HomeMy WebLinkAboutNovember 7, 2006NOTICE OF SPECIAL MEETING
~lty Of
Arcadia
Office of the
Clty COU11C11
Roger Chandler
Mayor
Mickey Segal
Mayar Pro tempore
Peter M. Amundsoii
CouncilMember
As authorized by California Government Code Section 54956,
a Special Meeting of the Arcadia City Council is hereby called to be
held at the City of Arcadia Council Chambers Conference Room, 240
W. Huntington Drive, Arcadia, California at 5:00 p.m. on IVovember 7,
2006.
At this Special Meeting, the following matters will be discussed,
considered and acted upon:
Roben C. Hazbicht
Council Member
_.._.._._____
John Wuo
Cauncil Member
CLOSED BESSION
Pursuant to Government Code Section 54956.9(a) to
confer with legal counsel ~ regarding the workers'
compensation case of Mark Bufkin,
Pursuant to Government Code Section 54956.9(a) to
confer with legal counsel regarding the case of Dean
Vandenburqh v. Citv of Arcadia, et. al. Los Angeles
County 5uperior Court Case Number GCo36574.
c. Pursuant to Government Code Section 54956.9(c) to
conferwith legal counsel regarding potential litigation-
one (1) case.
d. Conference with Real Property Negotiators pursuant to
~ Govemment Code Section 54956.8:`
Property Description: Southerly parking area of Santa
Anita Race Track Property.
Negotiating Parties: C~: City Manager, Assistant City
Manager/Development Services
Directorand CityAttomey.
Proqertv Owner. Caruso Affiliated,
Caruso Property Management
Company, Magna Entertainment
Corporation, the Santa Anita
Companies and the Los Angeles
Turf Club.
Under Negotiation: Price and terms of payment.
240 Wes[ Hw~tington Drive
Post Office Box 60021
Arcadia, CA 91066-6021
(626)574-5403
(626) 446-5729 Fa~c
e. Conference with real property negotiators (Government Code
Section 54956.8)
Property:
55 W. Huntington Dr.
21 Morlan PI.
28 W. Santa Clara
41 W. Huntington Dr.
27 W. Huntington Dr.
Property Owner:
Paul Rusnak
Wendy Doo (Church in Arcadia)
Don and Ray Dahlgren
Manuel De Jesus Romero
Richard Fisher (Tempelkadian)
Negotiating Parties - Agency Deputy Executive Director
Under Negotiation - Price and terms of payment
Priorto going into closed session there will be time reserved for
those in the audience who wish to address the City Council regarding
the above items.
No further business other than the above will be considered at
this meeting.
Dated:.November2, 2006 ~/C!~
Mayor the City of Arcadia
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT,
PERSONS WITH A DISABILITY WHO REQUIRE A DISABILITY
RELATED MODIFICATION OR ACCOMMODATION IN ORDER TO
PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR
SERVICES, MAY REQUEST SUCH MODIFICATION OR
ACCOMMODATION FROM THE CITY CLERK AT (626} 574-5455.
NOTIFICATION 48 HOURS PRIOR TO THE MEETING WITH
ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO
ASSURE ACCESSIBILITY TO THE MEETING.
` ~ `~ ~FF~A
. ~ CITY OF ARCADIA
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CITY COUNCIL/REDEVELOPMENT AGENCY
°A ,,~' REGULAR MEETING
TUESDAY, NOVEMBER 7, 20U6
AGENDA
6:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive
CALL TO ORDER
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Roger Chandler, Mayor/Agency Chair
Mickey Segal, Mayor Pro Tem/Agency Vice Chair
Peter Amundson, Council/Agency Member
Bob Harbicht, Council/Agency Member
John Wuo, Council/Agency Member
STUDY SESSION PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City Council/Redevelopment Agency during the Public
Comments period is asked to complete a"Public Comments° card available in the Council
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the Closed Session/Study Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from_ discussing topics or issues unless they appear on the posted Agenda.
STUDY SESSION
a. Presentation and discussion regarding City Council, Emergency Operations
7:00 p.m., City Council Chamber
RECONVENE CITY COUNCILIREDEVELOPMENT AGENCY MEETING TO OPEN SESSION
INVOCATION
Reverend Philip Wood, Church of the Good Shepherd
PLEDGE OF ALLEGIANCE
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
Chandler, Segal, Amundson, Harbicht; and Wuo
REPORT FROM CITY ATTORNEY/AGENCY COUNSEL ON CLOSED SESSIONlSTUDY
SESSION ITEMS
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATIONS AND PROCLAMATIONS
a. Proclamation in honor of Arcadia Festival of Bands Month.
1. PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or
testimony concerning the proposed items of consideration. You are hereby advised that should
you desire to legally challenge any action taken by the City Council with respect to any Public
Hearing item on this agenda, you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the Public Hearing.
CITY COUNCIL ITEMS:
a.
PUBLIC COMMENTS (5 minutes per person)
Any person wishing to address the City CounciURedevelopment Agency during the Public
Comments period is asked to complete a"Public Comments" card available in the Councii
Chamber Lobby. The completed form should be submitted to the City Clerk/Agency Secretary
prior to the start of the 7:00 p.m. Open Session.
In order to conduct a timely meeting, there will be a five (5) minute time limit per person. All
comments are'to be directed to the City Council/Redevelopment Agency and we ask that proper
decorum be practiced during the meeting. State law prohibits the City Council/Redevelopment
Agency from discussing topics or issues unless they appear on the posted Agenda.
REPORTS FROM ELECTED OFFICIALS
2. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no separate discussion of these items unless
members of the City.Council/Redevelopment Agency request specific items be removed from
the Consent Calendar for separate action.
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES. OCTOBER 17. 2006.
Recommended Action: Approve
Recommended Action: Adopt
:;'
CITY COUNCIL ITEMS:
b: REGULAR MEETING MINUTES OCTOBER 17. 2006.
Recommended Action: Approve
~ c.
d.
e.
f.
Recommended Action: Introduce
FROM PACIFIC PARKING SYSTEMS.
Recommended Action: Approve
3. CITY MANAGER
a.
ADJOURNMENT
The next Regular Meeting of the City Council/Redevelopment Agency will be.November 21,
2006, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington
Drive, Arcadia.
PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PERSONS WITH A DISABILITY
WHO REQUIRE A DISABILITY-RELATED MODIFICATION OR ACCOMODATION IN ORDER
TO PARTICIPATE IN A MEETING, INCLUDING AUXILIARY AIDS OR SERVICES, MAY
REQUEST SUCH MODIFICATION OR ACCOMODATION FROM THE CITY CLERK AT (626)
574-5455. NOTIFlCATlON 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY
TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THE -
MEETING.
IN THE AMOUNT OF $50.000.
Recommended Action: Approve
Recommended Action: Adopt
• CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
ANNOTATED AGENDA
NOVEMBER 7, 2006
STUDY SESSION
a. PRESENTATION AND DISCUSSION REGARDING CITY COUNCIL POSTPONED TO
EMERGENCY OPERATIONS. A FUTURE DATE
1. PUBLIC HEARING
a. RESOLUTION NO. 6540 ESTABLISHING A NEW TEMPORARY ALL ADOPTED 5-0
NIGHT PARKING PERMIT FEE AND UPDATING THE BAIL
SCHEDULE AND DELINQUENT PENALTIES FOR PARKING
VIOLATIONS.
2. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES, OCTOBER 17, 2006. APPROVED 3-0
HARBICHT AND
SEGAL
ABSTAIN
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES, OCTOBER 17, 2Q06. APPROVED 3-0
HARBICHT AND
SEGAL
ABSTAIN
c. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO GENERAL APPROVED 5-0
PUMP COMPANY, INC. TO PROVIDE PREVENTIVE
MAINTENANCE SERVICES AND REPAIR OF CITY ONVNED WATER
WELLS AND BOOSTER PUMPS IN THE AMOUNT OF $300,000.
d. AWARD A ONE (1) YEAR CONTRACT EXTENSION TO GRACE APPROVED5-0
BUILDING MAINTENANCE COMPANY, INC. IN THE AMOUNT OF
$326,470 FOR JANITORIAL AND PORTER SERVICES AT VARIOUS
CITY FACILITIES.
e. AWARD A THREE (3) MONTH PURCHASE ORDER CONTRACT TO APPROVED 5-0
HUGHES SUPPLY, INC., FOR THE PURCHASE OF VALVES,
BRASS FITI'INGS AND RELATED ACCESSORIES FOR THE CITY'S
WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $50,000.
f. ORDINANCE NO. 2220 AMENDING THE CITY'S UNIFORM INTRODUCED
TRAFFIC ORDINANCE.
WAIVE THE INFORMAL BIDDING PROCESS AND APPROVE THE APPROVED 5-0
PURCHASE OF A SELF-SERVICE PARKING PERMIT VENDING
MACHINE FROM PACIFIC PARKING SYSTEMS.
,,
3. CITY MANAGER
RESOLUTION NO. 6539 ANIENDING RESOLUTION NO. 5608 ADOPTED 4-1
RELATED TO LONGEVITY PAY AND RETIRED HEALTH
INSURANCE AND AUTHORIZE THE CITY MANAGER TO
IMPLEMENT LONGEVITY PAY AND PAID HEALTH FOR RETIREES'
SPOUSES FOR CITY EMPLOYEES.
i
E: . _
48:0098
CITY COUNCIUREDEVELOPMENT AGENCY
SPECIAL.MEETING MINUTES
TUESDAY, NOVEMBER 7, 2006
As authorized by California Government Code Section 54956. The City Council and
Redevelopment Agency of the City of Arcadia met at 5:00 p.m. in a Special Meeting at the
Arcadia City Council Chamber Conference Room.
CALL TO ORDER
The Mayor Chandler called the meeting in order at 5:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Amundson, Harbicht, Segal, Wuo and Chandler
ABSENT: None
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a) to confer with legal
counsel regarding the workers' compensation case of Mark Bufkin.
b. Pursuant to Government Code Section 54956.9(a) to confer with legal
counsel regarding the case of Dean Vandenburgh v. Citv of Arcadia, et. al.
Los Angeles County Superior Court Case Number GC036574.
c. Pursuant to Government Code Section 54956.9(c) to confer with legal
counsel regarding potential litigation - one (1) case.
d. Conference with real property negotiators pursuant to Government Code Section
54956.8:
Property Description: Southerly parking area of Santa Anita
Race Treck Property.
Negotiating Parties: C~: City Manager, Assistant City
Manager/Development Services
Director and City Attorney.
Propertv Owner: Caruso Affiliated,
Caruso Property Management
Company, Magna Entertainment
Corporation, the Santa Anita
Companies and the Los Angeles Turf
Club.
Under Negotiation: Price and terms of payment.
e. Conference with real property negotiators pursuant to Government Code Section
54956.5:
(''
1 11-07-2006
48:0099
Property:
55 W. Huntington Dr.
21 Morlan PI.
28 W. Santa Clara
41 W. Huntington Dr.
27 W. Huntington Dr.
Property Owner:
Paul Rusnak
Wendy Doo (Church in Arcadia)
Don and Ray Dahigren
Manuel De Jesus Romero
Richard Fisher (Tempelkadian)
Negotiating Parties - Agency Deputy Executive Director
Under Negotiation - Price and.terms of payment
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO STUDY SESSION
AT 6:00 P.M.
Mayor Chandler convened the Study Session to order at 6:00 p.m.
ROLL CALL OF CITY COUNCIL/REDEVELOPMENT AGENCY MEMBERS:
PRESENT: Amundson, Harbicht, Segal, Wuo and Chandler
ABSENT: None
STUDY SESSION PUBLIC COMMENTS (5 minutes per person}
STUDY SESS(ON
a. Presentation and discussion regarding City Council Emergency Operations.
The City Manager provided a brief overview of city-wide emergency operations and the City
Council role and responsibilities.
RECONVENE CITY COUNCIL/REDEVELOPMENT AGENCY MEETING TO OPEN SESSION
The Mayor convened the Open Session meeting at 7:00 p.m.
INVOCATION
Reverend Philip Wood, Church of the Good Shepherd
PLEDGE OF ALLEGIANCE
Girl Scout Troup 267
ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS:
PRESENT: Amundson, Harbicht, Segal, Wuo and Chandler
ABSENT: None
REPORT FROM CITY ATTORNEYIAGENCY COUNSEL ON CLOSED SES510N/STUDY
SESSION ITEMS
Steve Deitsch, City Attorney announced that at a noticed special meeting of the City Council
and Redevelopment Agency Board convened at 5:00 p.m. The City Council and Redevelopment
Agency considered the 5 items listed under closed session. No reportable action was taken.
2 11-07-2006
48:00100
Mayor Chandler announced that in closed session the Redevelopment Agency decided to
rescind all prior offers to purchase the property commonly known as Rod's Grill. A letter
confirming this recall of the City's previous offer of approximately $1.2 million dollars will be sent
to the owner of Rod's Grill.
The Mayor also announced that on the City Councii agenda of the November 21, 2006 an item
will be placed on the agenda regarding consideration of certifying an initiative petition which was
circulated by the owner of Rod's Grill and his supporters. If passed, no car sales, car repairs or
car servicing will be allowed in that redevelopr»ent area bounded by Huntington Drive, Santa
Anita Avenue and Morlan Place. The Mayor also announced that the City will move fonvard to
place this initiative on a ballot for a special' election for public consideration.
SUPPLEMENTAL INFORMATION FROM CITY MANAGER/EXECUTIVE DIRECTOR
REGARDING AGENDA ITEMS
None.
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
A motion was made by Council/Agency Member Amundson, seconded by Council/Agency
Member Harbicht, and carried on roll call vote to read all ordinances and resolutions tiy title only
and waive the reading in full.
PRESENTATIONS AND PROCLAMATIONS
a. Proclamation in honor of Arcadia Festival of Bands Month.
The Arcadia Festival of Bands Chairman, Mike Green accepted the proclamation.
PUBLIC HEARING
CITY COUNCIL ITEMS:
a.
City Manager Bill Kelly presented the staff report and explained the purpose of the resolution
and public hearing which establishes a new temporary all night parking peFmit fee, updates the
bail schedule and delinquent penalties for parking violations.
The Mayor opened the public hearing.
There were no members of the public appearing to provide testimony.
A motion was made by Council/Agency Member Wuo, seconded by Council/Agency Member
Segal and carried to close the public hearing.
Council Member Har6icht expressed concerns regarding the proposed automated dispensing of
overnight parking permits and the internal process of the current temporary overnight parking
11-07-2006
Recommended Action: Adopt
48:00101
permit process. Also, the question of how does this process affect parking permits for RV's was
raised by Council Member Harbicht.
Police Chief Sanderson responded to the questions raised by Council Member Harbicht
regarding the internal process of the temporary overnight parking permits and also commented
that RV's are reviewed on a case by case basis for overnight parking permits and individuals
wouid not be able to obtain an overnight parking permit through the proposed automated
machine.
Police Chief Sanderson responded to the question raised by the Council regarding the internal
process of issuing temporary and annual overnight parking permits.
Mayor Chandler asked about how the police department enforces the overnight parking
regulations and the cost of the annual parking permit.
Police Chief Sanderson responded that the early morning patrol did enforcement as time
permitted and advised that the annual overnight parking permit fee is $84.00.
Council Member Amundson commented that some of the proposed rates are about a 60%
increase.
Police Chief Sanderson responded that the vehicle code specifically allows for cities to set these
fees as long as they are consistent with other cities in the county. Also, the 60°/a increase
reflects that these fees have not been updated or a survey conducted in about 10 years.
A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member
Wuo, and carried on roll call vote, to adopt Resolution No. 6540 establishing a new temporary
all night parking permit fee and updating the bail schedule and delinquent penalties for parking
violations.
AYES: Council/Agency Members Segal, Wuo, Amundson, Harbicht and Chandler
NOES: None
PUBLIC COMMENTS (5 minutes per person)
Susannah Howard, PTSA President, Foothilis Middle School updated the Council on all the
terrific events and programs going on at Foothills Middle School. She thanked the staff and
parents at Foothills Middle School and thanked the City Council for always supporting and
considering the youth of the City.
John Twitchell, Arcadia Firefighters Association, President, spoke on behalf of the 48 uniformed
fire fighters and paramedics who comprise the finest Class I fire department in the San Gabriel
Valley. He expressed his gratitude to the City Council for their show of support of Resolution
No. 6539 as it relates to longevity pay and paid spousal medical for retired employees. He also
commented that employees who have left the City took with them valuable experience. He
thanked the City Council on behalf of the Arcadia Fire Association for their hardwork and
consideration and encouraged the City Council to unanimously adopt Resolution No. 6539 on
behalf of the Arcadia Firefighters Association and the employees of the City of Arcadia.
REPORTS FROM ELECTED OFFICIALS
Council Member Wuo announced that in the November 7, 2006 Pasadena Star News, Officer
Cortez saved a choking 4 month old baby. Council Member Wuo recognized Officer Cortez for
4 11-07-2006
48:00102
a fine job in representing the City. Couricil Member Wuo announced that the Arcadia Beautiful
Commission will be the judges for the annual holiday decoration awards the first week of
December. Decorations should be up by December 4 and lights should be on until 10:00 p.m.
He also announced that winners will receive a yard sign and gift from the Santa Squad. He also
announced that on November 28, 2006 at 6:30 p.m. at the Community Center the Planning
Commission will accept public input on the Draft Environmental Impact Report for the proposed
Caruso project. Residents interested should attend. Council Member Wuo announced the
Annual Holiday Snow Festival on Saturday, December 9 form 1:00 p.m. to 4:00 p.m. at the
Community Center. He also announced the project to move utility lines underground on Duarte
Road between Oak Avenue and EI Monte, will start early November and be complete around
June 2007. Council Member Wuo thanked Mickey Peretta and Bagwell Realty for sponsoring
the Veterans Day luncheon.
Council Member Harbicht announced that he attended the dinner commemorating the 5th
anniversary of the Ruth & Charles Gilb Arcadia Historical Museum. Council Member Harbicht
announced that he attended a fire fighter retirement dinner. Council Member Harbicht
announced on behalf of the executive director of the Red Cross about the Monte Carlo
fundraiser at Santa Anita Race Track in the Front Runner Club on Saturday, November 18th,
from 7:00 p.m. to 11:00 p.m. The cost is $75.00 a person which includes a buffet dinner and
silent auction. Anyone interested in attending should contact the Arcadia Red Cross for tickets.
Council Member Amundson announced that the polls are opened until 8:00 p.m. He also
attended the 5th anniversary celebration of the Ruth & Charles Gilb Arcadia Historical Museum.
Council Member Amundson announced that at the Historical Museum there is a photograph of
Roberta White from the 1970's. Council Member Amundson attended a luncheon honoring
David Dreier by the San Garbriel Valley Economic Partnership. He wished David Dreier well in
the election tonight. He noted that he spoke with Peter Siberell about the City's 4th of July
Celebration. According to Councilmember Amundson, Mr. Siberel! conferred that the City
cannot have fireworks at the Race Track because of the horses but would entertain a light
show. Council Member Amundson also announced that he attended the retirement dinner of
Don Shawver. He also thanked Beth and Craig Stogner and the other fire fighters who shared
the table with him. He also attended the Veterans Day luncheon. He also announced that he
was recently at LAX catching a plane to the Boston Seafood Show and noticed several soldiers
who just retumed from the Middle East and everyone stood up and applauded. Council Member
Amundson wished all veterans a great Veterans Day.
Mayor Pro Tem Segal announced that he also attended the Ruth & Charles Gilb Arcadia
Historical Museum 5th anniversary event and the retirement dinner of Don Shawver.
City Clerk Barrows commented that this is the 53rd year of band review. This is an invitational
event. There are currently 43 schools competing this year and approximately 8,000 kids
participating.
Mayor Chandler announced that he also attended all the events that all the Council Members
announced. He aiso wished former Division Chief Don Shawver a fond farewell.
2. CONSENT CALENDAR
REDEVELOPMENT AGENCY ITEMS:
a. REGULAR MEETING MINUTES. OCTOBER 17. 2006.
Recommended Action: Approve
11-07-2006
48:00103
CITY COUNCIL ITEMS:
b. REGULAR MEETING MINUTES. OCTOBER 17, 2006.
Recommended Action: Approve
c.
d.
e.
f
Recommended Action: Adopt
Public Works Services Director Pat Malloy responded to a question by Council Member
Amundson regarding item 2-c. Mr. Malloy responded to the question raised by Council Member
Amundson that contract extensions and costs are brought back to the City Council every year
for consideration.
A motion was made by Council/Agency Member Segal, seconded by Council/Agency Member
Wuo, and carried on roll call vote to approve the Consent Calendar items 2-a. through 2-f on the
City CouncillARA Consent Calendars.
AYES: Council/Agency Members Segal, Wuo, Amundson, Harbicht and Chandler
NOES: None
ABSTAIN Council/Agency Members Harbicht and Segal (Items 2-a and 2-b)
3. CITY MANAGER
a.
6 11-07-2006
Recommended Action: Approve
Recommended Action: Approve
Recommended Action: Approve
Recommended Action: Adopt
48:00104
Mayor Chandler announced that Resolution No. 6539 was carried over from the October 17,
2006 Council meeting at the request of Council Member Amundson and was previously on the
consent calendar.
The staff repoR was presented by the City Manager. The City Manager gave a brief explanation
of the purpose of this Resolution regarding longevity pay to current employees and health
benefits for spouses of retirees. The City Manager is also seeking authority from the City
Council to execute side letter agreements to the current Memorandum of Understanding with
the Arcadia City Employees Association, Arcadia Public Works Employees Association, Arcadia
Firefighters Association and the Arcadia Police O~cers' Association. The City Manager
announced that there have been numerous study sessions with the City Council regarding the
City's recruitment and retention programs. Mr. Kelly commented that these are not unusual
programs and that other cities have these types of benefits and those are the cities we are
competing against. If the City does not keep a level playing field the City will continue to have
employees leave. Mr. Kelly read the title of the resolution.
Mayor Pro Tem Segal announced that he was not at the last meeting and has not reviewed the
tape. Mayor Pro Tem Segal commented that it is important to understand that the Council
reviewed several alternatives in order to find ways to be more competitive in the market place
and at the same time to try and provide benefits to staff that would entice them to stay with the
City. Mayor Pro Tem Segal advised that this process was a little easier for him to understand,
because he does have a business that has about 180 employees and has the same issues
regarding retention of employees. Mayor Pro Tem Segal commented that this cost looks to be
in the half a million dollar range and can very easily become an on-going cost as time passes
and employees retire and complete more years of service. However, Mayor Pro Tem Segal
feels that it would be a fiscally irresponsible act if not done when you think about the cost and
efforts to retrain and replacing employees. Mr. Segal has been on the Council for 6'/z years
and is familiar with the efforts made by staff and has seen problems that are created by
vacancies and cannot think of a better way and a more important investment that the City can
make as a community than to retain employees. Mayor Pro Tem Segal commended that staff
did a great job putting a plan together and hopes that this issue can be resolved.
Council Member Amundson discussed how to retain police and fire and stated that the deficit
was a huge issue at election time. Council Member Amundson does not understand why the
City is experimenting with this new program. He feels that the City needs to focus on fully
funding the police department. Council Member Amundson would vote for a compromise and
would like to focus on police and fire. Council Member Amundson would like to hold off until
next year.
Council Member Harbicht commented that the City Council had study sessions regarding this
retention program and he thought that it was the consensus to direct the City Manager to bring it
back to the City Council. Council Member Harbicht also commented that the City recognizes
that losing employees is a significant problem. He also mentioned that steps are being taken to
correct the police department issues. Council Member Harbicht announced that Arcadia is run
very professionally. Council Member Harbicht commented that he is very proud of the people
who work for Arcadia and supports this resolution.
Council Member Amundson responsed to Council Member HarbichYs comment and said that he
does not feel we are losing employees because the City is not giving great benefits.
Mayor Pro Tem Segal responded to Council Member Amundson's comments and stated that
the City Council spent hours discussing this recruitment and retention program and it was not
forjust police and fire.
11-07-2006
48:00105
Council Member Wuo reiterated his support of Resolution No. 6539. He commended all the
different departments and the jobs they do for the community.
A motion was made by Council/Agency Member Harbicht, seconded by Council/Agency
Member Wuo, and carried on roll call vote to adopt Resolution No. 6539 amending Resolution
No. 5608 related to longevity pay and retired health insurance and authorize the City Manager
to Implement Longeviry Pay and paid health for retirees' spouses for City employees.
AYES: Council/Agency Members Harbicht, Wuo, Segal and Chandler
NOES: Counci/Agency Member Amundson
ADJOURNMENT
The City Council/Redevelopment Agency adjourned this meeting in the memory of Rowena
Weiler at 8:15 p.m. to November 21, 2006 at 6:00 p.m. in the Ciry Council Chamber Conference
Room located at 240 W. Huntington Drive, Arcadia.
James H. Barrows, City Clerk
.5~ ~~`~~Q
~1
By:
Lisa Mussenden
Interim Chief Deputy City Clerk
11-07-2006
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oa
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~ `` STAFF REPORT
Police Depafinent
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
November 7, 2006
Mayor and Members of the City Council
Robert P. Sanderson, Chief of Police~~~
By: Nancy Chik, Management Analy
Resolution No. 6540 establishes a new temporary all night parking permit fee as
reflected in the proposed changes in the Uniform Traffic Ordinance. It also sets forth
updated bai{ schedule and delinquent penaRies for parking violations.
Staff recommends setting the new temporary all night parking fee at $3.00 per night;
establishing a flat penalty of $40 for the majority of California Vehicle Code violations
and Arcadia Municipal Code (AMC) violations, except specific violations as discussed
below; and setting a flat rate delinquent fee of $80 for all overdue parking citations.
BACKGROUND & DISCUSSION
Tem,oorarv A!I Niaht Parking Permit
Parking of vehicles on City streets between the hours of 3:00 a.m. and 6:00 a.m. is
prohibited except by temporary or annual parking permit. The City has always offered
free temporary all night street parking permits for up to 15 days per calendar year. The
task of issuing parking permit places a heavy burden on the police staff and it is
inconvenient to the public. The process can be streamlined by utilizing a self-service
parking permit vending machine to issue temporary all night parking permits.
Five San Gabriel Valley cities utilize self-service parking permit vending machines to
issue temporary all night parking permits. The vending machine dispenses a printed
permit with the pefmit number, date and time it was purchased, amount paid, the
expiration date and time, and how it will need to be displayed in the car. The permittee
Recommendation: Adopt
will then need to write the license plate number on the permit prior to posting it in the
vehicle.
The municipalities that utilize parking permit vending machines and assess fees are the
Cities of Alhambra, Covina, Glendora, La Veme, and San Dimas. Their fee structure is
as follows:
CITY FEE AMOUNT
Alhambra $2.00
Covina $2.50
Glendora $3.00
La Veme $3.00
San Dimas $2.00
AVERpGE $2.50
The requirement af an a!! night parking permit reduces the number of vehicles parked
ovemight on the street. It is also a benefit in the police law enforcement aspect by
identifying vehicles that are not transient in the City. The implementation of fees for
temporary parking permits wilf discourage parking on the street unless absolutely
necessary, and will encourage the public to try to make other arrangements to park their
vehicles off the street. Based on the above fees charged by other cities, staff
recommends establishing a comparable $3.00 fee per night for the temporary all night
parking permit.
Parkina Bai! Schedule
The parking bail schedule for the Califomia Vehicle Code violations and Arcadia
Municipal Code violations needs to be updated. A survey of 14 cities was conducted
and the City of Arcadia's penalties are less than other municipalities. (The survey is
attached.)
The Califomia Vehicle Code Section 42001 (with the exception of some special sections
that allow a higher penalty) authorizes municipalities to set a fine not exceeding $100
for infractions and special misdemeanors. Section 76000 of the Government Code also
allows an additional penalty of $5.00 to be included in the total penalty for a parking
offense. Many cities have adopted a flat penalty for the parking violations, except for
the more serious violations that allow for a higher penalty. The bail schedule ranges
between $30 to $65 for vehicle code violations and $30 to $5Q for municipal code
violations.
The average penalties for the various violations have been calculated, and staff
recommends establishing a flat penalty of $40 for both California Vehicle Code
violations and Arcadia Municipal Code violations. In addition, all parking violations of
the California Vehicle Code and Arcadia Municipal Code constituting an infraction for
which no provision of penalty is set shall have a Base Penalty of $40.
The current California Vehicle Code penalties for bus zone (§22500i), park in fire
lane/access way (§22500.1), handicapped parking (§22507.8), park near curb access
ramp (§22522), blocking intersection (§22526), and the AMC violation of unlawful
parking of peddlers/vendors will remain the same. However, staff recommends
increasing the fine from $35 to $60 for violation of Section 11.9.1 of the Un'rform Traffic
Ordinance for overnight parking of vehicles over 6,000 pounds. Also, with the addition
of two new sections to the Unfform Traffic Ordinance pertaining to the parking of
commercial vehicles, staff recommends a$60 fine tor violation of Section 13.15 related
to the parking of commercial vehicles on truck routes, and a$90 fine for violation of
Section 13.16 related to the parking of commercial vehicles on non-truck routes.
The following is a partial list of parking violations, the current Arcadia penafties, the
average penalties from the surveyed cities, and the proposed new penalties:
VIOLATIONS CIJRRENT
PENAL'fY AVERAGE
FROM SURVEY PROPOSED NEW
PENALTY
Vehicle Code
21113a--Parldng on Public Grounds 525.00 537.85 540.00
~ 22500s-Parking Wit6in an Intersection 530.00 539.50 $40.00
22500b-On a Crosswalk 530.00 539.16 $40.00
22500e--In Front on Public or Privatc Drive ~ S30.IX1 540.50 $40.00
22500f-On a Sidewalk $30.00 538.53 $40.00
ZZSOOh-DoubleParking 530.00 538.92 $40.00
22500i-BusZone 5255.00 $240.00 $255.00
22500.1-Park in Fire LaneJAccessway $255.00 596.30 $255.00
22502-Park over 18" fram R/Curb (or Wrong Side) $23.00 537.00 $40.00
22507.~Handicapped Parking (First Offense) $330.00 $33235 ~ $330.00
22514-Fire Hydrant (Within l5') $32.00 539.42 $40.00
22522-Pazk Near Curb Access Remp $280.00 $264.00 $280.00
22526-BbckingIntersection $102.00 555.00 5102.00
5200--Improper Display of License Plates $30.OD 539.54 $40.00
5204a--Improper Display of Tabs 530.00 556.08 - 540.00
Municipal Code Violation
No Stopping or Standing in Parkway $25.00 542.08 $40.00
No Stopping or Parking $30.00 543.28 $40.00
No Stopping or Parking (Street Sweeping) 530.00 543.37 540.00
Using Sueets for Swrage of Vehicte $30.00 SSO.S3 $40.00
Repairing or Greasing Vehicle on Street $30.00 ~$45.87 $40.00
Washing or Polishing Vehicle on Street $30.00 $49.16 $40.00
Unlawful Parking-Peddle~s/Vendors $55.00 $37.16 $55.00
No Perking (Emergency Signsj $3D.00 $46.80 $40.00
Green Cwb (24 Minutes Only) 530.00 $40.28 $40.00
Overtime Parking 525.00 $39.12 540.00
Perk in Space Pazking 525.00 $44.28 $40.00
Ovemight Parking (3 am. to 6 am.) $25.00 $36.20 $40.00
Ovemight Par}ang (Vehicle Over 6,000 Ibs) $35.00 542.00 $60.00
Park in V iola[ion of Curb Markings $30.00 543.00 $40.00
Load or Unload in Excess of 20 Minu[es ~ $30.00 543.75 540.00
Park in Loading Zone $30.00 542.50 ~ $40.00
Park in Passenger Loading Zone $30.00 542.00 $40.00
Park in Alley 530.00 539.50 $40.00
Pazking on Private Property $30.00 $4320 $40.00
Pazk on Lawn/Unpaved Surface $30.00 $39.87 $40.00
Pazking Commercial Vehicle in Residential Not Established $98.50 590.00
Commercial Vehicle (wck route) Not Established $67.50 $60.00
DelinQUent Penalties
Section 40203.5 (a) of the California Vehicle Code states that the schedule of parking
penalties for parking violations and late payment penalties shall be established by the
goveming body of the jurisdiction where the notice of violation is issued. A telephone
survey was conducted and of the surveyed cities that responded, some cities have
adopted a flaf late penairy fee of $13 to $60, regardless of the type of parkiRg violation.
Other cities double their base penalties for late payments, and the penalties range from
$60 to $435.
CITIES DELINQUENT PENALTIES
Alhambra Double the base penalty, except for the California Vehicle
Code violations
Burbank Double the base penalty (range between $60 to $172);
except for penalties over $100, the~ the delinquent penalty
is $50
Glendale Double the base penalty (range between $73 to $153);
except for penalties over $100, then the delinquent penalty
is $100 plus the base penalty (up to $435)
Glendora $20 to $330
Huntington Park $29 flat fee '
Irwindale $23 flat fee
La Verne $60 flat fee
Monrovia $27 to $98
Monterey Park $47 to $355
Pasadena $29 flat fee
San Gabriel $45 flat fee
South Pasadena Double the base penalty with a maximum of $5U
West Covina $15 flat fee
As indicated by the survey, there is no established formula in determining the amount
charged for delinquent penalties. More cities seem to have a flat fee for late penalties.
Additionally, since the late fees range from $15 to $435, staff would like to a set a fee
that is more middle-of-the-road and not at either extreme. Therefore, staff recommends
establishing a flat late penalty of $80 for all parking violations, which is double the base
penalty ($40 x 2).
This Resolution shall become effective upon the adoption of Ordinance No. 2220.
FISCAL IMPACT
Staff estimates that the temporary all night parking permit fee will generate between
$60,000 to $80,000 in revenue, and the parking penalties will increase the City's annual
revenue by $10,000.
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 65A0 establishing a
new temporary all night parking permit fee and updating the bail schedule and
delinquent penalties for parking violations.
Approved:
~~
William R. Kelly, City Manager
Attachment
~~1
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DATE: November 7, 2006
STAFF REPORT
Public Works Services Department
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direci~
Prepared by: Tom Tait, Field Services Mana~er
Martin Ray, Utilities Superintendent
SUBJECT: Award a one (1) vear contract extension to General Pump Comqanv.
Inc. in the amount of $300.000 to provide qreventative maintenance
Recommendation: Approve
SUMMARY
On November 1, 2005 the City Council approved a one (1) year Well and Booster
preventative Maintenance contract with General Pump Company Inc. with optional
annual extensions. General Pump Company Inc. is reaching the end of their first year
contract and has submitted a written offer to extend the existing contract agreement for
an additional year with no increase in pricing.
Based on the excellent service provided by General Pump Company Inc. during the
previous year, staff recommends that the City Council award a one (1) year contract
extension in the amount of $300,000 for well and booster preventative maintenance
services.
DISCUSSION
The City of Arcadia's water system annually delivers approximately 17,000 acre-feet of
potable drinking water through its 13,800 water service connections. The water supply
for the system is obtained from 13 groundwater production wells. Additionally, the water
system is divided up into seven (7) pressure zones, which includes 32 booster pumps
that pump water through the distribution system into 16 reservoirs in the City. These
reservoirs are used to meet daily system demands and to provide emergency storage in
the event of a fire.
Page 1 of 2
Mayor and City Council
November 7, 2006
The Public Works Services Department is responsible for the day-to-day operation and
maintenance of the City's wells and booster pumps. However, in certain instances work
goes beyond staff's capabiiity to repair or perform specialized maintenance services. In
these cases, the contractor is notified and the work is scheduled, eliminating the need to
go out to bid separately each time a well or booster pump fails or is malfunctioning.
Staff feels that it is prudent to perform preventative maintenance on welis and booster
pumps in order to keep the equipment operating efficiently and to cut down on
unexpected maintenance costs. As a result, the contractor rehabilitated one (1) well,
two (2) booster pumps and performed troubleshooting and well shaft alignments on
various pumps in 2005-2006. Total cost so far this year for this work is $188,000, which
is performed on a time and material basis. The City's dependence on the water system
makes the annual preventative maintenance of wells and booster pumps an essential
aspect in continuing to provide a reliable and safe supply to the City's residents and
businesses.
General Pump Company Inc. is the current contractor with the City for this work and has
provided excellent and affordable service during the past year. For this reason, staff
recommends that the City Council award a one (1) year contract extension in the
amount of $300,000 to General Pump Company Inc. for preventative maintenance
services on City owned wells and booster pumps.
ENVIRONMENTALIMPACT
This project is categorically exempt per Section 75301 Class 1(d) from the
requirements of the California Environmental Quality Act.
FISCAL IMPACT
$300,000 is budgeted in the 2006/07 operating budget for preventative maintenance
services of the Cify's water wells and booster pump stations. All work is performed on a
time and material basis and the contractor is only paid for work performed.
RECOMMENDATION
1. Award a one (1) year contract eztension in the amount of $300,000.00 to
General Pump Company, Inc. for the annual preventative maintenance and
rehabilitation of City owned wells and booster pumps.
2. Authorize the. City Manager and City Clerk to execute a contract in a form
approved by the City Attorney
Approved by: ~'~_ ~~
William R. Kelly, City Manager
PM:TT:MR:dw
Page 2 of 2
~_. ... 1~ . .
RESOLUTION NO. 6540
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, ESTABLISHING A NEW
TEMPQRARY ALL 1vIGHT PARKING PERMIT FEE AND
UPDATING THE BAIL SCHEDULE AND DELINQUENT
PENALTIES FOR PARK.ING VIOLATIONS
THE CITY COLTNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION L The City Council finds that based on a certain cost
allocation study performed by the Administrative Services Department of the City
of Arcadia, the fees set forth in this Resolution are necessary for the purposes set
forth in this Resolution. Said fees do not exceed the estimated costs for providing
the applicable service, and the fees bear a reasonable relationship to the cost of the
applicable service or program involved. Furthermore, the fees bear a fair and
reasonable relationship to the benefit the payer obtains from paying the fees, or the
burden caused, and the fees are not imposed for general revenue purposes, but
instead for partially recovering the cost of providing applicable services. The
proposed fees are intended to cover all or at least a part of the cost of services
described in Exhibit "A".
SECTION 2. The City Council hereby adopts the proposed fees and
bail schedule for parking violations set forth in Exhibit "A" attached hereto and
incorporated by reference.
1
SECTION 3. Any provisions in resolutions adopted by the City
Council prior to this Resolution which are inconsistent with this Resolution are
hereby repealed.
SECTION 4. The City Clerk shall cerrify the adoption of this
Resolution.
Passed, approved and adopted this ~cn
d3y of November , 2006.
IS/ ROGER CHANDLER
Mayor of the City of Arcadia
ATTEST:
/S/ JA~ES H. ~~,RR S
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~r`'~1~,~„ ~ ~ C7~~
Stephen P. Deitsch
City Attorney
2
E~ibit "A"
Temporary All Night Parking Permit will be set at $3.00 per night.
II. Bail Schedule for Parking Violations:
ViOLATIONS CURRENT
PENALTT AVERAGE
FROM SURVEY PROPOSED NEW
PENALTY
~'ehicle Code ~~
21113a-Pazking on Public Grounds $25.00 $37.85 $40.00
22500a-Parking Within an Intersection $30.00 $39.50 $40.00
22500~-On a Crosswalk $30.00 $39.16 ' ~40.00
22500e-In Front on Public or Private Drive ~30.00 $40.50 540.00
22500f-On a Sidewalk 530.00 $38.53 $40.00
22500h-Double Parking $30.00 S38.92 $40.00
22500i-Bus Zone $255.00 S240.00 $255.00
22500.1-Pazk in Fire Lane/Accessway $255.00 $9630 $255.00
22502-Park over 18" from R/Curb (or Wro~g
Side) -$25.00 $37.00 $40.00
22507.8-Handicapped Parking (First Offense) 5330.00 $332.35 $330.00
22514-Fire Hydrant (Within 15') 532.Q0 $34.42 $40.00
22522-Park Near Curb Access Ramp $280.00 $264.00 $280.00
22526-BlockingIntersection $102.00 $55.00 $102.00
5200-Improper Display of License Plates $30.00 539.54 - $40.00
5204a-Improper-isplayofTabs $30.00 $56.08 $40.00
Municipal Code Violatiou
No Smpping or Staoding in Parkway 525.00 $42.08 ~ $40.00
No Stopping or Pazking $30.00 $43.28 $40.00
No Stopping or Pazking (Street Sweeping) $30.00 $4337 $40.00
Using Streets for Storage of Vehide $30.00 550.83 $4Q.00
Repairing or Greasing Vehicle on Street $30.00 $45.87 S40.00
Washing or Polishing Vehicle on Strcet 530.00 $49.16 $40.00
Unlawfu] Pazking-Peddlers/Vendors 555.00 $57.16 $55.00
No Parking (Emergency Signs) $30.00 $46.80 $40.00
Green Curb (24 Minutes Only) $30.00 $40.25 $40.00
Overtime Parking $25.00 $39.12 $40.00
Park in Space Parking $25.00 $44.28 $40.00
Ovemight Pazking (3 a.m. to 6 a.m.) $25.00 ~ 536.20 $40.00
Ovemight Parking (Vehicle Over 6,000 lbs) 535.00 $42.00 $60.00
Park in Violation of Curb Markings $30.00 $43.00 $40.00
Load or Unload in Excess of 20 Minutes $30.00 543.75 $40.00
Park in Loading Zone $30.00 $42.50 $40.00
Park in Passenger Loading Zone S30.00 $42.00 $40.00
Park in Alley 530.00 $39.50 $40.00
Parking on Private Property $30.00 ~43.20 $40.00
Park on Lawn/f.Jnpaved Surface $30.00 $39.87 ~40.00
Pazking Commercial Vehicle i~ Residentia] Not Established $98.50 $90.00
Commercial Vehicle (truck route) ~ Not Established $67.50 $60.00
*All pazking violations of the California Vehicle Code and Arcadia Municipal Code
constituting an infraction for which no provision of penalty is set shall have a Base
Penalty of $40.
,
III. Delinquent Penalty will be set at a flat rate of $80 for all parking violations.
~ ,~,~~ ~ . ~ .
~~;,.;
°~L~~ry~tµ°'`' STAFF REPORT
Public Works Services Department
DATE: November 7, 2006
TO: Mayor and City Council
~
FROM: Pat Malloy, Public Works Services Director }
Prepared by: Tom Tait, General Services Manager
Clement Flores, Maintenance Contracts Officer
SUBJECT:
services at various Citv facilities
Recommendation: Approve
SUMMARY
On November 15, 2005, the City Council approved a one-year contract extension
Agreement with Grace Building Maintenance Company (Grace Building) for $318,344 to
perForm janitorial and porter services at City facilities. Grace Building is reaching the
end of their current contract extension and has submitted a written offer to extend the
contract for an additional one (1) year in accordance with the existing Agreement. The
contractor's offer of extension reflects a 2.5% adjustment in their service rates. All other
conditions of the Agreement will remain in effect.
Staff recommends that the City Council approve a one-year contract extension in the
amount of $326,470 with Grace Building Maintenance Company for janitorial and porter
services at City facilities.
DISCUSSION
The Public Works Services Department is responsible for the janitorial and porter
services at City facilities. :lanitorial services include cleaning all common areas,
restrooms, and offices at the Police Department, City Hall, Community Center, Library,
and the Public Works Service Center. The contractor is also responsible for porter
services to clean light fixtures and public restrooms, set-up for various City meetings,
and help office staff with routine service requests (e.g., moving heavy boxes, taking
records to storage, special cleanups, etc.) at City Hall, Community Center, and Library.
Page 1 of 2
Mayor and City Council
November 7. 2006
Grace Building has submitted a written offer to extend their contract in accordance with
the existing Agreement. Their offer includes a 2.5% adjustment in their rates to offset
operating increases for materials and labor. Staff recommends that the City Council
approve a one-year contract extension in the amount of $326,470 with Grace Building
Maintenance Company forjanitorial and porter services at City facilities.
FISCAL IMPACT
Sufficient funding is appropriated in the 2006-2008 budget to provide janitorial and
porter services at various facilities.
1. Award a one-year contract extension in the amount of $326,470 to Grace
Building Maintenance Company for janitorial and porter services at various
City facilities for fiscal year 2006-2007
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
Approved by: ~'"~
William R. Kelly, City Manager
PM:TT:dw
Page 2 of 2
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Ca0~~a1[yotK°~`e STAFF REPORT
Public Works 9ervices Department
DATE: November 7, 2006
FROM: Pat Malloy: Public Works Services Director
Prepared by: Maria P. Aquino, Management Inalys
Jim Brophy, Warehouse Manager
SUBJECT:
and related accessories
Recommendation: Approve
SUMMARY
The City warehouse maintains an inventory of brass valves and fittings to supply the
water services section with needed repair parts. To ensure brass valves, fittings, and
related materials are purchased at the best price and delivered in a timely manner, staff
conducted a competitive bid process for the day-to-day purchase of brass valves,
fittings and related materials.
The City Clerk opened sealed bids on October 2, 2006 and received one (1) bid from
Hughes Supply Inc. Staff recommends that the City Council award a purchase order
contract to Hughes Supply Inc. in the amount of $50,000 for three (3) months with the
option to renew the contract on a quarterly basis, not to exceed one (1) year.
DISCUSSION
The warehouse is responsible for the purchase and distribution of all water valves,
brass fittings, and other related accessories used on a daily basis by staff and
contractors responsible for the installation of these materials. It is criticai that the
warehouse maintain the proper on-hand inventory levels to prevent an interruption to
these vital services. Most items used in conjunction with water service needs are
considered a revolving inventory item, and must be replaced to continue the smooth
day-to-day operations of the water service section.
On July 18, 2006, the City Council rejected the only bid submitted by Westem Water
Works and instructed staff to re-bid the contract. This bid was originally for a six (6)
month period but only one bidder responded, mainly because of the fluctuating metal
Page 1 of 2
Mayor and City Council
November 7, 2006
costs in the market industry. Manufacturers are unable to guarantee prices for more
than 30 days.
The new bid is for a three (3) month period with the option to renew the contract on a
quarterly basis, not to exceed one (1) year. If the contract price remains the same, the
agreement will automatically be extended for another three (3) month period. if there is
any increase in price, the agreement will be brought back for City Council's approval.
Additionally, to address the volatility of inetal costs, the contract requires the successful
vendor to provide written proof of any price increase set forth by the manufacturer
before it becomes effective. The vendor will then be notified at least 30 days in
advance if the City wishes to extend the contract. This provision allows each party
notification of any price change(s) in the contract. By changing to a three-month
contract, the City will save approximately $9,500 in the first quarter of an anticipated 12-
month contract to the previous bid for a six-month contract.
Notices inviting bids were published in the adjudicated paper. As advertised, the City
Clerk publicly opened the sealed bids on October 2, 2006, with the following results:
BIDDER LOCATION BID AMOUNT
Hughes Supply Inc. San Marcos, CA $48,692.55
Western Water Works Supply Chino, CA No Response
National Water Works Corona, CA No Response
D'Angelo Co. La Habra, CA No Response
The only bidder was Hughes Supply Inc. Based on our review of the bid received and
that other bidders chose not to bid because they could not guarantee prices for more
than thirty days; staff recommends that the City Council award a purchase order
contract to Hughes Suppiy in the amount of $50,000 for the purchase of brass valves,
fittings, and related materials for the city's water distribution system.
FISCAL IMPACT
Sufficient funding is available in the 2006-07 operating budget to cover the cost of these
purchases.
RECOMMENDATION
1. Authorize the City Manager to award a purchase order contract to Hughes
Supply Inc. for the purchase of brass valves, fittings and related accessories in
the amount of $50,000.
2. WaiJe any informality in the bid or bidding process.
Approved:
I~~
William R. Kelly, City Manager
Page 2 of 2
.- ' '~ OF~C.. ~, ~
Aqm~1~~01
°~~A~~Y~{~°~`` STAFF REPORT
Police Departrnent
DATE: November 7, 2006
TO: Mayor and Members of the City Council
FROM: Robert P. Sanderson, Chief of Police~
Prepared by: Nancy Chik, Management Analy~-
SUBJECT: 1) Ordinance No
2) Purchase of a
Recommendation
SUMMARY
1) Introduce Ordinance No. 2220
2) Waive tlie informai bidding process and approve the
purchase of a self-service parking permit vending
machi~e from Pacific Parking Systems
Minor modifications must be made in the Uniform Traffic Ordinance (UTO) to reflect
current practices, department/division changes, revised fees, and verbiage changes.
Additionally, the Police Department recommends the establishment of a temporary all
night parking permit fee of $3,00 per night,
permit vending machine to dispense the
guidelines pertaining to the parking permit
UTO.
and the purchase of a self-service parking
permits. The new fee information and
vending machine must be updated in the
The new temporary all night parking permit fee will be established by a separate
resolution.
BACKGROUND AND DISCUSSION
Outdated information must be made to reflect current practices, departmenUdivision
changes, revised fees, and verbiage changes to the fotlowing sections of the UTO
"5ection 2. Police Administration. There is hereby established in the
Police Department of this City a traffic division to be under the control of
the Chief of Police or hislher designee.
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"Section 2.1. Duty of Police Department ~a~#is-Bi~isier~. It shall be the
duty of the Police Department t~a#is-d'+visie~-with such aids as may be
rendered by other members of fhe Police Department to enforce the street
tra~c regulations of this City and ali of the State vehicle laws applicable to
street traffic in this Ciiy, to make arrests for traffic violations, to investigate
traffic accidents and to cooperate with the City Traffic Engineer and other
o~cers of the City in the administration of the traffic laws and in
developing ways and means to improve traific conditions, and to carry out
those duties specially imposed upon said division by this ordinance and
the traffic ordinances of this City."
"Section 2.3. Traffic Accident Reports. The Police Department ~a#'is
~ivisier~ shall maintain a suitable system of flling traffic accident reports.
Accident reports or cards referring to them shall be filed alphabeticatly by
location. Such reports shall be available for the use and information of the
City Traffic Engineer."
"Section 10.11. (sub-section b) Unlawful Parking - Peddlers, Vendors.
b. No person shall park or stand on any street any lunch wagon, eating
cart or vehicle, or pushcart from which , ,
,' e~ food is afe sold or offered for
sale without first obtaining a written permit to do so from the City
Tra~c Engineer which shall designate the specfic location in which
such cart shall stand.
Section 11.21 must be revised to reflect the proposed changes in the establishment of a
temporary all night parking permit fee. Parking of vehicles on City streets between the
hours of 3:00 a.m. and 6:00 a.m. is prohibited except by temporary or annual parking
permit. The City has always offered free temporary all night street parking permits for
up to 15 days per calendar year. The requirement of an all night parking permit reduces
the number of vehicles parked overnight on the street. It is also a benefit in the police
law enforcement aspect by identifying vehicles that are not transient in the City.
However, the task of issuing parking permit places a heavy burden on the police staff.
The parking permits are processed by Records personnel at the front counter who must
first run a records check of the license plate number, then enter the number to issue a
new permit, enter effective dates and location into the database, and print out a
serialized permit on a half-sheet of letter-sized paper that the operator must post on
their window. In some cases involving recreational vehicles, trailers, or commercial
vehicles, the issuing personnel must contact the watch commander to obtain
authorization for the permit.
Occasionally, the public may be required to leave and return with their license plate
number before a permft can be issued. In some cases, vehicle operators may have left
' ~
the vehicle for which they seek a permit at home, requiring them to drive home and
return again to the staHon to obtain the permit. A driver typically spends approximately
10 minutes in the entire process of obtaining a temporary parking permit. This is
inconvenient to the public and the process can be streamlined by the purchase of a self-
service paricing permit vending machine.
Staff recommends purchasing the same type of self-service parking permit vending
machine that are currently being used by the Cities of Alhambra, Covina, Glendora, La
Verne, and San Dimas and to charge a comparable fee of $3.00 per night. The
impiementation of fees for temporary parking permits will discourage parking on the
street unless absolutely ~ecessary, and will encourage the public to try to make other
arrangements to park their vehicles off the street.
Pacific Parking Systems is the sole source vendor for the self-service parking permit
vending machines that meets the needs of the Police Department, and the cost of the
machine and installation is within the Department's projected Capital Improvement
Equipment Budget. AII the aforementioned cities utilize the Pacifia Parking Systems'
self-service parking permit vending machines, and the company is also the only local
vendor offering this system and they have a proven record for maintaining and servicing
the system.
Under the City's Purchasing Guidelines, goods and services that are purchased for an
. amount from $2,500 to $30,000 require informal competitive bids. Based upon the
above information, staff recommends that the City Council waive the bidding process
and approve the purchase of the self-service parking permit vending machine from
Pacific Parking Systems.
With the above recommended changes, the section pertaining to the temporary all night
street parking permit in the UTO will be modified to read as follows:
"Section 11.21. Temporary All Night Street, Public Parking Lot, and
City Owned Property Parking Permit. Parking of vehicles on city streets
between the hours of 3:00 a.m. and 6:00 a.m. is prohibited except by
temporary or annual parking permit. Temporary all night street parking
permits shall be purchased through a self-service parking permit vending
machine located at the Police Department for a$3.00 per night fee.
Temporary parking permits are subject to the following time periods and
conditions:
a. For passenger cars and commercial vehicles under six thousand
(6,000) pounds, no limit;
b. Permits are not valid for commercial vehicles over six thousand (6,000)
pounds;
c. Vending machine issued parking permits are not valid for recreational
vehicles or trailers;
d. Permits are not valid for recreational vehicles or trailers unless with
prior approval by the Chief of Police or his/her designee for no more
than three (3) consecutive days and not more than fifteen (15) days
per calendar year; a special permit will be issued at the Records
Section after completion of a temporary permit request form;
e. Permits are not valid unless the license number is written on the face
of the permit;
f. Permits are not valid unless displayed in the manner specified by the
Chief of Police;
g. A temporary all night parking permit does not exempt holder from other
City Ordinances, Arcadia Municipal Code, or the California Vehicle
Code;
h. Permits may be denied or revoked at the discretion of the Chief of
Police or his/her designee.°
FISCAL IMPACT
The purchase/installation of a self-service parking permit vending machine and all
necessary supplies were budgeted in the FY 2006-2007 Capital Improvement
Equipment Budget for a total of $20,000. The new temporary afl night parking permit
will generate between $60,000 to $80,000 in annual revenue.
1) Introduce Ordinance No. 2220 amending the City's U~iform Tra~c Ordinance.
2) Waive the informal bidding process and approve the purchase of a self~ervice
parking permit vending machine from Pacific Parking Systems.
Approved:
~ ~riv~.+nrr- ~A'~~
William R. Kelly, C' anager
ORDINANCE NO. 2220
AN ORDINANCE OF TI-~ CITY COUNCIL OF THE CITY
OF ARCADIA, CALIFORNIA, AMENDING THE CITY'S
UMFORM TRAFFIC ORDINANCE
'THE CITY COiJNCIL OF TF~ CITY OF ARCADIA, CALIFORNIA,
DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 2 of the City's Uniform Traffic Ordinance is
hereby amended to read in its entirety as follows:
"Section 2. There is hereby established in the Police Department of
this City a traffic division to be under the control of the Chief of Police or his/her
designee."
SECTION 2. Section 2.1 of the City's Uniform Traffic Ordinance is
hereby amended to read in its entirety as follows:
"Section 2.1. Duty of Police Department. It shall be the duty of the
Police Department with such aids as may be rendered by other persons providing
assistance to the Police Deparlment to enforce the street traffic regulations of this
City and a11 of the State vehicle laws applicable to street traffic in this City, to
make arrests for traffic violations, to investigate traffic accidents and to cooperate
with the City Traffic Engineer and other o~icers of the City in the administration
of the traffic laws and in developing ways and means to improve traffic conditions,
and to caxry out those duties speciaily imposed upon said division by this
, .
ordinance and the traffic ordinances of the Ciry."
SECTION 3. Section 2.3 of the City's Uniform Traff c Ordinance is
hereby amended to read in its entirety as follows:
"Section 23. Traffic Accident Reports. The Police Deparhnent shall
maintain a suitable system of filing traffic accident reports. Accident reports or
cards referring to them shall be filed alphabetically by location. Such reports shall
be available for the use and information of the City Traffic Engineer."
SECTION 4. Section 10.11 sub-section b of the City's Uniform Traffic
Ordinance is hereby amended to read as follows:
"b. No person shall park or stand on any street any lunch wagon, eating cart
or vehicle, or pushcart from which food is sold or offered for sale without first
obtaining a written pernut to do so from the City Traffic Engineer which shall
designate the specific location in which such cart shall stand."
SECTION 5: Section 3214.13 of the Arcadia Municipal Code is hereby
amended to read in its entirety as follows:
"3214.13 SECTION 11.21 ADDED.
Section ll.21 of the Uniform Traffic Ordinance as adopted by Section 3211
is hereby amended in its entirety to read as follows:
`11.21. Temparary All Night Street, Public Parking Lot, and City Owned
Property Parking Pernut. Parking of vehicles on city streets beiween the hours of
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3:00 a.m. and 6:00 a.m. is prohibited except by temporary ar annual parking
permit. Temporary all night street parking pernuts shall be purchased through a
self-service parking pernut vending machine located at the Police Department for a
$3.00 per night fee. Temporary parking permits are subject to the following time
periods and conditions:
a. For passenger cars and commercial vehicles under six thousand (6,000)
pounds, no limit;
b. Permits are not valid for commercial vehicles over six thousand (6,000)
pounds;
c. Vending machine issued parking permits are not valid for recreational
vehicles or trailers;
d. Permits are not valid for recreational vehicles or trailers unless with prior
approval by the Chief of Police or his/her designee, and any such
approval shall be for not more than three (3) consecutive days and not
more than fifteen (15) days per calendar year~, a special permit will be
issued at the Records Section after completion of a temporary pernut
request form;
e. Pernuts are not valid unless the license number is written on the face of
the pernut;
f. Pernuts are not valid unless displayed in the manner specified by the
Chief of Police;
g. A temporary all night parking permit does not exempt holder from other
City Ordinances, Arcadia Municipal Code, or the California Vehicle
Code;
h. Pernuts may be denied or revoked at the discretion of the Chief of Police
or his/her designee."'
SECTION 6. The City Clerk shall certify the adoption of this Ordinance and
shall cause a copy of the same to be published in the official newspaper of the City
of Arcadia within fifteen (15) days after its adoprion.
3
Passed, approved and adopted this day of , 2006.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
~' ~ " _ ~ 1 ~3~.~
Stephen P. Deitsch
City Attorney
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~~~~~~,~y~it~°~` STAFF REPORT
Administrative Services Department
DATE: November 7, 2006
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Director
By: Michael A. Casalou, Human Resources Administrator
SUBJECT: Adopt Resolution No. 6539 and authorize the Citv Manaqer to
implement Lonaevitv Pav and paid healfh for retirees' soouses for
Citv emqlovees
Recommendation: Adopt
SUMMARY
Staff is recommending that the City Council adopt Resolution No. 6539 providing
for Longevity Pay to current unrepresented employees and health benefits for
spouses of retirees. Staff is further recommending the City Manager execute
side letter "agreements" to the current Memorandums of Understanding
(consistent with past practices) with the four represented associations: Arcadia
City Employees Association, Arcadia Public Works Employees Association,
Arcadia Firefighters' Association and the Arcadia Police O~cers' Association for
the same benefits.
BACKGROUND
Staff has had recent discussions with the City Council regarding employee
recruitment and retention issues. Considerable effoR was initially focused on the
Police Department, and then directed to the remaining City work force.
Demographics were presented on the aging workforce, commuting distances
were reviewed, where the City employees come from (intemal, other agencies,
private sector), and reasons for separafion from Cify of Arcadia employment, as
well as current and projected vacancies either through retirements and
resignations (anticipated or not).
After much review, the City Council has authorized new incentive programs
including signing bonuses for Police Officer recruitments and longevity pay and
paid health for spouses of retirees for all employees.
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DISCUSSION
Lonaevitv Pav
High tumover of City empioyees is costly to the organization. Productivity suffers
when vacancies exist and training new employees also creates additional costs.
Longevity Pay is being recommended to recognize and award employees for
tenure with the City, which provides for stability in operations. Staff is proposing
the benefd be implemented effective December 1, 2006, 6ased on the following
formula:
Completed Years of Service Amount
5 - 9 Years $1,0~0
10 -14 Years $1,500
15 Years and beyond $2,000
Cash longevify payments will be made once a year between Decem6er 1 and
December 10 to employees on the payroll as of December 1. The foregoing
amounts shall be subject to applicable payroll deductions.
Paid Health for Retirees' Health Insurance
Currently, eligible employees retiring from the City who have 1000 hours of sick
leave (1500 hours of sick leave for employees represented by the Arcadia
Firefighters' Association) are eligible to receive reimbursement for their health
insurance monthly premium until they qualify for Medicare coverage. 5taff is
recommending we also provide reimbursement for their spouse's health
+insurance monfhly premium. Requirements for eligibility for employees remain
the same and there are provisions recommended for spouses' coverage.
FISCAL IMPACT
Lonqevitv Pav
Based on the current demographics of City employees, it is estimated the cost of
providing Longevity Pay will be $331,500 annually. This cost could vary slightly
when demographics change, but it is not anticipated costs will increase
substantially in the next three to five years.
Paid Health for Retirees' Health Insurance
Initial(y, fhe annual cost of this program could be minimal as there would only be
a limited number of participants. If implemented today, the annual premium for
paid heaith for a retirees' spouse would be approximately $5,000 annually.
2
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Within the next 5 years, 97 employees wiil either be past retirement age or near
retirement age (5o years old). Assuming an average of 10 employees retire
annual over the next 5 years and they all qualify for the benefit and they have a
spouse, the annual costs are estimated:
2006-07 FY $ 50,000
2007-08 FY $ 100,000
2008-09 FY $ 150,000
2009-10 FY $ 200,000
2010-11 FY $ 250,000
This is an annual average of $150,000 in todays dollars.
RECOMMENDATION
It is recommended the City Council adopt Resolution No. 6539 and authorize the
City Manager to implement Longevity Pay and paid health for retirees' spouses
for City employees.
Approved: ~""-~
William R. Kelly, City Manager
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RESOLUTION NO. 6539
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, AMENDING RESOLUTION
No. 5608 RELATED TO LONGEVITY PAY AND RETIRED
HEALTH INSURANCE
WHEREAS, City Council Resolution No. 5608 sets forth various fringe
benefits and related compensation for officials, officers and management of the
City; and
WHEREAS, Section 36 of that Resolution provides for amendment and
modification of Resolution No. 5608 (the Fringe Benefits Resolution) by City
Council approved resolutions that direct inclusion of any changes as part of said
Resolution.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND
RESOLVE AS EOLLOWS:
SECTION 1. Section 6 of Resolution No. 5608 is hereby amended to
read as follows:
SECTION 6. STABILITY PAY/LONGEVITY PAY.
"a) Stabilitv Pay
This feature of the Pay Plan was intended to encourage stability of
employment by recognizing years of service with compensation. The plan pays
1
$25 per year for each year of consecutive service up to a maximum of twenty (20)
years of service. Management Employees that were hired before July 1, 1982, and
have five (5) years of consecutive service are eligible for Stabiliry Pay. All
Management Employees hired on or after July 1, 1982 are not eligible for stability
pay. The following schedule is used to calculate Stability Pay:
Completed Years Completed Years
of Service Amount of Service Amount
5 $125 13 $325
6 $150 14 $350
7 $175 15 $375
8 $200 16 $400
9~ $225 17 $425
10 $250 18 $450
11 $275 19 $475
12 $300 20 $500
Cash stability payments are made once a year between December 1 and December
10 only to employees on the payroll as of December 1. Stability pa yments will be
paid on a pro-rata basis to those employees that retired or are la id off prior to
December 1, provided they meet al l eligibility requirements.
2
b) LONGEVITY PAY
Effecrive December 1, 2006, a Longevity Pay benefit will be implemented
based on the following formula:
Completed Years of Service Amount
5 - 9 Years
$1,000
10- 14 Years $1,500
15 Years and beyond $2,000
Cash longevity payments are made once a year between December 1 and
December 10 only to employees on the payroll as of December 1. There is no pro-
ration of this benefit. The foregoing amounts shall be subject to applicable payroll
deductions."
SECTION 2. Section 14, sub-section (a) of Resolution No. 5608 is hereby
amended to read as follows:
"a) An Executive Management employee would be eligible for retiree
medical who rerires on a service, disability, or industrial disability retirement under
the following formula; credit for half of prior years of public service up to a
maximum of ten (10) years and five (5) continuous years of service with the City
of Arcadia. A Management or General City employee is eligible for retired health
benefits if he or she retires on a service, disability, or industrial disability
retirement and has 125 days of accumulated days of sick leave at the date of
3
retirement. Payment will cease for the eligible retiree once the employee is
eligible for Medicare coverage. For employees retiring from the City on or after
the adoption of Resolution No. 6539, the City agrees to pay the health insurance
monthly premium cost for the spouse of an eligible City retiree. Payment will
cease for the spouse upon eligibility for Medicare coverage ar after 15 years,
which ever occurs first. In order to be eligible for retiree health coverage, the
employee, and if applicable, the employee's spouse, must be enrolled in a City-
sponsored health plan as of the retiree's last day of work and maintain eligibility to
continue in the Ca1PERS Health Program as stipulated by the Health Program."
SECTION 3. Section 14, sub-section (b) of Resolution No. 5608 is hereby
amended to read as follows:
"b) In the event an eligible retiree ar spouse is unable to secure coverage
under the City's health insurance plan, the City agrees to reimburse the retiree for
the cost of alternative coverage up to the cost of the employee-only, or if
applicable, employee plus spouse health insurance monthly premium for Ca1PERS
PersCare. To obtain reimbursement from the City, the retiree must submit
sufficient proof to the City that he or she has obtained alternative coverage and has
made the necessary premium payments. The retiree shall also notify the City
immediately if such alternative coverage is cancelled or otherwise ceases. The
4
retiree shall solely be responsible for obtaining and maintaining such alternative
coverage."
SECTION 4. The Administrative Services Director shall include all
revisions to the Fringe Benefit Resolution No. 5608 that are made by this
Resolution No. 6539 and shall provide for the original to be kept in the Office of
the City Clerk with copies to all departments.
SECTION 5. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adopted this ~tn of xo~ember-~ , 2006.
ISI ROGER CHANDLER
Mayor of the City of Arcadia
ATTEST:
ISl JA~ES H. ~g~R~~~~
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
c~ 4 -, lC~~fit/~ti,
City Attorney
5