HomeMy WebLinkAboutAugust 1, 2006_~
`'Y~' CITY OF ARCADIA
,
~ `- ' ' CITY COUNCIUREDEVELOPNIENT AGENCY
~f REGULAR AAEETiNG
TUESDAY, AUGUST 1. ZOOb
AGENDA
5:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Hurrtington Drive
CALL TO ORDER
ROLL CALL OF CIN COUNCIUREDEVELOPMENT AGENCY MEMBERS:
Roger Chandler, Mayor/Agency Chair
Mickey Segal, Mayor Pro Tem/Agency ~ce Chair
Peter Amundson, Council/Agency Member
Bob Harbicht, Council/Agency Member
John Wuo, Council/Agency Member
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person).
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a"Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the Closed Session/Study Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
CLOSED SESSION
a. Pursuant to Govemment Code Section 54957.6 to confer about labor contract
negotiations - Arcadia Public Works Employees Association, Arcadia City
Employees Association; Arcadia Police Officers' Association, Arcadia
Firefighters' Association, and unrepresented employees: Department Heads,
Division Managers, Supervisors, and Part-time employees (City negotiators:
William W. Floyd and Tracey Hause).
STUDY SESSION
a. Affordable housing altematives.
7:00 p.m., City Council Chamber
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
INVOCATION
Reverend Terry Keenan, The Sarrta Mita Church
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PLEDGE OF ALLEGIANCE
R~L CALL OF CITY COUNCIUREDEVELOPMENT AGEIdCY MEMBERS:
Chandber, Segal, Amundson, Harbicht, and W~ro
REPORT FROM CITY ATTORNEYIAGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION fTEMS
SUPPLEMENTAL INFORMATION FROM CITY IAANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WANE
THE READING IN FULL
PRESENTATIONS AND PROCLAMATIONS
a. Presentation of Medal of Merit to Police Officers Joseph CoRez and Luis Ucuna.
b. Presentation of 10851 pin to Police Officer Joseph Cortez.
Ail matters listed under the Consent Calendar are considered to be
enacted by one roll cail vote. There will be no separate discussion
members of the City Council/Redevelopment Agency request specfic
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES. JULY 18. 2006.
Recommended Ac6on: Approve
CITY COUNCIL ITEMS:
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a"Public Comments" card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM ELECTED OFFICIALS
1. CONSENT CALENDAR
routine and all will be
of these items unless
items be removed from
b. REGULAR MEETING MINUTES. JULY 18, 2006.
Recommended Action: Approve
:A
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d.
e. AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT EXTENSION TO
Recommended Action: Approve
ADJOURNMENT
The City Council/Redevelopment Agency will adjoum this meeting in memory of Harold Keith
Hedlund to August 15, 2006 at 6:00 p.m. in the City Council Chamber Conference Room
located at 240 W. Huntington Drive, Arcadia.
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCIUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574-5455. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE
MEETING.
Recommended Action: Approve
Recommended Action: Approve
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CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
ANNOTATED AGENDA
AUGUST 1, 2006
CLOSED SESSION
CLOSED SESSION
a. Pursuant to Govemment Code Section 54957.6 to confer about labor contract
negotiations - Arcadia Public Works Employees Association, Arcadia City Employees
Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association, and
unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time
employees (City negotiators: William W. Floyd and Tracey Hause).
STUDY SESSION
Affordable housing aiternatives.
1. CONSENT CALENDAR
REDEVELOPMENT AGENCYITEMS:
a. REGULAR MEETING MINUTES, JULY 18. 2006.
Recommended Action: Approve
CITY COUNCIL ITEMS:
NO REPORTABLE
ACTION
STAFF TO BRING
BACK REPORT AS
DIRECTED BY
COUNCILIAGENCY
ON A FUTURE
AGENDA
APPROVED as
amended
5-0
b. REGULAR MEETING MINUTES, JULY 18, 2006. APPROVED as
Recommended Action: Approve • amended
5-0
c. AUTHORIZE THE CITY MANAGER TO ENTER INTO A ONE (11 YEAR APPROVED
CONTRACT WITH OPTIONAL EXTENSIONS TO D&J FOOTHILL 5-0
ELECTRICAL CONTR,4CTORS. INC. FOR ELECTRICAL PREVENTATIVE
MAINTENANCE AT VARIOUS CITY FACILITIES IN THE AMOUNT OF
124 250.
Recommended Action: Approve
d. APPROVE THE PURCHASE OF THREE (31 DODGE CHARGER PATROL APPROVED
UNITS FROM MOSS BROS. DODGE OF'RIVERSIDE IN THE AMOUNT OF 5-0
$71.403.06.
Recammended Action: Approve
e. AWARD A ONE (11 YEAR PURCHASE ORDER CONTRACT EXTENSION TO APPROVED
WEST-LITE SUPPLY CO.. INC. FOR THE PURCHASE OF ELECTRICAL 5-0
Recommended Action: Approve
48:0073
CITY COUNCIL/REDEVELOPMENT AGENCY `
REGULAR MEETING MINUTES
~ TUESDAY, AUGUST 1, 2006
CALL TO ORDER
The Mayor called the meeting to order at 5:00 p.m.
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo
ABSENT: None.
CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
None.
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer about labor contract
negotiations - Arcadia Public Works Employees Association, Arcadia City
Employees Association, Arcadia Police Officers' Association, Arcadia
Firefighters' Association, and unrepresented employees: Department Heads,
Division Managers, Supervisors, and Part-time employees (City negotiators:
William W. Floyd and Tracey Hause).
STUDY SESSION
a. Affordable housing alternatives.
Bill Kelly, City Manager, Don Penman, Assistant City Manager/Development Services Director,
and Jason Kruckeberg, Community Development Administrator, presented the report; staff
provided an overview of the City's existing low and moderate income housing requirements as
well as a brief discussion regarding affordable housing programs available to agencies like
Arcadia.
After discussion on this matter, the City Council/Agency Board provided direction to staff to
research: 1) affordable housing partnership programs with regional housing authorities; 2)
projects similar to:the recently approved "Alta StreeP' development; 3) a rehabilitation program
for homeowners-and renters; and 4) a rental project where a percentage of the units would be
affordable. ,
7:00 p.m., City Council Chamber
RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY MEETING TO OPEN SESSION
The Mayor convened the Open Session meeting at 7:00 p.m.
INVOCATION
Reverend Terry Keenan, The Santa Anita Church
PLEDGE OF ALLEGIANCE
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48:0074
George Fasching, former Mayor of the City of Arcadia
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Chandler, Segal, Amundson, Harbicht, and Wuo
ABSENT: None.
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
Steve Deitsch, City Attorney, noted that the City Council met in Closed Session to discuss one
(1) item; no reportable action was taken. The City Council also met in Study Session to discuss
Affordable Housing altematives; no reportable action was taken.
Mr. Deitsch noted an amendment to Consent Calendar items 1.a. and 1.b. (the minutes of the
July 18, 2006 City CouncillRedevelopment Agency Meeting) by adding the proposed language:
"The City Council/Redevelopment Agency reconvened into Closed Session to discuss item b.
on the Closed Session Agenda. The Closed Session meeting adjourned at 9:15 p.m. The
Open Session was reconvened at 9:15p.m. at which time Steve Deitsch, City Attorney,
announced that the City Council/Redevelopment Agency took no reportable action on this item.
The Regular Meeting adjourned at 9:16 p.m."
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency
Member Wuo, and carried on roll call vote to read all ordinances and resolutions by title only
and waive the reading in full.
PRESENTATIONS AND PROCLAMATIONS
Presentation of Medal of Merit to Police Officers Joseph Cortez and Luis Vicuna.
b. Presentation of 10851 pin to Police Officer Joseph Cortez.
PUBLIC COMMENTS (5 minutes per person)
George Fasching, appeared in support of an Arcadia Citizens' Committee which will be forming
to oppose the November 7, 2006 ballot measures sponsored by the Wes~eld Corporation.
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48:0075
REPORTS FROM ELECTED OFFICIALS
CouncillAgency Member Wuo noted the recent groundbreaking ceremony for the new Fire
Station Headquarters facility; he also sent his congratulations to the Police Officers who were
honored at tonight's meeting.
Council/Agency Member Harbicht pu6liciy stated that he will not accept anonymous letters; he
noted his suppoR of the "automatic exchange of fire services agreemenY' however, he stated his
concern that the City of Sierra Madre will be a recipient of assistance, but will not provide
reciprocal support to the other partner cities; he inquired about the number of "true" false alarm
responses received by Arcadia's Police Department.
In response to Council/Agency Member Harbicht's questions, Mr. Kelly and Bob Sanderson,
Police Chief, provided information regarding the status of the City's alarm ordinance and
provided statistics regarding alarm responses.
Council/Agency Member Segal wished former Arcadia Mayor Charles Gilb a speedy recovery to
health; he sent his best wishes to the Police Officers who were honored at tonighYs meeting.
Council/Agency Amundson responded to anonymous letters by noting the opportunity for senior
citizens to explore "reserve mortgages" as a vehicle for them to remain in their homes rather
than move to retirement communities; he commented that he appreciates the weekly reports
provided by various City Departments, especially those reports which outline public safety
efforts in Arcadia; he encouraged law enforcement officers in Arcadia to continue to enforce the
law in Arcadia; he has kept a watchful eye on Assembly Bill 2409, in respect to its impacts on
gambling expansion at Santa Anita Racetrack; he encouraged Arcadia residents to provide him
with their perspective on this issue by contacting him at peter@keeparcadiagreat.com or by
phone at 626-446-1663.
Council/Agency Member Segal noted to his fellow Council/Agency Members that the
anonymous letters will most likely continue, even though the Council, in past years, has
requested the cessation of these types of communication or at least requested that the
individuals come forward with their names.
City Clerk Jim Barrows encouraged residents to attend the Thursday evening (August 3rd)
Concert at City Hall; the event will also celebrate Arcadia's "birthday."
Mayor Chandler announced his support of the effoRs of George Fasching's committee to
oppose the November 7, 2006 ballot measures; he further noted that this group's efforts would
inform Arcadians of the true impacts of the proposed law changes.
1. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES. JULY 18, 2006.
Recommended Action: Approve
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES. JULY 18. 2006.
Recommended Action: Approve
48:0076
c.
CONTRACTORS, INC. FOR ELECTRICAL PREVENTATIVE MAINTENANCE
AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $124,250.
Recommended Action: Approve
d. APPROVE THE PURCHASE OF THREE (31 DODGE CHARGER PATROL
UNITS FROM MOSS BROS. DODGE OF RIVERSIDE IN THE AMOUNT OF
$71,403.06.
Recommended Action: Approve
e.
In response to an inquiry from Council/Agency Member Amundson, Pat Malloy, Public Works
Services Director explained the City's process for notifying potential contractors and vendors
about the various opportunities to submit bids for projects in Arcadia.
A motion was made Council/Agency Member Segal, seconded by Council/Agency Member
Harbicht, and was carried on roll call vote to approve Consent Calendar items 1.a. and 1.b. as
amended, and items 1. c. through 1. e.
AYES: Amundson, Harbicht, Segal, Wuo, and Chandler
NOES: None.
ADJOURNMENT
The City Council adjourned the meeting at 7:43p.m. in memory of Harold Keith Hedlund.
The next regularly scheduled City Council/Redevelopment Agency will take place on August 15,
2006 in the City Council Chamber Conference Room located at 240 W. Huntington Drive,
Arcadia.
James H. Barrows, City Clerk
~~,~~.~.
By:
Vida Tolman
Chief Deputy City Clerk
4
Recommended Action: Approve
1~c,
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c°m~4a«~=4°~~ STAFF REPORT
Public Works Services Department
August 1, 2006
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire or
Prepared by: Tom Tait, Deputy Public orks ~ervic s Director
Dave McVey, General Service Superintendent
SUBJECT:
SUMMARY
Recommendation: Authorize the City Manager to enter into a one (1)
year contract with optional extensions in the amount of $124,250 to
D&J Foothill Electrical Contractors, Inc. for electrical preventative
maintenance at various City facilities
Throughout the year, the Public Works Services Department performs routine
maintenance that includes electrical repairs and preventative maintenance for City
facilities. Additionally, as part of the Capital Improvement Program (CIP), Public Works
has scheduled various electrical projects and improvements that will be administered in
2006-07. Bids were solicited for electrical services and preventative maintenance in
order to ensure scheduled projects and repairs are completed in a timely manne~.
On June 20, 2006, the City Clerk opened sealed bids. Staff evaluated all of the bids
and: found the. most responsive/responsible bidder to be D&J Foothill Electrical
Contractors, Inc. Staff recommends that the City Council award a one (1) year ,contract
with optional extensions in the amount of $124,250 to D&J Foothill Electrical
Contractors, Inc. for electrical services and preventative maintenance at various City
facilities.
DISCUSSION
Due to electrical capital projects scheduled for 2006-07 and basic maintenance and
preventative maintenance repairs, the Public Works Services Department has
determined that awarding an annual contract, with the option for annual extensions, to
one electrical contractor would be advantageous to the City. Capital Improvement
Projects such as the Library ballast replacement project and the replacement of the
deteriorated lighting dimmer system at the Community Center are two examples of
projects scheduled for this fiscal year. Having one qualified contractor to provide
electrical services and preventative maintenance to these projects and all City facilities
will permit a more time efficient process for both scheduled and unscheduled repairs
and improvements.
Mayor and City Council
August 1, 2006
Page 2
City staff conducted a competitive bidding process for the electrical services and
preventative maintenance. Notices inviting bids were published in the newspaper and
bid packages were distributed to three (3) area contractors. Sealed bids were opened
on June 20, 2006, with the following results:
Bidder Location Amount
D&J Foothill Electrical Contractor
2451 First St. La Verne •
$124,250
Rokni Electric Company
Facility Options Plus
158 W. Pomona Ave. Mon~ovia
612 S: Myrtle Ave. Monrovia
$208,390
No Bid
After evaluating the contractors who submitted a bid, staff has concluded that D&J
Foothill Electrical Contractors, Inc. can satisfactorily perform the required work.
Therefore, staff recommends that the City Council award a one (1) year contract with
optional extensions in the amount of $124,250 to D&J Foothill flectrical Contractors,
Inc. for electrical services preventative maintenance at various City facilities.
FISCAL IMPACT
Sufficient funds are budgetetl in the 2Q06-07 Facilities Maintenance Operating budgets
of Fire, Police, Library, Recreation, Community Center, and Public Works for these
services.
RECOMMENDATION
1. Award a one (1) year contract with optional extensions in the amount of
$124,250 to D&J Foothill Electrical Contractors, Inc: for electrical services
preventative maintenance at various City facilities.
2. Waive any informali6es in the bid or bidding process.
3. Authorize the City, Manager and City Clerk to execute a contract in a form
approved bythe City Attorney. _
PM:TT:DM:dw
Approved: ~~
William R. Kelly, City Manager
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c°~~°°,°Y°t4°~~' STAFF REPORT
Public Works Services Department
August 1, 2006
TO: Mayor and City Council
FROM: Pat Malloy: Public Works Services Dire r
Prepared by: Dave McVey, General Se ices upe intendent
SUBJECT: Purchase three (31 2oos nn~np rti~...e~ o~..,.~ ~~..:«..
Recommendation: Approve the purchase of three (3) Dodge Charger
patrol units in the amount of $71,403.06 from Moss Bros. Dodge of
Riverside
SUMMARY:
Staff is recommending that the City Council award a purchase order contract to Moss
Bros Dodge Riverside for the purchase of three (3) 2006 Dodge Charger police patrol
units in the amount of $71,403.06. Funds in the amount of $99,000 have been
budgeted for vehicle acquisition, emergency lighting, and telecommunication equipment
in this fiscal year's Equipment Replacement Budget.
DISCUSSION:
Three (3) 2006 Dodge Chargers will be purchased to replace three (3) current 2003
Ford Crown Victorias that have high mileage and meet the City Vehicle Replacement
Criteria schedule for police patrol units. The total amount to purchase three (3) new
Dodge Chargers is $71,403.06. The remaining funds in the Equipment Replacement
Budget will be used to equip the new vehicles with tire safety bands, push bar, and cage
and fueling transmitter packages.
Staff investigated cooperative purchase agreements (also known as "piggy-backing")
with other larger municipalities for vehicles with specifications that are equal to or
greater than the City of Arcadia's. The Orange County Sheriff Department, in
cooperation with Moss Bros Dodge Riverside, has authorized the City of Arcadia to
receive the same price as their purchase order for the 2006 Dodge Chargers. This
benefits the City by allowing the purchase of these vehicles at a low competitive price
per unit.
Mayor and City Council
August 1, 2006
Page 2
Staff has determined that this vendor is a qualified company providing vehicles that
meet City specifications and therefore, recommends that the City Council award a
purchase contract to Moss Bros Dodge Riverside for the purchase of three (3) 2006
Ford Dodge Charger Patrol Units in the amount of $71,403.
FISCAL IMPACT:
Funds in the amount of $99,000.00 have been budgeted in the 2006-07 Equipment
Replacement Fund to purchase and equip these vehicles.
RECOMMENDATION:
1. Approve the purchase of three (3) 2006 Dodge Charger patrol units in
the amount of $71, 403.06 from Moss Bros: Dodge of Riverside.
2. Waive the formal bidding process and authorize a cooperative purchase
with Moss Bros. Dodge of Riverside using the 2006 Orange County
Sheriff Department purchase order unit prices.
Approved: ~-. '-J
William R. Kelly, City Manager
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'~°a~~Y~t$°~~ STAFF REP4RT
Public Works Services Departxnent
August 1,2006
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Senrices Dire or
Prepared by: Ivlaria P. Aquino, Manage ent Inaly t
Jim Brophy, Warehouse Manager
SUBJECT: Purchase of electrical lis~htina and accessories
Recommendation: Award a one (1) year purchase order contract
extension in the amount of $102,418.00 to West-Lite Supply Co., Inc. for
the purchase of eleetrical lighting and accessories
Summarv
On July 20, 2004, the City'Council approved a one (1) year agreement with optional
contract extension to West-Lite Supply Co. Inc., for the purchase of electrical lighting
and accessories for City facilities and streetlights. On August 1, 2005, the City Council
extended this contract. West-Lite Supply Co., Inc. has reached the end of its second
year of the contract and has submitted a written offer to extend the existing contract for
an additional one (1) year in accordance with the existing Agreement. West-Lite Supply
Co:, Inc., has agreed to hold firm the current prices for fiscal year 2006-07.
Based on the excellent service provided by West-Lite Supply during the last two years,
staff recommends that the City Council award a one (1) year purchase order contract
extension in the amount of $102, 418.00 for the purchase of street lighting and buiiding
maintenance needs.
Discussion
The Warehouse maintains ballasts, lamps, fixtures and other related lighting
accessories that are essential for the daily maintenance of City-owned street lighting.
Most items used in conjunction with lighting needs are considered a revolving inventory
item, and must be replaced to continue the smooth day-to-day operations of the street
lighting section.
C:- e
Mayor and City Council
August 1, 2006
Page 2
FISCAL IMPACT
Sufficient funding is "available in the 2006-07 Operating budget to cover the cost of
these purchases.
RECOMMENDATION
Award a one (1) year purchase order contract extension in the amount of
$102,418.00 to West-Lite Supply Co. Inc. for the purchase of electrical lighting
and accessories for various City Facilities.
Approved by: -=--'"~
Wiiliam R. Kelly, City Manager
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