HomeMy WebLinkAboutItem 3l: Contract to Empire Cleaning Company for Janitorial Supplies for City Facilities of ARc
() P16141 117
4 ll li\- - r'"
c,Q\ v j¢4
4,4hityavl STAFF REPORT
Public Works Services Department
DATE: December 6, 2011
TO: Mayor and City Council
FROM: Tom Taft, Public Works Services Director .9fr
Prepared by: Dave Thompson, Maintenance Contracts Officer
SUBJECT: AWARD A ONE (1) YEAR PURCHASE ORDER CONTRACT TO
EMPIRE CLEANING COMPANY FOR THE PURCHASE OF
JANITORIAL SUPPLIES FOR VARIOUS CITY FACILITIES IN THE
AMOUNT OF $69,560
Recommendation: Approve
SUMMARY:
The City's warehouse maintains an annual revolving inventory of janitorial supplies used
by all City departments for various City facilities. Formal bids were solicited for the
purchase of janitorial supplies and other sundry items stocked by the warehouse. On
November 15, 2011, the City Clerk publicly opened six (6) sealed bids. Based on the
result of the bids submitted, staff recommends that the City Council award a one-year
purchase order contract with optional annual extensions to Empire Cleaning Supply for
the purchase of janitorial supplies for various City facilities in the amount of$69,560.
DISCUSSION:
The Public Works Services Warehouse is responsible for purchasing and distributing all
janitorial supplies for City facilities. It is essential that the Warehouse maintains
adequate on hand inventory items to prevent interruption of these services. Most items
used in conjunction with janitorial services and facilities maintenance are considered a
revolving inventory item, and must be replenished to continue smooth day-to-day
operations of various City facilities. Some examples of purchased items include toilet
paper, toilet seat covers, waterless urinal cartridges, paper towels, liquid hand soap,
shovels, brooms, trash bags, disinfectants, batteries, chalk paint, gloves and paper
cups.
Notice inviting bids was published in the adjudicated paper. On November 15, 2011, the
City Clerk publicly opened six (6) sealed bids with the following results:
Page 1 of 2
Mayor and City Council
December 6, 2011
Bidder Location Bid Amount
Empire Cleaning Supply Los Angeles, CA $69,558.84
Unisource La Palma, CA $71,331.62
Clean Source Commerce, CA $71,836.77
Delta Distributing Arcadia, CA $76,697.62
Gale Supply Company Los Angeles, CA $86,721.33
Nazdar Supply Inc. Los Angeles, CA $42,853.88 Non-Responsive
Pico Janitorial Supplies Los Angeles, CA $99,073.70 Non-Responsive
A total of six (6) sealed bids were received during the public bid opening of which two
(2) were considered non-responsive. Nazdar Supply Inc. failed to put a bid price on all
of the items in the bid schedule and Pico Janitorial submitted their bid via fax, which is
unacceptable under the formal bidding process.
Staff reviewed all bid documents and evaluated the company's background and
concluded that Empire Cleaning Supply is the lowest, most responsive bidder.
Based on the bid results submitted, staff recommends that the City Council award a one
(1) year purchase order contract with optional annual extensions to Empire Cleaning
Supply for the purchase of janitorial supplies for various City facilities in the amount of
$69,560.
FISCAL IMPACT:
Sufficient funds are available in the 2011-12 operating budget for the purchase of
janitorial supplies for City facilities.
RECOMMENDATION:
1. Authorize the City Council to award a one (1) year purchase order contract
to Empire Cleaning Supply for the purchase of janitorial supplies for
various City facilities in the amount of$69,560
2. Waive any informality in the bid or bidding process
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: ,3)e7v,4--c.sa ...Pe—,
TT:DT:ct Donald Penman, City Manager
Page 2 of 2