Tax,
Property Tax, and Motor Vehicle In Lieu Fees) does not exceed the prior
year revenues by 3%, in which case the parties shall re-open salary
negotiations, or
b. There is a State revenue take back or reallocation enacted between July 1,
1996 and December 31, 1996, that reduces budgeted City revenue sources
referred to in subparagraph a for the 1996-97 fiscal year below the 1995-96
revenue levels, in which case the parties shall re-open salary negotiations.
3. Effective March 30, 1997, the salary schedules for AFFA represented employees
shall be improved by 1%.
HEALTH. and DENTAL
Effective July 1, 1996, the City's maximum contribution toward monthly health insurance
premiums shall not exceed $275/month employee only; $510/month employee + one;
and $654/month for family coverage.
VACATION
Effective July 1, 1996, represented employees, with the exception of temporary
appointments, shall accumulate vacation beginning with the first full pay period of
employment at the following rates:
YEARS OF SERVICE ACCRUAL RATE
0-5 8 Shifts per year
6-10 9 Shifts per year
11-15 11 Shifts per year
16 + 12 Shifts per year
• :� •
AFFA MOU
DECEMBER 5, 1995
PAGE 3
FISCAL IMPACT
The City's FY 1995-96 Annual Budget includes sufficient funding for the proposed MOU
provisions to be implemented in FY 1995-96. It is believed that sufficient funding will be
available to implement the provisions of the contract becoming effective in FY 1996-97.
RECOMMENDATION
It is recommended that the City Council adopt Resolution #5900 ratifying the proposed
agreement with the Arcadia Fire Fighters Association and direct staff to enter into a
memorandum of understanding outlining the terms and conditions of settlement. It is
further recommended that the City Council authorize the appropriation of necessary funds
from the unencumbered general fund balance in order to implement the proposed
contract.
APPROVED:
William R. Kelly, City Manager
Attachment