HomeMy WebLinkAboutItem 2f: Contract to Rotolo Chevrolet for Two Pick-up Trucks of AR
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°°� �`b STAFF REPORT
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Public Works Services Department
DATE: November 1, 2011
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director o
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AWARD A PURCHASE ORDER CONTRACT TO ROTOLO
CHEVROLET FOR TWO (2) CHEVROLET PICKUP TRUCKS IN THE
AMOUNT OF $47,617.28
Recommendation: Approve
SUMMARY
Staff is recommending that the City Council award a purchase order contract to Rotolo
Chevrolet for the purchase of two (2) pickup trucks: one (1) with utility body and one (1)
mid-size pick-up for the Public Works Services Department in the amount of
$47,617.28. Funds in the amount of $86,486 are budgeted for this acquisition in the
2011/12 Water and Sewer Equipment Replacement Budgets.
DISCUSSION
The 2011/12 Equipment Replacement Budget provides for the replacement of two (2)
vehicles for the Public Works Services Department. These vehicles are used by field
personnel from the Utilities Section as part of their daily operational duties. The new
vehicles will replace one (1) 1998 Chevy standard truck, and (1) 1999 Ford truck with a
utility body. These vehicles meet the mileage and age requirements of the City's
vehicle replacement policy and have been budgeted in the 2011/12 Equipment
Replacement Program.
Notice inviting bids was published in the adjudicated paper and bid packages were
distributed to area contractors. On October 4, 2011, the City Clerk publicly opened the
sealed bids with the following results:
Bidder Location Amount
Rotolo Chevrolet Fontana CA $47,617.28
Reynolds West Covina CA $53,552.85
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Mayor and Council
November 1, 2011
Staff had sent a bid package to a third bidder who initially expressed interest in the bid;
however, the vendor did not submit a bid citing that he never received a bid packet even
though staff had verification of its delivery and receipt. Staff investigated purchasing a
hybrid pick-up truck. Truck manufacturers do not make a 3/4 ton heavy duty pick-up
truck in a hybrid model. Consequently, staff chose to downsize one of the pick-up
trucks to a mid-size pick-up truck that is less expensive and more fuel efficient.
Staff has reviewed the bid documents for content and determined that Rotolo Chevrolet
is the lowest responsible bidder to provide these vehicles. Therefore, staff recommends
that the City Council award a purchase order contract to Rotolo Chevrolet for the
purchase of two (2) pickup trucks for the Public Works Services Department in the
amount of$47,617.28.
FISCAL IMPACT
Funds in the amount of $86,486 have been budgeted in the 2011-12 Water and Sewer
Equipment Replacement Funds. Sufficient funds are also available to equip each pickup
truck with emergency lighting, mobile radios and installation of an automated fueling
system.
RECOMMENDATION
1. Authorize the City Council to award a purchase order contract to Rotolo
Chevrolet for the purchase of two (2) pickup trucks for the Public Works
Services Department in the amount of$47,617.28.
2. Waive any informality in the bid or bidding process
3. Authorize the City Manager to execute a contract in a form approved by the
City Attorney.
Approved:
Donald Penman, City Manager
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