HomeMy WebLinkAboutItem 1f: Contract with West-Lite Supply for Electrical Lighting and Accessories 1...•s.rnIfOI.a 10
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STAFF REPORT
Public Works Services Department
DATE: February 7, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE
ORDER CONTRACT WITH WEST-LITE SUPPLY COMPANY, INC. FOR
THE PURCHASE OF ELECTRICAL LIGHTING AND ACCESSORIES IN
THE AMOUNT NOT TO EXCEED $46,574.69
Recommendation: Approve
SUMMARY
To ensure electrical street lighting parts and miscellaneous light fixtures are purchased
at the best price and delivered in a timely manner, staff conducted a formal bidding
process for the purchase of electrical lighting and accessories that are used on a day-
to-day bases.
The City Clerk opened sealed bids on January 17, 2012. Staff has evaluated all of the
bid documents and found the most responsive/responsible bidder to be West-Lite
Supply Company Inc. Staff recommends that the City Council authorize the City
Manager to execute a contract with West-Lite Supply Company, Inc. for the purchase of
electrical lighting and accessories in the amount not to exceed $46,574.69.
DISCUSSION
The Warehouse maintains ballasts, lamps, fixtures and other related lighting
accessories that are essential for the daily maintenance of City-owned street lights and
other lighting fixtures used at City-owned facilities. Most items used in conjunction with
lighting needs are considered a revolving inventory item and must be replaced to
continue the smooth-day-to-day operations of the street lights and lights in City facilities.
To ensure electrical street lighting parts and miscellaneous light fixtures are purchased
at the best price and delivered in a timely manner, staff conducted a formal bidding
process for the purchase of electrical lighting and accessories. Notice inviting bids was
published in the adjudicated paper and bid packages were distributed to area
contractors. The City Clerk opened sealed bids on January 17, 2012 with the following
results:
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Mayor and Council
February 7, 2012
Bidder Location Bid Amount
West-Lite Supply Co., Inc. Cerritos, CA $46,574.69
Main Electric Supply Co., LLC Los Angeles, CA $50,254.46
Rayvern Lighting Supply Co., Inc. Paramount, CA $54,554.90
Staff has reviewed the bid documents and the vendor's background and concluded that
West-Lite Supply Company, Inc. is the lowest responsible bidder. West-Lite Supply
Company Inc. has worked for the City in the past and has provided quality service.
Therefore, staff recommends that the City Council award a purchase order contract to
West-Lite Supply Company, inc. for the purchase of electrical lighting and accessories
in the amount not to exceed $46,574.69
FISCAL IMPACT
Sufficient funds have been budgeted in the 2011-12 Capital Improvement and
Operating Budgets.
RECOMMENDATION
1. Award a contract to West-Lite Supply Company, inc. for the purchase of
electrical lighting and accessories in the amount not to exceed $46,574.69
2. Waive any informality in the bid or bidding process
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved by:
Donald Penman, City Manager
TT:DM
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