HomeMy WebLinkAboutAgenda: 02/07/2012 CITY OF ARCADIA
City Council/Successor Agency Regular Meeting
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Tuesday, February 7, 2012, 6:00 p.m.
AGENDA
Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act,persons with a disability who require a disability related modification or accommodation in
order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City
Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure
accessibility to the meeting.
CALL TO ORDER
ROLL CALL OF CITY COUNCIL MEMBERS:
Gary Kovacic, Mayor
Robert Harbicht, Mayor Pro Tern
Peter Amundson, Council Member
Roger Chandler, Council Member
Mickey Segal, Council Member
PUBLIC COMMENTS—CLOSED SESSION/STUDY SESSION (5 minute time limit per person)
Any person wishing to address the City Council on any Closed Session/Study Session items is
asked to complete a "public comments" card available in the Council Chamber Lobby. The
completed card should be submitted to the City Clerk prior to the start of the Closed Session/Study
Session meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City
Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on
any items not listed on the posted agenda.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel
regarding anticipated litigation —one (1) case.
STUDY SESSION
a. New City Hall Cost and Financing Update.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public
inspection in the City Clerk's office located at 240 W.Huntington Drive,Arcadia,California, during normal business hours.
7:00 pm, City Council Chamber
RECONVENE CITY COUNCIL MEETING TO OPEN SESSION
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL MEMBERS:
Gary Kovacic, Mayor
Robert Harbicht, Mayor Pro Tern
Peter Amundson, Council Member
Roger Chandler, Council Member
Mickey Segal, Council Member
REPORT FROM CITY ATTORNEY ON CLOSED SESSION/STUDY SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE
READING IN FULL
PRESENTATIONS
a. Presentation of car wash tickets to City Employees from the Arcadia Chinese
Association.
PUBLIC COMMENTS (5 minute time limit per person)
Any person wishing to address the City Council during the public comment period is asked to
complete a "public comments" card available in the Council Chamber Lobby. The completed card
should be submitted to the City Clerk prior to the start of the 7:00 p.m. open meeting. Each speaker
is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act,
the City Council is prohibited from discussing or taking action on any items not listed on the posted
agenda.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK
1. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by
one roll call vote. There will be no separate discussion of these items unless members of the City
Council request that specific items be removed from the Consent Calendar for separate discussion.
a. Approve the Special Meeting Minutes of December 15, 2011, Regular Meeting
Minutes of January 17, 2012 and Special Meeting Minutes of January 24, 2012.
Recommended Action: Approve
b. Continue in place Resolution No. 6811 ratifying the proclamation of the existence of
a local emergency within the City issued on December 1, 2011 pertaining to the
extreme wind event which began on November 30, 2011.
Recommended Action: Review and continue in place
c. Adopt Resolution No. 6816 declaring that weeds, brush, rubbish and refuse upon or
in front of specified property in the City are a seasonal and recurrent public nuisance
and declaring its intention to provide for the abatement thereof and to schedule the
protest public hearing for February 21, 2012.
Recommended Action: Adopt
d. Authorize and direct the City Manager to execute a one (1) year contract extension
with Vargas Olson Enterprises, Inc. for Construction Maintenance Services at
various City facilities in an amount not to exceed $105,770.
Recommended Action: Approve
e. Authorize and direct the City Manager to execute a one (1) year contract extension
with Waste Management Curbside, LLC for residential collection of household
hazardous waste in the amount of$20,000.
Recommended Action: Approve
f. Authorize and direct the City Manager to execute a purchase order contract to West-
Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in
the amount not to exceed $46,574.69.
Recommended Action: Approve
g. Authorize and direct the City Manager to execute a Professional Services Agreement
with Cumming for Construction Support Services for the City Hall Internal Renovation
Project in the amount of $40,000 including a 10% contingency and approve an
appropriation in the amount of$44,000 from the Capital Outlay Fund.
Recommended Action: Approve
2. CITY MANAGER ITEMS
a. "Sustainable Arcadia" — Update and progress on the City's Resource Sustainability
Policies and Programs.
Recommended Action: Adopt the Sustainable Arcadia Program as City policy
consistent with the General Plan and adopt the Resource Protection and
Sustainability Report as a single, coordinated policy document to direct City efforts
and actions on environmental programs.
b. Authorize and direct the City Manager to execute a Professional Services Agreement
with La Canada Design Group for Architectural Design Services for the City Hall
External Renovation Project in the amount of $36,527 including a 10% contingency
and approve an appropriation in the amount of $40,200 from the Capital Outlay
Fund.
Recommended Action: Approve
ADJOURNMENT
The City Council will adjourn this meeting in memory of Arcadia Fire Captain Andy Troncale and
Arcadia resident Ed Schreiner to February 21, 2012, 6:00 p.m. in the City Council Chamber
Conference Room located at 240 W. Huntington Drive, Arcadia.