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,1 +i j,, STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
TO: MAYOR AND CITY COUNCIL
FROM: TRACEY HAUSE, ADMINISTRATIVE SERVICES DIRECTO'iI
CAROL A. PRZYBYCIEN, HUMAN RESOURCES AND RISK
MANAGER
SUBJECT: RECOMMENDATION TO ADOPT NEW CLASS SPECIFICATION:
HUMAN RESOURCES ANALYST
DATE: AUGUST 1, 2000
SUMMARY
Recommend adoption of the new classification of Human Resources Analyst, which
has been included in the City's 2000-2001 budget.
DISCUSSION
The new class description is attached and reflects duties and qualifications as
established by management. The class description is consistent with similar
positions. This is a newly established position and for this reason it was not included
in the Citywide classification review. This class specification has been approved by
the Human Resources Commission at its July 13, 2000 meeting.
FISCAL IMPACT
There is no fiscal impact in the approval of the new class description. The salary
level for Human Resources Analyst has been previously adopted by City Council as
part of the budget adoption action.
RECOMMENDATION
It is recommended that the City Council approve the adoption of the class
specification of Human Resources Analyst.
APPROVED:
William R. Kelly, City Manager
LASER IMAGED
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CITY OF ARCADIA
HUMAN RESOURCES ANALYST
DEFINITION
Under direction, to provide a wide variety of journey level professional, administrative,
analytical, and coordination duties in support of human resources functions and programs
including recruitment, selection, evaluation, classification, compensation, job evaluation,
benefits, employee relations, and workers' compensation; to oversee and coordinate assigned
administrative processes, procedures, and programs; and to provide highly responsible and
complex staff assistance to the Human Resources and Risk Manager.
SUPERVISION EXERCISED
Exercises technical and functional supervision over technical and clerical staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Provide professional journey level staff assistance and coordination in support of human
resources functions and programs including recruitment, selection, evaluation, classification,
job evaluation, benefits, and compensation.
Participate in the development and implementation of new or revised human resources
programs, systems, procedures, and methods of operation.
Compile and analyze data and make recommendations regarding human resources programs
and systems; assist in the development and implementation of related policies.
Participate in the preparation and administration of assigned budgets; maintain and monitor
appropriate budgeting and expenditure controls.
Research, collect, compile, and analyze information from various sources on a variety of
specialized human resources topics; prepare comprehensive technical records, reports, and
summaries to present and interpret data, identify alternatives, and make and justify
recommendations.
Plan and conduct comprehensive salary and benefit surveys; perform job evaluation,
classification, and class specification development.
Coordinate recruitment process including outreach activities; screen employment
applications; ensure applicants meet or exceed minimum qualifications; rank candidates
according to qualifications.
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Design, coordinate, and administer written, performance, and/or oral employment
examinations; ensure that exams and interviews are conducted in accordance with Federal and
State laws and City policies and procedures.
Select and orient evaluators regarding examination procedures and rating criteria.
Provide assistance to the Human Resources and Risk Manager during arbitration and contract
negotiations; research and collect relevant data pertaining to local and/or regional collective
bargaining agreements.
Assist in the management of workers' compensation claims.
Monitor legislation and analyze proposed legislation to determine impact on human resources
operations and programs.
Serve as a liaison with employees, public and private organizations, community groups, and
other organizations; provide information and assistance regarding human resources programs
and services; receive and respond to complaints and questions relating to human resources;
review problems and recommend corrective actions.
Attend meetings as a representative for the Human Resources Division; prepare, administer,
and monitor programs.
OTHER JOB RELATED DUTIES
Performs related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles and practices of EEO, selection, recruitment, job evaluation, benefits,
classifications, and compensation.
Principles and techniques of human resources management and program
administration.
Principles and practices of budget development, preparation, and expenditure control.
Organizational and management practices as applied to the analysis, evaluation,
development and implementation of human resources programs, policies and
procedures.
r'
NO
Pertinent Federal, State, and local laws, codes, and regulations including
administrative and departmental policies and procedures.
Basic principles and practices of performance evaluation.
Research and reporting methods,techniques, and procedures.
Sources of information related to a broad range of human resources programs, services
and functions.
Public relations techniques and methods.
Modern office practices, methods, and computer equipment.
Principles and procedures of financial, statistical, and administrative record keeping.
Safe driving principles and practices.
Skill to:
Operate modern office equipment including computer equipment.
Operate a motor vehicle safely.
Ability to:
Analyze problems, identify alternative solutions, project consequences of proposed
actions, and implement recommendations in support of human resources goals.
Research, analyze, and evaluate human resources programs, policies, and procedures.
Prepare clear and concise correspondence and reports on a variety of human resources,
financial, budgetary, and administrative issues.
Independently perform the full range of responsible and difficult analytical and
administrative work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the Human Resources Division and of
outside agencies as necessary to assume assigned responsibilities.
Effectively administer a variety of human resources programs, functions, and
administrative activities.
Plan, organize, and carry out assignments from management staff with minimal
supervision and direction.
Conduct research on a wide variety of human resources and administrative topics.
Interpret and apply administrative and human resources policies and procedures.
Communicate clearly and concisely, both orally and in writing.
Effectively utilize job specific computer software programs.
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work.
Minimum Qualifications:
Experience:
Three years of responsible human resources experience involving professional
level duties in areas such as: recruitment, selection, testing, classification,
compensation, benefits, and job evaluation.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, human resources management, or
a related field.
License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver's license.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and
locations.
Effective Date: July, 2000