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HomeMy WebLinkAboutItem 1d: Contract Extension with Vargas Olson for Construction Maintenance Services pFALFOR• ALIy'9 ti. j`. o*,m4ntty otk%°`� STAFF REPORT Public Works Services Department DATE: February 7, 2012 TO: Mayor and City Council FROM: Tom Tait, Public Works Services Director Prepared by: Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR CONTRACT EXTENSION WITH VARGAS OLSON ENTERPRISES, INC. FOR CONSTRUCTION MAINTENANCE SERVICES AT VARIOUS CITY FACILITIES IN THE AMOUNT OF $105,770 Recommendation: Approve SUMMARY On February 1, 2011 the City Council authorized the City Manager to execute a one (1) year Agreement with optional contract extensions to Vargas Olson Enterprises, Inc. for construction maintenance services at various City facilities. Vargas Olson Enterprises, Inc. is reaching the end of their contract and has submitted a written offer to extend the existing contract for an additional year with no increase in pricing. Based on the excellent service provided by Vargas Olson Enterprises, Inc. during the previous year, staff recommends that the City Council authorize the City Manager to execute a one (1) year contract extension with Vargas Olson Enterprises, Inc. for construction maintenance services at various City facilities in the amount of$105,770. DISCUSSION The Public Works Services Department is responsible for the maintenance of all City facilities, which includes preventative maintenance programs at City parks and all City owned facilities. As part of the City's ongoing facilities maintenance program, the construction maintenance services contract allows the contractor to conduct a variety of scheduled and unscheduled building improvements funded, through the Capital Improvement Program (CIP) and each department's operating budgets. In addition, the construction maintenance services contract allows for any extraordinary services that include emergency response due to sanitary sewer overflows, which at times cause damage to public facilities and/or private homes. Mayor and City Council February 7, 2012 Vargas Olson Enterprises, Inc. contract amount is a not-to-exceed amount. However, this does not necessarily mean that this amount is what is going to be spent. The work performed is based on Capital Improvement Projects and extraordinary repair work. For example, this can include demolition, framing, drywall installation, plastering, installation of carpet tiles, ect. Based on their excellent service in the previous years, staff recommends that the City Council approve a one (1) year contract extension to Vargas Olson Enterprises, Inc. for construction maintenance services at various City facilities in the amount $105,770. FISCAL IMPACT Sufficient funds have been budgeted in the 2011-2012 Capital Improvement and Operating Budgets. RECOMMENDATION 1. Award a one (1) year contract extension with Vargas Olson for construction services maintenance at various City facilities in the amount $105,770. 2. Authorize the City Manager and City Clerk to execute a contract amendment in a form approved by the City Attorney. Approved by: -40 Donald Penman, City Manager TT:DM