HomeMy WebLinkAboutItem 2c: Contract Extension with J & S Striping for Street Striping and Pavement Marking Services '�op,IFO/24.4i,
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STAFF REPORT
Public Works Services Department
DATE: November 15, 2011
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH J & S STRIPING FOR STREET
STRIPING AND PAVEMENT MARKING SERVICES IN THE AMOUNT
OF $85,092
Recommendation: Approve
SUMMARY
On December 7, 2010 the City Council approved a one (1) year contract agreement
with J & S Striping to perform citywide street striping and pavement marking services.
J & S Striping is reaching the end of their first (1) contract period and has submitted a
written offer to extend the existing contract for an additional one (1) year. The
contractor's written offer does not include any increases to the contract prices. All terms
and conditions of the agreement will remain the same.
Based on the excellent services provided by J & S Striping during the past year, staff
recommends that the City Council award a one (1) year contract extension to J & S
Striping for street striping and pavement marking services in the amount of $85,092.
DISCUSSION
The existing street striping and pavement marking program includes annual striping on
all major arterial streets. Collector streets are painted once every two (2) years and
commercial streets once every three (3) years. Residential streets are scheduled once
every three (3) years. Additionally, all yellow school markings will continue to be
painted annually in August before school begins. Miscellaneous striping, service
requests, and Traffic Advisory Committee (TAC) striping requests will be handled on an
as-needed basis.
J & S Striping is the current contractor with the City for this work and has reached the
end of their contract term. The contract language allows for annual contract extensions,
subject to City Council approval. J & S Striping has submitted a written offer to extend
the existing contract agreement for an additional one (1) year. The contractor's offer of
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Mayor and City Council
November 15, 2011
extension does not reflect a change in price and all other conditions of the Agreement
are to remain in effect.
Therefore, staff recommends that the City Council award a one (1) year contract
extension to J & S Striping for street striping and pavement marking services in the
amount of$85,092.
FISCAL IMPACT
Sufficient funds are budgeted in the 2011-12 operating budget. All work is performed
on a time and material basis and the contractor is only paid for work performed.
RECOMMENDATION
1. Award a one (1) year contract extension to J & S Striping for street striping
and pavement marking services in the amount of$85,092
2. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved by: ,]7e1 -,
Donald Penman, City Manager
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