HomeMy WebLinkAboutMiscellaneous • e -
ii).e )e.
,41011111■14),. void
ij Ugh:01H i
OE MAIM
t�
orutso OR S13 STAFF REPORT
a+ '
ADMINISTRATIVE SERVICES DEPARTMENT
Date: November 16, 1999
To: Mayor and City Council
From: James S. Dale, Administrative Services Director
Carol Przybycien, Human Resources Manager ��3
Prepared by: David T. Bell, Assistant Human Resources Manager/Risk Manage(
Subject: RECOMMENDATION TO ADOPT NEW AND REVISED CLASS
SPECIFICATIONS: DIRECTOR OF RECREATION AND
COMMUNITY SERVICES, ASSISTANT DIRECTOR OF
RECREATION AND COMMUNITY SERVICES, PUBLIC WORKS
INSPECTOR AND LIBRARY TECHNICIAN I/II
SUMMARY
Recommend approval of the revision of the two class titles of Director of
Community Services and Assistant Director of Community Services, adoption of
the new classification of Public Works Inspector and revision of the Special
Requirement sections of the Library Technician I/II class specification.
DISCUSSION
The new and revised class descriptions are attached and reflect duties and
qualifications as established by management. The class descriptions are
consistent with similar positions.
The name of the Recreation Department has been changed to the Department of
Recreation and Community Services as part of the departmental reorganization.
Accordingly, two class titles are to be revised: from Director of Recreation to
Director of Recreation and Community Services and from Recreation Services
Manager to Assistant Director of Recreation and Community Services.
Incumbents have been consulted and are in agreement with the proposed
changes. The class of Public Works Inspector was established in the past and
has not been filled since January, 1997. For this reason it was not included in
the Citywide classification review. The revision to the Library Technician I/II
class description involves only the correction of Special Requirements sections
dealing with physical ability requirements to reflect current procedures. All
changes have been approved by the Human Resources Comm1 R IMAGED
bole
November 16, 1999
Page 2
FISCAL IMPACT
There is no fiscal impact in the approval of the new and revised class
descriptions. The salary level for Public Works Inspector has been previously
adopted by City Council as part of their budget adoption action.
RECOMMENDATION
It is recommended that the City Council adopt the revised class titles of
Director of Community Services and Assistant Director of Community
Services, the new class specification of Public Works Inspector and the
revised Special Requirements section of the Library Technician I/il class
specification.
APPROVED: ibriV1.1
William R. Kelly, City Manager
¢
•
�irrr `rr
CITY OF ARCADIA
PUBLIC WORKS INSPECTOR
•
DEFINITION
Under direction, to perform a variety of duties involved in inspecting public works and
utilities, construction, projects, to ensure conformance with plans, specifications and
departmental regulations; and to administer a variety of systems and programs for the City.
SUPERVISION EXERCISED
Exercises no supervision.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Serve as project manager on assigned projects to insure that contractors meet designated
construction schedules and commitments.
Perform office and fieldwork involved in enforcing compliance with construction codes,
ordinances, policies, and plans.
Review plans and specifications of assigned projects including street, storm drain, curb,
gutter, sidewalk, street, and alley pavement and grading, and water and wastewater
distribution, collection and treatment systems installation and repair construction projects.
Inspect all phases of construction of public works and private development projects; inspect
materials for identification as conforming to specifications and plans in accordance with City
and State codes; collect field measurements and perform field tests; and monitor safety
procedures.
Record amounts of materials used and work performed;prepare necessary reports for progress
payments; recommend acceptance of completed construction work or requirement of
additional work upon completion of project; prepare and record change orders; and coordinate
design alterations between City staff and contractors.
Inspect adjacent properties for damage from construction activity; investigate public
complaints and inquiries; confer with property owners regarding project schedule, hazards
and inconvenience.
Inspect and survey field design for drainage and City curbs, gutters and streets for hazards in
need of repair; measure and record displacements; submit locations for repair; draft
construction plans for street reconstruction and lighting reconstruction; perform various field
inspection duties on street light repair and replacement projects and concrete improvements.
Conduct pre-bid and pre-construction conferences; prepare contract documents; prepare cost
and budget for projects.
Conduct permit inspections, site inspections, and recommendation for development projects;
field check permit applications; issue permits.
Prepare daily activity records and reports; maintain complete and accurate files and databases.
Perform surveying as directed.
Participate in the resolution of complaints received by the City; prepare work orders in
response to complaints; schedule contract documents for work order projects.
Perform underground locates of utilities.
Issue permits and make inspections of utility companies performing work in the public right
of way; approve barricading plans; and coordinate work with utilities and other City
departments.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Materials, methods, techniques, principles and practices used in the construction,
installation, operation and maintenance of public works and utilities systems and
facilities, particularly water distribution systems and treatment operation.
Pertinent Federal, State, and local laws, codes, regulations and departmental policies
governing the construction of assigned projects.
Defects and faults in construction.
Engineering mechanics of construction.
Engineering plans and specifications.
Principles of surveying.
Mathematical principles including algebra, geometry, and trigonometry.
Sao '410
Modern office practices, methods and computer equipment.
Principles and procedures of record keeping.
Materials sampling,testing, and estimating procedures.
Occupational hazards and standard safety practices necessary in the area of public
works maintenance and inspection.
Principles and practices of engineering construction inspection.
Basic water distribution systems and treatment operation.
Equipment, instruments, and techniques used to locate underground utilities.
Safe driving principles and practices.
Principles of cost analysis.
Skill to:
Operate modern office equipment including computer equipment.
Operate construction field testing equipment.
Operate a motor vehicle safely.
Ability to:
Detect and locate faulty materials and workmanship and determine the stage of
construction during which defects are most easily found and remedied.
Review and analyze construction plans, specifications and maps for conformance with
City standards and policies.
Deal firmly and tactfully with contractors, engineers and property owners.
Inspect assigned areas for a wide variety of maintenance and repair issues.
Respond to complaints or inquiries from citizens, staff, and outside organizations.
Apply laws, regulations, codes and departmental policies governing the construction
and maintenance of public works and utilities systems and facilities.
Prepare and maintain accurate and complete records.
Prepare clear and concise technical reports.
Perform the entire range of construction inspection activities with a minimum of
supervision.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with
those contacted in the course of work.
Experience and Training Guidelines:
A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Two years of engineering construction inspection experience or five years of
journey level construction trades experience.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized
training in construction inspection.
License or Certificate:
Possession of, or ability to obtain, an appropriate,valid driver's license.
Possession of, or ability to obtain, a Grade I certificate in water treatment operation
and/or water distribution within one (1) year after appointment.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, push, and
lift 25 lbs.; exposure to heat, noise, outdoors, vibration, confining work space,
chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to
travel to different sites and locations.
Effective Date: October, 1999
Now 101
CITY OF ARCADIA
LIBRARY TECHNICIAN I
LIBRARY TECHNICIAN II
DEFINITION
Under immediate supervision (Library Technician I) or general supervision (Library Technician
II) to perform a variety of clerical work in support of the various library services and functions;
and to provide general assistance to patrons.
DISTINGUISHING CHARACTERISTICS
Library Technician I--This is the entry level in the Library Technician class series. Positions
at this level usually perform most of the duties required of the positions at the Library
Technician II level, but are not expected to function at the same skill level and usually exercise
less independent discretion and judgement in matters related to work procedures and methods.
Work is usually supervised while in progress and fits an established structure or pattern.
Exceptions or changes in procedures are explained in detail as they arise. Since this class is
often used as a training class, employees may have only limited or no directly related work
experience.
Library Technician II--This is the full journey level in the Library Technician class series.
Positions at this level are distinguished from the Library Technician I level by the performance
of the full range of duties as assigned, working independently and exercising judgement and
initiative. Positions at this level receive only occasional instruction or assistance as new or
unusual situations arise, and are fully aware of the operating procedures and policies of the work
unit. Positions in this class series are flexibly staffed and positions at the Library Technician
II level are normally filled by advancement from the Library Technician I level with three years
of experience and successful performance reviews. When filled from the outside, the employee
is required to have prior related experience which allows the employee to meet the qualification
standards for the Library Technician II level.
SUPERVISION EXERCISED
Library Technician I
Exercises no supervision.
Library Technician II
May exercise technical and functional supervision over less experienced staff.
Cio, of Arcadia
Library Technician I/ll (Continued)
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Assist the public in making the most effective use of the library including answering directional
questions; explain and demonstrate library policies, procedures and facilities to patrons.
• Assist patrons with the operation of computers and other equipment.
Operate the circulation desk; check materials in and out; retrieve and check-in library materials
from exterior drop boxes; maintain statistics of library activity.
Compile overdue material lists; send notices; establish fines in accordance with Library
practices; collect fines and charges for overdue and lost materials, postage, and accompanying
paperwork, and requested materials from other libraries.
Process new books, magazines, paperbacks, and other materials; add new materials to the
current computer database; print labels for pockets and spines.
Delete old, outdated, or damaged material from collection.
Prepare displays.
Assist patrons in locating materials in the library and placing reserves on materials.
Prepare books for repair or shipment for bindery.
•
Staff the Children's Services Information Desk.
Assist in designing, planning, and presenting a variety of age-appropriate specialty programs
including literature presentations, storytimes, crafts, games, contests, and other activities
Design and create flyers, posters, and a wide variety of program support materials.
Perform a variety of library clerical duties; type, sort, duplicate, and file cards and other
materials; maintain a variety of records.
Operate a variety of office machines including computers, typewriters, and copiers.
OTHER JOB RELATED DUTIES
Perform related duties and responsibilities as required.
City of Arcadia
Library Technician 1/11 (Continued)
,JOB RELATED AND ESSENTIAL QUALIFICATIONS
Library Technician I
Knowledge of:
Basic filing procedures.
Basic mathematical principles.
English usage, spelling, grammar and punctuation.
Skill to:
Operate modern office equipment including computer.
Type at a speed of 35 words per minute and enter data at a speed necessary for
successful job performance.
Operate a variety of audio-visual and specialty equipment including projection system,
poster printer, die-cut machine, label-maker, laminator, and specialty cutters.
Ability to:
Learn library services, procedures and functions.
Learn Dewey Decimal system.
•
Perform routine clerical library work with speed and accuracy.
Provide general assistance to patrons. •
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
4110e *000
City of Arcadia
Library Technician I/II(Continued)
Minimum Qualifications:
Experience:
Some experience working in a library is desirable.
Training:
Equivalent to the completion of the twelfth grade.
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to sit, stand,walk,kneel, crouch, stoop, squat, crawl,twist, lift and carry 30
lbs.,push and pull 100-120 lbs.
Library Technician II
In addition to the qualifications for Library Technician I:
Knowledge of:
Library services,procedures and functions.
Dewey Decimal system.
Ability to:
Interpret and explain library policies and procedures.
Accurately determine the nature of patron needs and requests.
Minimum Qualifications:
Experience:
Three years of clerical library experience.
Training:
Equivalent to the completion of the twelfth grade.
•
City ofArcadia
Library Technician MI(Continued)
Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to sit, stand, walk, kneel, crouch, stoop, crawl,twist, lift and carry 30 lbs., push
and pull 100-120 lbs.
Effective Date: October, 1999
•
,d■
•