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HomeMy WebLinkAbout12-31-11 MinutesMINUTES ARCADIA PLANNING COMMISSION Tuesday, December 13, 2011, 7:00 P.M. Arcadia City Council Chambers The Planning Commission of the City of Arcadia met in regular session on Tuesday, December 13, 2011, at 7:00 p.m., in the Council Chambers of the City of Arcadia, at 240 W. Huntington Drive with Chairman Baerg presiding. PLEDGE OF ALLEGIANCE Chairman Baerg led the Pledge of Allegiance. ROLL CALL PRESENT: Commissioners Baderian, Beranek, Parrille, and Baerg ABSENT: Commissioner Chiao MOTION It was moved by Commissioner Parrille, seconded by Commissioner Beranek to excuse Commissioner Chiao from the meeting. Without objection the motion was approved. OTHERS ATTENDING Deputy Development Services Director /City Engineer, Phil Wray Community Development Administrator, Jim Kasama Assistant Planner, Nick Baldwin Senior Administrative Assistant, Billie Tone SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS Each Commissioner received a League of CA Cities brochure on the 2012 Planners Institute & Mini Expo and a memo regarding an additional condition of approval for item 1. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE PLANNING COMMISSION ON NON - PUBLIC HEARING MATTERS — Five - minute time limit per person There were none. PUBLIC HEARING CONDITIONAL USE PERMIT APPLICATION NO. CUP 11 -17 and ARCHITECTURAL DESIGN REVIEW NO. ADR 11 -14 100 E. Live Oak Avenue Ms. Belinda Xu, dba: Angela Pre - School & Kindergarten The applicant is proposing to expand an existing 2,518 square -foot pre - school by adding 1,397 square feet, and increasing the maximum allowed enrollment from 45 children to 52 children, and increasing the staff size from 6 employees to 7 employees. RESOLUTION NO. 1848 A Resolution of the Planning Commission of the City of Arcadia, Califomia, approving Conditional Use Permit No. CUP 11 -17 for a 3,915 square -foot pre- school with a maximum attendance of 52 children and a maximum staff of 7 employees at 100 E. Live Oak Avenue. RECOMMENDATION: Conditionally approve CUP 11 -17 and ADR 11 -14, and adopt Resolution No. 1848 Mr. Baldwin presented the staff report. The Public Hearing was opened. Chairman Baerg asked if anyone would like to speak in favor of this project. Mr. Terrence Kwok, the architect for the project, offered to answer questions for the Commissioners but there were none. Chairman Baerg asked if anyone wanted to speak in opposition to this project. Mr. Chong, a neighbor who lives behind the school, said he is concerned about the noise and trash that increased enrollment at the school will generate. He said that every time there is a special event at the school there is a parking problem. Commissioner Baderian asked Mr. Chong if the school was there when he moved into his house and Mr. Chong said that it was not. Commissioner Baderian asked about the frequency of special events at the school. Mr. Chong said they occur about seven or eight times per year during daytime hours. Chairman Baerg asked if the applicant would like to speak in rebuttal. Mr. Kwok explained that the expanded building will include an enclosed activity room to provide space for special events indoors. He further suggested that the available parking could be increased at the school with some minor rearrangement. Ms. Belinda Xu, the business owner, said that there are three special events scheduled each year. They are Christmas, Chinese New Year and graduation and the programs are held from 3:30 p.m. to 5:00 p.m. Ms. Xu explained that Mr. Chong had complained to her in the past because parents of the students at her school parked on the street next to his house. She said she contacted the Arcadia Police Department and verified that there were no parking restrictions. She further explained that the noise Mr. Chong referred to was singing and dancing related to the programs held on the playground. Commissioner Baderian asked if the events are held on the holiday. Ms. Xu said the Christmas party is held the week before Christmas, graduation is mid -June and the Chinese New Year event is in January or February. Commissioner Baderian asked Ms. Xu if she was aware that Mr. Chong said he had to remove trash that was left on the street after the events at the school. Ms. Xu said she was not aware of this. Commissioner Baderian asked if the neighbors were notified in advance of special events at the school. Ms. Xu said that she notifies the nearby restaurant but not the neighbors behind the school. PC MINUTES 12 -13-11 Pape 2 Chairman Baerg asked Ms. Xu if the recommended replacement of the curb and gutter on Live Oak Avenue to close off that driveway, would be done, and Ms. Xu confirmed that she will have this work completed. MOTION It was moved by Commissioner Beranek, seconded by Commissioner Baderian to close the Public Hearing. Without objection the motion was approved. Commissioner Baderian suggested adding a condition limiting the school to three special events per year, within the time frame that the owner indicated, and that all residents immediately impacted by these events are notified in advance. Commissioner Parrille pointed out that the site is located on a commercial street and suggested that requiring advance notification of special events by a business could set a precedent. He stated that he agrees with limiting the number of special events but not with a requirement for advance notification of these events to neighbors. Commissioner Beranek agreed with Commissioner Perri'le and said that three events per year is incidental and probably doesn't need to be included as a condition of approval in the Conditional Use Permit. MOTION It was moved by Commissioner Beranek, seconded by Commissioner Perri Ile to approve Conditional Use Permit Application No. CUP 11 -17 and Architectural Design Review No. ADR 11 -14 subject to the conditions in the staff report with the addition of the requirement to close off the Live Oak Avenue driveway to the site, and to adopt Resolution No. 1848 as amended. ROLL CALL AYES: Commissioners Beranek, Parrille and Baerg NOES: Commissioner Baderian ABSENT: Commissioner Chiao There will be a five (5) working day appeal period after the adoption of the Resolution. Appeals are to be filed by 5:30 p.m. on Wednesday, December 21, 2011. CONSENT ITEM 2. MINUTES OF NOVEMBER 22, 2011 RECOMMENDATION: Approve MOTION It was moved by Commissioner Baderian, seconded by Commissioner Pantie, to approve the minutes of November 22, 2011 as presented. PC MINUTES 12 -13-11 Pane 3 ROLL CALL AYES: Commissioners Baderian, Beranek, Perri lle and Baerg NOES: None ABSENT: Commissioner Chiao MATTERS FROM CITY COUNCIL & PLANNING COMMISSION There were none. MODIFICATION COMMITTEE AGENDA Chairman Baerg reported that the Modification Committee reviewed two applications at their meeting. The first item, converting a breezeway into a permanent enclosure, was approved. The second item had two parts. Part one for a reduced space between the garage and house in the rear yard was approved, but the second request for reduced back up space was not. MATTERS FROM STAFF & UPCOMING AGENDA ITEMS Mr. Kasama reported that since there were no items scheduled for December 27, the meeting is cancelled. He noted, however, that there are a couple of condominium subdivisions scheduled for the January 10 meeting. ADJOURNED 7:20 D.M. Chairman, Planning Commission ATTEST: Secretary, Planning Commission PC MINUTES 12 -13-11 Pape 4