HomeMy WebLinkAboutItem 3k: Contracts to Converse Consultants and American Technologies for Hazardous Materials Testing and Absestos Abatement in Upper and Lower City Hall ,�1FO2 ' f
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°��4ntY°t , STAFF REPORT
Development Services Department
DATE: December 6, 2011
TO: Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director'-K
Philip A. Wray, Deputy Director of Development Services/City Engineer PIS
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH CONVERSE CONSULTANTS FOR
TESTING, AND MONITORING OF HAZARDOUS MATERIALS IN UPPER
AND LOWER CITY HALL IN THE AMOUNT OF $22,000 AND INCLUDE
A 10% CONTINGENCY
Recommendation: Approve
AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL
SERVICES AGREEMENT WITH AMERICAN TECHNOLOGIES, INC.
FOR THE ASBESTOS ABATEMENT IN UPPER AND LOWER CITY
HALL IN THE AMOUNT OF $19,000 AND INCLUDE A 10%
CONTINGENCY
Recommendation: Approve
SUMMARY
On June 21, 2011, the City Council entered into a contract with CA Construction for the
Energy Efficiency Retrofits to City Hall. The construction started in early October and is
currently in progress.
On October 26, 2011, the contractor discovered an asbestos wrapped pipe which
required abatement above the old structural ceiling in upper City Hall. Staff instructed
the contractor to stay out of the area and contacted Converse Consultants to provide
assistance on the inspection and removal of the asbestos. Converse also advised the
City on the treatment of an asbestos wrapped pipe in lower City Hall and proposed air
testing in all buildings for airborne materials.
Converse Consultants has submitted a proposal for the testing and monitoring services
in the amount of $22,000. Staff authorized Converse to proceed immediately with the
work for the safety of everyone in the building and to minimize construction delays.
Converse made recommendations for the abatement and also recommended American
Technologies, Inc. (ATI), a certified hazardous materials abatement contractor, to
Staff Report
December 6, 2011
Page 2
perform the work. ATI submitted a proposal for the abatement in the amount of
$19,000. Staff recommends that the City Council authorize the City Manager to enter
into a Professional Services Agreement with Converse Consultants and ATI.
DISCUSSION
During the design phase of the Energy Efficiency Retrofits to City Hall, the City retained
the services of Converse Consultants through a formal selection process to perform
inspection and testing of potentially hazardous materials in both upper and lower City
Hall. Converse Consultants is a highly qualified firm in the field of hazardous materials
inspection, testing, and monitoring and has proposed competitively on previous City
projects. Their inspection and testing identified some asbestos in the mechanical room
and lead paint on the window frames. This information was included in the project bid
specifications with instructions to the contractor to remove the materials.
On June 21, 2011, the City Council entered into a contract with CA Construction for the
Energy Efficiency Retrofits to City Hall. The construction started in early October at the
north end of upper City Hall and is progressing through both buildings. In late October,
the contractor abated the asbestos in the mechanical room and the post abatement
testing was successful.
On October 26, 2011, while performing demolition of the old ceiling in the south portion
of upper City Hall, the contractor discovered an asbestos wrapped pipe above the old
structural ceiling. Only cursory inspections were previously conducted above the
structural ceiling. Due to the uncertainty of the extent of the exposure and the length of
pipe, the contractor was instructed to stay out of a relatively large area of upper City
Hall until the City could inspect and contain the problem.
Staff contacted Converse Consultants to provide assistance on the inspection and
removal of the asbestos. Converse was selected because of their previous work on and
familiarity with City Hall, and their immediate availability. Converse responded on
October 27, 2011, with a thorough inspection of the pipe and the asbestos and provided
the City with abatement options. They were also asked to perform air testing within the
public spaces and employee workstations to check the levels, if any, of asbestos, fiber
glass, and dust. Staff also consulted with Converse on the disposition of two
abandoned, asbestos-wrapped water lines in lower City Hall. The asbestos wrap is in
good condition and no abatement is necessary; however, Converse did recommend as
an option to encase the ends to further protect the material in place.
Converse Consultants has submitted a proposal for the testing and monitoring of the
asbestos and the air testing throughout in the amount of $22,000. Staff authorized
Converse to proceed immediately with the work for the safety of all those in the
buildings and to minimize construction delays. Based on Converse's recommendations,
staff decided to completely abate the pipe in upper City Hall and encase the pipe in
lower City hall. Converse also recommended American Technologies, Inc. (ATI), a
Staff Report
December 6, 2011
Page 3
certified hazardous materials abatement contractor, to perform the work based on their
experience under similar circumstances and their competitive prices. ATI submitted a
proposal for the abatement in the amount of$19,000. Staff authorized ATI to proceed.
The Air tests for the employee and public spaces showed no measurable amounts of
asbestos and the fiberglass and dust amounts were well below the state and federal
standards. Now that the old ceiling has been removed entirely in both buildings and the
space above thoroughly inspected, no additional hazardous materials issues are
anticipated beyond the window paint.
FISCAL IMPACT
There are sufficient funds available in the project budget to cover these costs. The
project was budgeted in both the fiscal year 2009/10 and 2010/11 Capital Improvement
Programs and there are sufficient funds available for these services.
RECOMMENDATION
Authorize the City Manager to enter into a Professional Services Agreement with
Converse Consultants for testing, and monitoring of hazardous materials in upper and
lower City Hall in the amount of$22,000 and include a 10% contingency.
Authorize the City Manager to enter into a Professional Services Agreement with ATI for
the asbestos abatement in upper and lower City Hall in the amount of $19,000 and
include a 10% contingency.
Approved: �crit4-i...0� �
Donald Penman, City Manager
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