HomeMy WebLinkAboutItem 1a: Resolution No. 6812 approving budget appropriation of $1.8 Million to the 2011-12 Emergency Response FundsSTAFF REPORT
Administrative Services Department
DATE: December 15, 2011
TO: Mayor and City Council
FROM: Donald Penman, City Manager
Hue C. Quach, Administrative Services Director
SUBJECT: Budget Appropriation for the Emergency Response Fund Due to the
December 2011 Windstorm
RESOLUTION NO. 6812 approving a Budget Appropriation of $1.8
Million to the Emergency Response Fund in Fiscal Year 2011 -12
Using City Emergency Reserves Due to The State of Emergency and
the Necessary Emergency Responses.
Recommend Action: Adopt
DISCUSSION
Due to the Windstorm on December 1, 2011, the City opened its Emergency Operation
Center for emergency responses to damages experienced citywide. Since that time,
many labor hours and efforts were made to assure emergency protective measures
were deployed, safety assessment of infrastructure are conducted, and an ongoing
endeavor to clean -up, dispose and removal of damaged trees have continued.
As a result of these emergency responses, staff has estimated total damage cost due to
the Windstorm to be approximately $2.8 million in public costs (see Exhibit A). This
estimate includes staffing, contract services, and equipment necessary for the clean -up
process as well as the follow up cost that would consist of tree replacement, sidewalk
repairs, traffic signals, street lights, and other public properties damaged by the
Windstorm.
At the December 6, 2011 meeting, the City Council approved the transfer of $500,000
from the General Fund to the Emergency Response Fund for expenditures relating to
the emergency. As subsequent damage cost assessment has exceeded that amount,
staff is requesting for Council to approve an additional budget appropriation of $1.8
million to the Emergency Response Fund from the City's Emergency Reserve to
process billings relating the emergency responses; this cost does not include city staff
Mayor and City Council
December 15, 2011
Page 2
costs which are still being determined.
FISCAL IMPACT
The approval of the budget appropriation would result in a reduction of $1.8 Million from
the City's Emergency Reserves. Actual cost will vary as this is an estimate with the
ending result to be many months away. With the California Governor declaring a state
of emergency for the San Gabriel Valley Cities affected, staff intends to pursue all
opportunities for reimbursement.
RECOMMENDATION
It is recommended that the City Council:
Adopt Resolution No. 6812 approving a Budget Appropriation of $1.8 Million to
the Emergency Response Fund in Fiscal Year 2011 -12 Using City Emergency
Reserves Due to The State of Emergency and the Necessary Emergency
Responses.
Approved By: I
Donald Penman
City Manager
Attachment: Exhibit A — Estimated Costs /Damage Report
Resolution No. 6812
Exhibit A
Estimated Costs /Damage Report -- December 14, 2011
Casualties
Fatalities = 0, Injuries= 2 (firefighter and public works crewman), none reported in community
Damage information
Estimates
Cat A: Debris Removal and Disposal:
Cat B: Emergency Protective Measures:
Cat C: Road and Bridge Systems:
Cat D: Water Control Facilities
Cat E: Public Buildings and Equipment
Tree cut up /stump /removal
General Debris removal,
dumping fees, crews
Emergency Staffing
Equipment purchase or rental
(includes barricades, etc.)
Emergency Staffing
$400,000
$1,200,000
$275,500
$75,000
$187,000
Sidewalk, street, curb and gutter repair $200,000
Tree Replacement $154,000
Traffic signals
Street lights /parking Tots
Video Cameras (street lights)
Walls, fences, vehicles, equipment
Cat F: Public Utilities (water) Water line damage
Cat G: Park /Recreation /other
Evacuations
Number of People Evacuated = 44, Number of People in Shelters= 0
Estimated TOTAL Public Costs as of 12-9-11 = $2,793,000
Park /equipment damage
Estimate TOTAL Private Costs as of 12 -9 -11=
4
$0
$100,000
$10,000
$20,000
$50,000
$57,000
$15,000
Destroyed
Major
Minor
Affected
Est. Cost
Est % Insured
Residences
0
15
50
335
-. ;
25%
Vehicles
23
Businesses
0
0
10
40
r
50%
Government
0
0
1
15
$50,000
Estimates
Cat A: Debris Removal and Disposal:
Cat B: Emergency Protective Measures:
Cat C: Road and Bridge Systems:
Cat D: Water Control Facilities
Cat E: Public Buildings and Equipment
Tree cut up /stump /removal
General Debris removal,
dumping fees, crews
Emergency Staffing
Equipment purchase or rental
(includes barricades, etc.)
Emergency Staffing
$400,000
$1,200,000
$275,500
$75,000
$187,000
Sidewalk, street, curb and gutter repair $200,000
Tree Replacement $154,000
Traffic signals
Street lights /parking Tots
Video Cameras (street lights)
Walls, fences, vehicles, equipment
Cat F: Public Utilities (water) Water line damage
Cat G: Park /Recreation /other
Evacuations
Number of People Evacuated = 44, Number of People in Shelters= 0
Estimated TOTAL Public Costs as of 12-9-11 = $2,793,000
Park /equipment damage
Estimate TOTAL Private Costs as of 12 -9 -11=
4
$0
$100,000
$10,000
$20,000
$50,000
$57,000
$15,000
RESOLUTION NO. 6812
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING A BUDGET APPROPRIATION OF $1.8
MILLION TO THE EMERGENCY RESPONSE FUND IN FISCAL YEAR
2011 -12 USING CITY EMERGENCY RESERVES DUE TO THE STATE
OF EMERGENCY AND THE NECESSARY EMERGENCY RESPONSES
WHEREAS, an emergency has arisen with respect to the extreme high wind
event within the City beginning on November 30, 2011, causing damage to property
throughout the City, resulted in down trees and utility poles and disrupted power service
to the City; and
WHEREAS, no adequate provision was made in the 2011 -12 fiscal operating
budget for the aforementioned purpose.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. That an emergency appropriation is hereby made to the
Emergency Response Fund in the amount of One Million Eight Hundred Thousand
Dollars ($1.8 million) for fiscal year 2011 -12 using City Emergency Reserves due to the
state of emergency and necessary emergency responses.
SECTION 2. That certain "City of Arcadia Budget, fiscal year 2011 - 2012 ", as
on file in the office of the City Clerk, together with any approved amendments thereto, is
hereby adopted, in pertinent part, as the official budget of the City of Arcadia for the
fiscal year 2011 -2012 and the amounts specified therein as expenditures from the funds
indicated are hereby appropriated for the purposes specified therein.
SECTION 3. This Resolution shall take effect immediately.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
1
Passed, approved and adopted this 15th day of December, 2011
ATTEST:
City Clerk
APPROVED AS TO FORM
Stephen Deitsch
City Attorney
2
Mayor of the City of Arcadia