HomeMy WebLinkAboutMaintenance Services 3 o
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MAIM
ponAls STAFF REPORT
MAINTENANCE SERVICES DEPARTMENT
December 17, 1996
TO: MAYOR AND CITY COUNCIL
FROM: PAT MALLOY, MAINTENANCE SERVICES DIRECTOR
SUBJECT: REPORT AND RECOMMENDATION TO AUTHORIZE THE MAINTENANCE
SERVICES DEPARTMENT TO FILL ONE VACANCY WITHIN THE
DEPARTMENT
Summary
At the July 16, 1996 City Council meeting, the Council authorized the Department to fill four
vacancies in the Department and leave two division head management positions vacant. At that time,
staff felt that it could handle the workload, but would periodically evaluate how the Department was
doing without the two positions. It has become nearly imperative that additional leadership be
brought on board for the Department to continue being effective.
Discussion
The Department has successfully filled all of the positions authorized by the City Council in July.
Two of the four positions were awarded to existing employees and the remaining two are new to the
City. Over the past five months, management staff has continued to evaluate the need for additional
supervision. The general consensus of the management staff is that the Department is not operating
at its fullest potential and is over extended in several areas:
• Personnel/Human Relation issues are not being handled effectively.
• Coordination and participation in outside regulatory and monitoring agencies related to the
water system is not as strong as it could be.
• There is insufficient time to conduct effective long range planning and implementation of
the water, sewer, storm drain and street tree master plans.
• The Director's time is spread too thin among too many projects,organizations, and meetings.
As a result Division Superintendent's are not receiving the appropriate amount of supervision
that is needed.
• Implementation of a GIS (Geographic Information System) has been delayed due to a lack
of time for research and program development.
LASER IMAGED
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MAYOR AND CITY COUNCIL
December 17, 1996
Page 3
The General Services Manager, if hired, will have two primary responsibilities. One, provide
supervision for his/her sections. Second, provide management expertise throughout the Department,
implementing cost saving activities and processes when and where appropriate.
Conclusion
From the above analysis, staff feels that at least one of the two manager positions that are currently
vacant need to be filled. The General Services Manager would be the preferred position, since the
position has greater responsibility over administrative and project management related activities.
Fiscal Impact
The current salary and benefits for the General Services Manager is $79,552. If authorized, the
position would not be filled until April. The City could expect to save approximately $59,663 this
fiscal year as a result of the delay in hiring. As the Department prepares for next year's budget, we
will evaluate the status of the Field Services Manager position. Appropriations for the General
Services Manager position are included in the FY 1996-1997 budget and sufficient funds are
expected to be available for FY 1997-1998.The savings this fiscal year,including salary and benefits
would be realized in the following manner:
General Services Manager Field Services Manager
Water Fund: $26,850 $21,473
General Fund: $14,915 $19,326
Solid Waste: $11,932 $ 2,147
Garage: $ 5,966 --
Savings $59,663 $42,946
TOTAL SAVINGS: $102,609
Recommendation
It is recommended that the City Council authorize the Maintenance Services Department to recruit
and fill the General Services Manager position within the Department.
Approved: "" j='
William R. Kelly, City Manager
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