HomeMy WebLinkAboutItem 2a & b: Minutes of December 6, 2011 & January 3, 2012 53:0202
CITY COUNCIL/REDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, DECEMBER 6, 2011
CALL TO ORDER- Mayor Kovacic called the Special Meeting to order at 5:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Harbicht, Segal and Kovacic
ABSENT: Council/Agency Member Chandler
It was moved by Council/Agency Member Segal, seconded by Council/Agency Member
Harbicht to excuse Council/Agency Member Chandler from the Study Session/Closed Session
meeting.
STUDY SESSION/CLOSED SESSION PUBLIC COMMENTS - None
STUDY SESSION
1. Report, discussion and direction regarding the impacts of the wide spread wind
storm that occurred in the City of Arcadia on December 1, 2011.
Mayor Kovacic called for public comments prior to hearing a report from staff.
Sheldon Bull appeared and commented that the City of Arcadia has done a great job in cleaning up,
but that Edison dropped the ball; he indicated that Edison did not know their electricity had been
out; and noted there are many residents in the Oaks who are frustrated and angry and are
considering a lawsuit against Edison.
Ralph Bicker, Chairman of the Highland Oaks ARB appeared and explained that several trees at
Canyon Road and Elkins that are scheduled to be removed in the future should be removed sooner;
he described the damage at his property caused by the trees and recommended that trees be
topped.
Mayor Kovacic reported that the City Emergency Operation Center was activated at 3:00 a.m. on
December 1 and declared a State of Emergency at 8:00 a.m. that same morning; that Public Works
Services received over 700 call for service related to the windstorm and the Police Department
received over 1,250 calls; and noted that priorities were to assess damage, address public safety
issues and remove trees from structures; that once hazards were removed from the streets, the
debris clean up began; that City crews worked throughout the weekend on windstorm recovery
which continues; and that in addition to using City staff, private companies were hired to assist with
the tree and debris removal; that assistance from the County of Los Angeles was requested and
received; he noted that electrical power has been a major issue in Arcadia with power still not
restored 100% and is under the complete control of Edison; that the police department has been
operating with an adjusted schedule until power is fully restored throughout the City; and reported
on trash services and pick up schedules; he announced the Community Center is open as a
"warming center" for those who need a warm place to stay or who need to charge their cell phones
or computers; and noted that all Arcadia schools are open; and stated that the Arcadia County Park
and Arboretum are County owned and maintained facilities and will be dealt with by County
workers, not the City.
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53:0203
Gene Jerrow appeared and commented on the public being unhappy and noted that communication
is important in a disaster; she stated that people do not want to hear a message, they want to hear
a voice at the other end; she felt that people should have been reaching out to one another and that
people should have been door knocking and leaving leaflets at doors in an attempt to keep
residents informed.
John (inaudible) appeared and shared his frustration with Edison's lack of communication and
incompetence.
Laura Seaver appeared and also commented that she still does not have power and did not see an
Edison truck in her neighborhood until earlier today.
Marney Sarapoious appeared and also shared her frustration with Edison and their lack of
communication.
Mr. Penman noted that the Governor is not prepared to provide any funding unless in the case of a
catastrophe.
Jason Kruckeberg reported that there were 35 structures inspected, 13 buildings red tagged, 7
buildings were multi-family and 6 were single family structures; that an estimated 44 residents were
required to evacuate and 6 of the red tags were lifted and of the remaining 7 red tagged buildings
trees were removed and work is in progress by Edison; and explained that the estimated damage,
repair and clean up costs for the City is conservatively estimated at $2 million and includes tree and
debris removal, disposal, emergency overtime costs and clean up efforts; and noted that the cost
does not include private damage.
Kurt Norwood, Deputy Fire Chief reported that 425 calls were received and ranged from fire,
medical, hazardous conditions, fire alarms and calls for general service; that the total estimated fire
damage is about $20,000; and approximately 200 electrical power lines were investigated; that Fire
Department personnel supported Public Works Services Department by checking or clearing
approximately 45 locations for emergency vehicle access on city streets; and when applicable,
Fire Department personnel removed down tree limbs that impeded emergency vehicle access, set
out barricades at 36 locations and established stop signs at various locations; and an additional 24
locations were investigated for updated damage assessment at the request of the Public Works
Services Department.
Tom Tait, Public Works Services Director reported that the main goal was to clear debris and
hazards from major arterial and secondary streets and that hazards from curb to curb in residential
streets are now being cleared; he stated that 785 calls for service were received and 543 were calls
regarding fallen trees; that 62 trees fell on structures and were cleared with the assistance of
contract employees; and stated that there are over 65 contract employees plus City employees
working 10 hours days.
In response to City Council and public comments and questions regarding debris removal, Carolyn
Anderson from Waste Management explained that Waste Management sent out reverse calls with
information relating to regular and special trash pick-ups and alternatives for debris pick up.
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53:0204
Bob Guthrie, Police Chief reported that the Police Department had been operating on a tactical
deployment schedule since early morning on December 1st which means 12 hours on and 12 hours
off shift and 30-40 personnel on hand 24 hours a day.
Mayor Kovacic reported that the City Emergency Operation Center was activated at 3:00 a.m. on
December 1 and was declared a State of Emergency at 8:00 a.m. that same morning; that Public
Works Services received over 700 call for service related to the windstorm and the Police
Department received over 1,250 calls for service; that City crews worked throughout the weekend
on windstorm recovery; in addition to using City staff, private companies were hired to assist with
the removal of the trees and debris; and assistance from the County of Los Angeles was also
requested and received; that electrical power has been a major issue in Arcadia with power still not
restored in some areas and is under the complete control of Edison; that the police department has
been operating with an adjusted schedule that has allowed double the number of police officers in
the field until power is fully restored throughout the City; he reported on trash services and pick up
schedules; and announced that the Community Center is open as a "warming center" for those who
need a warm place to stay or who need to charge their cell phones or computers and that all
Arcadia schools were open after being closed Thursday and Friday. He explained that the Arcadia
County Park and Arboretum are County owned and maintained facilities and will be dealt with by
County workers, not the City.
JoEllen Chatham, Southern California Edison Public Affairs Director appeared and thanked the City
for their cooperation in working with Edison; she explained what Edison is doing and how Edison
failed the residents of Arcadia.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Mitchel Mayhew, Lisa Mayhew, Regina Mayhew, Rachel
Mayhew, a minor, and Emily Mayhew, a minor, by and through their Guardian Ad
Litem, Lisa Mayhew v. City of Arcadia, et. al. and Does 1 through 100, inclusive.
(Los Angeles County(Pasadena) Superior Court Case No. GC047306.
b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel
regarding anticipated litigation —one (1) case.
Mayor Kovacic adjourned the Study Session at 6:50 p.m.
THE CITY COUNCIL/REDEVELOPMENT AGENCY CONVENED TO OPEN SESSION
Mayor/Agency Chair Kovacic called the regular meeting to order at 7:00 p.m.
INVOCATION — Reverend Terry Keenan, The Santa Anita Church
PLEDGE OF ALLEGIANCE — Gene Glasco, Arcadia Historical Society President
City Attorney Stephen Deitsch announced that a portion of the regular meeting would be conducted
by teleconference in order for Council Member Chandler to participate; he indicated that Council
Member Chandler is at his residence and in accordance with the Brown Act, the December 6, 2011
City Council agenda was posted at the teleconference location.
12-06-11
53:0205
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Segal and Kovacic
ABSENT: None
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION ITEMS
City Attorney Deitsch reported that prior to the regular meeting, the City Council met in a Closed
Session to consider the two (2) items listed on the posted agenda, no reportable action was taken.
He further reported that Item b related to a vehicular accident involving a police vehicle; no
reportable action was taken.
Mr. Penman reported that the City Council conducted a Special Meeting at 5:00 p.m. to provide
residents and the City Council with an update regarding the wind storm events that began on
November 30, 2011; he noted that a resolution declaring a local emergency and a proposed
Urgency Ordinance requiring the removal of downed privately owned trees with the City public right-
of-way requires action by the City Council and requested these items be added to the agenda for
consideration and action to be heard prior to the first public hearing on the agenda.
City Attorney Deitsch announced that in order to add the items relating to the wind storm to the
agenda, the City Council must first make two (2) findings (1) that there is a need to take immediate
action; and (2) the need to take action arose after the agenda was posted; and that a 2/3rd vote
(four affirmative votes) based on the findings is required.
It was moved by Council Member Harbicht, seconded by Council Member Amundson and carried
on roll call vote to add Resolution No. 6811 ratifying the Proclamation of the existence of a local
emergency within the City issued on December 1, 2011 pertaining to the extreme wind event which
began on November 30, 2011 and Urgency Ordinance No. 2292 requiring the summary removal of
downed privately owned trees within a public right-of-way and the notice prepared by the City
Attorney to property owners to remove downed privately owned trees or shrubs be added to the
agenda prior to the first Public Hearing item.
AYES: Council Member Harbicht, Amundson, Chandler, Segal and Kovacic
NOES: None
ABSENT: None
SUPPLEM ENTAL IN FORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS -
Mr. Penman announced that supplemental items relating to Public Hearing Item 1.a (Resolution No.
6770), 1.c (Resolution No. 6806), City Clerk Item 2.a (Election Resolutions) and a sketch of the
Lucky Baldwin statute was distributed to the City Council and will be discussed under those items;
He also announced that due to the high wind storm that began on November 30, 2011, a resolution
declaring a local emergency and an Urgency Ordinance requiring the removal of downed privately
owned trees with the City public right-of-way requires action by the City Council and will be
discussed later during the open meeting.
12-06-11
53:0206
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE
READING IN FULL
A motion was made by Council Member Segal, seconded by Council Member Amundson to read all
ordinances and resolutions by title only and waive the reading in full.
PRESENTATIONS
a. Presentation to the City from Elisa Clifford of Southern California Edison —was not
present.
b. Presentation of"Believe in Arcadia...Volunteer!" Award to "Soldiers' Angels".
ADDED ITEMS
Stephen Deitsch, City Attorney explained that for City Council consideration on the regular agenda,
staff will present an urgency ordinance which will allow the City to enter private property, and public
rights of way in particular and remove anything that is considered a danger to the public and bill
them and give provide them an opportunity to have a hearing.
At the request of Mr. Penman, staff members provided status reports regarding the damages that
occurred as a result of the wind storm that occurred on November 30, 2011:
Jason Kruckeberg reported that there were 35 structures inspected, 13 buildings red tagged, 7
buildings were multi-family and 6 were single family structures; that an estimated 44 residents were
required to evacuate and 6 of the red tags were lifted and of the remaining 7 red tagged buildings
trees were removed and work is in progress by Edison; and that the estimated damage, repair and
clean up costs for the City is conservatively estimated at $2 million and includes tree and debris
removal, sidewalk repairs, disposal, emergency overtime costs and clean up efforts; and noted that
the cost does not include private damage. He stated that there were no fatalities and that only one
Fire Fighter and Public Works Services Department employee was injured.
Kurt Norwood, Deputy Fire Chief reported that 425 calls were received and ranged from fire,
medical, hazardous conditions, fire alarms and calls for general service; that the total estimated fire
damage is about $20,000; and approximately 200 electrical power lines were investigated; that Fire
Department personnel supported Public Works Services Department by checking or clearing
approximately 45 locations for emergency vehicle access on city streets; and when applicable,
Fire Department personnel removed down tree limbs that impeded emergency vehicle access, set
out barricades at 36 locations and established stop signs at various locations; and an additional 24
locations were investigated for updated damage assessment at the request of the Public Works
Services Department.
Tom Tait, Public Works Services Director reported that the main goal was to clear debris and
hazards from major arterial and secondary streets and that hazards from curb to curb in residential
streets are now being cleared; he stated that 785 calls for service were received and 543 were calls
regarding for fallen trees; that 62 trees fell on structures and were cleared with the assistance of
contract employees; and stated that there are over 65 contract employees including City employees
working 10 hours days.
12-06-11
53:0207
Bob Guthrie, Police Chief reported that the Police Department had been operating on a tactical
deployment schedule since early morning on December 1st which means 12 hours on and 12 hours
off shifts and 30-40 personnel on hand 24 hours a day; that there has been no traffic incidents or
reported crimes associates with the windstorm event; and that in support of the Public Works
Department, the Police Department set out barricades and patrolled the effected streets and
intersections and also worked with the School District in reducing traffic.
Mayor Kovacic reported that the City Emergency Operation Center was activated at 3:00 a.m. on
December 1 and was declared a State of Emergency at 8:00 a.m. that same morning; that Public
Works Services received over 700 call for service related to the windstorm and the Police
Department received over 1,250 calls for service; that City crews worked throughout the weekend
on windstorm recovery; in addition to using City staff, private companies were hired to assist with
the removal of the trees and debris; and assistance from the County of Los Angeles was also
requested and received; that electrical power has been a major issue in Arcadia with power still not
restored in some areas and is under the complete control of Edison; that the police department has
been operating with an adjusted schedule that has allowed double the number of police officers in
the field until power is fully restored throughout the City; he reported on trash services and pick up
schedules; and announced that the Community Center is open as a "warming center" for those who
need a warm place to stay or who need to charge their cell phones or computers and that all
Arcadia schools were open after being closed Thursday and Friday. He explained that the Arcadia
County Park and Arboretum are County owned and maintained facilities and will be dealt with by
County workers, not the City and that all schools are open but the Library remains closed.
JoEllen Chatham, Southern California Edison Public Affairs representative appeared and explained
Edison's efforts in restoring powers to residents and commented on communication and safety
efforts during a disaster.
It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll
call vote to adopt Resolution No. 6811 ratifying the Proclamation of the existence of a local
emergency within the City issued on December 1, 2011 pertaining to the extreme wind event which
began on November 30, 2011.
AYES: Council Member Segal, Harbicht, Amundson, Chandler and Kovacic
NOES: None
ABSENT: None
It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll
call vote to adopt Urgency Ordinance No. 2292 requiring the summary removal of downed privately
owned trees within a public right-of-way and the notice prepared by the City Attorney to property
owners to remove downed privately owned trees or shrubs.
AYES: Council Member Segal, Harbicht, Amundson, Chandler and Kovacic
NOES: None
ABSENT: None
Carolyn Anderson from Waste Management explained that Waste Management sent out reverse
calls with information relating to regular and special trash pick-ups and options for pick up.
12-06-11
53:0208
1. PUBLIC HEARINGS
a. Adopt Resolution No. 6770 creating a single resolution that contains design
guidelines, development standards, and processing procedures for construction
in all five single family Homeowners' Association areas.
Recommended Action: Adopt
Jason Kruckeberg, Assistant City Manager/Development Services Director reported that the City
Council gave consideration to important aspects of the joint resolution such as the extent of
authority granted to the HOA's, floor area, landscaping and hardscape, tree retention and removal,
setbacks, notification of neighbors and processing of design review cases and explained that
Resolution No. 6770 is the result of nearly two years of collaboration and effort between the HOA's
and City staff and incorporates direction from the City Council received during past study sessions.
He reported that the overall goals and purpose for the resolution has not changed, however, there
are a number of areas where language was updated and revised and commented on those major
area of change i.e. site planning and streetscape, privacy and views, trees, notification areas and
neighbor sign-off and short review vs. regular review.
Mayor Kovacic opened the public hearing.
Mary Dougherty, President of the Santa Anita Oaks Homeowners Association appeared and
thanked all the Chairpersons of the Architectural Review Boards and Presidents of the
Homeowners Associations who worked long hours on creating a single resolution that contains
guidelines for all five single family Homeowners' Association areas and provided comments
concerning the short review process and rights of the neighbors. She also announced her
candidacy for City Council in April 2012.
Laurie Thompson, Chairperson of the Village ARB appeared and commented on the purpose of
Resolution No. 6770 and encouraged City Council adoption.
Hank Jong, an Arcadia resident appeared and expressed his concerns regarding the adoption of
Resolution No. 6770 and the notification process; he feels that the Association is unreasonable
regarding landscaping such as trees that are not on the City's protected list and would like to see
city staff override the Association when they deviate beyond code requirements.
Ralph Bicker, ARB Chairperson appeared and is not sure of the neighbor sign-off and short form vs.
regular review process.
At the request of staff, Mary Dougherty explained the process.
A motion to close the public hearing was made by Council Member Segal, seconded by Council
Member Amundson and seeing no further objection, Mayor Kovacic declared the public hearing
closed.
Mayor Pro Tern Harbicht stated that the City currently has no control over trees on private property
and asked why the City is giving the ARB's that control and would like to see that wording removed.
Mayor Pro Tern Harbicht made a motion to remove the entire second paragraph of Section 4 M
relating to trees; and for discussion purposes, Council Member Segal seconded the motion.
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53:0209
It was moved by Mayor Pro Tem Harbicht, seconded by Council Member Segal and carried on roll
call vote to adopt Resolution No. 6770 creating a single resolution that contains design guidelines,
development standards, and processing procedures for construction in all five single family
Homeowners' Association areas with the elimination the entire second paragraph of Section 4 M.
AYES: Council Member Harbicht, Amundson, and Chandler
NOES: Council Member Kovacic and Segal
ABSENT: None
The motion made by Mayor Pro Tern Harbicht to revise Section C by imposing a 300 foot radius
died for a lack of a second.
It was moved by Mayor Pro Tem Harbicht, seconded by Council Member Chandler and carried on
roll call vote to revise Section C to replace the parcel calculation with a radius calculation of 300
feet.
AYES: Council Member Harbicht and Chandler
NOES: Council Member Amundson, Segal and Kovacic
ABSENT: None
Mayor Kovacic noted that a Yes vote would be for Attachment B and a No vote would be for
Attachment C.
It was moved by Mayor Pro Tern Harbicht, seconded by Council Member Segal and carried on roll
call vote to approve Attachment B, in concept, regarding the Short Review Process Procedures.
AYES: Council Member Harbicht, Segal and Chandler
NOES: Council Member Amundson and Kovacic
ABSENT: None
It was moved by Mayor Pro Tern Harbicht, seconded by Council Member Segal and carried on roll
call vote to table Resolution No. 6770 to the next meeting so that staff can bring back a clean
version for adoption as a result of City Council action on this item.
AYES: Council Member Harbicht, Segal, Amundson, Chandler and Kovacic
NOES: None
ABSENT: None
a. Adopt Resolution No. 6806 establishing and/or adjusting various fees for City
services.
Recommended Action: Adopt
Hue Quach, Administrative Services Director reported that user fees and charges are payments for
publicly provided services that benefit individuals and include recreational, building permit and false
alarm fees; and in establishing user fees for municipal services, activities or products the
municipality is recognizing the need to recover its operating costs associated with providing the
service; and that utilizing a cost recovery approach to establish the fee amount ensures that the
fees charged bear a relationship to the cost of providing the service. He discussed briefly that fee
increases are being proposed in the Development Services Department, Fire Department, Library
and Museum Services Department and Public Works Services; he noted that the approval of the
various fees and charges is projected to generate $29,500 for the remainder of 2011-12; and that
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53:0210
approximately $14,200 is going to the General Fund and $15,300 is going to the Water Enterprise
Fund.
Mayor Kovacic opened the public hearing.
A motion to close the public hearing was made by Council Member Segal, seconded by Council
Member Harbicht and seeing no further objection, Mayor Kovacic declared the public hearing
closed.
It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll
call vote to adopt Resolution No. 6805 establishing and/or adjusting various fees for City services.
AYES: Council Member Segal, Harbicht, Amundson, Chandler and Kovacic
NOES: None
ABSENT: None
a. Adopt Resolution No. 6805 approving Architectural Design Review No. 2005-026
and Resolution No. 6562 regarding the Phase 1 b Expansion (The Promenade) of
the Westfield Santa Anita Mall at 400 South Baldwin Avenue to increase the
restaurant space from 10,000 square feet to 30,000 square feet.
Recommended Action: Adopt
Lisa Flores, Senior Planner reported that Westfield, LLC requested an amendment to No. 9 of
Resolution No. 6562 for the approval of Architectural Design Review No. ADR 2005-026 for the
Phase 1 b expansion of the Westfield Santa Anita Mall; she stated that the requested amendment is
to increase the amount of restaurant space in The Promenade from 10,000 square feet to 30,000
square feet which includes outdoor dining space; and that the requested change will not increase
the 107,366 total square footage approved for The Promenade. She explained that the Promenade
expansion was approved with a condition that limits restaurant uses to a total of 10,000 square feet
based on proposed mix of commercial uses; but that due to the current economic climate, Westfield
is requesting an amendment to the condition to increase the maximum restaurant space from
10,000 to 30,000 square feet to enhance the activities at The Promenade. She discussed parking,
traffic, utilities and service system and code requirements.
Mayor Kovacic opened the public hearing.
John Healy, Westfield appeared and introduced his team for this Project and explained the reasons
for the request including the down turn in the economy.
Scott Hettrick, Executive Director of the Chamber of Commerce expressed the Chamber's support
of the expansion of restaurant space at The Promenade at the Santa Anta Mall.
Scott Sayer an Arcadia resident appeared and addressed the abandoned tree wells along Baldwin
Avenue and proposed that the applicant replace the trees in the tree wells; he also proposed
additional parking spaces with the approval of the project.
At the request of the City, Westfield agreed to replace the trees in the tree wells along Baldwin
Avenue upon the pulling of the permit for the first restaurant.
Mr. Gibson, as an Arcadia resident, thanked City staff for the great job they have done regarding
clean-up efforts and discussed the parking issues.
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53:0211
A motion to close the public hearing was made by Council Member Segal, seconded by Council
Member Harbicht and seeing no further objection, Mayor Kovacic declared the public hearing
closed.
It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll
call vote to adopt Resolution No. 6805 approving Architectural Design Review No. 2005-026 and
Resolution No. 6562 regarding the Phase 1 b Expansion (The Promenade) of the Westfield Santa
Anita Mall at 400 South Baldwin Avenue to increase the restaurant space from 10,000 square feet
to 30,000 square feet with added language that Westfield will plant 21 trees in the tree wells along
Baldwin Avenue upon the pulling of the permit for the first restaurant.
City Attorney Deitsch read the included language as "along Baldwin Avenue, the owner of the Mall
shall replant 21 missing trees in the existing empty tree wells of a size and species as approved by
the Development Services Department within 30 days of obtaining a permit for the first restaurant
that causes gross leasable area for restaurants in Phase 1 b to exceed 10,000 square feet."
AYES: Council Member Segal, Harbicht, Amundson, Chandler and Segal
NOES: None
ABSENT: None
PUBLIC COMMENTS - No one appeared.
REPORTS FROM THE CITY COUNCIL AND CITY CLERK
Council Member Chandler had nothing to report.
Council Member Segal commended staff on all their hard work during the aftermath of the wind
storm; and wished everyone Happy Holidays and Happy New Year.
Council Member Amundson also commended staff for their hard work during the past week and
hoped that Edison will realize that communication is the key to good customer service; and he
wished everyone happy holidays and reminded everyone to shop Arcadia.
Mayor Pro Tern Harbicht also commended staff and noted that he was impressed and proud with
the reaction of City staff and citizens on dealing with the crises; he announced that he attended the
San Gabriel Valley Energy luncheon and congratulated Public Works Services Department and
Tom Tait for the Energy Leader and Energy Efficient Award; and he also wished everyone a Merry
Christmas.
City Clerk Barrows stated that he worked at the EOC and was very impressed with staff's hard work
in the aftermath of the windstorm; and congratulated Mayor Kovacic and Mr. Deitsch for being
included in the Best Lawyer's 2012 Magazine.
Mayor Kovacic announced Coffee with Mayor on Friday, December 9th at 8:30 a.m. where Chief
Guthrie will be the guest speaker and Arcadia Santa Squad on December 19th; he also
congratulated Public Works Services for receiving the American Public Works Association Project
of the Year Award; he encouraged everyone to check their earthquake kit and be prepared; and
wished everyone Happy Holidays. He also commended staff during the emergency efforts and
reminded residents to be prepared; he wished everyone happy holidays; and announced that his
son is an Oregon Duck and will be attending the Rose Bowl game and encouraged everyone to root
loudly for the Ducks, but to be accommodating to the Badgers.
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53:0212
Mr. Penman commended City staff on a job well done during the recent windstorm.
2. CITY CLERK ITEMS
a. Adoption of Resolutions relating to the General Municipal Election to be held on
April 10, 2012 (All Mail Ballot or Traditional Election).
Alternate "A" - Resolutions relating to an All Mail Ballot Election:
Resolution No. 6801 calling for the placement of a General Tax Measure on an
All Mail Ballot to be held at the April 10, 2012 General Municipal Election for the
submission to the qualified voters of a proposed ordinance amending the City's
Transient Occupancy Tax by extending the period of transiency subject to the tax
from 30 to 90 days, addressing online travel company and other third party
bookings, and making various conforming changes.
Recommended Action: Adopt
Resolution No. 6808 setting priorities for filing written arguments regarding a City
measure and directing the City Attorney to prepare an impartial analysis.
Recommended Action: Adopt
Resolution No. 6809 providing for the filing of rebuttal arguments for City
measures submitted at municipal elections.
Recommended Action: Adopt
Resolution No. 6802 calling for the holding of an All Mail Ballot General Municipal
Election on Tuesday, April 10, 2012 for the election of certain officers as required
by the City Charter.
Recommended Action: Adopt
Resolution No. 6803 requesting the Board of Supervisors of the County of Los
Angeles to render specified services to the City relating to the conduct of an All
Mail Ballot General Municipal Election to be held on Tuesday, April 10, 2012.
Recommended Action: Adopt
Resolution No. 6804 adopting regulations for candidates for elective office
pertaining to candidates statements submitted to the voters at an All Mail Ballot
Election to be held on Tuesday, April 10, 2012.
Recommended Action: Adopt
Resolution No. 6810 establishing procedures for conducting City elections by All
Mail Ballot.
Recommended Action: Adopt
Alternate "B" - Resolutions relating to a Traditional Election (Polling
Places):
Resolution No. 6801 calling for the placement of a General Tax Measure to be
held at the April 10, 2012 General Municipal Election for the submission to the
qualified voters of a proposed ordinance amending the City's Transient
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53:0213
Occupancy Tax by extending the period of transiency subject to the tax from 30
to 90 days, addressing online travel company and other third party bookings, and
making various conforming changes.
Recommended Action: Adopt
Resolution No. 6808 setting priorities for filing written arguments regarding a City
measure and directing the City Attorney to prepare an impartial analysis.
Recommended Action: Adopt
Resolution No. 6809 providing for the filing of rebuttal arguments for City
measures submitted at municipal elections.
Recommended Action: Adopt
Resolution No. 6802 calling for the holding of a General Municipal Election on
Tuesday, April 10, 2012 for the election of certain officers as required by the City
Charter.
Recommended Action: Adopt
Resolution No. 6803 requesting the Board of Supervisors of the County of Los
Angeles to render specified services to the City relating to the conduct of a
General Municipal Election to be held on Tuesday, April 10, 2012.
Recommended Action: Adopt
Resolution No. 6804 adopting regulations for candidates for elective office
pertaining to candidates statements submitted to the voters at an Election to be
held on Tuesday, April 10, 2012.
Recommended Action: Adopt
Mr. Penman provided a brief summary of the General Municipal Election to be held on April 10,
2012; he indicated that staff has prepared two sets of resolutions for consideration and adoption
depending on an all mail ballot or traditional election; and that a cost summary for an All Mail Ballot
Election vs. a Traditional Election was distributed which shows a potential cost savings of$20,000.
He also commented and provided a brief summary of the transient occupancy tax measure that will
be placed on the April 2012 election ballot.
City Attorney Deitsch highlighted the transient occupancy tax ballot measure would maintain in
place the existing 10% tax but redefines the word transient; that currently provided, a transient is a
person who stays at a hotel room for up to 30 days and the amendment would increase that to 90
which would more accurately reflect the type of person who is a transient and would also more
reasonably enhance revenue for the City. He provided a brief overview of the costs savings for an
All Mail Ballot as provided by the City's election consultant; and also reminded the City Council that
The City's Election Consultant Linda Hudson from Hudson Consulting Services was present and
answered questions raised by the City Council regarding all mail ballot elections.
It was moved by Council Member Segal, seconded by Council Member Harbicht and carried on roll
call vote to adopt "Alternate A" resolutions for conducting an All Mail Ballot General Municipal
Election to be held on Tuesday, April 10, 2012; and voted to not pay for return postage of the
ballots.
City Attorney Steve Deitsch read the title of each resolution relating to the All Mail Ballot election.
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53:0214
AYES: Council Member Segal, Harbicht, Amundson, Chandler and Segal
NOES: None
ABSENT: None
A motion was made by Council Member Segal, seconded by Council Member Amundson to excuse
Council Chandler from the remainder of the City Council meeting. The motion carried.
City Clerk Barrows thanked Sara Somogyi, Ryan Wright, Dana Nava and Gina Hernandez for the
great job they did in conducting the Breakfast with Santa event.
3. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. Approve the Regular Meeting Minutes of November 1, 2011 and November 15,
2011.
Recommended Action: Approve
b. Fiscal Year 2010-2011 Redevelopment Agency State Controller, Audited
Financial State Housing and Community Development, Blight Removal Progress,
Loan and Property Reports.
Recommended Action: Receive and File
CITY COUNCIL ITEMS:
c. Approve the Regular Meeting Minutes of November 1, 2011 and November 15,
2011.
Recommended Action: Approve
d. Fiscal Year 2010-2011 Redevelopment Agency State Controller, Audited
Financial State Housing and Community Development, Blight Removal Progress,
Loan and Property Reports.
Recommended Action: Receive and File
e. Adopt Ordinance No. 2293 adding Section 1703 to Chapter 7 of the Article 1 of
the Arcadia Municipal Code authorizing the City to conduct City Elections by All
Mail Ballot and to establish local rules and regulations for the conduct of City
Elections within the City of Arcadia.
Recommended Action: Adopt
f. Authorize the City Manager to execute a Professional Services Agreement with
Iteris Inc. for Travel-Time, Vehicle Detection Stations (VDS) Design Services in
conjunction with Intelligent Transportation System Phase 2 Integration in the
amount of$97,550 and include a 10% contingency.
Recommended Action: Approve
g. Accept all work performed by Downing Construction, Inc. for the Water
Transmission Main Extension on Colorado Street project as complete and
authorize the final payment to be made in accordance with the contract
documents, subject to retention of$22,811.86..
Recommended Action: Approve
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53:0215
h. Waive the formal bid process and approve the purchase of radios and
accessories from Motorola utilizing the Los Angeles County's contract in the
amount of$96,676.42.
Recommended Action: Approve
i. Authorize the City Manager to execute a contract with ACE Restoration and
Waterproofing Inc. for the Baldwin Reservoir 2 & 3 Repair Project in the amount
of$806,938.
Recommended Action: Approve
j. Accept a grant from Target in the amount of $15,000 for the Recreation and
Community Services Department Concert in the Park Program.
Recommended Action: Approve
k. Authorize the City Manager to execute a Professional Services Agreement with
Converse Consultants for testing and monitoring of hazardous materials in upper
and lower City Hall in the amount of$22,000 and include a 10% contingency.
Recommended Action: Approve
Authorize the City Manager to execute a Professional Services Agreement with
American Technologies, Inc. for the asbestos abatement in upper and lower City
Hall in the amount of$19,000 and include a 10% contingency.
Recommended Action: Approve
I. Award a one (1) year purchase order contract to Empire Cleaning Company for
the purchase of janitorial supplies for various City facilities in the amount of
$69,560, waive any informality in the bid or bidding process and authorize the
City Manager and City Clerk to execute a contract in a form approved by the City
Attorney.
Recommended Action: Approve
m. Approve a budget appropriation in an amount not to exceed $8,000 from the
Equipment Replacement Fund for the purchase of a new range at Wilderness
Park.
Recommended Action: Approve
Mayor Pro Tem Harbicht thanked and acknowledged Target for their grant in the amount of$15,000
for the Recreation and Community Services Department Concert in the Park Program.
It was moved by Agency/Council Member Harbicht, seconded by Agency/Council Member Segal
and carried on roll call vote to approve Consent Calendar items 3.a through 3.m.
AYES: Agency/Council Member Harbicht, Segal, Amundson and Kovacic
NOES: None
ABSENT: Council Member Chandler
CITY MANAGER/EXECUTIVE DIRECTOR ITEMS
a. Review of artist sketch of the Lucky Baldwin Statue to be placed in the Rose Garden
adjacent to the Community Center.
Recommended Action: Approve and/or provide direction
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53:0216
Linda Garcia, Communications and Special Projects Manager reported that the sketch of the Lucky
Baldwin statute that will be placed in the Rose Garden adjacent to the Community Center is
presented for City Council approval so they can begin making the model.
Vice Chair/Mayor Pro Tern Harbicht suggested that the statute of Lucky Baldwin be placed in the
courtyard at the new Gold Line Station or First and Huntington Drive where there is more foot traffic
where it can be read. It was the consensus of the City Council to place the statute in the rose
garden.
Mayor Pro Tern Harbicht suggested speaking to Ms. Viera of putting the statute in a location where
there is more foot traffic.
It was moved by Agency/Council Member Segal, seconded by Agency/Council Member Amundson
and carried on roll call vote to approve the design of the Lucky Baldwin statute. It was the
consensus of the City Council that the first pedestal would be their choice.
AYES: Council Member Segal, Amundson, Harbicht and Kovacic
NOES: None
ABSENT: Council Member Chandler
b. Approve Arcadia Little League's Juniors Program proposal for modifications to Bonita
Park Ball Field.
Recommended Action: Approve
Ryan White, Recreation and Community Services Assistant Director reported that the Arcadia
Chapter of Little League International recently approved a Juniors Program to serve the needs of
participants when they conclude Little League at age 12; that the program allows participants ages
13-14 to play on a field with a larger dimension (i.e. pitcher's mound and base paths) in preparation
for the high school level; that the three local little leagues have worked together to create a Juniors
program in Arcadia and determined that Bonita Park ball field would be an ideal location; that due to
the current availability of the field in the upcoming spring season the proposed improvements are
being offered by the Junior Program at no cost to the City. He did state that the City will require a
written contract from the Little League Juniors Program outlining the proposed work, the project
timeline, insurance requirements and business license requirements; and that the City will provide
oversight of the project including review of plans and approval of all completed work.
It was moved by Council Member Harbicht, seconded by Council Member Segal and carried on roll
call vote to approve the Little League Juniors Program proposal for improvements and modifications
at Bonita Park ball field.
AYES: Council Member Harbicht, Segal, Amundson, and Kovacic
NOES: None
ABSENT: Council Member Chandler
c. Approve La Salle High School proposal for improvements to Orange Grove Tennis
Courts.
Recommended Action: Approve
Ryan White, Recreation and Community Services Assistant Director reported that La Salle High
School in Pasadena has been utilizing the Orange Grove Park tennis courts in Arcadia for over ten
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53:0217
years; that the location serves as the home site for both girls and boys practices and games while
not creating any conflict with public use or contract classes; he noted that over the years, La Salle
had recognized some areas of potential improvements to the facility and submitted a proposal to
improve the tennis courts; that La Salle provided the City with a written request to complete the
improvements at their own expense without any cost to the City consisting of a general clean up of
the courts, repair cracks, apply a textured coat of course surfacing, paint white lines, install new 9'
high mesh screen to the chain link fence perimeter. He stated that the City will require a written
contract from La Salle High School outlining the proposed work, the project timeline, insurance
requirements and business license requirements; and that the City will provide oversight of the
project including review of plans and approval of all completed work.
It was moved by Council Member Segal, seconded by Council Member Amundson and carried on
roll call vote to approve La Salle High School's proposal for improvements to the Orange Grove
Park tennis courts.
AYES: Council Member Amundson, Harbicht, Segal and Kovacic
NOES: None
ABSENT: Council Member Chandler
d. Adopt Resolution No. 6807 approving fund transfers as specified therein into the
Workers' Compensation/Liability Self-Insurance Fund and the Emergency Response
Fund as part of the Fiscal Year 2011-2012 Operating Budget.
Recommended Action: Receive and File FY 2010-11 Year Ending Financial Results
and Adopt Resolution No. 6807
Hue Quach, Administrative Services Director reported that fiscal year 2010-11 end numbers
exceeded the City's initial surplus estimate during the fiscal year 2011-12 budget process; that it
was projected that the General Fund would end the fiscal year with a projected surplus of
$1,105,525; and noted that the surplus was then "rolled over" and used to balance the fiscal year
2011-12 General Fund Operating Budget; and reported that staff has closed the 2010-11 fiscal
year's financial statements and reported that the fiscal year 2010-11 ending surplus is a little over
$2.4 million; he reported on revenues increases, expenditures, use of surplus and economic
outlook; and indicated that staff is proposing that the City Council approve the transfer of $1.0
million to the Workers Compensation/Liability Self-Insurance Fund and $500,000 to the Emergency
Response Fund to cover some of the costs incurred as a result of the recent windstorms. He stated
that staff will continue to monitor the budget for any sudden changes in revenues or expenditures;
and that staff will return to the City Council for fiscal year 2011-12 mid-year budget presentation in
February.
It was moved by Council Member Chandler, seconded by Council Member Segal and carried on roll
call vote to adopt Resolution No. 6807 approving fund transfers as specified therein into the
Workers Compensation/Liability Self-Insurance Fund and the Emergency Response Fund as part of
the fiscal year 2011-12 operating budget.
AYES: Council Member Amundson, Harbicht, Segal and Kovacic
NOES: None
ABSENT: Council Member Chandler
Mayor Kovacic complimented Linda Garcia and Kristen Olafson on the City's Newsletter.
12-06-11
53:0218
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting at 11:30 p.m. to Thursday,
December 15, 2011, 10:00 a.m. in the Police Department EOC Room located at 250 W. Huntington
Drive, Arcadia.
James H. Barrows, City Clerk
/1' 61
By:
Lisa Mussenden
Chief Deputy City Clerk/Records Manager
12-06-11
54:0001
CITY COUNCIL/REDEVELOPMENT AGENCY
REGULAR MEETING MINUTES
TUESDAY, JANUARY 3, 2012
CALL TO ORDER- Mayor Kovacic called the meeting to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Segal and Kovacic
ABSENT: None
STUDY SESSION PUBLIC COMMENTS (5 minutes per person) — No one appeared.
STUDY SESSION (OPEN TO THE PUBLIC)
a. Report, discussion and direction regarding implications of the Supreme Court
decision concerning Assembly Bills 1X26 and 1X27 related to Redevelopment
City Attorney Stephen Deitsch announced that prior to the regular meeting, the City Council met in
Study Session to discuss the implications of a California Supreme Court decision dealing with
Assembly Bills 26 and 27 relating to redevelopment in California; he reported that the Assembly
Bills pertained to the State of California budget and Redevelopment Agencies; that AB26 eliminated
Redevelopment throughout the State of California and AB27 would have allowed for the
continuation of redevelopment agencies in communities where the community would make a
payment to the State of California in order for it to be allowed to continue redevelopment; he noted
that the Supreme Court considered the constitutionality of the two Assembly Bills and determined
that AB26 was constitutional and the Supreme Court upheld the elimination of redevelopment
throughout California and struck down Assembly Bill 27 which meant that Redevelopment Agencies
could not be resurrected and that redevelopment could not continue in the State of California.
He stated that the City Council considered the implications of the Supreme Court decision and
determined by a unanimous 5-0 vote that the City of Arcadia and City Council would act as a
successor agency to the Arcadia Redevelopment Agency for purposes of winding down
redevelopment and its affairs as described in Assembly Bill 26.
THE CITY COUNCIL/REDEVELOPMENT AGENCY ADJOURNED TO OPEN SESSION
Mayor/Agency Chair Kovacic called the regular meeting to order at 7:06 p.m.
INVOCATION — Reverend Rick Seely, The Church of Jesus Christ of Latter-day Saints
PLEDGE OF ALLEGIANCE — Scott Hettrick, Executive Director of the Chamber of Commerce.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Council/Agency Member Amundson, Chandler, Harbicht, Segal and Kovacic
ABSENT: None
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSION/STUDY
SESSION ITEMS
01-03-12
54:0002
City Attorney Stephen Deitsch announced that prior to the regular meeting, the City Council met in
Study Session to discuss the implications of a California Supreme Court decision dealing with
Assembly Bills 26 and 27 relating to redevelopment in California; he reported that the Assembly
Bills pertained to the State of California budget and Redevelopment Agencies; that AB26 eliminated
Redevelopment throughout the State of California and AB27 would have allowed for the
continuation of redevelopment agencies in communities where the community would make a
payment to the State of California in order for it to be allowed to continue redevelopment; he noted
that the Supreme Court considered the constitutionality of the two Assembly Bills and determined
that AB26 was constitutional and the Supreme Court upheld the elimination of redevelopment
throughout California and struck down Assembly Bill 27 which meant that Redevelopment Agencies
could not be resurrected and that redevelopment could not continue in the State of California. He
discussed the pros and cons of the City and City Council becoming the successor agency to the
Arcadia Redevelopment Agency for purposes of winding down redevelopment and its affairs as
described in Assembly Bill 26; and explained the oversight board who would be making all
decisions.
It was moved by Council Member Chandler, seconded by Council Member Harbicht and carried on
roll call vote that the City Council and City of Arcadia would act as a successor agency to the
Arcadia Redevelopment Agency for purposes of winding down redevelopment and its affairs as
described in Assembly Bill 26.
AYES: Council Member Chandler, Harbicht, Amundson, Segal and Kovacic
NOES: None
ABSENT: None
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS - Mr. Penman announced that supplemental information was
distributed to the City Council from the five Homeowner Associations requesting revisions to
Resolution No. 6770 and will be discussed under City Manager Item 2.a.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE
READING IN FULL
A motion was made by Council Member Chandler, seconded by Council Member Segal I to read all
ordinances and resolutions by title only and waive the reading in full.
PUBLIC COMMENTS
Gene Glasco, President of the Arcadia Historical Society appeared and announced that on January
27, 2012 the Lutheran Church will conduct a meeting and the speaker will be Margaux Viera, the
great great great granddaughter of Elias"Lucky" Baldwin.
Mia Davidson appeared and complimented the City for the superb response and clean-up efforts
after the recent wind storm; she expressed concerns regarding trash being generated around new
construction sites at 859, 865 and 901 Monte Verde Drive and would like to see the City enforce its
rules and regulations during the construction.
Mr. Penman noted that staff will look into the matter including the possibility of posting rules and
regulations at construction sites.
01-03-12
54:0003
Mary Dougherty, President of the Santa Anita Oaks Homeowners Association appeared and
reported that the committee of the Joint ARB Chairpersons of Five Homeowners Associations
requested the City Council reconsider the elimination of the protected trees from Resolution No.
6770; and announced she is in the process of becoming a candidate for City Council in the April
2012 Election.
REPORTS FROM THE CITY COUNCIL AND CITY CLERK
Council Member Chandler had no comments.
Council Member Segal commended staff in their clean-up efforts of the streets after the windstorm
and wished everyone a Happy New Year.
Council Member Amundson echoed Council Member Segal's comments and also commended staff
on their clean-up efforts and asked that everyone be prepared for emergencies; he announced that
Arcadia Downtown Business Association guide maps are available and show different places to
shop and eat in Arcadia and noted that the map can be found at various business locations; he
cautioned residents to be wary of people presenting themselves as utility company workers and
encouraged residents not to answer the door if in doubt and to call the police.
In response to Council Member Amundson's comments, Police Chief Guthrie explained what steps
residents should take when encountered with a suspicious situation or suspicious person at their
door.
Mayor Pro Tern Harbicht also commended City staff and employees on a well organized
Emergency Operation Center and for their professionalism; he noted that the City's Emergency
Fund will be used to cover emergency costs relating to the wind storm.
City Clerk James Barrows wished everyone a Happy New Year; he congratulated Torn Landis,
Director of Arcadia High School Band on his retirement; and also commended and thanked City
staff for all their efforts during the windstorm.
Mayor Kovacic congratulated the Public Works Department for receiving the "Project of the Year
Award' for the soccer field turf replacement project at the American Public Works Association
Southern California Chapter awards luncheon; he thanked the Arcadia Beautiful Commission for all
their hard work in selecting Arcadia Beautiful Holiday Award recipients; he congratulated the
Arcadia High School Marching Band for representing the City in the Rose Parade; he also thanked
City staff for all their clean-up efforts after the heavy windstorm; and noted that everyone should
once in a while take a step back and see how truly blessed we are for living in a great City like
Arcadia.
1. CONSENT CALENDAR
CITY COUNCIL ITEMS:
a. Accept all work performed by Downing Construction for the Water Main Replacement
Project as complete and authorize the final payment to be made in accordance with
the contract documents, subject to retention of$34,320.
Recommended Action: Approve
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54:0004
b. Adopt the Mitigated Negative Declaration and Mitigation Monitoring Program for the
Huntington Drive Capacity Improvement Project and authorize and direct he City
Manager to enter into an Access Permit and License Agreement with the County of
Los Angeles to enter Arcadia County Park to perform work incidental to the widening
of Huntington Drive and direct the City Manager to execute a Sales and Purchase
Agreement with the County of Los Angeles to purchase property located at Arcadia
County Park adiacent to Huntington Drive for the widening of Huntington Drive.
Recommended Action: Approve
c. Authorize the City Manager to execute a Professional Services Agreement with
IDModelinq for the Orange Grove Water Facility Blending Model in the amount of
$21,219; waive any informality in the bid or bidding process and authorize the City
Manger and City Clerk to execute a contract in a form approved by the City Attorney.
Recommended Action: Approve
d. Authorize the purchase of eight (8) P25-compliant UHF portable radios and related
equipment in an amount not to exceed $37,000.
Recommended Action: Approve
It was moved by Council Member Segal, seconded by Council Member Chandler and carried on roll
call vote to approve Consent Calendar items 1.a through 1.d.
AYES: Council Member Segal, Chandler, Amundson, Harbicht, and Kovacic
NOES: None
ABSENT: None
CITY MANAGER/EXECUTIVE DIRECTOR ITEMS
a. Adopt Resolution No. 6770 creating a single resolution that contains design
guidelines, development standards, and processing procedures for construction in all
five single family Homeowners' Association areas.
Recommended Action: Adopt
Jason Kruckeberg, Assistant City Manager/Development Services Director stated that at the
December 6, 2011, the City Council requested that staff make revisions to Resolution No. 6770 as
requested and bring it back for approval. Mr. Kruckeberg discussed and explained those areas the
City Council focused primarily on relating to tree protection, notification and the process to consider
"short form" applications.
It was moved by Council Member Amundson, seconded by Council Member Kovacic and carried on
roll call vote to revise Section 4.M (Trees) of Resolution No. 6770 with the following wording: "no
living oak, sycamore, magnolia, pine or redwood tree with a trunk diameter larger than 6 inches,
measured at DBH (the standard arborist measurement is taken 4 1/2 feet above ground on the high
side), that is located between the home and street, shall not be cut down, killed and/or removed in
any manner, without first securing the written permission of the ARB. Such permission shall not be
reasonably withheld."
AYES: Council Member Amundson and Kovacic
NOES: Council Member Chandler, Harbicht and Segal
ABSENT: None
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54:0005
The motion made by Council Member Segal to adopt Resolution No. 6770 creating a single
resolution that contains design guidelines, development standards, and processing procedures for
construction in all five single family Homeowners' Association areas as drafted, allowing the HOAs
to include landscaping and hardscape into their review authority, died for lack of a second.
A second motion was made by Council Member Segal, seconded by Council Member Kovacic to
adopt Resolution No. 6770 as drafted.
A substitute motion was made by Council Member Harbicht, seconded by Council Member
Chandler to adopt Resolution No. 6770 creating a single resolution that contains design guidelines,
development standards, and processing procedures for construction in all five single-family
Homeowners' Association areas; and, eliminating the areas that make mention of landscape and
hardscape review authority from the proposed draft resolution attached to the January 3, 2012 staff
report.
City Attorney Deitsch explained that under Robert's Rules of Order the substitute motion would be
voted on first and if the substitute motion fails then the original motion can be voted on.
AYES: Council Member Harbicht and Chandler
NOES: Council Member Amundson, Segal and Kovacic
ABSENT: None
Following discussion by the City Council; it was moved by Council Member Segal, seconded by
Council Member Kovacic and carried on roll call vote to adopt Resolution No. 6770 determining and
amending regulations applicable to real property in the single-family Homeowners' Association
Architectural Design Zone areas.
AYES: Council Member Segal, Kovacic and Amundson
NOES: Council Member Chandler and Harbicht
ABSENT: None
b. Report and discussion regarding an update of the windstorm that occurred in the City
on December 1, 2011.
Recommended Action: Receive and File
Continue in place Resolution No. 6811 ratifying the proclamation of the existence of
a local emergency within the City issued on December 1, 2011 pertaining to the
extreme wind event which began on November 30, 2011.
Recommended Action: Review and continue in place; and
Adopt Resolution No. 6813 authorizing designated staff to file with the California
Emergency Management Agency requests for financial assistance under the Natural
Disaster Assistance Act and similar statutes.
Recommended Action: Adopt
Tom Tait, Public Works Services Director provided a power point presentation of the windstorms
that caused a power outage throughout the City beginning on November 30 and caused an
estimated $2.8 million dollars in damages. He reported on broken sidewalks, tree stump removal
and grinding, missing street and traffic sings, street lights, trees and traffic signals and reported that
at a later date, staff will finalize infrastructure repair and restoration costs and prepare plans and
specifications in order to award contracts for repairs; and discussed grant funding opportunities;
and options to make mulch available to residents and finding industrial and commercial uses.
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54:0006
City Manager Penman noted that it does not look positive for the City to qualify for Federal or State
funding due to the budget deficits at the State and not meeting the Federal funding threshold.
City Attorney Stephen Deitsch reported that the City Council previously and timely adopted a
proclamation of the existence of a local emergency, in order to keep the emergency proclamation in
place the California Government Code requires that the City Council review the need for continuing
the local emergency at least once every 30 days until the governing body terminates the local
emergency; additionally the city must be aware that it must apply for California emergency funds by
February 1, 2012 which is within 60 days of the day of initial local proclamation by submitting a
completed Project Application; that before applying for these funds, the City Council must pass a
resolution designating an agent for submission and execution of documents relating to the funding
therefore it is staff's recommendation that the City Council continue in place Resolution No. 6811
and adopt Resolution No. 6813.
It was moved by Council Member Harbicht, seconded by Council Member Chandler and carried on
roll call vote to continue in place Resolution No. 6811 ratifying the proclamation of the existence of
a local emergency within the City issued on December 1, 2011 pertaining to the extreme wind event
which began on November 30, 2011; and adopt Resolution No. 6813 authorizing designated staff to
file within the California Emergency Management Agency requests for financial assistance under
the Natural Disaster Assistance Act and similar statutes.
AYES: Council Member Harbicht, Chandler, Amundson, Segal and Kovacic
NOES: None
ABSENT: None
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting in memory of Coach Bob Jackson
at 9:06 p.m. to Tuesday, January 17, 2012, 6:00 p.m. in the City Council Chamber Conference
Room located at 240 W. Huntington Drive, Arcadia.
James H. Barrows, City Clerk
/1,61 (1),,,i-m
By:
Lisa Mussenden
Chief Deputy City Clerk/Records Manager
01-03-12