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HomeMy WebLinkAboutItem 2a: Minutes: January 31 and February 7, 2012 54:0013 ARCADIA CITY COUNCIL SPECIAL MEETING MINUTES TUESDAY, JANUARY 31, 2012 CALL TO ORDER - Mayor Kovacic called the meeting to order at 1:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS: PRESENT: Council Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None PUBLIC COMMENTS (5 minutes per person) — No one appeared. With the consensus of the City Council, Mayor Kovacic announced that City Manager item 1.a will be discussed at the conclusion of the Closed Session. The Mayor adjourned to Closed Session at 1:05 p.m. CLOSED SESSION a. Closed Session pursuant to Government Code Section 54957 regarding Public Employee Appointment. Title: City Manager The Mayor adjourned the Closed Session at 6:40 p.m. CITY MANAGER ITEM a. Consideration of continuing Affordable Housing Obligations and functions after the dissolution of the Arcadia Redevelopment Agency under AB 1X 26. Recommended Action: Adopt Resolution No. 6815 City Manager Mr. Penman and City Attorney Mr. Deitsch presented the staff report and responded to questions raised by the City Council. It was moved by Council Member Harbicht, seconded by Council Member Segal and carried on roll call vote to adopt Resolution No. 6815 electing not to retain the housing assets and functions previously performed by the Arcadia Redevelopment Agency pursuant to Part 1.85 of Division 24 of the California Health and Safety Code. AYES: Council Member Harbicht, Segal, Amundson, Chandler, and Kovacic NOES: None ABSENT: None 01-31-12 54:0014 ADJOURNMENT The City Council adjourned this Special Meeting at 7:10 p.m. James H. Barrows, City Clerk By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 01-31-12 54:0015 CITY COUNCIL (SUCCESSOR AGENCY) REGULAR MEETING MINUTES TUESDAY, FEBRUARY 7, 2012 CALL TO ORDER - Mayor Kovacic called the meeting to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL: PRESENT: Council Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None CLOSED SESSION/STUDY SESSION PUBLIC COMMENTS (5 minutes per person) — No one appeared. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(c) to confer with legal counsel regarding anticipated litigation — one (1) case. The City Council adjourned the Closed Session at 6:20 p.m. STUDY SESSION (OPEN TO THE PUBLIC) a. New City Hall Cost and Financing Update. Assistant City Manager/Development Services Director Jason Kruckeberg and Deputy Director of Development Services/City Engineer Phil Wray presented the staff report. It was moved by Council Member Harbicht seconded by Council Member Chandler and carried on roll call vote to direct staff to refine the cost estimate for a new city hall and bring back for further discussion at the March 6, 2012 City Council meeting. AYES: Council Member Harbicht, Chandler, Amundson, Segal and Kovacic NOES: None ABSENT: None The Mayor adjourned the Study Session at 6:50 p.m. THE CITY COUNCIL ADJOURNED TO OPEN SESSION Mayor Kovacic called the regular meeting to order at 7:00 p.m. INVOCATION — Reverend Philip Wood, Church of the Good Shepherd PLEDGE OF ALLEGIANCE — Josephine Louie, Arcadia Chinese Association President ROLL CALL OF CITY COUNCIL MEMBERS: PRESENT: Council Member Amundson, Chandler, Harbicht, Segal and Kovacic ABSENT: None 02-07-12 54:0016 REPORT FROM CITY ATTORNEY ON CLOSED SESSION/STUDY SESSION ITEMS City Attorney Deitsch reported that prior to the regular meeting, the City Council met in Closed Session to consider the one (1) item listed on the posted agenda, no reportable action was taken. In addition, Mr. Deitsch reported that the City Council met in a Study Session to hear a report from staff regarding cost and financing issues for a proposed new City Hall; and that the City Council directed staff to refine the cost estimate for a new City Hall and bring back for further discussion at the March 6, 2012 City Council meeting. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS - Mr. Penman advised that there were no supplemental reports. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Segal to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of car wash tickets to City Employees from the Arcadia Chinese Association. PUBLIC COMMENTS Rainbow Yeung from the AQMD appeared and provided AQMD information on upcoming meetings and events; she commented on the Soon funding program regarding the cleanup of off road diesel vehicles and possible tree grants which she will keep the City informed of and she provided a "Right to Breathe" DVD which she has encouraged cities to run it on their government cable access channel. REPORTS FROM THE CITY COUNCIL AND CITY CLERK Council Member Chandler had nothing to report. Council Member Segal congratulated the Arcadia Chinese Parent Booster Club on their successful New Year's Celebration last Saturday evening and money raised for their Club from the event. Council Member Amundson commented on a letter he received regarding Chinese massage parlors in Arcadia. Council Member Harbicht had no comments. City Clerk James Barrows announced the upcoming Arcadia High School Music Club dinner; and the "Celebration of Life" for Ed Schreiner on Sunday, February 12, 2012 at the Arcadia High School North Gym. Mayor Kovacic acknowledged that Jim and Margaret Barrows received an award for their many years of dedicated service in Arcadia at the Arcadia Council PTA Honorary Service Awards Annual 02-07-12 54:0017 Brunch; he announced free mulch to all Arcadia residents on February 11 and 18 at the Public Works Service Center; the Mayor's Community Breakfast on March 30 at the Front Runner Restaurant at the Race Track and announced that the keynote speaker will be Fritz Coleman, Channel 4 weatherman who will speak about volunteerism. At the request of Mayor Kovacic, City Attorney Deitsch explained the composition of the Oversight Committee as a result of the dissolution of the Arcadia Redevelopment Agency. Mr. Kovacic encouraged the City Council to be prepared to present names for appointment to the Oversight Committee at the next City Council meeting. 1. CONSENT CALENDAR a. Approve the Special Meeting Minutes of December 15, 2011, Regular Meeting Minutes of January 17, 2012 and Special Meeting Minutes of January 24, 2012. Recommended Action: Approve b. Continue in place Resolution No. 6811 ratifying the proclamation of the existence of a local emergency within the City issued on December 1, 2011 pertaining to the extreme wind event which began on November 30, 2011. Recommended Action: Review and continue in place c. Adopt Resolution No. 6816 declaring that weeds, brush, rubbish and refuse upon or in front of specified property in the City are a seasonal and recurrent public nuisance and declaring its intention to provide for the abatement thereof and to schedule the protest public hearing for February 21, 2012. Recommended Action: Adopt d. Authorize and direct the City Manager to execute a one (1) year contract extension with Vargas Olson Enterprises, Inc. for Construction Maintenance Services at various City facilities in an amount not to exceed $105,770. Recommended Action: Approve e. Authorize and direct the City Manager to execute a one (1) year contract extension with Waste Management Curbside, LLC for residential collection of household hazardous waste in the amount of $20,000. Recommended Action: Approve f. Authorize and direct the City Manager to execute a purchase order contract to West-Lite Supply Company, Inc. for the purchase of electrical lighting and accessories in the amount not to exceed $46,574.69. Recommended Action: Approve g. Authorize and direct the City Manager to execute a Professional Services Agreement with Cumming for Construction Support Services for the City Hall Internal Renovation Project in the amount of $40,000 including a 10% contingency and approve an appropriation in the amount of $44,000 from the Capital Outlay Fund. Recommended Action: Approve 02-07-12 54:0018 It was moved by Council Member Chandler seconded by Council Member Amundson and carried on roll call vote to approve Consent Calendar items 1.a through 1.g. AYES: Council Member Chandler, Amundson, Harbicht, Segal and Kovacic NOES: None ABSENT: None CITY MANAGER ITEMS a. "Sustainable Arcadia" — Update and progress on the City's Resource Sustainability Policies and Programs. Recommended Action: Adopt the Sustainable Arcadia Program as City policy consistent with the General Plan and adopt the Resource Protection and Sustainability Report as a single, coordinated policy document to direct City efforts and actions on environmental programs. Assistant City Manager/Development Services Director Jason Kruckeberg and Public Works Services Director Tom Tait presented the staff report. It was moved by Council Member Chandler seconded by Council Member Harbicht and carried on roll call vote to adopt the Sustainable Arcadia Program as City policy consistent with the General Plan and adopt the Resource Protection and Sustainability Report as a single, coordinated policy document to direct City efforts and actions on environmental programs. AYES: Council Member Chandler, Harbicht, Amundson, Segal and Kovacic NOES: None ABSENT: None b. Authorize and direct the City Manager to execute a Professional Services Agreement with La Canada Design Group for Architectural Design Services for the City Hall External Renovation Project in the amount of $36,527 including a 10% contingency and approve an appropriation in the amount of $40,200 from the Capital Outlay Fund. Recommended Action: Approve Assistant City Manager/Development Services Director Jason Kruckeberg and Deputy Director of Development Services/City Engineer Phil Wray presented the staff report. It was moved by Council Member Harbicht seconded by Council Member Segal and carried on roll call vote to authorize and direct the City Manager to execute a Professional Services Agreement with La Canada Design Group for architectural design services of the City Hall External Renovation Project in the amount of$36,527 including a 10% contingency and approve an appropriation in the amount of$40,200 from the Capital Outlay Fund. AYES: Council Member Harbicht, Segal, Amundson, Chandler, and Kovacic NOES: None ABSENT: None 02-07-12 54:0019 ADJOURNMENT The City Council adjourned this meeting at 8:00 p.m. to Tuesday, February 21, 2012, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. James H. Barrows, City Clerk By: Lisa Mussenden Chief Deputy City Clerk/Records Manager 02-07-12