HomeMy WebLinkAboutItem 2a: Resolution 6800: Capital and Operating Funds for Arcadia Transit M.
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° `° STAFF REPORT
'4,unity of s" Development Services Department
DATE: November 15, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services DirectoaK
Philip A. Wray, Deputy Director of Development Services/City EngineegkJ)
By: Linda Hui, Transportation Services Manager
SUBJECT: RESOLUTION NO. 6800 AUTHORIZING SUBMITTAL OF THE FY 2011-
12 TRANSPORTATION DEVELOPMENT ACT — ARTICLE 4 CLAIM
FORMS TO RECEIVE CAPITAL AND OPERATING FUNDS FOR
ARCADIA TRANSIT
Recommendation: Adopt
SUMMARY
Arcadia Transit is eligible to receive Transportation Development Act (TDA) Article 4
funds. In order to receive TDA Article 4 funds, the City of Arcadia is required to submit
a claim form authorized by the City Council. Attached for the City Council's review and
approval is Resolution No. 6800 authorizing the City Manager to submit claim forms for
FY 2011-12 TDA Article 4 funds in a total amount of $259,469. Once approved, the
claim forms will be submitted to the Los Angeles County Metropolitan Transportation
Authority (Metro) for processing. Staff recommends that the Council adopt Resolution
No. 6800.
BACKGROUND
The California State Legislature adopted the Transportation Development Act-Article 4
(SB325) in 1971 to generate revenue from retail sales taxes and gasoline/diesel sales
taxes for public transportation projects. The funds are allocated by the Southern
California Association of Governments (SCAG) via the Local Transportation Fund (LTF)
and the State Transit Assistance (STA) programs based on area population and transit
fare revenue generated by an agency's local transit system. Metro serves as the
regional planning agent for Los Angeles County, and administers and processes the
funds to each participating municipal transit operator.
Staff Report
Resolution 6800
November 15, 2011
Page 2
DISCUSSION
Local Transportation Fund (LTF) revenue is derived from one-fourth of one percent
(0.0025) of the retail sales tax collected statewide for transportation planning and mass
transit activity. The California State Board of Equalization returns the quarter cent to
each County according to the amount of taxes collected in its jurisdiction. Eligible uses
include public transit, program administration, transportation planning, pedestrian and
bicycle facilities, special group transportation service, and rail passenger service. The
City of Arcadia has been allocated $218,217 in FY 2011-12 in LTF funds to operate
Arcadia Transit.
The State Transit Assistance (STA) fund was approved in 1980 as a secondary source
of revenue for SB325 dedicated to public transit operation and capital expenditures.
STA revenue is generated from the statewide sales tax on gasoline and diesel fuels,
and is appropriated by the California State Controller's Office to the regional
Transportation Planning Agencies (i.e., Metro) for formula allocation. The formula is
calculated using 50% population count and 50% operator revenues for the prior fiscal
year. The City of Arcadia has been allocated $41,252 in FY 2011-12 in STA Funds for
Arcadia Transit operations.
FISCAL IMPACT
The City of Arcadia will receive a total of $259,469 in TDA-Article 4 funds — LTF and
STA—for FY 2011-12 to operate Arcadia Transit.
RECOMMENDATION
Adopt Resolution No. 6800 authorizing the City Manager to submit Transportation
Development Act — Article 4 Claim Forms to the Los Angeles County Metropolitan
Transportation Authority to receive a total amount of $259,469 for FY 2011-12 for
Arcadia Transit operations.
Approved:
Donald Penman, City Manager
Attachment(s)
1. Resolution No. 6800, TDA-Article 4
2. FY12 Transportation Development Act, Article 4 Claim Forms
RESOLUTION NO. 6800
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, APPROVING THE SUBMITTAL OF THE
TRANSPORTATION VE FUNDS FOR THE OPERATIONS OF ARCADIA TRANS TO
RECEIVE FUNDS
FISCAL YEAR 2011-12.
WHEREAS, the Transportation Development Act of 1971 ("Act") (Chapter 1400,
Statutes 1971 (SB 325), and amendments thereto) makes certain funds available for
public transportation systems; and
WHEREAS, the Arcadia City Council has adopted a budget for Arcadia Transit
for the 2011-12 Fiscal Year evidencing the need for financial assistance; and
WHEREAS, the Southern California Association of Governments ("SCAG") has
been charged with the responsibility for allocating the funds; and
WHEREAS, the Los Angeles County Metropolitan Transportation Authority
(Metro) serves as the regional planning agent for Los Angeles County, and administers
and processes the funds to each participating municipal transit operator.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council authorizes and directs the City Manager or
his/her designee to execute and file a claim with Metro for TDA Article 4 funds, and to
take any and all necessary further actions and execute any and all necessary
documents in order to receive such funds.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
1
Passed, approved and adopted this day of November, 2011.
Mayor of the City of Arcadia
ATTEST:
City Clerk
APPROVED AS TO FORM:
P.
Stephen P. Deitsch
City Attorney
2
Public Transportation System Claim
CHECKLIST OF ITEMS FILED
FISCAL YEAR: 2011-12
CLAIMANT: City of Arcadia DATE:
The items checked below are enclosed in connection with the claim filed
herein:
1 . Pages 1 and 2 for TDA and STA
(See instructions for completing the form in the instruction
package).
2. Financial Statement (Table L-1)
(A separate table must be completed for each mode. The
table should be consistent with the table included in the
SRTP.)
3. Standard Assurances for Claimants
4. Governing Body Authorization
Submit a certified copy of a resolution or minute order.
5. Justification Statements
6. Proposed Commitment Statement(s)
Complete when requesting long-term capital reserves.
7. Employee Retirement System Certification Statement
8. Proof of Funding Obligation
Submit tangible evidence of imminent need for capital
reserve drawdowns.
9. Cooperative Agreement or Contract
Submit copies if applicable
10. TDA Reserves Held by County Auditor (Table 2)
11 . California Highway Patrol Certification (Pull Notice)
Current within 13 months.
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
PUBLIC TRANSPORTATION CLAIM
STANDARD ASSURANCES FOR APPLICANTS
FOR LOCAL TRANSPORTATION FUNDS (LTF) AND
STATE TRANSIT ASSISTANCE FUNDS (STAF)
Claimant: City of Arcadia Fiscal Year: 2011-12
PLEASE INITIAL ALL APPLICABLE PARAGRAPHS PURSUANT TO WHICH THE CLAIM IS
BEING SUBMITTED.
MTA
TDA
GUIDE
SECTION Initial
1 . CERTIFIED FISCAL AND COMPLIANCE AUDIT
Claimant certifies that it has submitted a
1.8.1 satisfactory, independent fiscal and compliance
1 .8.3 audit, with required certification statement, to SCAG, MTA, and the
Department of Transportation, pursuant to PUC Section 99245 and
CAC Section 6664 for the prior fiscal year (project year minus two).
Claimant assures that this audit requirement will be completed for the
current fiscal year (project year minus one), and submitted to MTA no
later than 120 days after the close of the fiscal year.
2. 90-DAY ANNUAL REPORT (STATE CONTROLLER'S REPORT)
Claimant certifies that it has submitted a State Controller's Report
1.8.2 in conformance with the Uniform System of Accounts and Records,
1 .8.3 to SCAG, MTA, and the State Controller, pursuant to PUC Section
99243, for the prior year (project year minus two). Claimant assures
that this report will be completed for the current fiscal year (project
year minus one), and submitted no later than 90 days after the close
of the fiscal year.
3. PART-TIME EMPLOYEES*
Claimant certifies that it is not precluded, by any contract entered
5.6.2b into on or after June 28, 1979, from employing part-time drivers or
contracting with common carriers of persons operating under a
franchise or license. Claimant further certifies that no person who
was a full-time employee on June 28, 1979, shall have his or her
employment, excluding overtime, reduced as a result of it employing
part-time drivers or contracting with those common carriers. (PUC
Section 99314.5c)
STANDARD ASSURANCES FOR APPLICANTS
Page 2.
MTA
TDA
GUIDE
SECTION Initial
4. FIFTY PERCENT EXPENDITURE LIMITATION
Claimant filing a claim pursuant to PUC Section 99268.1 certifies
2.2.1 that it was in compliance with PUC Section 99268 during the 1978-79
fiscal year, and further certifies that it will remain in compliance with
that section during the project year.
5. REVENUE RATIOS FOR OLDER OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.2
2.2.2 certifies that it will maintain for the project year that ratio of fare
revenues and local support to operating cost which was maintained
during the 1978-79 fiscal year, and further assures for the project year
that it reasonably anticipates achieving the ratio of fare revenues to
operating cost at least equal to the ratio maintained in FY 1978-79, or
(a) 20 percent if serving an urbanized area, and (b) 10 percent if
serving a nonurbanized area, whichever is greater.
6. REVENUE RATIOS FOR NEWER URBANIZED AREA OPERATORS
Claimant filing a claim pursuant to PUC Section 99268.3 certifies
2.2.2 that it will maintain for the project year at least that ratio of fare
revenues and local support to operating cost which was maintained
during FY 1978-79 if that ratio was greater than 20 percent; claimant
further assures, for the project year, that it reasonably anticipates
achieving a ratio of fare revenues to operating cost equal to or
greater than 20 percent for the project year.
7. REVENUE RATIOS FOR NEWER NON-URBANIZED AREA
OPERATORS
2.2.2 Claimant filing a claim pursuant to PUC Section 99268.4 certifies that it
will maintain for the project year at least that ratio of fare revenues
and local support to operating cost which was maintained during FY
1978-79 if that ratio was greater than 10 percent; claimant further
assures, for the project year, that it reasonably anticipates achieving
a ratio of fare revenues to operating cost equal to or greater than 10
percent.
8a. REVENUE RATIOS FOR EXCLUSIVE SERVICES TO
ELDERLY AND HANDICAPPED
2.2.3 Claimant filing a claim pursuant to PUC Section 99268.5 certifies that,
for the purpose of the claim, it provides services using vehicles for the
exclusive use of elderly and handicapped persons.
STANDARD ASSURANCES FOR APPLICANTS
Page 3.
MTA
TDA
GUIDE
SECTION Initial
8b. REVENUE RATIOS FOR PARATRANSIT SERVICES
Claimant filing a claim pursuant to PUC Section
2.2.3 99275.5c (Article 4.5) further certifies that, for the project year, it
reasonably anticipates achieving the performance criteria, local
match requirements, or fare recovery ratios adopted by MTA.
9. EXTENSION OF SERVICE
Claimant that received an allocation of Local Transportation
1 .8.4 Funds for an extension of service pursuant to PUC Section 99268.8
2.2.5 certifies that it will file a report of these services pursuant to CAC
Section 6633.8b within 90 days after the close of the fiscal year in
which that allocation was granted.
10. RETIREMENT SERVICE
Claimant filing a claim pursuant to PUC Section 99260 certifies
2.1 .7 that: (a) the current cost of its retirement system is fully funded with
respect to the officers and employees of its public transportation
system; or (b) the operator is implementing a plan approved by the
transportation planning agency which will fully fund the retirement
system for such officers and employees within 40 years; or (c) the
operator has a private pension plan which sets aside and invests, or
on a current basis, funds sufficient to provide for the payment of
future benefits, and which is fully compliant with the requirements
stated in PUC Sections 99272 and 99273.
11a. USE OF FEDERAL FUNDS
Claimant filing a claim for TDA funds for capital intensive projects
2.2.1 pursuant to PUC Sec. 99268.7 certifies that it has made every
2.2.8 effort to obtain federal funding for any project which is funded
pursuant to PUC Sec. 99268.7.
11b. Claimant qualifying for funds pursuant to PUC Sec. 99268.1 and
filing a claim for TDA funds in excess of the amount allowed
2.2.1d under PUC Sec. 99268 certifies that such funds are required in order to
obtain maximum federal operating funds in the year such funds are
claimed, pursuant to PUC Sec. 99267.5 and CAC Sec. 6633.1 .
STANDARD ASSURANCES FOR APPLICANTS
Page 4.
MTA
TDA
GUIDE
SECTION Initial
12. CHP CERTIFICATION
Claimant filing a claim for Local Transportation Funds has included
2.2.9 in the claim a certification completed within the last 13 months by the
California Highway Patrol indicating compliance with Vehicle Code
Section 1808.1, indicating that the operator has participated in a "pull
notice system" to examine driver's records, as specified in PUC Sec.
99251 .
13. STA EFFICIENCY STANDARDS*
Beginning in FY 1992, claimant filing a claim for State Transit
Assistance Funds for operating purposes certifies that it has met the
efficiency standards which limit cost per hour increases, pursuant to
PUC Sec. 99314.6. (ABx8 9 temporarily suspends this requirement after
January 1, 2010 through the 2011-12 fiscal year to ensure that STA
funds can be used for operations).
14. REDUCED TRANSIT FARES
Claimants of TDA funds who offer reduced fares to senior citizens
certify that: (a) The Federal Medicare Identification Card is sufficient
identification to receive senior citizen reduced fares if such fares are
available; and (b) A disabled person or disabled veteran
identification card issued pursuant to subdivision (d) of Vehicle Code
Sections 22511 .5 or 22511 .9 (whichever is applicable) is sufficient
identification to receive disabled person reduced fares if such
reduced fares are available.
*STAP Claimants Only.
City of Arcadia
Donald Penman, City Manager
CLAIM FORM
TDA CLAIM FORM
LTF PUBLIC TRANSPORTATION - ARTICLE 4
CLAIMANT: City of Arcadia
CONTACT PERSON: Linda Hui TELEPHONE: (626) 574-5435
DATE: FISCAL YEAR: 2011-12 COUNTY STAFF: Los Angeles
PAYMENT RECIPIENT: City of Arcadia
ADDRESS: 240 West Huntington Drive
Post Office Box 60021
Arcadia, CA 91006-6021
ATTENTION: Jason Kruckeberg
Assistant City Manager/Development Services Director
PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT
Article 4 1. Payment from FY Allocation -
PUC 99260(a) Operations $218,217
2. Amount placed in Capital Reserve from
current year allocation (Complete
Table 2) $ 0
3. Total FY 2012 funding mark (1 + 2) $ 218,217
Authorized Signature:
Donald Penman, City Manager
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to funds
being available and to the provisions that such monies will be used only in accordance with the
terms and conditions set forth by this claim.
CLAIM FORM
STATE TRANSIT ASSISTANCE FUND
Pursuant to Sections 6730-6735 of the California Administrative Code
CLAIMANT: City of Arcadia
CONTACT PERSON: Linda Hui TELEPHONE: (626) 574-5435
DATE: FISCAL YEAR: 2011-12 COUNTY LTF: Los Angeles
ADDRESS: 240 West Huntington Drive
Post Office Box 60021
Arcadia, CA 91006-6021
ATTENTION: Jason Kruckeberg
Assistant City Manager/Development Services Director
PURPOSE REQUESTED PAYMENT AND RESERVES AMOUNT
( ) CAC, Section 6730 (a) 1. Payment from Unallocated-
Operations $ 41,252
( ) CAC, Section 6730 (b)
( ) CAC, Section 6730 (c) 2. Amount placed in Capital
Reserve from current year
allocation (Complete Table 2) $ 0
( ) CAC, Section 6731 (a)
( ) CAC, Section 6731 (b) 3. Total FY 2012Fund Mark (1 & 2) $ 41,252
( ) CAC, Section 6731 (c)
Authorized Signature:
Donald Penman, City Manager
CONDITION OF APPROVAL:
Approval of this claim and payment by the County Auditor to this claimant are subject to
monies being available and to the provisions that such monies will be used only in accordance
with the terms and conditions set forth by this claim and SCAG Allocation Instructions.
Table L-1 (A)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF CAPITAL FUNDS
BY YEAR OF EXPENDITURE($000)
MODE:
SOURCE OF CAPITAL FUNDS: 2010 2011 2012
Audited Actual Planned
FEDERAL CAPITAL GRANTS
FTA Sec. 5309 (Sec. 3)
FAU Grants
FTA Sec. 5307(Sec. 9) 0 0 720.00
Other Federal (Assume 80/20 match) (Specify source)
STATE CAPITAL GRANTS AND SUBVENTIONS
TDA(ART 4)current from unallocated
TDA from prior years reserves
TDA(ART 8)
STA current from unallocated
STA from prior years reserve 0 0 158.00
Other State (Specify) 0 0 22.00
LOCAL CAPITAL GRANTS
System Generated
General Fund
Prop. A Local Return
Prop. A Discretionary Carry Over
Prop. C Discretionary
Prop. C Local Return
Prop. C 5% Security
Prop. C Other(Specify)
Measure R Bus Capital
Measure R 15% Local Return
Prop 1B PTMISEA Bridge Funds
Prop 1B Transit Security Bridge Funds
Other Local (Specify)
TOTAL CAPITAL REVENUE 0 0 900.00
TOTAL CAPITAL EXPENSES 0 0 900.00
Table L-1 (B)
HISTORICAL AND PROJECTED FINANCIAL STATUS
SOURCE AND APPLICATION OF OPERATING FUNDS
BY YEAR OF EXPENDITURE ($000)
SOURCE OF OPERATING FUNDS: 2010 2011 2012
Audited Actual Planned
FEDERAL CASH GRANTS AND REIMBURSEMENTS
FTA Sec. 5307 (Sec. 9) Operating 0.00 0.00 0.00
CMAQ (Operating)
STATE CASH GRANTS AND REIMBURSEMENTS
TDA Current from unallocated 177.97 174.004 218.22
STA Current from unallocated 10.42 46.70 41.25
Other State (Specify)
LOCAL CASH GRANTS AND REIMBURSEMENTS
Passenger Fares 72.19 71.43 70.00
Special Transit Service
Charter Service Revenues
Auxiliary Transportation Revenues
Non-transportation Revenues
Prop. A%40 Discretionary 143.25 155.53 167.91
Prop. A%25 Local Return 906.32 977.34 745.76
Prop. A Incentive fund
Prop. A Interest 13.24
BSIP 18.55 19.00 19.38
Foothill Mitigation 5.05 5.63 7.26
Measure R 20%- Bus Operations 62.57 81.34 98.90
MOSIP 43.98 46.48 48.84
Prop. C %40 Discretionary 64.81
Measure R%15 Local Return 319.61
Prop. C %5 Security 4.94 4.18 5.01
Prop. C Other (Interest)
Other Local (Specify):Sale of Replaced Vehicles 18.02
TOTAL OPERATING REVENUES 1,564.67 1,581.62 1,742.12
TOTAL OPERATING EXPENSES 1,564.67 1,581.62 1,742.12
TABLE 2
TDA
Total Capital Funds Reserved
for Future Payment (Total A & B) :$
(A) ( B )
PROJECT ANTICIPATED ANTICIPATED
DESCRIPTION EXPENDITURE EXPENDITURE
FY 2013 FUTURE YEARS
TABLE 2 (B)
STA
Total Capital Funds Reserved
for Future Payment: $
PROJECT ( A ) ( B )
ANTICIPATED EXPENDITURE
DESCRIPTION EXPENDITURE FUTURE YEARS
FY 2013