HomeMy WebLinkAboutItem 1d: Contract Extension with Vargas Olson for Construction Maintenance Services pFALFOR•
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Public Works Services Department
DATE: February 7, 2012
TO: Mayor and City Council
FROM: Tom Tait, Public Works Services Director
Prepared by: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE THE CITY MANAGER TO EXECUTE A ONE (1) YEAR
CONTRACT EXTENSION WITH VARGAS OLSON ENTERPRISES, INC.
FOR CONSTRUCTION MAINTENANCE SERVICES AT VARIOUS CITY
FACILITIES IN THE AMOUNT OF $105,770
Recommendation: Approve
SUMMARY
On February 1, 2011 the City Council authorized the City Manager to execute a one (1)
year Agreement with optional contract extensions to Vargas Olson Enterprises, Inc. for
construction maintenance services at various City facilities. Vargas Olson Enterprises,
Inc. is reaching the end of their contract and has submitted a written offer to extend the
existing contract for an additional year with no increase in pricing.
Based on the excellent service provided by Vargas Olson Enterprises, Inc. during the
previous year, staff recommends that the City Council authorize the City Manager to
execute a one (1) year contract extension with Vargas Olson Enterprises, Inc. for
construction maintenance services at various City facilities in the amount of$105,770.
DISCUSSION
The Public Works Services Department is responsible for the maintenance of all City
facilities, which includes preventative maintenance programs at City parks and all City
owned facilities. As part of the City's ongoing facilities maintenance program, the
construction maintenance services contract allows the contractor to conduct a variety of
scheduled and unscheduled building improvements funded, through the Capital
Improvement Program (CIP) and each department's operating budgets. In addition, the
construction maintenance services contract allows for any extraordinary services that
include emergency response due to sanitary sewer overflows, which at times cause
damage to public facilities and/or private homes.
Mayor and City Council
February 7, 2012
Vargas Olson Enterprises, Inc. contract amount is a not-to-exceed amount. However,
this does not necessarily mean that this amount is what is going to be spent. The work
performed is based on Capital Improvement Projects and extraordinary repair work. For
example, this can include demolition, framing, drywall installation, plastering, installation
of carpet tiles, ect.
Based on their excellent service in the previous years, staff recommends that the City
Council approve a one (1) year contract extension to Vargas Olson Enterprises, Inc. for
construction maintenance services at various City facilities in the amount $105,770.
FISCAL IMPACT
Sufficient funds have been budgeted in the 2011-2012 Capital Improvement and
Operating Budgets.
RECOMMENDATION
1. Award a one (1) year contract extension with Vargas Olson for
construction services maintenance at various City facilities in the
amount $105,770.
2. Authorize the City Manager and City Clerk to execute a contract
amendment in a form approved by the City Attorney.
Approved by: -40
Donald Penman, City Manager
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