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HomeMy WebLinkAboutMiscellaneous (3) t yl o 1' •s, 0 rrAir, MEMORANDUM ADMINISTRATIVE SERVICES DEPARTMENT March 4,1997 TO: Mayor and City Council FROM: James S. Dale, Administrative Service nirector BY: Gary W. Rogers, Human Resources Manager & '.'7 - SUBJECT: REPORT AND RECOMMENDATION TO ESTABLISH THE LOGISTICAL SERVICES OFFICER CLASSIFICATION; REVISE SENIOR CITIZEN PROGRAM SPECIALIST AND INFORMATION AND HEALTH SPECIALIST CLASSIFICATIONS; REVISE AND RETITLE THE BUILDING CLERK, BUILDING TECHNICIAN, AND LEGAL SECRETARY CLASSIFICATIONS; AND RECLASSIFY A LIBRARIAN TO PRINCIPAL LIBRARIAN AND TWO (2) SR. ENGINEERING AIDES TO ASSISTANT ENGINEER. SUMMARY As part of the City's ongoing effort to maintain a current classification and compensation plan a number of positions have been evaluated and the results are presented to the City Council for consideration. Additionally, as part of the FY 1996-97 budget deliberations a new civilian position was created in the Police Department and a new classification is presented for review. DISCUSSION Logistical Services Officer Included in the FY 1996-97 budget adopted by the City Council was the creation of a non-sworn position to oversee building maintenance, custodial and logistical services in the Police Department. These activities were previously performed by a Police Officer. Transferring these duties to a non-sworn employee is expected to save approximately $20,200 annually. A job description has been prepared and is attached for your review and consideration. The position will assist in the logistical activities of the department, including: ordering supplies; preparing overtime schedules; coordinating vehicle fueling systems, maintenance, registration, and repair; mail review; interagency coordination; and special projects. The requirements for the new position include five years of recent experience in a law enforcement agency and an Associates Degree in Administration of Justice, Business Administration, or a related field. Equivalent experience and training would be qualifying. LASER IMAGED 4p✓DvPv,/ C,4. / &-: 4 March 4, 1997 Page 2 The proposed salary for the new non-represented classification is $2742 - $3333. Funding is included in the FY 1996-97 Budget. Senior Citizen Program Specialist, Information and Health Specialist In an effort to retain a current classification system, the job descriptions for the positions of Senior Citizen Program Specialist and Information and Health Specialist have been evaluated and revised. They are attached for review and consideration. Responsibilities added to the Senior Citizen Program Specialist include coordination of the Community Center Gift Shop, maintenance of a master calendar of Community Center events, assisting in the evaluation of the Community Center maintenance contract, and ability to operate micro-computers. Other items were amended to further standardize language in the classification plan. Changes to the Information and Health Specialist classification include the addition of the following: coordinating the Meal Program and Community Center special events, responding to inquiries and accounting for the sale of Dial-a-Ride tickets; preparing information articles for newsletters; and the requirement to possess computer skills. In conjunction with the classification review, the Department requested that the compensation for the two positions be evaluated. Based upon the duties and responsibilities of the positions and salary survey, it is recommended that the salary level for Senior Citizen Program Specialist and Information and Health Specialist be increased from $9.43 - $11.46 per hour to $12.55 - $15.15 per hour. Building Technician I. Building Technician II It is proposed to revise the classifications and change the titles of the Building Technician and the Building Clerk to Building Technician II and Building Technician I respectively. The proposed descriptions have been amended to reflect the increased knowledge and skills needed in the areas of building codes and regulations, computer applications, plan check and permit fee calculations, and the preparation of monthly building reports. The Building Clerk position is performing the entry level technician work and fills in for the Building Technician during her absence. The new titles will more properly reflect the duties and responsibilities of the incumbents, and represent a distinct career ladder in the Development Services Department. • March 4, 1997 Page 3 In conjunction with the classification review a salary survey was conducted and it is proposed the salaries for the two positions be adjusted. It is proposed that the Building Technician II (current Building Technician) salary be increased from $2260 - $2747 per month to $2445 - $2972 per month. The proposed salary for the Building Technician I (Building Clerk) is $2126 - $2584, an increase from $1956 - $2377 per month. Legal Coordinator The functions and activities of the City Attorney's Office have evolved over the past several years. The volume and complexity of issues has increased and the activities of the Legal Secretary have changed. The position now takes a lead role in the administration of the City Attorney's Office, including litigation coordination, maintenance of law library, and significant public contact and relations regarding citizens, claimants, litigants and the media. The proposed new classification includes a title change from Legal Secretary to Legal Coordinator (unclassified). The incumbent will be required to still periodically perform secretarial duties, however, the daily activities have become more technical and require more independent thinking. Computers have reshaped much of the work performed by "Secretaries", as more and more managers are preparing their own correspondence and reports. The proposed classification emphasizes independent judgment regarding office management issues and work situations. Based upon a survey review of the position it is recommended that the salary level be adjusted from $2619-3184 to $2909-3536 per month. RECLASSIFICATIONS Librarian to Principal Librarian Currently a Librarian is performing the supervisorial duties of the Circulation Services Division. This is the only division supervisor in the Library that is not at the level of Principal Librarian. The incumbent is performing the following duties and responsibilities: assisting in policy development; investigating technological applications; coordinating the volunteer program; administering and monitoring the division budget; submitting activity and statistical reports to the City Manager; Library Board and outside agencies; coordinating inter-divisional activities and special events; resolving citizen complaints; and representing the City Library at meetings and conferences. low *tit March 4, 1997 Page 4 The Librarian is supervising four (4) full-time, thirteen (13) part-time, and over twenty-five (25) Library Volunteers. The duties and responsibilities of the incumbent Librarian are more consistent with those performed by a Principal Librarian. Accordingly, it is recommended that the position be reclassified from Librarian to Principal Librarian. Sr. Engineering Aide to Assistant Engineer (Development Services) Several years ago the Federal Government implemented the National Pollution Discharge Elimination System (NPDES) stormwater program. The duties associated with implementation of this Federal mandate were assigned to a Senior Engineering Aide. As implementation has moved forward, related activities have also increased and staff believes that the coordination of the program should be administered by an Assistant Engineer. An incumbent Senior Engineering Aide is currently developing and administering the Best Management Practices (BMP) for NPDES. He is monitoring performance/compliance activities, collecting data, preparing reports, developing public outreach materials, serving as staff liaison to the community and outside agencies, and preparing related budgetary information. This same Senior Engineering Aide is also coordinating traffic engineering activities with an outside contractor, conducting traffic signal maintenance. The incumbent assumed some additional duties in this area in July, 1996, when an Assistant Engineer retired and was not replaced. As a result of the additional traffic engineering activities and the requirements of the NPDES program, it is recommended that a Senior Engineering Aide be reclassified to Assistant Engineer. Sr. Engineering Aide to Assistant Engineer (Maintenance Services) In April, 1996, an Assistant Engineer in the Water Division retired from the City and was not replaced until October, 1996. As a result of the loss of manpower, a Senior Engineering Aide performed, and is still performing high-level project management activities on Water Division capital projects. The incumbent has assisted in operational and maintenance projects including: well rehabilitations, pump and motor redesign, valve replacement program, hydrant replacement program, seismic reliability study, and water system hydraulic computer modeling. The activities performed in association with these tasks are at an Assistant Engineer level. To reflect this change in status, staff is recommending that a reclassification of a Senior Engineering Aide to Assistant Engineer. BARGAINING UNIT REVIEW The proposed revision of the Senior Citizen Program Specialist, Information and Health Specialist, and Building Clerk, Building Technician, and Legal Secretary classifications were presented to Teamsters Local 911 for consideration. The unit has reviewed and approved the proposed changes. March 4, 1997 Page 5 HUMAN RESOURCES COMMISSION REVIEW The Human Resources Commission reviewed and approved the proposed revision to the Legal Secretary classification on July 11, 1996. The Commission also reviewed and approved the proposed classification revisions to the Senior Citizen Program Specialist, Information and Health Specialist, Building Clerk, and Building Technician on February 13, 1997. FISCAL IMPACT Funding is included in the FY 1996-97 Annual Budget for the Logistical Services Officer classification, which is expected to save $20,200 annually. The other proposed salary adjustments and reclassifications are estimated to cost $4,750 — General Fund, and $1,225 — Water Fund in FY 1996-97; and $22,800 — General Fund, and $6,000 — Water Fund in FY 1997-98. RECOMMENDATION It is recommended that the City Council establish the position of Logistical Services Officer; revise the classifications of Senior Citizen Program Specialist and Information and Health Specialist; and revise and re-title the positions of Legal Secretary Building Clerk and Building Technician to Legal Coordinator, Building Technician I and Building Technician II respectively; and reclassify a Librarian to Principal Librarian and two (2) Senior Engineering Aides to Assistant Engineer. It is further recommend that the necessary budget amendments be approved to implement the proposed changes. 1BIj APPROVED: William R. Kelly, City Manager Attachments CITY OF ARCADIA APPROVED BY HUMAN RESOURCES COMMISSION 2/13/97 APPROVED BY CITY COUNCIL LOGISTICAL SERVICES OFFICER DEFINITION Under general direction, supervises building maintenance and custodian services activities; and performs related duties as assigned. RESPONSIBILITIES Supervise and evaluate building maintenance and custodian services staff. Purchase and maintain all department logistical supplies and equipment. Monitor department fleet maintenance and repair. Manage the Inmate Worker Program. Exercise judgment in recognizing and resolving problems which deal with policy and procedural matters. EXAMPLES OF DUTIES Maintain, order and audit logistical supplies. Prepare staffing schedules for personnel assigned to the Santa Anita Race Track Overtime detail. Purchase department badges and plaques for current and retiring personnel. Coordinate the department vehicle fleet maintenance, repair and equipment change- over. Coordinate vehicle detailing, new vehicle processing and the fueling system. Purchase and monitor fuel supplies and maintain gas pumps. Assist with the vehicle fleet unit speedometer calibration through external agencies. Review and distribute department mail. Manage the in-custody prisoner medical accounts associated with the County reimbursement plan. Logistical Services Officer Page 2 Function as the department safety coordinator. Monitor yearly registration for police vehicles. Participate, direct or report on various assigned department staff projects. Performs related duties as required. DESIRABLE SKILLS. KNOWLEDGE AND ABILITIES Knowledge of: Law enforcement patrol, operations and administration functions. Modern office practices, procedures, methods and equipment. Basic typing and computer skills, DOS, Database, and Windows applications. Principles of supervision, training, employee development and performance evaluation. Ability to: Keep records of time, materials and equipment and prepare clear and accurate reports. Carry out oral and written instructions. Provide high quality customer service. Develop and maintain a working environment which encourages and motivates excellent employee performance. Operate micro-computers. Communicate clearly and concisely orally and in writing. Interpret and explain department regulations, policies and City codes. Conduct work in a safe manner in accordance with established policy. Direct, train, supervise and evaluate staff. 1411F towor *OW Noe Logistical Services Officer Page 3 Establish and maintain effective working relationships with other employees and the public. DESIRABLE EXPERIENCE AND TRAINING Experience: Three years of recent experience in a law enforcement agency or closely related field. Supervisory experience is desirable. Education: An Associate of Arts in Administration of Justice, Business Administration or related field. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License. SPECIAL CONDITIONS AND REQUIREMENTS Must have no convictions of a felony offense or any offense reflecting lack of character, judgment or morals, nor a military discharge other than honorable. Overtime Assignments: Employee will be required to respond to emergency calls, accept periodic overtime assignments and perform related duties deemed necessary by the department. PHYSICAL ACTIVITY REQUIRED A significant amount of time is spent sitting, standing and walking on a daily basis. WORKING ENVIRONMENT A significant amount of time is spent working indoors on a daily basis. Occasionally time is spent working outdoors on an as needed basis. CITY OF ARCADIA APPROVED BY PERSONNEL BOARD 4/9/92 APPROVED BY CITY COUNCIL 5/5/92 AMENDED BY HUMAN RESOURCES COMMISSION 2/13/97 AMENDED BY CITY COUNCIL SENIOR CITIZEN PROGRAM SPECIALIST (Part-Time) DEFINITION Under general supervision, to plan, coordinate, and promote diversified recreation activities; to coordinate recreational and educational classes; and to perform related duties as assigned. RESPONSIBILITIES Coordinate recreational and educational classes. Coordinate internal display areas. Coordinate operation of Community Center Gift Shop. Coordinate facility reservations for the Senior Citizens Program for weekday activities. Maintain a master calendar of Community Center events and reservations. Assist with internal and external publicity of Senior Citizens events and programs. Provide supervision to class instructors and volunteers. Exercise independent judgment in recognizing and resolving problems and in dealing with Senior Citizen emergency situations. EXAMPLES OF DUTIES Recruit instructors and coordinate class schedules for recreational and educational classes. Assist in compiling a monthly newsletter. Assist in planning on-site special events. Balance and deposit daily activity revenues. Prepare and process payroll for contract employees. low Nisie *wit veil Senior Citizen Program Specialist Page 2 Assist in evaluating Community Center contract maintenance service. Perform related duties as assigned. DESIRABLE SKILLS. KNOWLEDGE AND ABILITIES Knowledge of: Principles of financial processes and procedures. Principles and practices in the field of recreation, gerontology or social services. Principles of supervision and training of volunteers. Recreational, cultural, and social needs of the community. Computer applications. Ability to: Establish and maintain accurate financial records. Design, develop, and implement senior citizen programs. Supervise volunteer workers. Provide high quality customer service. Operate micro-computers. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with other employees, volunteers, and the public. Conduct work in a safe manner in accordance with established policy. DESIRABLE EXPERIENCE AND TRAINING Experience: Experience in the field of recreation, gerontology, or social services. Experience in class coordination and computers is desirable. `ter isf vlurf Senior Citizen Program Specialist Page 3 Education: High school graduation or equivalent. Equivalent to two (2) years of college is preferred. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License. SPECIAL REQUIREMENT Overtime Assignment/Emergency Recall: Employee will be required to respond to emergency calls, accept periodic overtime assignments, and perform related duties deemed necessary by the Department. PHYSICAL ACTIVITY REQUIRED A significant amount of time is spent sitting and walking on a daily basis; occasionally time is spent kneeling, crouching, stooping and squatting on a daily basis; a moderate amount of time is spent standing and twisting on a daily basis. A moderate amount of time is spent lifting 25-30 lbs. on a weekly basis. Occasionally time is spent climbing on a monthly basis. WORKING ENVIRONMENT A significant amount of time is spent in an indoor working environment on a daily basis. CITY OF ARCADIA APPROVED BY PERSONNEL BOARD 4/9/92 APPROVED BY CITY COUNCIL 5/5/92 AMENDED BY HUMAN RESOURCES COMMISSION 2/13/97 AMENDED BY CITY COUNCIL INFORMATION AND HEALTH SPECIALIST (Part-Time) DEFINITION Under general supervision, to provide scheduled on-site information and referral to senior citizens clubs; to coordinate health services activities; to act as City liaison to senior citizens clubs; and to perform related duties as assigned. RESPONSIBILITIES Provide scheduled on-site information and referral to senior citizens clubs. Compile required statistical and financial reports for special programs. Coordinate health services activities. Coordinate Meal Program at Community Center. Coordinate Community Center special events. Supervise and provide necessary support for handling inquiries, and registers and accounts for the 55 Alive-Mature Driver Program. Respond to inquiries and accounts for the sale of Dial-a-Ride tickets. Supervise health services and transportation volunteers. EXAMPLES OF DUTIES Act as City liaison to senior citizens clubs and attend club meetings. Maintain a current information resource file. Maintain a current procedure book for the Information and Health Specialist position. Recruit, train, and supervise volunteer Information and Referral Aides, Health Services and Transportation Volunteers. Develop news releases to publicize health services and club activities. Information and Health Specialist Page 2 Prepare information articles for the Senior Citizens Newsletter and the City Newsletter regarding senior citizens activities. Assure accuracy in documentation of information for required monthly reports. Perform related duties as assigned. DESIRABLE SKILLS. KNOWLEDGE AND ABILITIES Knowledge of: Principles and practices in the field of gerontology or social services. Principles of supervision and training of volunteers. Principles of financial processes and procedures. Computer applications. Modern office practices, procedures, methods, and equipment. Ability to: Learn service agency network and work cooperatively with representatives. Provide high quality customer service. Communicate clearly and concisely, both orally and in writing. Operate micro-computers. Establish and maintain effective working relationships with other employees, volunteers, and the public. Conduct work in a safe manner in accordance with established policy. DESIRABLE EXPERIENCE AND TRAINING Experience: Experience or study in the field of recreation, health or social services is highly desirable. %if low NNW Information and Health Specialist Page 3 Education: High school graduation or equivalent. Equivalent to two (2) years of college is preferred. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License. SPECIAL REQUIREMENT Overtime Assignment/Emergency Recall: Employee will be required to respond to emergency calls, accept periodic overtime assignments, and perform related duties deemed necessary by the Department. PHYSICAL ACTIVITY REQUIRED A significant amount of time is spent sitting, standing and walking on a daily basis; occasionally time is spent crouching, stooping and squatting on a daily basis. Occasionally time is spent kneeling and lifting 15-20 lbs. on an as needed basis. WORKING ENVIRONMENT A significant amount of time is spent in an indoor working environment on a daily basis. *we Is° Nogif .11111#4 CITY OF ARCADIA APPROVED BY HUMAN RESOURCES COMMISSION 8/11/94 APPROVED BY CITY COUNCIL 9/6/94 AMENDED BY HUMAN RESOURCES COMMISSION 2/13/97 AMENDED BY CITY COUNCIL BUILDING TECHNICIAN I DEFINITION Under supervision, to perform responsible clerical work, following standardized procedures with occasional assistance or instruction; to assist in processing building permit applications; and to perform related duties as required. RESPONSIBILITIES Use independent judgment involving interpretation of instructions and knowledge of precedent used in carrying out duties. Determine the required action and complete form correspondence or composes letters. Assist in processing building permit applications. Assume responsibilities of the Building Technician II as necessary. EXAMPLES OF DUTIES Perform a wide variety of clerical work including typing, proofreading, filing, coding, checking and recording information on records. Sort and file materials by predetermined categories; retrieve information and materials in files, record information, and note final disposition. Answer telephones; relay messages; receive and refer complaints; and provide answers to routine questions. Maintain accurate record of disbursement of plan check fee funds. Assist public at the counter, providing and receiving information and directing to proper office. Assist the public in completing various forms and applications. Type forms, letters, memorandum, building reports, and other materials from oral direction, rough draft, copy, notes or other sources. Building Technician I Page 2 Operate adding machine and other office equipment including a word processor and computer. Check and tabulate statistical data and other activity summaries. Receive, sort, and route incoming and outgoing mail. Receive and schedule inspection requests. Assist in processing plan checks and issuing permits. Perform related duties as assigned. DESIRABLE SKILLS. KNOWLEDGE. AND ABILITIES Knowledge of: Current building codes and regulations and municipal codes and restrictions. Principles of financial processes and procedures. Modern office methods, practices and procedures including business correspondence. English usage, spelling, grammar, punctuation and arithmetic. Modern office equipment operation, including word processor, calculators, and computers. Ability to: Communicate clearly and concisely, both orally and in writing. Provide high quality customer service. Set up and type a variety of letters, records, reports and related materials on typewriter and word processor. Maintain moderately complex clerical records, and prepare detailed reports from such records. Type accurately at a speed of 45 words per minute. Read, understand and apply department rules, procedures and functions. Building Technician I Page 3 Conduct work in a safe manner in accordance with established policy. Establish and maintain effective working relationships with other employees and the public. DESIRABLE EXPERIENCE AND TRAINING Experience: One year of general clerical experience involving frequent contact with the public. Education: Equivalent to graduation from high school. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License. SPECIAL REQUIREMENT Overtime Assignment/Emergency Recall: Employee will be required to respond to emergency calls, accept periodic overtime assignments, and perform related duties deemed necessary by the Department. PHYSICAL ACTIVITY REQUIRED A significant amount of time is spent standing and twisting on a daily basis; a moderate amount of time is spent sitting, walking, crouching, stooping, squatting, and lifting approximately 10 lbs. on a daily basis. Occasionally time is spent running, kneeling, crawling and climbing on an as needed basis. WORKING ENVIRONMENT A significant amount of time is spent exposed to moderate noise levels and working in a confining work space on a daily basis. Occasionally time may be spent working outdoors on an as needed basis. CITY OF ARCADIA AMENDED BY PERSONNEL BOARD 5/10/90 AMENDED BY CITY COUNCIL 6/5/90 AMENDED BY HUMAN RESOURCES COMMISSION 2/13/97 AMENDED BY CITY COUNCIL BUILDING TECHNICIAN II DEFINITION Under general supervision, to perform responsible paraprofessional work in the processing of building permit applications and plot plan reviews; and to perform related duties as assigned. RESPONSIBILITIES Exercise judgment in the interpretation and application of municipal building codes. Responsible for the review of plans of minor structures for their compliance with building regulations. Determine the required payment and complete the necessary forms and receipts. May supervise, direct, train and evaluate subordinate staff. EXAMPLES OF DUTIES Advise public on matters pertaining to building codes, construction, plan requirements and plot plan requirements. Process plan checks and issue permits including construction, electrical, plumbing, HVAC and others on computer system. Calculate plan check and permit fees using computer system. Update inspections in computer file. Review construction plans for completeness and perform plan checking and routine inspection of minor structures and additions. Receive and schedule inspection requests. Interpret building codes and regulations and advise on inquiries in accordance with established policy and procedures. Prepare monthly building reports to various officials. Prepare and maintain correspondence, reports and records. *me Itie *IS Building Technician II Page 2 Maintain plan and permit files. Perform related duties as assigned. DESIRABLE SKILLS. KNOWLEDGE AND ABILITIES Knowledge of: Local and State building and related codes and regulations. Title 24 Handicapped Accessibility regulations. Building methods, materials, construction and repair. Computer applications. Effective public relations practices. Modern office equipment operation, including computer terminals. Ability to: Interpret and explain building and related regulations. Operate office equipment including computer terminals and calculators. Enforce codes with firmness, tact and impartiality. Provide high quality customer service. Understand and interpret plans and specifications. Communicate clearly and concisely, orally and in writing. Maintain complex records. Establish and maintain effective working relationships with other employees and the public. %iiiv Iwo will., Imo Building Technician II Page 3 DESIRABLE EXPERIENCE AND TRAINING Experience: Six months experience processing building permits, calculating fees, issuing permits, and reviewing construction plans. Education: Equivalent to graduation from high school. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License. SPECIAL REQUIREMENT Overtime Assignment/Emergency Recall: Employee will be required to respond to emergency calls, accept periodic overtime assignments, and perform related duties deemed necessary by the Department. PHYSICAL ACTIVITY REQUIRED A significant amount of time is spent standing, twisting and lifting approximately 10 lbs. on a daily basis; a moderate amount of time is spent sitting, walking, crouching, stooping and squatting on a daily basis. Occasionally time is spent running, kneeling, crawling and climbing on an as needed basis. WORKING ENVIRONMENT A significant amount of time is spent exposed to moderate noise levels and working in a confining work space on a daily basis. Occasionally time may be spent working outdoors on an as needed basis. CITY OF ARCADIA ADOPTED BY THE HUMAN RESOURCES COMMISSION 7/11/96 ADOPTED BY THE CITY COUNCIL LEGAL COORDINATOR (UNCLASSIFIED} DEFINITION Under general direction, to perform confidential administrative support, secretarial, and paralegal duties for the City Attorney; and to perform related duties as required. RESPONSIBILITIES Coordinate the clerical functions of the City Attorney's Office and act as overall office manager responsible for office administration. Provide administrative support to the City Attorney. Exercise judgment in recognizing and resolving problems dealing with office management issues and procedural matters. EXAMPLES OF DUTIES Prepare and file misdemeanor criminal complaints, inspection warrants, and search and seizure warrants with local courts. Provide assistance and paralegal support to outside counsel on lawsuits. Review and process claims filed against the City with claims administrators. Coordinate the investigation of claims against the City. Process and review subpoenas for records and employee appearances' Provide information and assistance to employees and the public regarding City policies and law. Assist code services staff in developing violation alternatives. Respond to common correspondence received from the public. Maintain and coordinate appointments, arrange meetings and conferences, make travel arrangements, and notify the City attorney of court dates. LEGAL COORDINATOR (UNCLASSIFIED) PAGE 2 Review and prepare covenants for filing with the County Recorder. Prepare and proofread ordinances, resolutions, covenants, and other legal and technical material for proper form, accuracy, and completeness. Prepare correspondence and memoranda. Prepare and monitor the City Attorney's Office budget. Maintain the law library. Establish and maintain effective working relationships with employees and the public. Perform work in a safe manner in accordance with established policy. DESIRABLE SKILLS. KNOWLEDGE. AND ABILITIES Knowledge of: Legal information sources, references and contents in local government. Basic California law, with an emphasis in civil and municipal law. Basic research techniques and procedures. Modern office methods, practices and procedures. English usage, spelling, grammar, punctuation and arithmetic. Modern office equipment operation, including word processors, calcdlators, and computers. Computer applications. Ability to: Understand legal terms, procedures, documents and practices, including composing, processing and filing legal materials. Interpret and apply operating principles and procedures. • 'err' LEGAL COORDINATOR (UNCLASSIFIED) PAGE 3 Understand the organization and operation of the City and outside agencies. Interpret and inform the public regarding City regulations, policies, and procedures. Compile and maintain complex and confidential information. Work effectively under time constraints'. Establish positive working relationships with personnel in other City Departments. Analyze data and prepare simple reports, as directed. Communicate clearly and concisely, both orally and in writing. Deal effectively with members of the community. Type accurately at a speed of 50 words per minute. Accurately and efficiently transcribe from a dictaphone. Operate personal computer. DESIRABLE EXPERIENCE AND TRAINING Experience: Four years of increasingly responsible secretarial and/or technical experience in a legal office preferably in the public sector; and frequent contact with the public. Education: Equivalent to graduation from high school. Successful completion of coursework in office management, paralegal techniques, communications, or related fields is preferred. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSES/CERTIFICATES REQUIRED Valid Class "C" California Driver's License may be required. r 44.0 40000 4400