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ORDINANCE No.849
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARCADIA,.CALIFORNIA, CREATING A PURCHASING
DEPARTMENT, THE OFFICE OF PURCHASmG AGENT, AND
PRESCRIBING RULES RELATIVE THERETO.
The City Council of the City of Arcadia, California, does
ordain as follows:
,
SECTION 1. Pursuant to Section 600 of the Arcadia City
Charter, there is hereby created a Purchasing Department of the
City of Arcadia,t and the office of Purchasing Agent as department
head thereof. ~he Purchasing Agent shall be appointed by, subject
to removal by and accountable to the City Manager.
SECTION 2. Pursuant to Section 501 (e) of the Arc~dia
City Charter, the following rules and regulations are hereby adopted
governing the contracting for, purchasing, storing, distribution
and disposal of all supplies, materials and equipment required by
any office, department or agency of the City Government:
1. To make all purchases required by the various
departments, divisions, offices, sections and
units of the City Government, in conformity
with the control procedures established for
that purpose. '
2. To 'supervise the warehouse and storage facilities
of the City, and such control records as are
necessary for the proper inventory of stocks and
supplies.
3. To prepare standard specifications for materials,
supplies and equipment wherever practicable.
4. To maintain records as to the sources of supply
for all classes of purchases, bids and price
quotation and other related items.
5. To cooperate with the City Controller in keeping
inventory records of all equipment and major
items of supplies owned by the City.
6.
8.
To cooperate with the City Controller in making
periodiC inventories.
To authorize and control emergency purchasing in
accordance with procedures approved by the City
Manager, when centralized procurement is not
practicable.
To consolidate purchases of like or commercial
items to obtain the maximum economic benefits.
7.
9.
To negotiate for and recommend acceptance of
contracts with suppliers to the best interest of
the City.
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10. To establish information sources in order to
secure data relative to materials used by
operating department.
11. To analyze markets and prices for materials and
equipment; to suggest methods of obtaining
savings through standardization and specifications,
and to disseminate such information to field
departments.
12. To expedite deliveries of needed materials and
equipment.
13. Under the City Manager, to supervise office
reproduction or duplicating services.
SECTION 3. This ordinance is hereby declared to be an
emergency measure for preserving the public peace, health and
safety, and shall take effect immediately upon its adoption. The
following is a statement of the reasons for its urgency: The
Arcadia City Charter, heretofore duly adopted, became effective
on May 14, 1951. Said Charter provides that the City Council
shall adopt rules and regulations governing the contracting for,
purchasing, storing, distribution or disposal of all supplies,
materials and equipment required for any office, department or
agency of the City Government. The efficient management of the City
Government and the welfare of the community require the prompt
adoption and use of the rules hereinbefore set forth.
SECTION 4. The City Clerk shall certify to the adoption
of this ordinance and within fifteen days after its adoption shall
cause the same to be published once in the Arcadia BUlletin, a
newspaper of general circulation, published and circulated in the
City of Arcadia.
Passed, approved and adopted the 6th day of Ma ,
I HEREBY CERTIFY that the foregoing ordinance was
adopted at a regular meeting of the City Council of the City of
Arcadia, held on the 6th day of May, 1952, by the affirmative
vote of at least three councilmen, to-wit:
AYES: Councilmen: Dow, Hulse, Kennett and Scbmocker
NOES: Councilmen: None
ABSENT: Councilmen: Nottingham
Arcadia
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